HomeMy WebLinkAboutC2010-248 - 6/25/2010 - NASMALL AIE AGREEMENT
for
ArchitectlEngineer Conseltant Services
This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal
corporation, "CITY", acting through its duly authorized City Manager or designee ("City Engineer"), and
URBAN ENGINEERING, a Texas corporation, acting through its duly authorized representative who is
Rhodes C. Urban, P.E.. Authorized Representative {CONSULTANT), which agree as follows:
1. DECLARATIONS. "CITY" desires to engage "CONSULTANT" #o provide services in connection
with City's project, described as follows: Aquarius Street Extension - Das Marinas, to Commodores
(BOND 2008} IProiect No. 6472} "Projec#".
2. SCOPE DF WDRK. "CONSULTANT" shall provide services far the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A".
3. FEE. The "CITY" agrees to pay the "CONSULTANT" far services provided in accordance with
Exhibit "A", Scope of Services, and Fee under #his AGREEMENT, a #otal fee not to exceed 35 550.00
(Thirty-Five Thousand Five Hundred Fifty Dollars and,Zero Cents).
4. INDEMNIFICATION AND HOLD HARMLESS. The Consultant a rees to
indemnify, save__harmiess.and defend the City of Corpus Christi, and its„„agents,
serrrants, and employees as more fully set forth in Exhibit "B"
CITY F CORPUS C IS,T~I /
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Ju n Perales, J ., P.E. Date
Assis#ant City onager
APPROVED AS TO FORM:
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URBAN ENGINEERI
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Rhodes C. Urban, P.E, Date
Authorized Representative
2725 Swantner Drive
Corpus Christi, TX 78404
{361) 854-3101 Office; (361) 854-6001 Fax
Pete Anaya, P.E. Date
Director ofi Engin Bring Services
.~
Legal Department Date
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Operating Department ate
Project Number: 6472 CIP No. ST 28
Funding Source: 550950-3546-00000-170221
Encumbrance Number: '~ 7 ~. LL
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2010-248
o6~2s~1a
us Street EMensionlSmall AE Rgreement.doc
Urban Engineering
ENTERED
Small A!E Agreement
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CONTRACT NiANAGERS~~,~ ~~~,
1,1 RBAN
ENGINEERING JobNo.:10142.A9.00
i=irm No. 145
Mr. Pete Anaya, P.E.
Engineering Services
City of Corpus Christi
P. O. Box 9277
Corpus Christi, Texas 78469
May 27, 2010
TRANSMITTED VIA EMAIL
AND ORIGINAL MAILED
Subject: Aquarius Street Extension - Das Marinas Dr to Commodore's Dr Small AE
As~reement City of Corous Christi Project No. 6472
Dear Mr. Anaya:
We are pleased. to submit to you a proposal to provide engineering services for the
Preliminary Ph;~se of the subject project. The preliminary work will involve a report by our
environmental sub consultant of his opinion of the presence or absence of wetlands in the
project area. The wetlands evaluation wilt be done for the existing right of way and the proposed
alternate right of way. This por#ion of the work would be done immediately with the remainder to
be performed upon authorization by the city pending results of the report.
Once the wetlands issue has been resolved, the city may authorize Urban Engineering
to proceed with remaining Preliminary Phase work and ROW and topographic surveys. This
small AE agreement does not include design, bid or construction phase services. Nor does it
include other additional s®rvices that will be necessary for a complete project.
We propose to perform the above ser
• Preliminary Phase Services
• .Additional Services
o Wetlands Assessment
o ROW Survey
o Topographic Survey
vices for a fee not #o exceed $35,550.
$18,050
$ 2, 500
$ 5,000
10 000
$35,550
Exhibit A and Exhibit A 1 are attached to define Preliminary Phase services and the
Additional Services to be provided in this contract. If the above is acceptable, please prepare an
AE Contract for signatures. Should you have any questions please let me know.
Sincerely,
RCUI
Enclosure
URBAN ENGINEERING
Rhodes."Chip" Urban, P.E., R.P.L.S.
xc: Govind Nadkarni, P.E. -Engineering Services wlencl and via email.
(361)854-31D1 2725 SWANTNER bR. • COr2PUS CHRISTI,TEXAS 784D4 FAX {361)854-b001
www,urbaner~g.com
TBPE Firm #145
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
AQUARIUS STREET EXTENSION
DAS MARINAS TO COMMODORES
BOND ISSUE 2008
(Project No. 6472)
1. SCOPE OF SERVICES
A. Basic Services,
Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.
1. Preliminary Phase. The Architect/Engineer-AIE will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed with
a Engineering Letter Report which includes Preliminary designs, drawings, and written
description ofi the project. This report shall include:
a. Provide scope ofi soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary sail investigation and
testing under one ar more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project. The
Engineer will participate in a minimum of seven (7) formal meetings with City staff,
provide agenda and purpose for each formal meeting; document and distribute
meeting minutes and meeting report within seven (7) working days of the meeting.
The A!E will participate in discussions with the operating department and other
agencies (such as the Texas Department of Transportation (TxDOT) and Texas
Commission on Environmental Quality (TCEQ)) as required to satisfactorily complete
the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Engineering Letter Report {or Engineering Report), with executive summary, opinion
of probable construction costs with life cycle analysis, defined technical evaluations
of identified feasible alternatives, and review with City staffto produce an acceptable
format which contains common municipal elements. Engineering Letter Report will
include the following (with CONSTRUCTABILITY being a major element in all the
following items):
1) Review of the Project with the respective Operating Departments} and
discussions including clarification and definition of intent and execution of the
Project; The AIE will meet with City staff to collect data, discuss materials and
methods of construction, and identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design and improvements
required, and conformance to relevant Master Plan{s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right-of-wayleasements, and probable Project design
solutions; {which are common to municipalities).
EXHIBIT' "A"
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4) Provide a presentation of pertinent factors, sketches, designs, cross-sections,
and parameters which will or may impact the design, including engineering
design basis, preliminary layout sketches, identification of needed additional
services, preliminary details of construction of critical elements, identification of
needed permits, identification of specifications to be used, identifcation of quality
and quantity of materials of construction, and other factors required for a
professional design (CONSTRUCTABILITY}.
5) Advise of environmental site evaluations and archeology reports that are needed
far the Project (Environmental issues and archeological services to be an
Additional Service).
6) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project and permitting, environmental, historical,
construction, and geotechnical issues; and meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) ar~d Engineering
Services staff to produce a cohesive, well-defined proposed scope of design,
probable cost estimates(s}and design alternatives.
8} Provide a letter stating that the A/E and Sub-consultant Engineers have checked
and reviewed the Engineering Letter Report prior to submission.
9} Additional items are required with the Engineering Letter Report to identify and
summarize the project by distinguishing key elements such as:
• Pipe size or building size
• Pipe material, etc.
• Why one material is selected over another
Pluses of selections
d.
e.
• ROW requirements and why
Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specii:~cations
• Non-standard speciticat'tons
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
Field location of existing utilities using Texas one-coil system (Coordinate with
appropriate City Operating Departments).
Provide subsurface utility engineering in accordance with ASCE Standard "ASCE G
1, 38-02, Standard Guideline forthe Collection and Depiction of Existing Subsurface
Utility Data". The proposed subsurface utility investigation will be as follows:
1 } Excavation -The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the horizontal
and vertical position of underground utilities, as well as the type, size, condition,
material, and other characteristics.} Utilities located at this quality level will be
physically located and tied to the topographic survey control. The utility will be
identified and an elevation will be obtained to the top of the utility.
2) Utility Location -The survey scope includes locating all utilities as directed by
the AIE within project limits to Quality Level B including surveying visible above
ground utility facilities, such as manholes, valve boxes, pasts, etc., and
correlating this information with existing u#ility records.
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EXHIBIT "A"
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3) Stormwater -Stormwater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of accessible
Stormwater manholes and drainage inlets.
4) Wastewater -Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed location of accessible
wastewater manholes except for critical locations which will require Quality Level
A.
5} Water- Water facilities within the project limits will be located to Quality Level C
expect for critical locations which will require Quality Level A.
6) Gas -Gas facilities within the project limits will be located to Quality Level C by
the AIE. The City of Corpus Christi Gas Department will provide Quality Level A.
The AIE will coordinate this activity.
7) Franchise Facilities -Coordinate with provider within the project limits to locate
facilities to Quality Level A in selected critical areas.
AIE will investigate areas of high probability of conflict with proposed improvements.
City staff will provide one set only of the following information (as applicable}:
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files}.
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. {as available from City Engineering files).
f. Field location of existing city utilities. (AIE to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
2. Design Phase. Not Included in this Contract.
3. Bid Phase. Not Included in this Contract.
4. Construction Phase. Not Included in this Contract.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE} for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees far Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The AIE will, with written authorization by the Director of
Engineering Services, do the following:
1. Permittins~. Furnish the City all engineering data and documentation necessary for all
required permits. The AIE will prepare this documentation for all required signatures. The
AIE will prepare and submit all permits as applicable to the appropriate local, State, and
Federal authorities, including, but not limited to:
a. Wetlands Assessment
2. Ri~it#-of-Wav (ROW1 AcQUisition Survey. The AIE will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW plats
EXHIBIT "A"
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H:IHDME1RachellelGENlStreets16472-Aquarius Street Exlens"sonlEXHieIT A Small AE.dac
and descriptions for the City's use in the acquisition process. All work must comply with
Category 1-A, Condition !specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be
tied to and conform with the City's Global Positioning System {GPS} control network and
comply with all TxDOT requirements as applicable. AIE will be required to obtain Preliminary
Title Reports from a local title company and will provide copies of the title reports to the City.
3. To o ra hic Surve and Parcel Descri tions. AIE will provide field surveys as required
for design including the necessary control points, coordinates and elevations of points (as
required for the aerial mapping of the Project area -aerial photography to be provided by
City}. Establish base survey controls for line and elevation staking (not detailed setting of
lines and grades for specific structures or facilities}. All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and complywith Category 6,
Condition I specifications of the Texas Society of Professional Surveyor' Manual of Practice
far Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area. AIE will submit individual parcel
descriptions and survey plats to the City along with all title reports obtained in Section 2. A
strip map showing all parcels required will be submitted along with parcel descriptions. The
A!E will feld mark and delineate all new right-of--way Tines upon request of the City's Land
Acquisition Division.
2. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing the Preliminary
Phase of "Basic Services" authorized. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section LA.1-4
above, and for all expenses incurred in performing these services. For services provided in
Section I.A.1-4, AlE will submit monthly statements for basic services rendered. In Section
LA.1-3, the statement will be based upon AlE's estimate {and City Concurrence) of the
proportion of the total services actuaAy completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's monthly
statements.
B. Fee for Addi#ional Services. For services authorized by the Director of Engineering
Services under Section l.B. "Additional Services" the City will pay the AIE anot-to-exceed
fee as authorized:
TOTAL
BASI C SERVICES
1 Prelimina Phase $18,050.00
2 Desi n Phase 0.00
3 Bid Phase 0.00
4 Construction Phase 0.00
Subtotal Basic Services $18,050.00
ADDITIONAt_ SERVICES
1 Permit Preparation (Wetlands Assessment 2,500A0
2 ROW Ac uisition Surve 5,000.00
3 To o ra hic Sun+e 10,000.00
Subtotal Additional Services $17,500.00
TOTAL FEE $35,550.00
EXHIBIT "A"
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EXHfBIT "A-1"
CITY OF CORPUS CHRISTI, TEXAS
AQUARIUS STREET EXTENSION
DAS MARINAS TO COMMODORES
BOND ISSUE 2448
Project No. 6472)
A. BASIC SERVICES
1. Preliminary Phase
A. Scope of Soif Investigations
B. Staff Meetings
Attend and participate in one (1) project start meeting and four (4) planning
mee#ings with City staff to discuss planning and conceptual design. Gather
Information and perform close coordination with Department staff.
C. Engineering Letter Report
C1. Review Project with Opera#ing Department (Water, Wastewater, Starm
Water, and Gas Departmen#)
C2. Review & Inver#igation of Available Records
C3. Identify Results of Site Field Investigation
Recommend necessary survey work to evaluate existing conditions. The
recommendation will include the location of public and private utilities,
structures, right-of-way (ROW) boundaries and critical elevations for
adjacent structures and obtain easement information.
Perform field investigation as required to define specific areas of
demolition and new work, equipment, locations, tie-In point, and other
applicable parameters required to complete the items as shown on this
Task List.
C4. Provide Presentation of Pertinent Factors
C5. Advise of environmental site evaluations and Archeology Reports
C6. Iden#ify and Analyze Requirements of Governmental Authorities
C7. Confer, Discuss, and Meet with City Operating Department(s)
C8. Provide a Le#ter Sta#ing that AIE and Sub-Consultant Engineers have
checked and Reviewed Engineering Letter Report prior to Submission
C9. Deliver One (1) Paper Copy of Interim Plans Engineering Letter Repor#
and One (1) Electronic Copy (.pdf).
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EXHIBIT A-'I
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2. Design Phase: Not in this Contract
3. Bid Phase: Not in this Contract
4. Construction Phase: Not in this Contract
B. ADDITIONAL SERVICES
1. Permitting
A. Wetlands Assessment
2. ROW Acquisition Surrey
3. Topographic Surrey
EXHIBIT A-9
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Exhibit B
Mandatory Requirements
(Revised November, 2005)
INDEMNIFICATION AND HOLD HARMLESS
To the extent permitted by law, Consultant agrees to indemnify, save harmless and defend
the City of Corpus Christi, and its officers, agents, servants and employees, and each of
them against and hold it and them harmless from any and all lawsuits, claims, demands,
liabilities, losses and expenses, including court costs and reasonable attorneys' fees, for or
on account of any injury to any person, or any death at any time resulting from such injury, or
any damage to any property, to the extent caused by Consultant's negligent performance of
services covered by this contract. The foregoing indemnity steal! apply except if such injury,
death or damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its officers, agents, servants, or employees, or any other person indemnified
hereunder.
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EXHIBIT "B"
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SUPPLIER NUMBER
TO BE ASSIGNED BY~~
PURCI-IASING DIVISION
cry of CITY OF CORPUS CHRISTI
corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or f rms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for filing requirements,
certifications and definitions.
COMPANY NAME: Urban Engineering
P. O. BOX:
STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi
ZIP: 7$404
FIRM IS: 1. Corporation 2. Partnership X 3. Sole Owner ^
4. Association 5. Other ^
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this pa a or attach separate sheet.
1. State the names of each `employee" of the City of Corpus C~risti having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known}
NIA
2. State the names of each "official" of the City of Corpus Chrlsti having an "ownership interest"
constituting 3% or mare of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership m the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the sub,~ect of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
EXHIBIT "C"
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FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public m general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the Ci official, employee or body that has been
requested to act in the matter, unless the interest o~the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Rhodes C. Urban, P.E. Title: Authorized Representative
(Type or Print)
Signature of Certifying Date:
Person: /la Julcfl; LC31(}
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
a "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
"Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Carpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
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