HomeMy WebLinkAboutC2010-228 - 6/29/2010 - Approved,+ .y ,
CITY OF CARPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) .and Coym, Rehmet &
Gutierrez Engineering, L.P., a Texas corporation, 5656 S. Staples, Suite 230, Corpus
Christi, Nueces County, Texas 78411, (ArchitectlEngineer - AIE), hereby agree as
follows:
SCOPE OF PROJECT :Buddy Lawrence Drive From Antelope Street To IH - 37
BOND ISSUE 2008 (Project No. 6506)
The section of Buddy Lawrence Drive between Antelope Street and IH 37 is currently a
two-lane roadway section with drainage ditches and some curb and gutter section from
Nueces Bay Boulevard to IH 37 and curb and gutter section from Antelope Street to
Nueces Bay Boulevard. Buddy Lawrence Drive improvements will consist of reconstruction
of the roadway to a 41' B - B curb and gutter section wi#h 5' separated sidewalks. The
section will have two - 11.5' travel lanes with a 14' center turn lane, curb and gutter,
sidewalks, driveways, storm water improvements, water improvements, wastewater
improvements and the installation of improvements to meet TAS standards as
administered through TDLR. Associated improvements such as pavement markings; traffic
signage/traffic control and miscellaneous appurtenances will be made as required.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, AIE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A".
Work will not begin on Additional Services until requested by the AIE (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
Tti° °'r` °^~oo~ +~ ha^in work on those authorized Basic Services for this contract upon
2010-2~$'roceed from the Director of Engineering Services. Work will not
M2010-15Gany Additional Services until requested in writing by the A/E and
06129110~rovided by the Director of Engineering Services. The anticipated
Coym Rehmet & Gutierrez Eng. ~~~~~
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schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required far review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the AIE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
AIE shall notify the City of Corpus Christi within three {3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
AIE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the AIE a fee, as described in Exhibit "A", for providing services
authorized a total fee not to exceed $347,735.00 (Three Hundred Forty-Seven Thousand
Seven Hundred Thirty-Five Dollars). Monthly invoices will be submitted in accordance with
Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice #o the AIE at the address of record. In this event, the AIE will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICPATION
The City Council's stated policy is that City expenditures on contracts for professional
services will be of a maximum benefit to the local economy. The AIE agrees that at least
75% of the work described herein will be performed by a labor force residing within the
Corpus Christi Metropolitan Statistical Area {MSA). Additionally, no more than 25% of the
work described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area {MSA).
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for the routine
duties delegated to personnel of the AIE staff. If the AIE is a partnership, then in the event
of the termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the AIE fee maybe assigned in
advance of receipt by the AIE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Large (A!E} Contract
Page 2 of 3
9. OWNERSHIP OF DOCUMENTS
~I ~ ~9 .
All documents including contract documents (plans and specifications), record drawings,
contractor's fiield data, and submittal data will be the sole property of the City, may not be
used again by the AIE without the express written consent of the Director of Engineering
Services. However, the AIE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPU CHRISTI
~ Ja
Juan Pera s, P.E. Date
Assistant City Manager
RECOMMENDED
~ ~~~
Pete Anaya, P.E. Date
Director of Engineering Services
ATTEST
f 1 _
Armando Chapa, City Secre ry
COYM, REHMET ~ GUTIERREZ
ENGINEERING, INC.
z
J. Don Re met, P. E. Date
Vice President
5656 S. Staples, Suite 230
Corpus Christi, TX 78411
(361) 991-855D Office
{361) 993-75fi9 Fax
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APPROVED AS TO FORM
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ity Attorney Date
Larga (A!E) Con#ract
Page 3 of 3
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EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
BUDDY LAWRENCE DRIVE FROM ANTELOPE STREET TO IH - 37
BOND ISSUE 2008 (PROJECT NO. 6506}
I. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. The ArchitectlEngineer-AIE will:
It is the intent of the Preliminary Phase to provide a study and report of project scope with
economic and technical evaluation of alternatives, and upon approval, proceed with an
Engineering Letter Report which includes preliminary designs, drawings, and- written
description of the project. This report shall include:
a. Provide scope of sail investigations, borings,. and laboratory testing and make
recommendations to the City. Coordinate all required services with the Geotech Lab.
(The City Engineering Services Department will provide necessary sail investigation and
testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design parameters of
the Project. The Engineerwill participate in a minimum of one [1}formal-meeting with
City staff, provide agenda and purpose for each formal meeting; document and
distribute meeting minutes and meeting report within seven (7} working days of the
meeting. The AIE will discuss the project with the operating department (Water,
Wastewater, Gas, Storm Water, Streets, etc.) and other agencies, including but not
limited to the LISPS, the Texas Department of Transportation (TxDOT) and Texas
Commission on Environmental Quality {TCEQ) as required to satisfactorily complete the
Project.
c. Submit one {1) copy in an approved electronic format, and one (1) paper copy of the
Draft Engineering Letter Report of identified feasible alternatives, and reviewwith City
staff to produce an acceptable format. The Draft Engineering Letter Report will
include the following (with CONSTRUCTABILITY being a major element in a!I the
following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project. The AIE will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and construction
requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of wayleasements to be acquired, and probable
Project design solutions {which are common to municipalities), in
accordance with S.U.E. (Subsurface Utility Engineering) standards
{CIIASCE 38-02}. Subsurface investigation will be paid as an additional
service.
EXHIBIT "A"
Page 1 of 9
Revised April 2014
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications to
be used, identification of quality and quantity of materials of construction,
and other factors required .for a professional design
(CONSTRUCTABILITY).
5} Advise of environmental site evaluations and archeology reports that are
needed forthe Project (environmental issues and archeological services to
be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet and
coordinate with agencies such as RTA, CDBG, USPS, CCISD, community
groups, TDLR, etc.
T) Confer, discuss, and meet with City operating department{s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates and design alternatives.
8} Provide a fetter stating that the AIE and Sub-consultant Engineers have
checked and reviewed the Draft Engineering Letter Report prior to
submission.
9) Provide an analysis on project impacts towards "re-engineering" and effects
on cost savings toward City operations, which this project will affect.
d. Assimilate al! review comments of the Draft Engineering Letter Report {if any) and
provide one (1} set of the Final Engineering Letter Report (electronic and hard
copies using City Standards as applicable) suitable for reproduction. Said Final
Engineering Letter Report henceforth becomes the sole property and ownership of
the City of Corpus Christi.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities {as available from
City Engineering files).
b. The preliminary budget, specifying the funds available far construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (AIE to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
h. Provide benchmarks and coordinates.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AIE will
a. Study, verify, and implement Engineering Letter Report recommendations including
construction sequencing, connections to the existing facilities, and restoration of
property and incorporate these plans into the construction plans. Development of the
construction sequencing will be coordinated with the City Operating Department(s) and
Engineering Services staff.
b. Prepare one (1) set of the construction bid and contract documents (electronic and
full-size hard copies using City Standards as applicable}, including contract agreement
EXHIBIT "A"
Page 2 of 9
Revised April 2010
' '~'
forms, general conditions and supplemental conditions, notice to bidders, instruction to
bidders, insurance, bond requirements, and preparation of other contract and bid
related items; specifications and drawings to fix and describe, for one bid, the size and
character of the entire Project; description of materials to be utilized; and such other
essentials as may be necessary for construction and cost analysis.
c. Provide assistance to identify testing, handling and disposal of any hazardous materials
andlor contaminated soils that may be discovered during construction (to be included
under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
track progress and payments.
e. Furnish one (1) set of the interim plans (60% submittal -electronic and full-size hard
copies using City Standards as applicable) to the City staff for review and approval
purposes with estimates of probable construction costs. Show existing elevations
resulting from topographic survey. Show locations of utility lines, structures and their
respective elevations resulting from the S.U.E. Use the City's numbering system for
utility manholes. Identify distribution list for plans and bid documents to all affected
utilities including City and all other affected entities. Requiired with the interim plans is
a "Plan Executive Summary" which will identify and summarize the project by
distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additiansldeletionsond proceed to next
phase, upon Notice to Proceed.
g. Provide one (1) set of the pre-final plans and bid documents (90% submittal -
eiectronicand full-size hard copies using City Standards as applicable) to the City staff
for review and approval purposes with revised estimates of probable costs. Compile
comments and incorporate any requirements into the plans and specifications, and
advise City of responding and non-responding participants.
h. Provide Quality AssurancelQualityGontrol (QAlQC) measures to ensure that submittal
of the interim, pre-final (if required), and final complete plans and complete laid
documents with specifications accurately reflect the percent completion designated and
do not necessitate an excessive amount of revision and correction by City staff. The
Consultant AIE and Sub-consultant A!E shall submit a letter declaring that all
engineering disciplines of all phases of the submittals haute been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical, etc.
EXHIBIT "A"
Page 3 of 9
Revised April 2010
i. If required, provide traffic controls including a Traffic Control Plan, illumination, markings
and striping, signalization, and as delineated by the City Traffic Engineering
Department.
j. Assimilate all final review comments (if any).
k. Upon approval by the Director of Engineering Services, provide one (1) set of the final
plans and contract documents (electronic and full-size hard copies using City
Standards as applicable) suitable far reproduction. Said bid documents henceforth
become the sole property and ownership of the City of Corpus Christi.
I. The City agrees that any modifications of the submitted final plans (for other uses by the
City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
m_ Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
n. Provide a Storm Water Pollution Prevention Plan, if required.
The City staff will:
a. Designate an individual to have responsibility, au#hority, and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract,
c. Provide the City's standard specifications, standard detail sheets, standard and special
provisions, and forms for required bid documents.
3. Bid Phase. The AIE will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and review
of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as revised
by the Engineering Services in accordance with the AIE's design phase estimate
required above, the Engineer will, at its expense, confer with City staff and make such
revisions to the bid documents as the City staff deems necessary to re-advertise that
particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council. concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City and
the contractor.
EXHIBIT "A"
Page 4 of 9
Revised April 2010
4. Construction Phase. The AIE will perform contract administration to include the following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings, materials
and other submittals.
c. Review field and laboratory tests.
d, Provide interpretations and clarifications of the contract documents far the contractor
and authorize required changes, which do not affect the contractor's price and are not
contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector and
contractor to observe the general progress and quality of work, and to determine, in
general, if the work is being done in accordance with the contract documents. This will
not be confused with the project representative observation or continuous monitoring of
the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's construction
division); provide interpretations and clarifications of the plans and specifications for the
contractor and authorize minor changes which do not affect the contractor's price and
are not contrary to the general interest of the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of Completion
for the project.
h. As applicable,, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals {by the Contractor} for all equipmen#
installed on this Project. These manuals will be in a "multimedia format" suitable for
viewing with Microsoft's Internet Explorer, version 3.0. As a minimum the Introduction,
Table of Contents, and Index will be in HTML (HyperText Markup Language) format,
with HyperText links to the other parts of the manual. The remainder of the manual can
be scanned images ar a mixture of scanned images and text. Use the common formats
for scanned images - GIF, TIFF, JPEG, etc.. Confirm before delivery of the manuals
that all scanned image formats are compatible with the image-viewing software
available on the City's computer -Imaging for Win95 (Wang) and Microsoft Imaging
Composer. Deliver the manuals on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided plans}
and deliverto the Engineering Services a reproducible set and electronicfile (AutaCAD
r.~4 or later} of the record drawings within two (2) months of final acceptance of the
project. All drawings will be CADD drawn using dwg format in AutaCAD, and graphics
data will be in dxf format with each layer being provided in a separate file. A#tribute data
will be provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a. Prepare applicationslestimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE}
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the AIE will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services are
an allowance for potential services to be provided and will be negotiated by the Director of
EXHIBIT "A"
Page 5 of 9
Revised April 2010
Engineering Services as required. The AIE will, with written authorization by the Director of
Engineering Services, do the following:
1. Permit Preparation. Furnish the City all engineering data and documentation necessary
for all required permits. The AIE will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as applicable to the appropriate local, state,
and federal authorities, including, but not limited to:
a. Texas Department of Licensing and Regulation (TDLR }
2. Topographic Survey and Parcel Descriptions. A/E will provide field surveys, as required
for design including the necessary control points, coordinates and elevations of points (as
required for the aerial mapping of the Project area -aerial photography to be provided by
City). Establish base survey controls for Gne and elevation staring {not detailed setting of
lines and grades for specific structures or facilities). All work must be tied to and conform
with the City's Global Positioning System (GPS} control network and comply with Category
6, Condition !specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a
minimum of two (2) found boundary monuments from the project area.
3. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials andlor contaminated soils that may be discovered during
construction.
4. Construction Observation Services. Provide a project representative (PR} to provide
periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks of
materials and equipment by the PR and assistants, the AIE shall endeavor to provide
further protection for the CITY against defects and deficiencies in the work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of AIE, and wiil confer
with AIE regarding PR's actions. PR's dealings in matters pertaining to the Contractor's
work in progress shall in general be with AIE and Contractor, keeping the CITY advised
as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-construction
conferences, progress meetings, job conferences and other project-related meetings as
required by the City, and prepare and circulate copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract Documents.
B. PR shail communicate with CITY with the knowledge of and under the direction of
AIE
4. Interpretation of Contract Documents: Report when clarifications and interpretations of
the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
EXHIBIT "A"
Page 6 of 9
Revised April 2010
C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has not
been approved.
fi. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist AIE in
determining if the Wark is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will not
produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has been
damaged, or does not meet the requirements of any inspection, test or approval
required to be made; and advise City and A/E of that part of work in progress that
PR believes should be corrected or rejected or should be uncovered far
observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged far inspections required by Laws and
Regulations, including but not limited to those to be performed by public agencies
having jurisdiction over the Work.
7. Records:
A. Maintain orderly files far correspondence, reports of jab conferences, reproductions
of original Contract Documents including all Change Orders, Field Orders, Work
Change ^irectives, Addenda, additional Drawings issued subsequent to the
Contract, AIE's clarifica#ions and interpretations of the Contract Documents,
progress reports, Shop Drawing and Sample submittals received from and delivered
to Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders, Field
Orders, Work Change Directives, or changed conditions, Site visitors, daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to AIE and the
City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample
submittals.
B. Report immediately to the CITY and AIE the occurrence of any Site accidents, any
Hazardous Environmental Conditions, emergencies, or acts of God endangering the
work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph documentation
of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of observed
items requiring completion or correction.
B. Participate in a final inspection in the company of AIE, the CITY, and Contractor and
prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and make
recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
5. Start-up Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components, systems, and related appurtenances if
needed and required.
~XHIBlT "A"
Page 7 of 9
Revised April 2010
6. Warranty Phase.. Provide a maintenance guaranty inspectior'« toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Documen# the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit#o City Staff. Complete the
inspection and prepare the report no later than sixty X60) days prior to the end of the
maintenance guaranty period.
7. Provide the services above authorized in addition to those items shown on Exhibit "A-1"
Task List, which provides supplemental description to Exhibif "A." Note: The Exhibit "A-1"
Task List does not supersede Exhibit "A."
2. SCHEDULE
Da Date Activit
Monda Jul 5, 2010 Be in En ineerin Letter Re ort
Monda Se tember 20, 2010 Be in Desi n Phase
Monda November 22, 2010 Interim Submittal
Monda December 6, 2010 Com lete Cit Review
Monda Februa 14, 2011 Pre-Final Submittal
Monda Februa 28, 2011 Com late Cit Review
Monda March 14, 2011 Final Submittal
Monda Aril 4, 2011 Advertise for Bids
Wednesda Aril 20, 2011 Pre-Bid Conference
Wednesda Aril 27, 2011 Receive Bids
Tuesda Ma 24, 2011 Contract Award
Monda June 27, 2011 Be in Construction
Frida Februa 24, 2012 Com late Construction
3. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided in Section I.A.1-4, AIE
will submit monthly statements for basic services rendered. In Section LA.1-3, the statement will
be based upon AIE's estimate (and City concurrence) of the proportion of the total services
actually completed at the time of billing. Far services provided in Section I.A.4, the statement
will be based upon the percent of completion of the construction contract. City will make
prompt monthly payments in response to AIE's monthly statements.
B. FeeforAdditional Services. Forservices authorized by the Directoraf Engineering Services
under Section l.B. "Additional Services," the City will pay the AIE anot-to-exceed fee as perthe
table below:
EXHIBIT "A"
Page 8 of 9
Revised April 2010
SUMMARY OF FEES
Basic Services Fees
1. Preliminary Phase $35,500
2. Design Phase $100,600
3. Bid Phase $7,700
4. Construction Phase $22,700
Subtotal Basic Services Fees $166,500
Additional Services Fees (Allowance)
1. Permit Preparation (TDLR} $3,300
2. Topographic Survey $31,500
3. Sanitary Sewer Cleaning and Video $21,585
4. S.U.E.IHydroexcavatian $20,404
5. Construction Observation Services $99,500
6. Warranty Phase $4,950
Sub-Total Additional Services Fees $181,235
Total Project Fee $347,735
EXHIBIT "A"
Page 9 of 9
Revised April 2010
EXHIBIT "A-'I" TASK LIST
(Provides supplemental description to Exhibit "A". Exhibit "A-1"Task Lis# does not supersede Exhibit "A.")
CITY OF CORPUS CHRISTI, TEXAS
BUDDY LAWRENCE DRIVE FROM ANTELOPE STREET TO IH - 37
BOND ISSUE 2008
(Project No. 650fi}
Basic Services:
1) Project limits include Buddy Lawrence Drive from Antelope Street to IH - 37.
2) Perform field investigation surveys {as authorized by Additional Services) as
required to define specific areas of demolition and new work along with the
applicable parameters required to complete the design memorandum and
construction drawings.
3) Contact Texas One-Call system to locate existing City utilities in the field, and
coordinate with appropriate City operating department.
4} Coordinate with USPS and TxDOT regarding my item pertaining to their
facilities.
5) Attend and participate in project kickoff and planning meetings (3 meetings) with
City staff to discuss planning and conceptual design.
6) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
7} Prepare one (1) hard copy and one {1 }electronic copy of the Engineering Letter
Report (pre-final and final submissions) including data collected, preliminary
drainage calculations, roadway alignment, additional road requirements (if any}
and conceptual cost estimates for the anticipated improvements and make
recommendation to the City staff.
8) Review with City staff, revise and furnish one {1) hard copy and one (1}
electronic copy of the final design memorandum. Obtain approval to proceed to
Design Phase.
9) Participate with staff at one (1) public information meeting (as authorized by
Additional Services). Prepare exhibits as required to illustrate scope of
proposed improvements.
10)Prepare hydraulic analysis .based on 5, 25, and 100-year design storm return
frequency runoff coefficients, time of concentration, rainfall intensity and
drainage areas utilizing WinStorm software. Hydraulic gradient and associated
EXHIBIT "A-1"
Page 1 of 5
Revised A ril 2010
data will be reflected in the construction drawings.11 } Develop construction
drawings in English units in 22" x 34" sheets, to include the following (as
required for this project):
• Title Sheet
• Project Layout
• General Notes, Special Construction Notes
• Estimated Quantities Summary
• Drawings Legend, Abbreviations, Testing Schedule
• Existing Utilities Base Maps (Water, Wastewater, Storm Water and
Gas}
• Existing Roadway Sections
• Proposed Roadway Sections
• Existing. ConditionslDemolition and Removal Plans
• Drainage Area Layout
• Roadway Alignment and B.M's
• Waterline and Sanitary Sewer Lines Plan and Profile
• Waterline Connection Details
• Sanitary Sewer Laterals, Details
• Manhole Rehab Details
• City Standard Water Details
• City Standard Sanitary Sewer Details
• Street and Storm Water Plan and Profile
• Storm Water Laterals
• Storm Water Details
• City Standard Driveway Details
• City Standard Sidewalk Details
• City Standard Curb and Gutter Details
• PED 05 Details
• ADA Ramp Details
• Striping Plan
• Pavement Marking Details
• Signage Plans
• Signage Details
• Storm Water Pollution Prevention Plan and Details
• Traffic Control Plan and Details
12} Prepare opinion of probable construction casts including contingency amounts.
13} Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
EXHIBIT "A-1"
Page 2 0# 5
Revised A ril 2090
• Notice to Bidders
• Notice to Contractors-A
• Notice to Contractors-B
• Part A- Special Provisions
• Part B- General Provisions
• Park C- Federal Wage Rates and Requirements
• Part S- Standard Specifications
• Part T- Technical Specifications (if required)
• List of Drawings
• Geotechnical Report (by others)
• Notice
• Agreement
• Proposal/Disclosure Statement
• Performance Bond
• Payment Bond
14) Provide Quality ControllQuality Assurance (QCIQA) interim review and prepare
submittal for City's review depicting pre-final development of the contract
drawings and specifications.
15) Address comments received from the City for the pre-final submittal.
16) Provide Quality ControllQualityAssurance (QCIQA) final reviewandsubmit one
(1) reproducible hard copy of the final contract drawings and specifications to the
City for bidding process.
17) Update the opinion of probable construction costs.
18} Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
19) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
2Q) Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
21} Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 5th of each month.
22) AIE will coordinate with City and AEP for lighting conduit locations and pole
relocations. Conduit for future City MIS will not be included.
EXHIBIT "A-1"
Page3of5
Revised A ril 2010
Additional Services:
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all
engineering data and documentation necessary far all required governmental
permits as needed to complete the project.
2} Prepare and submit permit applications and associated fees to the appropriate
authorities as required to complete the project.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS.
6) Perform topographic survey within proposal street project limits.
7} Crass-section existing drainage ditches within project limits at 100-ft. intervals.
8) Perform topographic survey and associated cross-sections for proposed off-site
drainage improvements.
9) Locate and tie-in tract boundaries.
10} Locate and tie-in known utilities and structures.
11) Download raw survey field data, copy field notes, reduce data and check results.
ENVIRONMENTAL ISSU
1 } (TBD)
CONSTRUCTION OBSERVATION SERVICES
1 } Provide construction observation services as authorized by the City in
accordance with Exhibit `A' of the Contract for Professional Services. {20 hours
per week for 36 weeks).
2} Conduct daily site visits to the project site during construction.
EXHIBIT "A-1"
Page ~ of 5
Revised A ril 241fl
3) Prepare daily reports and coordinate site visits with CRG office staff.
4) Provide detailed coordination with City staff during construction.
5} Coordinate construction activities with materials testing laboratory.
PUBLIC INVOLVEMENT PHASE
1) Assist the City in preparing notices, handouts and exhibits far public information
meeting.
2) Coordinate with USPS and TxDOT.
3) Assist the City in conducting the public information meeting.
4) Assist the City with fo{low-up and response to citizen comments.
5} Revise contract drawings to address citizen comments, as directed by the City.
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one-year period after acceptance of the
project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch, correct or replace improvements under the maintenance guaranty terms of
the construction contract. Document the condition and prepare a report far the City
staff of the locations and conditions requiring action.
S.U.E.1 HYDRO-EXCAVATION
Upon receiving authorization from the City to proceed, conduct hydro-excavation at
sufficient locations to identify underground utilities. The hydro-excavation process will
conform to Subsurfiace Utility Engineering (S.U.E.} in accordance with ASCE Standard
C-I, 38-02, and shall be in accordance with Section 8 under Additional Services in
Exhibit "A".
EXHIBIT "A-1"
Page 5 of 5
Revised A ril 2010
EXHIBIT B
MANDATORY INSURANCE REQUIRMENTS
(Revised September 2001)
I. CONSULTANT LIABILITY INSURANCE
A. The Consultant shall nat commence work under this Agreemen# until he/she has obtained all insurance
required herein and such insurance has been approved by the City. Nor shall the Consultant allow any
subconsuitant to commence work until all similar insurance required of the subconsultant has been so
obtained.
B. The Consultant shall furnish two (2} copies of certificates, with the City named as an additional insured,
showing the following minimum coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises- Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WORKERS' COMPENSATION WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH. II OF
TH15 EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITYI $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-B-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies of all reports of such
accidents at the same time that the reports are forwarded to any other interest parties.
EXHIBIT "B"
Insurance Requirements
Page 1 of 2
HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its .
agents, servants, and employees, and each of them against and hold it and them harmless from
arty and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any injury to any person, or any death a# any #ime resulting
from such injury, or any damage to any property, which may arise or which may be alleged to
have arisen out of or in connection with the work covered by this contract. The foregoing
indemnity shall apply except if such injury, dea#h or damage is caused by the sole or concurrent
negligence of the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
13. The Consultant shall obtain workers' compensation insurance coverage through a licensed insurance
company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained
#hrough a licensed insurance company, then the contract for coverage shall be written on a policy and
endorsements approved by the Texas State Board of insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days after the date the
City requests that the Consultant sign the contract documents, the Consultant shall provide the City wi#h a
copy of its certificate of authority to self-insure its workers' compensation coverage, as well as a letter,
signed by the Consultant, stating that the certificate of authority #o self-insure remains in effect and is not
the subject of any revocation proceeding then pending before the Texas Workers' Compensation
Commission. Further, if at any time before final acceptance of the Work by the City, such certificate of
authority to self-insure is revoked or is made the subject of any proceeding which could result in
revocation of the certificate, then the Consultant shall immediately provide written notice of such facts to
the City, by certified mail, return receipt requested directed to: City of Corpus Christi, Department of
Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention: Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed insurance company
or through self-insurance, the coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met.
ill. On khe certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for
workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom
right) shall be amended by adding the wording "changed or" between "be" and "cancelled" and deleting
the words "endeavor to" and the wording after "left". If the cancellation clause is not amended in the
ACORD form, then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "8"
Insurance Requirements
Page 2 of 2
v
~n SUPPLIER NUMBER
~I TO SE ASSIGNED BY~TI'Y'-"""'
PURCHASING DIVISION
r++..r~~
C us
ci ~of DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended; requires all persons or firms seeking to do
business with the City to pprovide the foilowin~ information. Every.question must be answered.
If the question is not a~~licable, answer with `NA": See reverse side for Filing Requirements,
Certifications and defmitions.
COMPANY NAME: Coym, Rehmet & Gutierrez Engineering, L.P.
P. O. BOX:
STREET ADDRESS:
5656 South Staples, Suite 230 CITY; Corpus Christi ZIP: 78411
FIRM IS: 1. Corporation ^ 2. Partnership ® 3. Sole Owner ^
4: Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this pa ear attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi havin~ an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City
Department (if known}
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above Warned "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or
Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
EXHIBIT "C"
Pa e 1 of 2
,-
FILING REQUIItEMENTS
ff a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguisha-ble from the effect that the
action will have on members of the public m general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d}]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement; that. I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christ, Texas as changes occur.
Certifying Person: 3. Don Rehmet, P.E., R,P.L.S. .Title: Vice President
[i~pe or Print)
Signature of Certifying Date: t ~ ~
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from, its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." -Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial. or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole. proprietorship; as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
£ "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant" Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for'the purpose of professional consultation and recommendation.
EXHIBIT "C"
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