HomeMy WebLinkAboutC2009-463 - 11/10/2009 - ApprovedAMENDMENT N0.3
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY", and CAROLLO ENGINEERS, P.C., hereinafter
called "Engineer," agree to the following amendment to the Contract for Professional Services for New
Broadway Wastewater Treatment Plant (Proiect No 7293) as authorized and administratively amended
by:
Ori final Contract December 1, 2006 Administrative A royal $24,915.00
Amendment No. 1 Februa 12, 2008 Motion No. 2008-033 $7,306,047.00
Amendment No. 2 Se tember 18, 2009 Administrative A royal $34,801.00
The contract is amendment by the addition of Exhibit A-3 to include the additional services and fee schedules
as shown in the attached Exhibit A-3.
Section 3. FEES are amended to authorize an additional Fee for Amendment No. 3 services in the amount of
$855,669.00 for a revised restated total fee not to exceed $8,221,462.00.
All other terms and conditions of the December 1, 2006 contract and amendments between the City and
Engineer will remain in full force and effect.
CITY OF CORPUS CHRISTI
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Oscar Martinez Date
Assistant City Manager
CAROLLO ENGINEERS, P.C.
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n C. Cutrigh P.E. Dat
Partner
14785 Preston Road, Suite 950
Dallas, TX 252 /~
972-239- 49 Office;~72 x!39=x'17 Fax
RECOMMENDED
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Pete Anaya, P.E. Date
Director of Engineering Services
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yburn .E.
'rest n Road, Suite 950
TX 5252
~-9 49 Office; 972-239-9117 Fax
ATTEST
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Armando Chapa, City Secretary
APPROVED AS TO FORM
Assistant City orney Date
Project Number: 7293 CIP No. WW 04
Funding Source: 550950-4502-00000-190130
Encumbrance Number:
Approved as to Legal form: '~ ~ ~~~
s
Veronica Ocanas
Assistant City Attorney
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SECRETARY ,~'
2009-463
M2009-314
11/10/09 9s\Temporary Internet Files\Content.IE5\SFIAZJF1wtJ1md3[1].doc
AMD. N0.3
Pa e1 ofi
Carollo Engineers
Exhibit A-3
The scope of services is amended to authorize additional Construction Phase Services and
Construction Observation Services as follows:
BASIC SERVICES
Section 4, Construction Phase is amended to authorize an additional six months of Construction
Phase Services. Construction contract documents allow the contractor 1,100 calendar days to
complete the project or approximately 36 months.
ADDITIONAL SERVICES
Section 5, Construction Observation is amended to authorize up to six-months of additional
Construction Observation Services, and increasing the anticipated work week from 40 to 44
hours per week for all personnel with the exception of the project administrative assistant which
will remain 20 hours per week. Invoices for Construction Observation services will be based on
the actual services provided, and time actually incurred by the Engineer's personnel. The City
will be invoiced by the Engineer for hours in excess of 40 hours only when the hours are
incurred. The Engineer agrees not to incur overtime and shall not invoice the City for overtime
for Construction Observation Services.
The City agrees to assign an individual employed or hired by the City to assist with Construction
Observation Services on a full time basis, at City's own expense.
Section 19, Web-based Electronic Media Site is added to the contract to engage asub-
consultant to facilitate the electronic exchange of information and provide overall management
of Contract Documentation. The site will be designed to serve as a project website for
authorized City personnel can view project information including, but not limited to project
schedules, meeting agendas and minutes, progress reports, and progress photographs.
Additional Service Fee Allowances require authorization in writing by the City Engineer prior to
expenditure, and must be billed on the basis of actual services provided by the Engineer.
This Amendment #3 makes the following changes to the Agreement:
1. Exhibit "A" to Amendment No. 1, Subsection "b" of Section 5, Construction Observation
Services (page 9 of 15) is revised as shown:
"b. The duties and responsibilities of the PR are described as follows:
General: PR will act as directed by and under the supervision of the Engineer, and will
confer with Engineer regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with Engineer and Contractor, keeping
the CITY advised as necessary. The parties agree that the Project Construction Observer
must be licensed Professional Engineer, and that all Services provided by the Project
Construction Observer must be provided by a licensed Professional Engineer."
2. The Agreement is amended by adding the following previously agreed upon hourly rate for
the Project Representative.
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/ j~~j/~j Exhibit A-3 M~
// Pa e 1 of 3
Hourly Rates for Construction Observation personnel
Title Classification Hourl Rate
Pro~ect Re resentative Resident En ineer $150.00
3. To the above list of hourly rates, the Agreement is amended by adding the following hourly
rates for certain Construction Observation personnel, which are being changed from the
previously agreed upon rates as shown:
Additional Amendment Amendment Amendment Total
Services: No.1 No.2 No.3 Contract
Construction $A
Observation Services $2,195,010 $673,072 $2,868,082
4
Exhibit "D" to Amendment No
2) is revised as shown:
Line item 5, Construction Observation Services (page 1 of
Hourly Rates
Title Classification Hourl Rate
Project Construction Observer Assistant Resident Engineer, P.E. $138.00
$~-9A
Project Inspector Structural Inspector $98.00
$~-AA
Administrative Assistant Part Time Administrative Assistant $65.00
$~9A
FEES
C. Summa of Fees
Ori final Contract $24,915
Amendment No.1
A. Fee for Basic Services
1. Preliminary Phase $751,548
2. Design Phase $2,261,105
3. Bid Phase $7g,g80
4. Construction Phase $662,984
Subtotal Basic Services Fees $3,755,617
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Exhibit A-3
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B. Fee for Additional Services (Allowance)
1. Permit Preparation (as applicable)
a. Railroads
b. TXDOT
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. TPDES/NPDES Permit/Amendments
f. TCEQ Permits/Amendments
g. Nueces County
h. Texas Historical Commission
i. U.S. Fish and Wildlife Service
j. U.S. Army Corps of Engineers
k. U.S. Environmental Protection Agency
I. Texas Department of License and Regulation
m. FEMA LOMR, LOMC, etc.
n. Pay permit and application fees for applicable permits.
Total Permitting (Allowance)
,860
2. ROW Ac uisition Surve (Allowance) $50,000
3. Topographic Survey (Allowance) $30,000
4. Environmental Issues (Allowance) $0
5. Construction Observation Services $2,195,010
6. Start-up Services $99,560
7. Warranty Phase $62,120
8. Provide SCADA Documentation (TBN) $p
9. Public Involvement/Public Information $75,000
10. TCEQ-Required O&M Manual $99,000
11. Training $89,180
12.Stormwater Pollution Prevention Plan $10,600
13. Factory Witness Testing $10,000
14. Coordination with City Peer Review Team (Allowance) $30,000
15. Value Engineering Response (Allowance) $70,880
16. TCEQ-Required Data Collection (Allowance) $15,000
17. TCEQ Hearing (Allowance) $10,240
18. Special Treatment Facilities Design Services $642,980
Sub-Total Additional Services Fees Authorized $3,550,430
Amendment No. 1: Total Authorized Fee $7,306,047
Amendment No. 2
A. 19. Resaca Pum Station Electrical Tie in 34,801
Amendment No. 3
A. 4. Construction Phase Services 132,597
B. 5. Construction Observation 673,072
B. 19. Web-based Electronic Media Site (Allowance) $50,000
Amendment No. 3: Total Fee (Authorized + Allowance) $855,669
Total Authorized Fee $8,221,462
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Exhibit A-3 ~`~
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SUPPLIER NUMBER
TO BE ASSIGNED BY CTI'Y
C PURCHASING DIVISION
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Ciry of CITY OF CORPUS CHRISTI
~; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following informatton. Every question must be answered.
If the question is not a~~ Icable, answer with `NA". See reverse side for Filing Requirements,
Certifications and defimttons.
COMPANY NAME: Carollo Engineers, P.C.
P. O. BOX:
STREET ADDRESS: 14785 Preston Rd., Suite 950 CITY: Dallas, TX ZIP: 75254-
FIRM IS: 1. Corporation ® 2. Partnership ^ 3. Sole Owner ^
4. Association 5. Other
DISCLOSURE QUESTIONS
ff additional space is necessary, please use the reverse side of this pa a or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City
Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or
Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public m general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: John C. Outright Title: Partner
Signature of Certifyin;
Date: 11-04-2009
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
"Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.