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Home My WebLink AboutC2010-160 - 4/13/2010 - NAAGREEMENT BETWEEN CITY ^F CORPUS CHRISTI AND THE BEAUTIFY CORPUS CHRISTI ASSaCIATIQN This agreement ("Agreement"} between the City of Corpus Christi ~"City"} and the Beautify Corpus Christi Association {"BCCA"} formalizes the parties' joint mission to lead efforts to achieve and maintain a cleaner, healthier, and more beautiful environment for the enjoyment of residents and visitors tv the City. BCCA will work closely with the ^irector of Environmental Services, or designee, to assist in addressing issues related to environmental activities ^r education, especially as it relates to illegal dumping, litter, recycling, and graffiti. The purpose of this Agreement is to solidify the parties' coordinated efforts in the areas of: ^ Providing leadership during community events for maintaining a sustainable environment; • Promoting and assisting with City-wide environmental programs. • Participating in anti-graffiti efforts including sustaining efforts of volunteer groups and the Corpus Christi Police Department; • Increasing communication throughout the community regarding anti-litter and beautification activities; • Encouraging neighborhood clean-up campaigns; • Improving attitudes about recycling and increasing participation in the recycling program, and increasing waste diversion through new City recycling initiatives; : Distributing information and educational materials regarding environmental subject matters; and This Agreement is effective from date of execution through July 31, 2010. BCCA shall designate the following City officials as ex-officio {non-voting} members of its Board of Directors: Director of Environmental Services; Director of Solid Waste Operations; and Director of Parks and Recreation Operations; or their designees. The City shall provide a grant of $12,500 to BCCA in return far BCCA's efforts to implement the scope of work described in Attachment A. The budget far this Agreement is established in Attachment B. This agreement may be terminated by either party, by providing 30 days written notice, with ar without cause. If terminated, a prorated amount the $12,5Q^ grant will be 201-160 Page 1 of 2 Q411311 D Beautify Corpus Christi. Assn. ~NnFx~n refunded tv the City. Future agreements are dependent upon inclusion of appropriated and designated funding in the City's approved annual budget. CONTACT INFORMATION: City of Corpus Christi Environmental Services Attn. Peggy L. Sumner, Director PO Box 9277 Carpus Christi, Texas 78469-9277 X361} 828-1965 Office X361 } 826-197'1 Fax Beautify Corpus Christi Association Attn: Ms. Daiquiri Richard 545 N. Upper Broadway, Suite #300E Carpus Christi, Texas 78476 (361 ~ 855-2888 Office (361) 289-2ti60 Fax Executed in duplicate by the parties this ~ 3 day of April , 2x10. Attest: Armando Chapa City Secretary City of Corpus Christi r ~~ ' n el R. Escobar City Manager Approved as to form: April , 2010 ~~ti~~ ~ ~ R. Jay Reining First Assistant City Attorney For the City Attorney Beautify Corpus Christi Associa#ion James C vcinski i ent Daiquiri 'hard Executive Director Page 2 of 2 BGGA Agmt Q4iA2010 Attachm®nt A SCnPE CF WQRK ^ Annual Wvrk Plan Within thirty (3Q} days of the effective date, the BCCA Executive Director shall provide an annual work plan that outlines activities #hat complement the items included in the Letter of Agreement to the Director of Environmental Services. THE F4LLGWING ITEMS WILL BE CDCRDINATED WITH THE CITY'S EX- GFFICIG BDARD MEMBERS, DIRECTOR OF ENVIRGNMENTAL SERVICES, OR DESIGNEE, AN^ OTHER CITY STAFF A5 DIRECTED: • Promotion of City of Corpus Christi's City-wide Enviironmental Programs BCCA shall help educate citizens about the City's various environmental programs at the direction of the respective City departments ~i.e., Environmental Services, Water, Storm Water, Solid Waste Operations, Household Hazardous Waste Projects, Wastewater, and Code Enforcement} in an effort tv achieve a higher level of environmental excellence for the community. • Community Events BCCA shall provide clean-up assistance at community events, such as the City's Fourth of .tuly parades and Buccaneer Day Parade, by distributing trash bags tv participants in ^rder to educate the public about containerization and proper waste disposal. BCCA shall continue to take a leadership role in speaking tv civic groups, clubs, students at area schools, and participants at area fairs and Other venues tv promote environmental excellence and sustainability throughout the community in efforts to improve the City's aesthetic image. • Public Information and Education BCCA shall coordinate a teacher training session presenting the "Keep America BeautifuP' and "Waste in Place" curriculums for local teachers and school administrators. BCCA shall conduct presentations at civic groups, public events, and schools to inform the public and educate them ^n the programs in our community pertaining to this scope of work. A-'I BCCAAgmt Q4'142Q10 • Anti-Graffiti Efforts BCCA shall assist the City by taking a proactive rule in sustaining the efforts of the Corpus Christi Police ^epartment and various volunteer groups. BCCA will facilitate public awareness campaigns when possible and assist in coordinating eradication efforts. • Community Communication on Anti-Litter and Beautification Activities The BCCA Executive Director shall actively participate in anti-litter and City beautification efforts and communicate with current and future leaders of organizations, businesses, and citizens about the City's anti-litter and beautifcativn activities at both formal and informal public events. BCCA shall continue to partner in significant landscaping projects in the City. BCCA shall work with TXDGT to ensure proper maintenance and adequate and appropriate plant material along our community's right-of-ways. BCCA shall submit an application to Keep Texas Beautiful for the Governor's Community Achievement Award. A copy of the completed application must be submitted to the City's Environmental Services Department for recvrdkeeping. • Neighborhood Clean-Up Campaigns BCCA shall assist in scheduling, promoting, cvvrdinating, and supervising at least four t4) community-wide clean-up events and two {2} Adopt-A-Beach clean- up events. BCCA shall coordinate the dates with City staff tv ensure that adequate resources are available to support the events. BCCA shall take a lead role in cvvrdinating the recognition of participating organizations and individuals. Utilizing additional grants, donations, funds, supplies, and in-kind assistance from other entities, BCCA sha11 provide clean-up kits, including trash bags and gloves, to citizens involved in clean-up events. BCCA shall communicate the availability of the clean-up kits as well as other resources to the community. ^ Recycling As part of the anti-litter and beautification efforts, the BCCA Executive director shall participate in recycling events and educate the public about the value of recycling. A-2 BCCA Agmt 44142414 • Litter Critter Program and Household Hazardous Waste BCCA shall continue to communicate to area groups and associations about all City programs that are currently offered yr modified during the term of the Letter of Agreement. These City programs are offered in an effort to increase participation and, thereby, reduce the amount of debris that is disposed illegally. Beautification Projects -The design and funding of a community garden called "The Gardens at Cole Park" will continue. The BCCA goal is to create and maintain an education garden that demonstrates the variety and beauty of coastal salt-tolerant plants in our City's premier park. Development of park improvements that impact the community will continue under BCCA guidance and leadership. Tree Farm ~ Propagation Facility -- The re-opening of the Tree Farm and creation of a Propagation Center includes a Memorandum of Understanding (M.O.U.}with the City and establishment of the new location at Solid Waste Services at Ayers and Hygeia. This is an important project to be developed in the coming year. This partnership includes the City of Corpus Christi Parks Department as well as Solid Waste and the Texas A&M AgriLife Extension and Master Gardeners. The goal is to establish a demonstrativnleducation facility with an education facility and touring garden that offers tours to the community similar to the Earthi[rnd garden in Victoria, Texas. Previous activities included Tree Week (on-campus education for approximately '1,~gQ 5t~' graders}, an Arbor Fest celebration, public Tree Plantings, the Arbor Day Poster Contest, and the goal of achieving "Tree City USA" status. Many of the annual events can be resumed with access to trees that can be donated to churches, parks, schavls and non-profit organizations. • Adapt-A-Median Program - As part of a new volunteer program, the BCCA board members have secured the median on Shoreline at "Orion's Belt", an art sculpture at the waterfront, with the intention of weeding and maintaining the area. Further promotion of the program will be incorporated into the Public Outreach Campaign. • Texas Commission on Environmental Quality {TCEQ) -BCCA conducts illegal dump site clean ups in Nueces County using fine monies from environmental violations. These efforts will continue in the Zg1g contract period. A-3 BCCA Agmt 04142D1 ~ THE FALLOWING REQUIREMENTS WILL BE PRESENTED TG THE CiTY'S Ex~FFICIQ BaARD MEMBERS flR THEIR DESIGNEES: • Reporting The BCCA Executive ^irector shall provide quarterly executive summary reports to the Director of Environmental Services or designee, and tv the City's Ex-officio board members or their designees. The reports must summarize the activities included in this agreed upon scope of work and the progress made. Any deviations from this scope of work must be included. The quarterly reports must include copies of alt monthly financial statements approved by the BCCA Board of ^irectors during the period. The reports are due May 31, 2Q1Q, and August 31, 2Q1~. The final report must summarize activities carried out in accordance with this scope of work, all accomplishments, and any deviations. • Review of Fnancial records Upon the City's request, BCCA agrees to make any and all financial records available for review. • Cvntra~t management Management and primary contact for compliance with this scope of work and the Letter of Agreement is the Director of Environmental Services or designee. A-4 BCCA Agmt Od1d2010 Attachment B BEAUTIFY CORPUS CHRI5TI ASSOCIATION 545 N. Upper Broadway, Suite 704E Corpus Christi, Texas 7847fi Phone X361 y 855-2888 Fax X361 j 289-2060 PROPOSED BUDGET FOR F[SCAL YEAR 2009/2014 PROJECTED INCOME Grant -City of Carpus Christi Clear Channel Fundraisers La Noche Bonita Event Additional Fund Raising Membership Income Rent (In-Kind Donation] TOTAL INCOME PROJECTED $25,00D,0D 5,000.00 20,OOO.D0 1 D,400.00 2,000.00 1z,DDa.Da 74 000.00 ADMINISTRATIVE EXPENSES Health Insurance nternetNUebsitelComputer Meals Mileage Miscellaneous Office Supplies Payroll for Executive Director Postage & Delivery Rent Taxes - PayroN Telephone T-Mobile Birch Telecom Travel TOTAL EXPENSES PROJECTED Monthly Annual Budget Bud~eE $ 3DO.DD $ 3,600.00 75.0D 900.00 75.OD 9D0.D0 150A0 1,8D0.0D 4'1.67 504.00 1DD.DD 1,20D.D0 3750.00 45,004.04 2D.D0 240.D0 1,000.OD 12,000.00 275.00 3,300.00 104.00 1,200.00 83.33 1 D00.00 62.50 750.D0 fi 032.5D 72 390.00 B-1 BCCA Agmt 04142D10