HomeMy WebLinkAboutC2009-485 - 11/17/2009 - ApprovedTEXAS HISTORICAL COMMISSION
real places telling real stories
CONTRACT #808-10-0018
STATE OF TEXAS
COUNTY OF TRAVIS
INTERAGENCY COOPERATION CONTRACT
THIS CONTRACT is entered into by and between the State agencies shown below as Contracting
Parties, pursuant to the authority granted and in compliance with the provisions of The Interagency
Cooperation Act, Texas Government Code, Section 771.001 et sect.
I. Contracting Parties:
The Performing Agency: Corpus Christi Museum of Science and History
1900 North Chaparral Street
Corpus Christi, Texas 78401
The Receiving Agency:Texas Historical Commission
Archeology Division
P.O. Box 12276
Austin, TX 78711-2276
II. Statement of Services to be Performed:
The performing agency shall conduct a complete re-inventory of the La Belle artifact collections held
at the Corpus Christi Museum of Science and History that will result in a complete and accurate
count of the artifacts and a revised artifact database. The scope of those services are more fully set
forth in the document titled, Statement of Services to be Performed, attached hereto as "Exhibit A."
III. Representation:
The person or persons performing this contract do not represent the Receiving Agency. The person
or persons performing this contract may not represent themselves to the public that he or she acts
on behalf of the Receiving Agency. °
IV. Contract Amount:
The total amount of this Contract will not exceed $30,000 (THIRTY THOUSAND DOLLARS
AND NO/100).
V. Payment for Services:
The Receiving Agency shall pay for services received based upon interagency transfer vouchers
electronically submitted to the Receiving Agency by the Performing Agency monthly for services
provided by the Performing Agency. Payments received by the Performing Agency shall be credited
to its current appropriation item(s) or account(s) from which the expenditures of that character were
[~t-tQtnalw mor~P
2009-485
Res. 028415
11/17/09 ;NOR • JON T. HANSEN, CHAIRMAN • MARK WOLFE, EXECUTIVE DIRECTOR
Texas Historical Commission 11-2276 • P 512.463.6100 • F 512.475.4872 • TDD 1.800.735.2989 • www.thc.state.tx.us
808-10-0018
Page 2 of 4
VI. Term of Contract:
This contract shall begin on January 1, 2010, after being signed by Receiving Agency, after first
having been signed by Performing Agency, and will terminate on December 31, 2010. Upon 30 days
prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify
this contract by mutual written agreement. This contract may be extended for up to one year at the
option of the Texas Historical Commission.
VII. Nondisclosure Agreement
It is agreed by both parties to this Agreement that any confidentiality limitations are subject to the
Public Information Act under Texas Government Code Chp. 552. Because of the nature of the
archaeological information about specific site locations that the Performing Agency may obtain,
including all information gathered, produced, derived, reviewed, analyzed, or controlled by
Performing Agency in providing services under this Contract, the Performing Agency agrees that it
will not divulge any information unless the Receiving Agency has given its express, prior, written
consent to such disclosure, which consent must specifically identify the information that can be
disclosed by the Performing Agency. The Performing Agency acknowledges that it is entering into a
Nondisclosure Agreement with the Receiving Agency, and the Performing Agency further
acknowledges the restrictions and obligations imposed there under.
The foregoing shall not prohibit or limit Performing Agency's use of information (including, but not
limited to, ideas, concepts, know-how, techniques, methodologies, conservation methodologies, and
analyses) (a) previously known to it, (b) independently developed by it, or acquired by it from a third
party, or (d) that is or becomes part of the public domain through no breach by the Performing
Agency of this Agreement.
All records, files, color slides, negatives, digital images, computer files, and reports will be turned
over to the Texas Historical Commission. The Performing Agency is authorized to make duplicate
copies of relevant slides, negatives, reports, and computer files for educational purposes.
THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that, (1) the services
specified above are necessary and essential for activities that are properly within the statutory
functions and programs of the effected agencies of State Government; (2) the proposed
arrangements serve the interest of efficient and economical administration of State Government;
and (3) the services, supplies, or materials contracted fox are not required by Section 21 of Article 16
of the Texas Constitution to be supplied under contract given to the lowest responsible bidder.
808-10-0018
Page 3 of 4
RECEIVING AGENCY further certifies that it has the authority to contract for the above services
by authority granted in Texas Government Code sec 442.005, the Interagency Cooperation Act,
Texas Government Code, sec 771.001, et seq., and the current General Appropriations Act.
PERFORMING AGENCY further certifies that it has the authority to perform the services
contracted by authority granted in Chapter 82, Texas Education Code, the Interagency Cooperation
Act, Texas Government Code, sec. 771.001, et seq., and the current General Appropriations Act.
PERFORMING AGENCY
City of Corpus Christi
A gel R, Escobar _
City Manager
Date ~ C I ~~ ~ t3~i
RECEIVING AGENCY
Texas Historical Commission
By: ~~
Date: ~ 2'' 2
APPROVED AS TO LEGAL FORM
~.
sy: ~~
J e H Thrash, Assistant Attorney General
CONCUR: ~~~0'~I'
Rick Stryker, Director
Museum of Science and History
~~---. AUTHURt`[ED
RT CtftllYCtL .. ~ ~ rl.~~ .,1,..~.
SEC~ITARY ~~~
Date: L "E-- ~ ~-- ~ ~ ~ Date: (u/~/i 3 ~~ °~-D o~
808-10-0018
Page 4 of 4
EXHIBIT A
Statement of Services to be Performed
The Performing Agency shall perform those services as outlined below.
1. Re-inventory collections held at CCM. Based on an updated specimen inventory provided by
the THC, a methodical and comprehensive re-inventory of the collections held at CCM is
expected that will provide a complete and accurate count of the artifacts in database format.
This entails ensuring that each artifact(s) held in the collection correlates with an artifact(s)
described in the database. Additionally, counts provided in the existing databases are to be
checked against the actual number of artifacts maintained in the collections. This may
involve the splitting of groups of artifacts held in common bags into individual items as
necessary. If discrepancies are noted in the course of the re-inventory a record will be made
using standardized forms provided by the THC. If the problem cannot be resolved by the
Performing Agency a record is requested and the issue will be resolved in collaboration with
THC personnel.
2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with
their accompanying artifact(s) and enclosed within a sealable 2-mil poly- bag (to be provided
by THC).
3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid-free
containers or 4-mill poly-bags within the appropriate cabinets.
4. Label all pertinent artifacts using the following general parameters and record in provided
database the labeling status of artifacts within the collection. All artifacts larger than a
quarter and not made of wood or other easily damaged material (i.e. textiles or organic
samples) should be labeled using acid free archival ink (black or white as appropriate) placed
between layers of acryloid B-72 or printed archival labels applied between layers of acryloid
B-72. Labels should include the site trinomial (41MG86) and the full Artifact Identification
number; if necessary, only the artifact identification number may be applied.
Example: 41MG86
778-1.7
Identify objects in need of conservation treatment. During the course of the re-inventory,
condition reports should be prepared for artifacts appearing to be in need of conservation
treatment.
6. Update a copy of the provided database with correct information regularly throughout the
course of work.
7. Provide monthly progress reports consisting of the updated database file and copies of
condition reports including photographs of artifacts that appear to be in need of
conservation treatment.