HomeMy WebLinkAboutC2010-038 - 3/23/2010 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and JEC Architects, Inc., a
Texas corporation, P.O. Box 260161 - Corgus Christi, TX 78426-0161, 3649 Leopard St.,
Suite 407, Corpus Christi, Nueces County, Texas 78408, (Architect/Engineer - A/E),
hereby agree as follows:
1. SCOPE OF PROJECT Cole Park Renovations and Improvements
BOND ISSUE 2008 (Project No. 3384)
Cole Park is currently in need of major renovations and improvements consistent with
the approved Master Plan. Proposed work includes general irrigation, park fishing pier
restoration/lighting, new "Kid's Place" playground equipment, new parking lot and
repairs, maintenance/storage addition to amphitheater, renovations to the amphitheater
building, Kid's Place area sidewalk repairs, accessible sidewalk/ramps from Kid's Place
parking to "The Gardens" landscaped area, park signage and general landscaping for
the entire park. Other amenities consistent with the Master Plan for the area could be
provided as funding allows.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1 ", to complete the project. Exhibit "A-1"provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in
Exhibit "A".Work will not begin on Additional Services until requested by the A/E (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
JEC Architects
2010-038 Large AIE Contract
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M2010-062 de Park Renovations and Improvements\consultanN.arye AE-JEC Mchitects\CONTRACT FOR PROFESSIONAL
03/23/10 (~~~~D
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay. the A/E a fee, as described in Exhibit "A", for providing services
authorized, a total fee not to exceed $228.800 (Two-Hundred Twenty-Eight Thousand
Eictht Hundred Dollars and Zero Cents). Monthly invoices will be submitted in
accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
Large AIE Contract
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8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit .of such
partner or partners as the City may designate. No part ofthe A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B" by
an insurance company acceptable to the City. The Consultant further agrees to
indemnify, save harmless and defend the City of Corpus Christi, and its agents,
servants, and employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached as Exhibit "C".
CITY OF COR US~CH~RISTI
Juan Pera es, Jr., P.E. Date
Assistant City Manager
RECOM ENDED
~~~
J~C ARCHITECTS, INC.
J mes Coffin, rc e t
resident
649 Leopard, St., Suite 407
Corpus Christi, TX 78408
(361) 904-0804 Office
(361) 904-0925 Fax
Date
Pete Anaya, P.E. Date ,~'I~oiQ -Q ~~T
Director of Engineering Services
~ QO!!'~~IC A..~r~ ~~ o
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ATTEST
~~
Armando Chapa, City Secretary
APPROVED AS TO FORM
Ass' ant City rney Date
Large AIE Contract
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H:UIOMEUCellyO\GENWARKS ANO REC13384- Cde Park Renovations and ImprovementstConsultantUarpe AE- JEC ArdtitedstCONTRACT FOR PROFESSIONAL
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EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
Cole Park Renovations and Improvements
BOND ISSUE 2008 (Project No. 3384)
1. SCOPE OF SERVICES
A. Basic Services
Preliminary Phase The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval, proceed with an Architectural Report which includes Preliminary
designs, drawings, and written description of the project. This report shall
include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project.
The Architect will participate in a minimum of (3) formal meetings with City
staff, provide agenda and purpose for each formal meeting; document and
distribute meeting minutes and meeting report within seven (7) working days
of the meeting. The A/E will participate in discussions with the operating
department and other agencies as required to satisfactorily complete the
Project.
c. Submit one (1) copy in an approved electronic format, and ten (10) paper
copies of the Architectural Report, with executive summary, opinion of
probable construction costs and review with City staff to produce an
acceptable format which contains common municipal elements. Architectural
Report will include the following (with constructability being a major element
in all the following items):
1) Review of the Project with the respective Operating Department(s)
and discussions including clarification and definition of intent and
execution of the Project; The A/E will meet with City staff to collect
data, discuss materials and methods of construction, and identify
design and construction requirements.
2) Review and investigation of available records, archives, and
pertinent data related to the Project including taking photographs
of the Project site, list of potential problems and possible conflicts,
intent of design, and improvements required, and conformance to
relevant Master Plan(s).
EXHIBIT "A"
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3) Identify results of site field investigation including site findings,
existing conditions, and probable Project design solutions; (which
are common to municipalities).
4) Provide a presentation of preliminary layout sketches,
identification of needed additional services, identification of
needed permits, identification of specifications to be used,
identification of quality and quantity of materials of construction,
and other factors required for a professional design.
5) Identify and analyze requirements of governmental authorities
having jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues;
and meet with pertinent authorities.
6) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
d. Perform the items as shown on Exhibit "A-1"Task List.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f. Field location of existing city utilities. (City to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
2. Design Phase Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement the Architectural Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare (1) set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, invitation to bid, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for one
bid or for multiple bids, the size and character of the entire Project;
EXHIBIT "A"
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description of materials to be utilized; and such other essentials as may be
necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs and probable
construction schedule.
e. Furnish one (1) copy 60% plans (plans only-identify needed specifications) to
the City staff for review and approval purposes with estimates of probable
construction costs. Required with the 60% plans is a "Plan Executive
Summary" which will identify and summarize the project by distinguishing key
elements such as:
• Building Sizes
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• Permit requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
g. Furnish complete construction and bid documents including specifications for
City staff review and approval. Provide (1) copy of final complete plans and
bid documents to the City staff for review and approval purposes with revised
estimates of probable costs. Identify distribution list for plans and bid
documents to all affected utilities including City and all other affected entities,
compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding
participants.
h. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the 60%, and final complete plans and complete bid documents
with specifications accurately reflect the percent completion designated and
do not necessitate an excessive amount of revision and correction by City
staff. The Consultant A/E and Sub-consultant A/E shall submit a letter
declaring that all engineering disciplines of all phases of the submittals have
been checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc.
EXHIBIT "A"
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i. If required, provide traffic controls including a Traffic Control Plan,
illumination, markings and striping, signalization, and as delineated by the
City Traffic Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
I. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the design phase.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide electronic files of the City's standard specifications, standard detail
sheets, general and special provisions, and forms for required bid
documents.
3. Bid Phase The A/E will:
a. Participate in the pre-bid conference.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the Engineerwill, at its expense, conferwith
City staff and make such revisions to the bid documents as the City staff
deems necessary to re-advertise that particular portion of the Project for
bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders.
EXHIBIT "A"
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b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Architect's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory test reports.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize minor changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the
contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division).
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor)
for all equipment installed on this Project. These manuals will be in a
"multimedia format" suitable for viewing with Microsoft's Internet Explorer,
version 3.0. As a minimum the Introduction, Table of Contents, and Index
will be in HTML (HyperText Markup Language) format, with HyperText links
to the other parts of the manual. The remainder of the manual can be
scanned images or a mixture of scanned images and text. use the common
formats for scanned images - GIF, TIFF, JPEG, etc.. Confirm before delivery
of the manuals that all scanned image formats are compatible with the
image-viewing software available on the City's computer -Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliver the manuals on a
CD-ROM, not on floppy disks.
i. Review construction "red-line" as built drawings, prepare record as built
CADD drawings of the Project as constructed (from the "red-line" drawings,
inspection, and the contractor provided plans) and deliver to the Engineering
EXHIBIT "A"
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Services a reproducible set and electronic file (AutoCAD r.14 or later) of the
record drawings. All drawings will be CADD drawn using dwg format in
AutoCAD, and graphics data will be in dxf format with each layer being
provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordination of activities during the construction phase of work.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the A/E will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will,
with written authorization by the Director of Engineering Services, do the following:
1. Permitting Furnish the City all engineering data and documentation necessary
for all required permits. The A/E will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Texas Department of License and Regulation (TDLR )
b. Texas State Windstorm Certification
2. Topographic Survey Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for
the aerial mapping of the Project area -aerial photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments from the project area.
3. Underwater Surveying Services Provide underwater inspections of the Fishing
Pier concrete pilings from the mud line to the high waterline. This inspection will
consist of an overall visual and tactile examination of the pilings, pile caps and
underside of the concrete deck to reveal any obvious damage or deterioration.
EXHIBIT "A"
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4. Construction Observation Services Provide Project Observation services
including day-today detailed coordination with the City's staff and testing
laboratory.
5. Start-ua Services Provide on-site services and verification for all start-up
procedures during actual start up of major Project components, systems, and
related appurtenances if needed and required.
6. Warranty Phase Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct
defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
2. SCHEDULE
PROPOSED PROJECT SCHEDULE
Cole Park Renovations and Im rovements - No. 3384
DAY DATE ACTIVITY
Wednesday March 24, 2010 Begin Preliminary Phase
Monday May 17, 2010 Begin Design Phase
Thursday July 8, 2010 60% Submittal
Thursday July 22, 2010 City Review (2 wks.)
Thursday September 2, 2010 100°!o Submittal
Thursday September 16, 2010 City Review (2 wks.)
Thursday September 30, 2010 Final Submittal
Monday (2) October 18, 2010 Advertise for Bids (2 wks.)
Wednesday October 20, 2010 Pre-Bid Conference
Wednesday October 27, 2010 Receive Bids
Monday December 20, 2010 Begin Construction
Wednesday August 24, 2011 Construction Completion
EXHIBIT "A"
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3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A.1-4 above, and for all expenses incurred in performing these
services. The fee is subject to the availability of funds. The A/E may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4, A/E will submit monthly statements for basic services rendered. In
Section I.A.1-3, the statement will be based upon A/E's estimate (and City
Concurrence) of the proportion of the total services actually completed at the time of
billing. For services provided in Section I.A.4, the statement will be based upon the
percent of completion of the construction contract. City will make prompt monthly
payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-
exceed fee as per the table below:
Summary of Fees
Fee for Basic Services
1. Preliminary Phase $40,500.00
2. Design Phase $78,500.00
3. Bid Phase $7,300.00
4. Construction Phase $9,700.00
Subtotal Basic Services Fees $136,000.00
Fee for Additional Services (Allowance)
1. Permit Preparation (as applicable)
Texas Department of License and Regulation
Texas State Windstorm Certification
Total Permitting
5,800.00
4,900.00
$10,700.00
2. Topographic Survey of 43 acre Park $32,800.00
3. Underwater Survey of Pier $6,400.00
4. Construction Observation Services $31,200.00
5. Start-up Services $5,400.00
6. Warranty Phase $6,300.00
Sub Total Additional Services Fees Authorized $92,800.00
Total Authorized Fee $228,800.00
EXHIBIT "A"
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EXHIBIT A-1
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
CITY OF CORPUS CHRISTI, TEXAS
Cole Park Renovations and Improvements
BOND ISSUE 2008 (Project No. 3384)
TASK LIST
Basic Services:
Provide A/E Services as required for the Cole Park Renovations and Improvements.
Improvements within the Park will include; General Irrigation, Park Fishing Pier
restoration/lightingg, New "Kids Place" Playground Equipment, new Parking Lot and
repairs, +/- 500 s.f. Maintenance/Storage Addition to Amphitheater, Renovations to
the Amphitheater Building, Kids Place area sidewalk repairs, Accessible
Sidewalk/Ramps from Kids Place parking to "The Gardens" landscaped area, Park
Signage and General Landscaping for entire Park. Task items are as follows.
1) Confer with and participate in meetings with City staff to further define the
detailed needs and scope of all aspects of the project for Parks & Recreation
Operations.
2) Perform field investigations to determine all site conditions and confer with the
soil investigation engineers for recommendations forthe AmphitheaterAddition
foundation and Parking Lot and Access Roadway designs.
3) Provide any necessary permitting documentation or applications as required for
this project, as authorized by the City for Additional Services.
4) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
5) Furnish information as required to utility companies whose facilities may be
affected within the scope of this project.
6) Issue drawings and specifications to the City for their review and approval at the
stages as outlined in Exhibit A.
7) Incorporate all final City review comments into the Final plans and specifications
for inclusion into the Bid Documents.
8) Prepare Architectural, Civil, Structural, Mechanical, Electrical and Landscape
Design documents to include the following proposed drawing list:
EXHIBIT "A-1"
Page 1 of 6
General, Civil/Structural
• Title Sheet/ Vicinity Map
• Project Location Map
• General Civil Notes and Testing Schedule
• Existing Topographic Survey
• Overall Site Plan
• Civil Improvements Plan
• Site Staking Plan 1
• Site Staking Plan 2
• Site Grading Plan 1
• Site Grading Plan 2
• Civil Details
• Storm Water Pollution Plans/Details
• Structural General Notes
• Overall Fishing Pier Plan
• Pier Repair Plan 1
• Pier Repair Plan 2 and Sections
• Pier Elevations
• Estimated Repair Quantities Schedules
• Sections and Details 1
• Sections and Details 2
• Pier Cathodic Protection Plan 1
• Pier Cathodic Protection Plan 2 and Sections
• Cathodic Protection Details 1
• Cathodic Protection Details 2
Architectural
• Demolition Plan -Amphitheater Building
• Amphitheater Floor Plan
• Enlarged Plans - Restrooms
• Amphitheater Exterior Elevations
• Reflected Ceiling Plan
• Room Finish and Door/Hardware Schedules/Notes
• Interior Elevations /Sections/Details
• Maintenance Addition Cross Sections
• Wall Sections and Details
• Miscellaneous Details
• Sidewalk/Ramp Plans and Details - "The Gardens"
• Kids Place Sidewalk Plans and Details
• Park Signage Site Plan
• Signage Elevations/Details and Notes
Mechanical
• Mechanical (Ventilation) Floor Plan -Amphitheater
• Mechanical Details and Schedules -Amphitheater
EXHIBIT "A-1"
Page 2 of 6
Electrical
• Electrical Site Plan and Power Riser Diagram
• Amphitheater Electrical Demolition Plans
• Amphitheater Electrical Power Plans
• Amphitheater Electrical Lighting Plans
• Electrical Schedules and Notes
• Fishing Pier Electrical Demolition Plan
• Pier Electrical Power Plans
• Pier Electrical Lighting Plans
• Parking Lot Power & Lighting Plans
• Electrical Schedules and Notes
Plumbing
• Amphitheater Plumbing Demolition Plan
• Amphitheater Plumbing Plan
• Enlarged Plumbing Plans
• Plumbing Riser Diagrams, Details & Schedules
Irrigation/Landscaping
• Overall Irrigation Park Plan
• Irrigation Plan 1, Notes
• Irrigation Plan 2, Notes
• Irrigation Plan 3, Notes
• Irrigation Notes, Details & Schedules
• Irrigation Pumps, Schedules, Notes
• Irrigation Electrical Power Plan 1
• Irrigation Electrical Power Plan 2
• Irrigation Electrical Notes & Schedules
• Overall Landscaping Park Plan
• Landscaping Plan 1, Notes
• Landscaping Plan 2, Notes
• Landscaping Plan 3, Notes
• Landscaping Notes, Details & Schedules
9) Prepare Opinion of Probable Construction Costs including contingency amounts.
10)Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
• Notice to Bidders
• Notice to Contractors-A
EXHIBIT "A-1"
Page 3 of 6
• Notice to Contractors-B
• Part A- Special Provisions
• Part B- General Provisions
• Part C- Federal Wage Rates and Requirements
• Part S- Standard Specifications
• Part T- Technical Specifications (if required)
• List of Drawings
• Geotechnical Report (by others)
• Notice
• Agreement
• Proposal/Disclosure Statement
• Performance Bond
• Payment Bond
11) Provide Quality Control/Quality Assurance (QC/QA) interim review and prepare
submittal for City's review depicting 60% development of the contract drawings
and specifications.
12) Address comments received from the City for the 60% submittal.
13) Provide Quality Control/Quality Assurance (QC/QA) final review and submit
one (1) reproducible hard copy of the final contract drawings and specifications
to the City for bidding process.
14) Update the Opinion of Probable Construction Costs.
15) Submit copy of contract documents, forms and required State filing and
inspection fees, to Texas Department of Licensing and Regulation (TDLR) for
review and approval of accessibility requirements for all applicable building and
site improvements (as authorized by Additional Services).
16) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
17) Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
18) Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 5th of each month.
EXHIBIT "A-1"
Page 4 of 6
Additional Services:
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all
engineering data and documentation necessary for all required governmental
permits as needed to complete the project.
2) Prepare and submit permit applications and associated fees to the appropriate
authorities as required to complete the project.
3) Included within this scope will be providing all required inspections and
documentation for Texas State Windstorm Certification and as noted above,
preparing .and submitting all documents and fees for ADA compliance to the
Texas Department of Licensing and Regulation.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS.
6) Perform topographic survey within project limits.
7) Tie in all major physical elements within the Park.
8) Tie in all existing trees within the project limits.
9) Locate and tie-in known utilities and structures.
10) Download raw survey field data, copy field notes, reduce data and check results.
UNDERWATER SURVEYING OF PIER
Provide underwater inspections of the Fishing Pier concrete pilings from the mud
line to the high waterline. This inspection will consist of an overall visual and tactile
examination of the pilings, pile caps and underside of the concrete deck to reveal
any obvious damage or deterioration.
CONSTRUCTION OBSERVATION SERVICES
1) Provide construction observation services as authorized by the City in
accordance with Exhibit `A' of the Contract for Professional Services.
2) Conduct weekly site visits to the project site during construction and prepare
weekly reports to City Staff.
3) Provide detailed coordination with City staff during construction.
4) Coordinate construction activities with materials testing laboratory.
EXHIBIT "A-1"
Page 5 of 6
START-UP SERVICES
Provide on-site services and verification for all start-up procedures during actual
start up of major Project components, systems, and related appurtenances if
needed and required.
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one-year period after acceptance of the
project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch, correct or replace improvements under the maintenance guaranty terms of
the construction contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action.
EXHIBIT "A-1"
Page 6 of 6
Exhibit B
Mandatory Requirements
(Revised September, 2001)
I. CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
.~
EXHIBIT "B"
Pa e 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
11. INDEMNIFICATION AND HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendardays
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
M q
EXHIBIT "B"
Pa e2of3
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavor to"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Pa e3of3
/,.,,
SUPPLIER NUMBER
TO BE ASSIGNED BI'ZTf~
PURCHASING DNISION
iivv
City of CITY OF CORPUS CHRISTI
~~ t; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
defmitions.
COMPANY NAME: JEC Architects, Inc.
P. O. BOX:
STREET ADDRESS:
3649 Leopard St., Suite 407
CITY: Corpus Christi ZIP: 78408
FIRM IS: 1. Corporation ® 2. Partnership ^ 3. Sole Owner ^
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Chnstl having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
N/A N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on an matter related to the subject of this contract and has an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A N/A
EXHIBIT "C"
Pa e 1 of 2
FILING REQUIREMENTS
ff a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof, you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordmance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: James E. Coffin, Architect Title: President
(Type or Print)
Signature of Certifying ~' Date: March 8, 2010
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
"Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
Pa e2of2
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EXHIBIT "D"
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