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Home My WebLink AboutC2010-296 - 9/9/2010 - NAAGREEMENT BETWEEN CITY OF CORPUS CHRIST! AND THE BEAUTIFY CORPUS CHRISTI ASSOCIATION This agreement ("Agreement"} between the City of Corpus Christi ("City"} and the Beautify Corpus Christi Association ("BCCA") formalizes the parties' joint mission to lead efforts to achieve and maintain a cleaner, healthier, and more beautiful environment for the enjoyment of residents and visitors to the City. BCCA will work closely with the Director of Environmental Services, or designee, to assist in addressing issues related #o environmental activities or education, especially as it relates to illegal dumping, litter, recycling, and graffiti. The purpose of this Agreement is to solidify the parties' coordinated efforts in the areas of: • Providing leadership during community even#s for maintaining a sustainable environment; • Promoting and assisting with City-wide environmental programs. • Participating in an#i-graffiti efforts including sustaining efforts of volunteer groups and the Corpus Christi Police Department; • Increasing communica#ion throughout the community regarding anti-litter and beautification activities; • Encouraging neighborhood clean-up campaigns; • improving attitudes about recycling and increasing participation in the recycling program, and increasing waste diversion through new City recycling initiatives; • ^istributing information and educational materials regarding environmental subject matters; and This Agreement is effective from date of execution through July 31, 2011. BCCA shall designate the following City officials as ex-officio (non-voting) members of its Board of Directors: Director of Environmental Services; Director of Solid Waste Operations; and Director of Parks and Recrea#ion Operations; or their designees. The City shall provide a grant of $25,000 to BCCA in return for BCCA's efforts to implement the scope of work described in Attachment A. The budget for this Agreement is established in Attachment B. This agreement may be termingted by either party, by providing 30 days written notice, with or without cause. If terminated, a prorated amount the $25,000 grant wiH be refunded to the City. Future agreements are dependent upon inclusion of appropriated °~'' ~'~-=~--~- ~` ' in the City's approved annual budget. 2010-296 09/09/10 Page 1 of 2 Beautify C.C. Assn. ~~~~~ CONTACT INFORMATION: City of Corpus Christi Environmental Services Attn. Peggy L. Sumner, Director PO Box 9277 Corpus Christi, Texas 78469-9277 (361) 826-1965 Office (361 } 826-1971 Fax Beautify Corpus Christi Association Attn: Ms. Daiquiri Richard 545 N. Upper Broadway, Suite #300E Corpus Christi, Texas 78476 (361) 855-2888 Office (361) 289-2060 Fax Executed in duplicate by the parties this ~ day of ~ p ; , 2010. Attest: Armando Chapa City Secretary City of Corpus Christi ~~ ' gel R. Escobar ity Manager S~ ~~6~ Approved as to form: ~st , 2010 e R. Jay eir~ ng First ssis~tant City Attorney For the City Attorney Beautify Corpus Christi Association ,,..~~ von Kelly ~~ President 6 Daiquiri 'chard Executive Director Page 2 of 2 BCCA AgmE 081990%587%5D.doc Attachment A SCOPE OF WORK • Annual Work Plan Within thirty (30} days of the effective date, the BCCA Executive Director shall provide an annual work plan that outlines activities that complement the items included in the Agreement to the Director of Environmental Sen-ices. THE FOLLOWING ITEMS WILL BE COORDINATED WITH THE CITY'S EX- OFFICIO BOARD MEMBERS, DIRECTOR OF ENVIRONMENTAL SERVICES, OR DESIGNEE, AND OTHER CITY STAFF AS DIRECTED: • Promotion of City of Corpus Christi's City-wide Environmental Programs BCCA shall help educate citizens about the City's various environmental programs at the direction of the respec#ive City departments (i.e., Environmental Services, Water, Storm Water, Solid Waste Operations, Household Hazardous Waste Projects, Wastewater, and Code Enforcement} in an effort to achieve a higher level of environmental excellence for the community. • Community Events BCCA shall provide clean-up assistance at community events, such as the City's Fourth of July parades and Buccaneer Day Parade, by distributing trash bags to participants in order to educate the public about containerization and proper waste disposal. BCCA shall continue to take a leadership role in speaking to civic groups, clubs, students at area schools, and participants at area fairs and other venues to promote environmental excellence and sustainability throughou# the community in efforts to improve the City's aesthetic image. • Public Information and Education BCCA shall coordinate a teacher training session presenting the "Keep America BeautifuP' and "Waste in Place" curriculums for local teachers and school administrators. BCCA shall conduct presentations at civic groups, public events, and schools to inform the public and educate them on the programs in our community pertaining to this scope of work. A-1 BCCA Agmt Q81910%561 %5D.doo • Anti-Graffiti Efforts BCCA shall assist the City by taking a proactive role in sustaining the efforts of the Corpus Christi Police Department and various volunteer groups. BCCA will facilitate public awareness campaigns when possible and assis# in coordinating eradication efforts. • Community Communication on Anti-Litter and Beautification Activities The BCCA Executive Director shall actively participate in anti-litter and City beautification efforts and communica#e with current and future leaders of organizations, businesses, and citizens about the City's anti-fitter and beautification activities at both fom~ral and informal public events. BCCA shall continue to partner in significant landscaping projects in the City. BCCA shall work with TXD~T to ensure proper maintenance and adequate and appropria#e plant material along our community's right-of--ways. BCCA shall submit an application to Keep Texas Beautiful for the Governor's Community Achievement Award. A copy of the completed application must be submitted to the City's Environmental Sen-ices Department for recordkeeping. • Neighborhood Clean-Up Campaigns BCCA shall assist in scheduling, promoting, coordinating, and supervising at least four (4) community-wide clean-up events and two (2) Adopt A-Beach clean- up events. BCCA shall coordinate the dates with City staff to ensure that adequate resources are available to support the events. BCCA shall take a lead role in coordinating the recognition of participating organizations and individuals. Utilizing additional grants, donations, funds, supplies, and in-kind assistance from other enti#ies, BCCA shalt provide clean-up kits, including trash bags and gloves, to citizens involved in clean-up events. BCCA shalt communicate the availability of the clean-up kits as weA as other resources to the community. • Recycling As part of the anti-litter and beautifcation efforts, the BCCA Executive Director shall participate in recycling events and educate the public about the value of recycling. A-2 BCCA Agmf Q81910%5B1 %5D.doc • Litter Critter Program and Household Hazardous Waste BCCA shall continue to communicate to area groups and associations about all City programs that are currently offered or modified during the term of the Letter of Agreement. These City programs are offered in an effort to increase participation and, thereby, reduce the amount of debris that is disposed itiegally. • Beautification Projects -The design and funding of a community garden called "The Gardens at Cole Park" will continue. The BCCA goal is to create and maintain an education garden that demonstrates the variety and beauty of coastal salt tolerant plants in our City's premier park. Development of park improvements that impact the community will continue under BCCA guidance and leadership. • Tree Farm ~ Propagation Facility -The re-opening of the Tree Farm and creation of a Propagation Center includes a Memorandum of Understanding (M.O.U.) with the City and establishment of the new location at Solid Waste Services at Ayers and Hygeia. This is an important project to be developed in the coming year. This partnership includes the City of Corpus Christi Parks Department as well as Solid Waste and the Texas A&M AgriLife Extension and Master Gardeners. The goal is to establish a demonstratioNeducation facility with an education facility and touring garden that offers tours to the community similar to the EarthKind garden in Victoria, Texas. Previous activities included Tree Week {on-campus education for approximately '1,000 5~' graders), an Arbor Fest celebration, public Tree Plantings, the Arbor Day Poster Contest, and the goal of achieving "Tree City USA" status. Many of the annual events can be resumed with access to #rees that can be donated to churches, parks, schools and non-profit organizations. • Adopt-A-Median Program - As part of a new volunteer program, the BCCA board members have secured the median on Shoreline at "Orion's Belt", an art sculpture at the waterfront, with the intention of weeding and maintaining the area. Further promotion of the program will be incorporated into the Public Outreach Campaign. • Texas Commission on Environmental Quality {TCEQ) -BCCA conducts illegal dump site clean ups in Nueces County using fine monies from environmental violations. These efforts will continue in the 2019 contract period. THE FOLLOWING REQUIREMENTS WILL BE PRESENTED TO THE CITY'S EX-OFFICIO BDARD MEMBERS OR THEIR DESIGNEES: A-3 BCCA Agm# 081990%5S1°~6D.ctoc • Reporting The BCCA Executive Director shall provide quarterly executive summary reports to the Director of Environmental Services or designee, and to the City's Ex-officio board members or their designees. The reports must summarize the activities inciuded in this agreed upon scope of work and the progress made. Any deviations from this scope of work must be included. The quarterly reports must include copies of all monthly financial statements approved by the BCCA Board of Directors during the period. The reports are due May 31, 2011, and August 31, 2019. The final report must summarize activities carried out in accordance with this scope of work, all accomplishments, and any deviations. • Review of financial records Upon the City's request, BCCA agrees to make any and all financial records available for review. • Contract management Management and primary contact for compliance with this scope of work and the Letter of Agreement is the Director of Environmental Services or designee. A-4 BCCA Agmt 0$1910%5B1 %SD.doc Attachment B BEAUTIFY CARPUS CHRISTI ASSOCIATION 545 N. Upper Broadway, Suite 700E Corpus Christi, Texas 78476 Phone (361) 8552888 Fax {367) 289-2060 PROPOSED BUDGET FOR FISCAL YEAR 2009120'10 PROJECTED INCOME Grant -City of Corpus Christi Clear Channel Fundraisers La Noche Bonita Event Additional Fund Raising Membership Income Rent (1n-Kind Donation) TOTAL INCOME PROJECTED $25,000.00 5,000.00 20,000.00 1 D,4D0.00 2,oao.oo 12,000.00 $74,000.00 ADMINISTRATIVE EXPENSES Health Insurance 1 nternetlVllebsite/Computer Meals Mileage Miscellaneous Office Supplies Payroll for Executive Director Postage & Delivery Rent Taxes -- Payroll Telephone T-Mobile Birch Telecom Travel TOTAL EXPENSES PROJECTED Monthly Annual Budge# Budget $ 300.D0 $ 3,600.00 75.00 ooaoo 75.Oa 000.04 150.00 1, 800.00 41.67 500.00 100.00 1,200.00 3750.00 45,000.00 20.00 240.00 1, 000.00 12, 000.00 275.00 3,300.00 100.D0 1,200.00 83.33 1000.00 62.50 750.04 6 032.50 $ 72,390.00 B-1 BCCAAgmf 0819T0%5B7%5D.dac