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HomeMy WebLinkAboutC2010-267 - 7/21/2010 - NA.! . , ~ T AMENDMENT No. 'f6 - CEFE VALENZUELA LANDFILL CONTRACT FOR ARCHITECTURALIENGINEERING SERVICES The City of Corpus Christi, a Texas Home Rule Municipal Corporation, P.Q. Box 9277, Carpus Christi, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering Services) and Chiang, Patel, and Yerby, Inc., a Texas corporation, 1820 Regal Row, Suite 200, Dallas, Texas 75235, {ArchitectlEngineer - Consuftant), hereby agree to the amendment of the contract administratively approved December 21, 2007 and amended by Motion 2008-ODS, January 8, 2008 and amended administratively by amendment January 3, 2008 and administratively approved February 10, 2008 and administratively approved March 24, 2008 October 14, 2DD8 and administratively amended November 20, 2008 and administratively amended January 2009 and amended by Motion 2009-003, January 13, 2009 and administratively amended on May 23, 2009, and amended by Motion 2009-169 on June 16, 2009 and administratively amended on October 16, 2D09 and administratively amended January 22, 2009 (processing delayed), and administratively amended January 13, 2010, and Amendment Na. 14 administratively amended March 24, 2010, and Amendment No. 15 in process hereby agree to the amendment as follows Section II. A. Basic Services is amended to add the following: 11.6.2 - 3 Design and Bid Services and ILC.1 - 2 Construction and As-Built Drawings -The Consultant will; Provide necessary services to complete Design, Bid, Construction Phases and Delivery of As Built Drawings for Concrete 51ab -Existing Maintenance Building. The scope of the services and basis of compensation are set forth by the proposal le#ter atteched as Exhibit A-16. Section III Fees Authorized is amended to read: ll. FEES AUTHORfZEl7 The City will pay the Consultant a total not to exceed fee of $893,142.00. The fee consists of: • An original contract fee not to exceed fee of $50,000.00; • a fee for Amendment No. 1 services not to exceed fee of $147,004.00; • a fee for Amendment No. 2 services not to exceed $20,500.00; • a fee for Amendment No. 3 services not ko exceed $49,730.00; + a fee for Amendment No. 4 services not to exceed $31,046.OD; • a fee for Amendment No. 5 services not to exceed $20,e00.00; • a fee for Amendment No. 6 services. not to exceed $14,400.00; • a fee for Amendment Na 7 services not to exceed $67,314.00; • a fee for Amendment No. 8 services not to exceed $6,660.00; • a fee for Amendment No. 9 services not to exceed $344,D00.00; • a fee for Amendment No. 10 services not to exceed $20,252.00; • a fee for Amendment No, 11 services not to exceed $25,DOO.DD; • a fee far Amendment No. 12 services not to exceed $31,980.00; • a fee for Amendment No. 13 services not to exceed $19,120.00; • a fee for Amendment No. 14 services not to exceed $12,340.00, • a fee for Amendment No. 15 services not to exceed $17,000.00, and • a fee for Amendment No. 16 services not to exceed $16,800.00 Completion of design phase, bid phase and construction phase services are authorized by Amendment Na. 1 as set forth in the original contract as amended. Consultant will be compensated for airfare, ground transportation, lodging, and per diem meal expenses incurred due to out-of-town travel an a not to exceed basis asset forth in the Summary of l=ees. Travel will be will be documented by photocopies of receipts and invoices. Per Diem will be at the GSA rate. The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. 2010-267 07/21/10 Chiang, Patel &Yerby H:IHdME1KEVllVSIGENILANDFILLIValenzuelaCells4A461AEAmd16.doc ~~~~~~ + i ~ i Billing far services provided in 5ectian II A, B, D, and E will be based on the Consultant's estimate of the percent of services complete at the time of billing. The fee for additional services (Section I LE} is included as part of the fee listed for Design, Bid and Construction phase services listed in khe table "Summary of )=ees". Ftowever, in no case will the billing exceed 90% of the fee for each phase until the delivery of documents associated with each phase has been reviewed and accepted by the City. Billing for services provided in Section ILC.1 will be based on the amount of construction completed. Billing far services provided in Section 11.C.2 shall be payable upon delivery of the record drawings to khe City Engineer. Billing for services provided in Section II.C will be payable upon pertormance of inspections and delivery of all materials to the City. Survey work will be invoiced at the billing rate of the sub-consultant performing the survey without markup. Consultant will submit monthly statements far work authorized by khe City Engineer and performed by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the proportion of the total services actually completed at the time of billing. The City will make prompt monthly payments in response to Consultant's monthly invoices. All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. lnvoices will be sequentially numbered for each project and state the project name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding sources. During the canstruckian phase, the Architect/Engineer will also submit a brief lekterlmemo summarizing observations during the site visit, the work of the contractor, construction progress for the billing period, and any pending items. Summa of Fees: Tasks Description Fee Original Contract Pre-design and Review Services II.A Preliminary Design and Review 12,180.00 II.B Survey Update (Allowance} 1D,400.00 I I. C Travel 1, 404.00 Pre-design Subtotal 23,18D.00 Basic Services & Additional Services I1.B.1 Initial Design -Construction Document Phase 60% 26,820.D0 Original Total Fee 50,OD0.40 Amendment No. 1 Authorized Services II.B.2 Design -Construction Document Phase 140% 40,000.00 ILB.3 Bid Phase 5,000.00 DesignlBid Subtotal 45,000.00 Construction Services ILC.1 Construction Phase 88,404.04 ILC.2 Record Drawings 5,004.00 Construction Service Subtotal 93,000.00 Past Construction Services II.D Post Construction Phase 5,040.00 Post Construction Services 8ubtatal 5,400.00 Expense Allowance 4,000.00 Page 2 0# 5 H:IFIOMEIKEVINSIGENILANI]FILLIValenzuelaCells4A481AEAmdl6.doc Amendment No. 1 Fee 147,DDD.DO Amendment No. 2 Authorized Services I.A.1.f. Surveying --Storm Water Pond for Disposal Cells 4A and 4B 20,500 Amendment No. 2 Fee 20,500 Amendment No. 3 Authorized Services I.A.1.f. Cell Construction Schedule and Storm Water Pond 1 18,858 I.A.2.k. Mass Excavation Cell 4A 18,968 I.A.2.1. Prepare Separate Bid Construction Documents for Cells 4A and 46 11,904 Amendment No. 3 Fee 49,730 Amendment No. 4 Authorized Services 11.6.3 Bid Phase Services Ce114B 3,712 II.C.1,m Construction Phase-Ce114Aand Ce114B 10,150 IIC,1.n Construction Phase -Surveying -Topographic & Documentation 4A & 4B 17,184 Amendment No. 4 Fee 31,046 Amendment No. 5 Authorized Services fI.A Preliminary Design and Review 20,OD0 Amendment No. 5 Fee 20,OD0 Amendment Na. f3 Authorized Services ILC.1 4A Ongoing Construction Support Site Visits 7,680 4A Ongoing Construction Office Support 6,720 Amendment No. 6 Fee 14,400 Amendment No. 7 Authorized Services ILC.1 4BIPond 1 Ongoing Construction Support Site Visits 16,320 4BIPond 1 Ongoing Construction Support -Office and Project Management 14,280 4BIPond 1 Ongoing Construction Support-Sub-consultant On Site Construction Observation 15,780 4BIPond 1 -Expenses as set forth by Section ill Fees. (Allowance} 5,25D II.D 4BIPond 1 Post Construction Support 4,DD0 4BIPond 1 Record Drawings 3,500 4BIPond 1 Complete Confirmation and Documentation Surveys 8,184 Amendment No. 7 Fee 67,314 Amendment No. 8 Authorized Services II.C.1 Ballast Evaluation Survey for Sector 4A 6,660 Amendment No. 8 Fee 6,660 TOTAL 406,65D, 00 Amendment No. 9 Authorized Services Design Services II,B.1 Initial Design -Construction Document Phase 60% 51,ODD ILB.2 Design -Construction Document Phase 1D0% 41,000 ILB.3 Bid Phase 5,000 Construction Phase Services Aage 3 of 5 H:IHOMEIKEVINSIGENILANDFILLIValenzuelaCells4A4B1AEAmd16.doc ILC.1 Construction Phase 91,000 II.C.2 Record Drawings 7,000 Post Construction Services ILD Post Construction Phase Additional Services II.E.1 Groundwater Management Design and Analysis 64,000 fI.E.2 Topographic Surveying, Mapping, Field Investigations etc. 69,000 Expense Allowance Reimbursement far Out of Town TraveE, Per Diem Expenses 16,000 Amendment No. 9 Fee 344,000 TOTA! $750,650 Amendment No. 1Q Authorized Services -Cell 413 II.C.1 Construction Management, Observation & Surveying 20,252 Amendment No. 10 Fee 20,252 Amendment No. 11 -Authorized Services II.E.3 Permit Modifications $25,000 Amendment No. 11 Fee $25,000 Amendment No. 12 -Authorized Services II.B.2 Design Considerations -Disposal Cell 1A, Storm Water Chute 1 31,980 Amendment 12 Fee $31,980 Amendment No. 13 -Authorized Services 11.6.2 Electrical Power and Groundwater Evaporation System Controls 19,120 Amendment No. 13 Fee $19,120 Amendment No. 14 -Authorized Services ILE,4 Evaluation of Animal Entry LimitationlEscape Options - Leachate Ponds 3,1760 I1.E.5 Survey for BER 7,700 II.E.6 Review SER Survey and Volume Calculations 1,480 Amendment No. 14 Fee 12,340 Amendment No. 15 -Authorized Services II.E.7 Determine Effects of Diversion of Construction and Demolition Debris and Analysis of Potential Effects on Construction Schedule of Additional Disposal Cells 17,000 Amendment No. 15 Fee 17,000 Amendment No. 16 -Authorized Services 11.6.2 - 3 & IIC,1 -2 Design, Bid Construction Phases and Delivery of As Built Drawings far Concrete Slab -- Existing Maintenance Building 16,8ao Amendment No. 16 Fee 16,800 TOTAL $893,142 XI. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, Consulkant agrees to complete the City of Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C". Page 4 of 5 H:IHOMEIKEVINSIGENILANDFILL1ValenxuelaCells4A4B1AEAmd16.doc All other terms and conditions of the originally authorized December 29, 2007, as amended, between the City and Consultant shall remain in effect. CITY OF C RPUS C S I CHIANG PATEL AND YERBY, 1NC. sy: ~ ~ zi l~ By~~ ~ 6 l Juan Perales .E. ~afe Authorized Re resentati~e ate P Assistant City Manager ATTEST: Armando Chapa Date Ciry Secretary RECOMMENDED: ,~ 7 /~'~~ ~~~ Pete Anaya, P.E. ~ Date Director- Engineering Services APPROVED AS TO FORM: ~o~~ _....-Assistant C.iry-A~1 ~'~~•/° ~ 1Da4~~GN ~SDq~ ~~3~3~Z ~D~p~ --,~~DV q~ ~ ~.. 5 ~'t~w~ ~,~ ~ Page 5 of 5 H:IHOMEIKEVIlVS1GENIlANDFILL1ValenzuelaCells4A4B1AEAmd16.doc Partners far a getter Quality of Life 3une 4, 2010 Mr. Kevin Stowers Assistant Directox -Engineering Services City of Corpus Christi P.O. Box 9277 Carpus Christi, TX 78469-9277 RE: Proposal for Professional Services Amendment No. 16 Slab Design for Existing Maintenance Building Cefe Valenzueia Landfi115ite Dear Mr. Stowers: CP&Y, Inc. is pleased to submit this scope and fee proposal to provide design services for a working flaor slab to be constructed in the existing Maintenance Facilities at the Cefe Valenzuela Landfill Site. The design will be prepared to provide a work platform for personnel repairing or servicing landfill equipment. The falIawing Scope of Services has been prepared to address the design efforts. Sco a of Services • Conduct a site review to observe the existing structure and surrounding area. Examine available geotechnical information to determine foundation parameters. Visit with on-site personnel to determine their needs and preferences for the work platform. • Review the as-built drawings of the facility if they are available from the City. • Prepare conceptual design drawings for the slab. Review these conceptual drawings with the City on-site personnel for their concurrence. • Prepare final drawings and material specifications for construction of the slab and foundation based upan camments of City personnel. It is assumed that the City will use a small construction project format rather than a formal contract bid package. • Provide the City with reproducible design and specification documents and electronic dacuments. The City will. produce copies of the documents for distribution to potential contractors. 1820 Rega! Row, Suite 200 Galles, Fexas 35235 214,838.058 • ~t~~ax •~lCl~~ • Assist with requests for clarifications, the pre-bid conference, and the bid opening. Make a recomnrzendation for award of the contract. • Review and approve appropriate material submittals and shop drawings from the contractor. Ensure that approval is received by the contractor prior to incorporating the appropriate materials into the construction. • Prepare and submit a set of record drawings of construction based upon the construction records of the contractor during construction and reviewed by the resident inspector. Provide electronic files of these record drawings. • Compensation quoted is based on the required electronic drawing files, as-built information, surveys files and construction records being available and provided to CP&Y to perform the work in a timely manner from the City of Corpus Christi or consultants and contractors. • Designs are assumed to for the use of non-structural purposes to access the underside of landfill equipment and will not be intended to support landfill equipment, compactors, track bulldozers and articulated trucks. Comuensation CP&Y, Inc. proposes to be compensated for the previously presented Scope of Services based upon an hourly basis plus direct non-salary expenses, with the total fee not to exceed 5I-XT-EEN-T-HOU-S-AND-and-EIGH-T-HUNDRED DOLL-ARS-($16:800:00). -- Hourly rates are as follows: Hourly Billing Rates CP&Y, Inc. 2010 1. CP&Y, Inc. will submit monthly invoices for services rendered and the City will make prompt payments in response to the invoices not in dispute. 2. CP&Y, Inc. will be reimbursed for services based upon the following hourly rates, plus reimbursement for other direct non-labor costs at actual cost. Category _ _ ~ Billing Rate Per Hour Clerical/Administrative $55.00 Drafter/Technician $75.00 Engineer in Training $85.00 Project Engineer $125.04 Senior Engineer $169.04 Senior Associate Engineer $185.00 Principal $220.00 Exhibit A Pa e 2 of 4 CP&Y, Inc. appreciates the opportunity to submit this proposal, and looks forward to the opportunity to continue to serve tha City of Corpus Christi. Sincerely, CP&Y, Inc. ~~- ' William R. Hindman, P.E. Vice President Exhibit A Pa e 3 of 4 CP&Y, Inc. Cefe Vaienzuela Landfill - CeA fA Disposal Ce11 Construction Support and Dpcumentatian CPYloh No, CCC08001 Cost Estimate -Amendment No. ifi Task Hourly Rate Hours Total Hours Budgeted Field evaluation, design preparation, drawings and materials eclFlcations for working slab $105 160 $ 16,800 inside operations maintennace shop at the Cefe F. valenzuefa Landfill for Maintenance Crews atthe Cefe F. Valenzuela landfill site. $ 15,800 Current A proved Contract Fee through Amendment Na. 15 $ 876,342 Requested Additional Fee forAmendment Na. 16 $ 16,800 Total Revised Contract Fee $ 893,142 Exhibit A Pa e 4 of 4 L SUPPLIER NUMBER ~~ TO BE ASSIGNED BY CITE PURCHASING DIVISION ~-~~ City of CITY OF CORPUS CHRISTI corpus DISCLOSURE OF INTEREST Christi. City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to pprovide the followin~ information. Every question must be answered. If the question is not a~~licable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME; P. O. SOX: . STREET ADDRESS: ~O~ _ ~ CITY; FIRM IS: 1. Corporation ~ 2. Partnership 4. Associatipn 5. Other ^ G. ~ a% ~ zm: ~SZ3 3. Sole Owner ^ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this pa a or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm.' Name ]ob Title and City Department {if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Carpus Christi having an "ownership interest" constituting 3% or more of the ownership in the about Warned "firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit an any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employyee or body that has been requested to act in the matter, unless the interest of the City offcial or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-319 (d}] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as than es occur. } Certifying Person: ~~f jdy~ ~, ~/y1(,ly~~,y~ Title: G2 ~~ (Type or Print) Signature of Certifying Date: r7 J Person: ~ / f ~ DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not Iimited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which far purposes of taxation are treated as non-profit organizations. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Carpus Christi, Texas. £ "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or contra] establishcd through voting trusts, proxies, or specie! terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.