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HomeMy WebLinkAboutC2009-485 - 11/17/2009 - ApprovedTEXAS HISTORICAL COMMISSION real places telling real stories CONTRACT #808-10-0018 STATE OF TEXAS COUNTY OF TRAVIS INTERAGENCY COOPERATION CONTRACT THIS CONTRACT is entered into by and between the State agencies shown below as Contracting Parties, pursuant to the authority granted and in compliance with the provisions of The Interagency Cooperation Act, Texas Government Code, Section 771.001 et sect. I. Contracting Parties: The Performing Agency: Corpus Christi Museum of Science and History 1900 North Chaparral Street Corpus Christi, Texas 78401 The Receiving Agency:Texas Historical Commission Archeology Division P.O. Box 12276 Austin, TX 78711-2276 II. Statement of Services to be Performed: The performing agency shall conduct a complete re-inventory of the La Belle artifact collections held at the Corpus Christi Museum of Science and History that will result in a complete and accurate count of the artifacts and a revised artifact database. The scope of those services are more fully set forth in the document titled, Statement of Services to be Performed, attached hereto as "Exhibit A." III. Representation: The person or persons performing this contract do not represent the Receiving Agency. The person or persons performing this contract may not represent themselves to the public that he or she acts on behalf of the Receiving Agency. ° IV. Contract Amount: The total amount of this Contract will not exceed $30,000 (THIRTY THOUSAND DOLLARS AND NO/100). V. Payment for Services: The Receiving Agency shall pay for services received based upon interagency transfer vouchers electronically submitted to the Receiving Agency by the Performing Agency monthly for services provided by the Performing Agency. Payments received by the Performing Agency shall be credited to its current appropriation item(s) or account(s) from which the expenditures of that character were [~t-tQtnalw mor~P 2009-485 Res. 028415 11/17/09 ;NOR • JON T. HANSEN, CHAIRMAN • MARK WOLFE, EXECUTIVE DIRECTOR Texas Historical Commission 11-2276 • P 512.463.6100 • F 512.475.4872 • TDD 1.800.735.2989 • www.thc.state.tx.us 808-10-0018 Page 2 of 4 VI. Term of Contract: This contract shall begin on January 1, 2010, after being signed by Receiving Agency, after first having been signed by Performing Agency, and will terminate on December 31, 2010. Upon 30 days prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify this contract by mutual written agreement. This contract may be extended for up to one year at the option of the Texas Historical Commission. VII. Nondisclosure Agreement It is agreed by both parties to this Agreement that any confidentiality limitations are subject to the Public Information Act under Texas Government Code Chp. 552. Because of the nature of the archaeological information about specific site locations that the Performing Agency may obtain, including all information gathered, produced, derived, reviewed, analyzed, or controlled by Performing Agency in providing services under this Contract, the Performing Agency agrees that it will not divulge any information unless the Receiving Agency has given its express, prior, written consent to such disclosure, which consent must specifically identify the information that can be disclosed by the Performing Agency. The Performing Agency acknowledges that it is entering into a Nondisclosure Agreement with the Receiving Agency, and the Performing Agency further acknowledges the restrictions and obligations imposed there under. The foregoing shall not prohibit or limit Performing Agency's use of information (including, but not limited to, ideas, concepts, know-how, techniques, methodologies, conservation methodologies, and analyses) (a) previously known to it, (b) independently developed by it, or acquired by it from a third party, or (d) that is or becomes part of the public domain through no breach by the Performing Agency of this Agreement. All records, files, color slides, negatives, digital images, computer files, and reports will be turned over to the Texas Historical Commission. The Performing Agency is authorized to make duplicate copies of relevant slides, negatives, reports, and computer files for educational purposes. THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that, (1) the services specified above are necessary and essential for activities that are properly within the statutory functions and programs of the effected agencies of State Government; (2) the proposed arrangements serve the interest of efficient and economical administration of State Government; and (3) the services, supplies, or materials contracted fox are not required by Section 21 of Article 16 of the Texas Constitution to be supplied under contract given to the lowest responsible bidder. 808-10-0018 Page 3 of 4 RECEIVING AGENCY further certifies that it has the authority to contract for the above services by authority granted in Texas Government Code sec 442.005, the Interagency Cooperation Act, Texas Government Code, sec 771.001, et seq., and the current General Appropriations Act. PERFORMING AGENCY further certifies that it has the authority to perform the services contracted by authority granted in Chapter 82, Texas Education Code, the Interagency Cooperation Act, Texas Government Code, sec. 771.001, et seq., and the current General Appropriations Act. PERFORMING AGENCY City of Corpus Christi A gel R, Escobar _ City Manager Date ~ C I ~~ ~ t3~i RECEIVING AGENCY Texas Historical Commission By: ~~ Date: ~ 2'' 2 APPROVED AS TO LEGAL FORM ~. sy: ~~ J e H Thrash, Assistant Attorney General CONCUR: ~~~0'~I' Rick Stryker, Director Museum of Science and History ~~---. AUTHURt`[ED RT CtftllYCtL .. ~ ~ rl.~~ .,1,..~. SEC~ITARY ~~~ Date: L "E-- ~ ~-- ~ ~ ~ Date: (u/~/i 3 ~~ °~-D o~ 808-10-0018 Page 4 of 4 EXHIBIT A Statement of Services to be Performed The Performing Agency shall perform those services as outlined below. 1. Re-inventory collections held at CCM. Based on an updated specimen inventory provided by the THC, a methodical and comprehensive re-inventory of the collections held at CCM is expected that will provide a complete and accurate count of the artifacts in database format. This entails ensuring that each artifact(s) held in the collection correlates with an artifact(s) described in the database. Additionally, counts provided in the existing databases are to be checked against the actual number of artifacts maintained in the collections. This may involve the splitting of groups of artifacts held in common bags into individual items as necessary. If discrepancies are noted in the course of the re-inventory a record will be made using standardized forms provided by the THC. If the problem cannot be resolved by the Performing Agency a record is requested and the issue will be resolved in collaboration with THC personnel. 2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with their accompanying artifact(s) and enclosed within a sealable 2-mil poly- bag (to be provided by THC). 3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid-free containers or 4-mill poly-bags within the appropriate cabinets. 4. Label all pertinent artifacts using the following general parameters and record in provided database the labeling status of artifacts within the collection. All artifacts larger than a quarter and not made of wood or other easily damaged material (i.e. textiles or organic samples) should be labeled using acid free archival ink (black or white as appropriate) placed between layers of acryloid B-72 or printed archival labels applied between layers of acryloid B-72. Labels should include the site trinomial (41MG86) and the full Artifact Identification number; if necessary, only the artifact identification number may be applied. Example: 41MG86 778-1.7 Identify objects in need of conservation treatment. During the course of the re-inventory, condition reports should be prepared for artifacts appearing to be in need of conservation treatment. 6. Update a copy of the provided database with correct information regularly throughout the course of work. 7. Provide monthly progress reports consisting of the updated database file and copies of condition reports including photographs of artifacts that appear to be in need of conservation treatment.