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HomeMy WebLinkAboutC2010-338 - 8/31/2010 - ApprovedTEXAS HISTORICAL COMMISSION real places telling real stories 1st AMENDMENT TEXAS HISTORICAL COMMISSION CONTRACT FOR SERVICES 808-10-0018 Pursuant to Section VI, Term of Contract, which reads, This contract shall begin ...... The parties may made this contract by mutual avsztten agreement. This contract shay be extended for up to oneyear at the option of the Texas Historical Commission. This is an amend~xaent to contract #808-10-0018 between Corpus Christi Museum of Science and History and the Texas Historical Commission (copy attached). This amendment adds additional services to be pexfortned, extends the term of the contract, and increases the amount of the contract. All other conditions of the original contract will apply except for the amendments as follows: IX. Statement of Services to be Performed: The performing agency shall conduct a complete re-inventory of the La Belle artifact collections held at the Corpus Christi Museum of Science and History that will result in a complete and accurate count of the artifacts and a revised artifact database. The performing agency will conduct historical research and independent analysis of artifacts and will use research findings to write/edit chapters of published technical report of the LaBelle collection and create drawings and illustrations for the aforementioned chapters. Additionally, performing agency will analyze artifacts in the collection in order to resolve discrepancies in inventory and reconcile artifact descriptions in database and collection records. Included also is travel to Austin when necessary. The scope of those services are more fully set forth in the document titled, Statement of Services to be Performed, attached hereto as "Exhibit A." IV. Contract Amount: The total amount of this Contract will not exceed $50,000 (FIFTY THOUSAND DOLLARS AND NO/100). VI. Terrn of Contract: This contract shall begin on anuai 1 2010, after being signed by Receiving Agency, after ftrst having been signed by Performing Agency, and will terminate on lulu 31, 2011. Upon 30 days prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify this coni~act by mutual written agreement. This contract may be extended for up to one year at the option of the Texas Historical Commission. 2010-338 Res. 028743 08I31hORNOR • JON T. HANSEN, CHAIRMAN • MARK WDLFF, £XECUTIUE DIREGTDR ~1~~~~~ Tx. Historical Commission 11-2276•P 512.463.6100•F 512,475.4872•TDD 1,$00.735.2989•www.thc.state.tx.us Contract Amendment sos-la-ao~s Page 2 of 4 THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL PERFORMANCE OF THIS CONTRACT. Contractor i C:~G~ An R. Escobar City Manager g//o Date Texas Historical Conynission Executive Director ~~ Date CONCUR: Rick Stryker, Director Corpus Christi Museum of Science and History APPROVED AS TO FORM J~- o .Thrash Assistant Attorney General DATE: ~ / G /~ ~ ~~ ity Attorney , f~ ~ /twit. DATE: C~~~<~ ~'. ~~t ~ ~ AUTHORI~E~ er colsrlclL .~-L~~"~-~ .. SECR€TIk~Y Contract Amendment sas-to-aata Page 3 of 4 EXHIBIT A Statement of Services to be Performed The Performing Agency shall per£artn those services as outlined below. 1. Re-inventory collections held at CCM. Based on an updated specimen inventory provided by the THC, a methodical and comprehensive re-inventory of the collections held at CCM is expected that will provide a complete and accurate count of the axti£acts in database format. This entails ensuring that each artifact(s) held in the collection correlates with an artifact{s) described in the database. Additionally, counts provided in the existing databases are to be checked against the actual number of artifacts maintained in the collections. This may involve the splitting of groups of artifacts held in common bags into individual items as necessary. if discrepancies are noted in the course of the re-inventory a record will be made using standardized forms provided by the THC. If the problem cannot be resolved by the Performing Agency a record is requested and the issue will be resolved in collaboration with THC personnel. 2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with their accompanying artifact(s) and enclosed within a sealable 2-mil poly- bag (to be provided by THC). 3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid-free containers ox 4-mill poly-bags within the appropriate cabinets. 4. Label all pertinent artifacts using the following general parameters and record in provided database the labeling status of artifacts within the collection. All artifacts larger than a quarter and not made of wood or other easily damaged material (i.e. textiles or organic samples) should be labeled using acid free archival ink (black or white as appropriate) placed between layers of acryloid B-72 or printed archival labels applied between layers of acryloid B-72. Labels should include the site trinomial {41MG86) and the full Artifact Identification number; if necessary, only the artifact identification number may be applied. Example: 41 MG86 778-1.7 5. Identify objects in need of conservation treatment. During the course of the re-inventory, condition reports should be prepared for artifacts appearing to be izz need of conservation treatment. 6. Update a copy of the provided database with correct information regularly throughout the course of work. 7. Work with City and State personnel to preserve and protect the LaBelle collection`s physical integrity. 8. Write chapters for the forthcoming technical volume on the following subjects: the firebricks and galley, spatial distribution and stowage. This includes a review of archaeological evidence as well as research into historical sources. Contract Amendment sas-ia aois Page 4 of 4 9. Create drawings and illustrations for the aforementioned chapters. 10. Edit all chapters for the LaBelle technical volume, making notes for the authors. 11. Directly supervise volunteers who are assisting iua the re-labelling and xe-bagging process. 12. Communicate with members of the public about the La Belle collection at the Corpus Christi Museum, answering public inquiries regarding items. 13. $2,500 of the budget is set aside for travel to Austin when needed. 14. Provide monthly progress reports consisting of the updated database ftle and copies of condition reports including photographs of artifacts that appear to be in need of consexvarion treatrnent. COPY OF CONTRACT #sos-io-oois ay ~~~~~ ~E~~~~~~~~ ~C~~f~t~~~~t~~v ---_ ~^e~tl places telling real stow^ies STATE OF TE~'AS COUNTY Ole TRAVIS CONTRACT #808-10-001.8 INTERAGENCY COOPERATION CONTRACT TPIIS CONTRACT is entered into by and bet<x~een the State agencies shoxxTn belour as ContYac-zing Parties, pursuant to the au.d~orit5~ granted and in compliance with the provisions of The Interagency Cooperation Act, Texas Government Code, Section 771.001 et sect. I. Contracting Parties: The Pexforming-Agency: Corpus Clu-isti Museum of Science and History 1900 North Chaparral Street Corpus Christi, Texas 78401 The Receiving Agency:Texas Historical Commission Archeology Division P.O. Box 12276 Austin, TX 78711-2276 I~. Statement of Services to be Performed: The performing agency shall conduct a complete re-inventory of the La Belle artifact collections held at.the Corpus Christi Museutxz of Science and History that will result in a cozx~plete and accurate count of the artifacts and a revised artifact database. The scope of those services are ir~ore fully set forth in the document titled, Statement of Services to be Performed, attached hereta as "Exhibit A." III. Representation: The person or persons perfarining this contract do not represent the Receiving Agency. The person ox persons performing this contract may not represent themselves to the public that he or she acts on behalf of the Receiving Agency. IV. Contract Amount: The total amount o£ this Contract wiJ3. not exceed $30,000 (THIRTY THOUSAND DOLLARS AND NO/100). ~_~„ ,,;~,, V, Pa merit fox Services: The Receiving Agency shall pay for services received based upon interagency transfer vouchers "`` electronically submitted to the Receiving Agency by the Perfoxining Agency monthly for services provided, by tl~e Pexfox:~x.~iz~.g Agency: Payments received by tile. Pexfoxzning Agency shall be credited to its current appropriation item{s) or account(s) from tivlaich the expenditures of that character mere originally made. ~~ BECK PERPY, G~14~ERl~QFi • dOh T. HAh'SEEti, GHAlFI~ikE~ • ~4~P.r~K ~J©E.FE, EXECUTfVE RfR£CTOR P.O. BOX 12276 • AUSTIN, TEXAS • 78711-276 • P 512.463.6100 • F 512.475.4872 • TDA 1.800.735.2989 • www.thc.state.tx,us 8D8-] D-D0~ 8 Page 2 of 4 VI. Term of Contract: This contract shall begin on Januai-fir„1,.2010, after being signed by Receiving Agency, after fist having been signed by Performing Agency, and will termir~.ate on I~ecernb.er 31 2010. Upon 30 days prior notice, Receiving Agency inay elect to cancel this contract at any time. The parties znay xxnodify this contract by mutual written agreement. This contract nay be extended for up to ane year at the option of the Texas Historical Commission. VII,,. Nondisclosure Agxeement It is agreed b~T both parties to this Agreement that any confidentiality 1ui~itations are subject to the Public Information Act undex Texas Government Code Chp. 552, Because of the nature of the archaeological information about specific site locations that the Performing Agency may obtain, including all information gathered,-produced, derived, reviewed, analyzed, or controlled by Performing Agency in pxovidiFig services under this Contract, the Perfoa~rning Agency agrees that it will not divulge any information unless the Receiving Agency has given its express, prior, uTi~itten consent to such disclosure, which. consent must specificaIly identify the infox~nation that can be disclosed by the Performing Agency. The I'erfoin~ig Agency acknowledges that it is entering into a Nondisclosure Agreement with the Receiving Agency, and the Performing Agency further acknowledges the xestticiions and obligations imposed there under. The foregoing shall not prohibit or litxzit Performing Agency's use of infoi-tnation {including, but not ]ixxzited to, ideas, concepts, know-how, techniques, methodologies, conservation zx~.ethodologies, and analyses) (a) previously known to it, (b) independently developed by it, or acquired by it from a third paxty, or (d) dzat is or becomes part of the public domain through no breach by the Perfonming Agency of this Agreement. All xecords, files, color slides; negatives, digital images, computer files, and reports will be turned over to the Texas Historical Commission. The Performing Agency is authorized to make duplicate copies of xelevant slides, negatives, reports, and computex files for educational purposes. THE UNDERSIGNED CONTRACTING PARTIES do izereby certify that, {1) the services specified above are necessary and essential £ox activities that are properly witlvn the statutoxy functions and programs of the effected agencies of State Govexn:txaent; {2) the proposed arrangements serve the ultexest of efficient and econoimical administration of State Governnment; and (3) the services, supplies, or znatexials contracted fox are not required by Section 21 o£Axticle 1(~ of the Texas Constitution to be supplied under contract given to the lowest responsible bidder. 8U8-]U-UD]8 Page 3 of 4 RECEIVII\TG AGENCY further certifies that it has the authorit~r to contract fox the ahove sei-~rices bar authority granted irz Texas Government Code sec 442.005, the Interagency Cooperation Act, Texas Governi~zent Code, sec 771.001, et seq., and the current General Appropriations Act. PERFORMING AGENCY further certifies that it leas tl~.e authorit5r to perform the ser~rices contracted by authori#~> granted in Chapter 82, Texas Education Code, the Interagenc~l Cooperation Act, Texas Govexnn~ent Code, sec. 771.001, et seq., and the current General Appropriations Act. PERFORMING AGENCY City of Cor~7us Christi By: ~ ~ A gel R, Escobar, City Manager Date ~ G( {~ RECEIVING AGENCY Texas Histo~~ricalf Ca~n/fm~is~slon By: C~/t/"~ ` vv Mark Wolfe Executive Dir ctor Date: ~ ~ ~'~ COI~TCUR: A - ~ Rick S#~-yker Directaz.___ Museum of Science and Histozy ~~,5 . ~~,UTEiQ~;EZt=.~ s~c~~ r~r~~ ,~~- APPROVED AS TO LEGAL FORM r~ ~ ~. Joe crash,JAssistant Attorney General Date: ~' ~ ~ Z / C p~//syr ,,7~~ ~ ~Yt`t'~'r rk, [~'f[-~~7 f 177„-,~r,~~ ~eborah~e,~~~-~4-ssist~~twC~ty-A-ttot~ey J Date: SD8-1D-D018 Page 4 0{ 4 E~HIfiI'I' A 5taten~lent of Servzces to be 1'erfor~ned The Perfoxzning Agency shall perfoxn~ those se1.~~ices as outlined below. Re-inventory collections held at CCM. Based on an updated specimen inventory proi~rded by the THC, a med~odical and coinpxehensive re-in~Tentozy of the collections held at CCM is expected that will provide a complete and accurate count of the artifacts in database format, This entails ensuring that each artifact(s) held in the collection correlates with an artifact(s) desc>_ibed in the database. Additionall~r, counts provided in the existing databases are to be checked agai~.st the actual number of artifacts maintained i~ the collections. Tlus may in~rolve the splitting of groups of axdfa.cts held in common bags into individual items as necessary. If discrepancies are noted in the course of the re-ilvento>_~T a record will be made using standardized forms provided by the THC. If the problem cannot be resolved by the Performing Agency a record is requested and the issue will be resolved in collaboration with THC personnel, 2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with their accompanying artifact(s) and enclosed within. a sealable 2-mil. poly- bag (to be provided by THC). 3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid-free containers or 4-mill poly-bags within the appropriate cabinets. 4. Label all pertinent artifacts using the following general parameters and record in provided database the labeling status of artifacts witlvn the collection. AII artifacts larger than a quarter and not made of wood or other easily daanaged ,material {i.e. textiles or organic samples) should be labeled using acrd free archival ink (black ox white as appropriate} placed between layers of acxyloid B-72 or printed archival labels applied between layers of acryloid B-72. Labels should include the site trin.oinial (41MG$G) and the full Artifact Identification number; if necessary, only the artifact identification nuxx~bex array be applied. Exaa~rrple: 41MG86 778-1.7 5. Identify objects in need of conservation treatment. During the course of the xe-inventory, condition reports should be prepared for artifacts appearing to be in need of conservation treatment. 6. Update a copy of the provided database with correct infozrnation regularly throughout the course of work. 7. Provide monthly progress reports consisting of the updated database £11e and copies of condition reports including photographs of artifacts that appear to be in need of conservation treatment.