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HomeMy WebLinkAboutC2010-391 - 10/19/2010 - Approvedr CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City afi Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering Services) and Haiff Associates Inc., a Texas corporation, (ArchitectlEngineer - AIE), hereby agree as follows: 1. SCOPE OF PROJECT: Update to Parks, Recreation and Open Space Master Plan {Project No. E10Qfi2) The project consists of three phases: Phases 1 and 2 pertain to the Update to the Parks, Recreation and Open Space Master Plan and Phase 3 is to develop a master plan at Sunrise Beach Park at Lake Corpus Christi. The parks master plan shall include an analysis of existing parks, open space and facilities; the development of recommendations based on natural resources, demographic and growth trends, as well as the recreational demands and needs of the community; and phasinglpriority recommendations, cost estimates and potential funding. The consultant will be expected to coordinate input from staff, stakeholders, partners and user groups via surveys, public meetingslhearings and focus groupslstudies. The plan shall meet all standard requirements of the Texas Parks and Wildlife Department (TPWD) and qualify for points in the TPWD Local Park Grant Program. 2. SCOPE OF SERVICES The Consultant, Halffi Associates, Inc. (Halff), hereby agrees to perform the planning services required for the preparation of the City of Corpus Christi Parks, Recreation, Open Space and Natural Resources Master Plan, as outlined in "Exhibit A -Scope of Services", dated October 1, 2010. In performing planning services, Halff will follow the standard practices of the Planning profession to make findings, provide opinions, make factual presentations, and provide professional advice and opinions. Halff will provide monthly status updates, including project progress or delays, and shalt submit the status updates with the monthly invoice. 3. ORDER OF SERVICES Halff agrees to begin work on authorized services for this contract upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any Additional Services until requested in writing by Halff and written authorization is provided by the Director of Engineering Services. The anticipated schedule of work is shown on Exhibit A, page ~ 0. This Schedule does not include the time that may be required for review by the City staff. Therefore, it is understood and agreed that this Exhibit may be amended with the concurrence of the Director of Engineering Services to account for such review times. 2010-397 Large AlE= Contract M2010-253 Page 1 of.3~~; 1 V11711V ks MP1101001 Corpus Christi Parks MP1Contract l?di1s1101012 Final to Rachel]e -Large AE contract (l]Tanksley} (101006b - Halff Assaeiates ~~~~~~ The Director of Engineering Services may direct Halff to undertake additional services or tasks provided that no fee increase is required. Services or tasks requiring an increase of fee will be mutually agreed and evidenced in writing as an amendment to this contract. Halff shall notify the City of Corpus Christi within three (3) days of notice if tasks requested require an additional fee." Q~. INDEMNITY AND INSURANCE AIE agrees to the mandatory contract indemnification and insurance requirements asset forth in Exhibit "B". 5. FEE The City will pay the A/E a fee, as described in Exhibit "A", for providing services authorized, a total fee not to exceed $201,070.00 (Two Hundred One Thousand Seventy Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit «D~~ 6. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this contract upon seven days written notice to the AIE at fihe address of record. In this event, the A/E will be compensated for its services on all stages authorized based upon AIE and City's estimate of the proportion of the total services actually completed at the time of termination. 7. ASSIGNABILITY The AIE will not assign, trans#er or delegate any of its obligations or duties in this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the AIE staff. If the AIE is a partnership, then in the event of the termination of the partnership, this contract will inure to the individual benefit of such partner or partners as the City may designate. No part of the AIE fee may be assigned in advance of receipt by the AIE without written consent of the City. The City will not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. 8. OWNERSHIP OF DOCUMENTS All documents, including drawings, maps, exhibits, reports, budgets, meeting minutes and presentations will be provided to the City in accordance with Attachment A -Scope of Services. Said documents will be the sole property of the City may not be used again by Halff without the express written consent of the Director of Engineering Services. The City agrees that any modification of the documents will be evidenced on the drawings and documents, and be signed and sealed by a professional Landscape Architect 1 Planner. Large AIE Contract Page 2 of 3 C:1Users1ah24774QocumentslCorpus Christi Parks MP1101001 Carpus Chrisli Parks MPIContract Edits1101012 Final to Rochelle - Large AE contract (DTanksley} (1 D100t3b - LDT RL).doc 10. DISCLOSURE OF INTEREST AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this contract, the Disclosure oflnterestsform attached as Exhibit "C". CITY OF CORPUS CHRISTI ~l~c, ~ ~ Z~ ~o Juan Per les Jr., P.E. Date Assistant City Manager RECOMM NDED ~o /3~9 Pete Anaya, P.E. Date Director of Engineering Services ATTEST Armando Chapa, City Sep tary APPROVED AS TO FORM ~ c~ ~ City Attorney Date HALFF ASSOCIATES INC. J.1~dam~; P.E. Date Vice Pr~sid' 3701 Kirby Drive, Suite 860 Houston, TX 770983916 (713) 523-7161 Tel; (713) 523-4373 Fax @-p 3 aur~aK~~ ~...wraw..rwr....... ~~ s~c~E~~~v ~. Large AIE Contract Page 3 0# 3 CaUsers1ah24771DOcumentslCorpus Christi Parks MP19 D1pp1 Corpus Christi Parks MP1Con1racl Edits1101012 Final to Racheile -Large AE contract {CTanksley} {ip~ p06b - LDT RL}.dac EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS UPDATE TO PARKS, RECREATION AND OPEN SPACE MASTER PLAN (Project No. E1fl062) The following outline summarizes the planning processes, services and deliverables to be provided by Halff Associates in the preparation of the City of Corpus Christi Update to Parks, Recreation and Open Space Master Plan: I. PHASE 1 -INVENTORY, DATA COLLECTION, ANALYSIS & NEEDS ASSESSMENT A. Prajeck Initiation 1. Meeting # 1 --Conduct "Kick Off' meeting with City Staff and Halff Team members to confirm the following: a. Project Scope and Schedule b. Deliverables c. Data to be collected from City d. Identify Master Plan Committee members e. Confirm park planning district boundaries f. "Hot Buttons" and key issues Meeting #2 -Conduct orientation workshop with City staff and Master Plan Committee at City offices: a. Master Plan Committee orientation (i) Purpose of Master Plan (ii) Role of the Committee (iii) Review scope, schedule and deliverables b. Identify Stakeholders & Partners (i) Governmen# agencies - fiederal, state & local (ii) Current recreation associations and organizations (iii) Private Organizations (Sierra Club, Audubon Society, Coastal Bend Bays Foundation, Trust for Public Land) (iv) School districts ~v) Colleges and universities Zvi) Economic development organizations B. Inventory and Document Existing Park Facilities and Programs: 1. Existing City Parks a. Set up bass map for master plan using City's GIS database b. Provide City with park inventory check list, including apparent safety concerns, site condition and context notations c. Using data provided by the City, update inventory data and incorporate into GIS Database 2. Existing Non-Park City Properties -Using data provided by the City, Halff will document non-park facilities or properties owned by the City that have been EXHIBIT "A" Pa e 1 of 11 Ha HOMEIRechellelGENlParks & RecrealionlE1t]~62-Update to Parks, Rec R ripen Space Master PIanlExhihit A•E10i162.docx identified by City staff or the Master Plan Committee as potential recreation or open space amenities. Existing Recreation and Community Services Programs -Document existing programs using City data provided in an Exce! spreadsheet format showing programs by location a. City provided or operated programs b. Non-City provided or operated programs that involve City facilities ar expenditures 4. Passible Joint Use Facilities -Document opportunities for joint use facilities with the county, state, school districts or other agencies that have been identified by the City. The City will provide the listing of joint use opportunities in an Excel spreadsheet format showing opportunities by location. 5. land Proposed for Park Dedications and Open Space Preservation -Document potential park and open space locations that have been identified by the City. The City will provide a listing of potential acquisitions in an Excel spreadsheet format showing proposed park 1 open space acquisition by location, ownership, purpose of acquisi#ion and acreage. 6. Existing Culturally or HistoricaAy Significant Sites -Document sites identified by the City. The City will provide a listing of culturally and historically significant sites in an Excel spreadsheet format, identifying sites by location, ownership and significance. 7. Environmentally Sensitive and Wildlife Habitat Areas -Document sites identified by the City, stakeholder organizations, Texas Parks and Wildlife ar US Fish and Wildlife as valuable resources that are suitable for acquisition. The City will provide the listing of environmentally sensitive and wildlife habitat areas in an Excel spreadsheet format identifying sites by location, ownership and curren# ~15e. 8. Private Recreation Facilities -Document private recreation facilities that have been identified by the City. The City will provide a listing of private recreation facilities in an Excel spreadsheet format identifying sites by location, ownership and use. C. Park Maintenance and Development Standards i. Meeting # 3 -Meet with Parks Department staff to review current park maintenance standards and practices and visit park sites that are representative of primary maintenance and operations difficulties. This meeting and site tour wit! be conducted in one day. 2. Based on comments and suggestions from City staff, Halff will recommend "Level of Care" standards for parks and facilities. These recommendations will be provided in a narrative with supporting graphics. 3. The Halff Team will recommend water conserving and maintenance reducing plant materials and irrigation design standards. These will be provided in a narrative with supporting graphics EXHIBIT "A" Pa e 2 of 11 H:IHDME1RachellelGENlParks 8 RecreationYE16062-Update to Parks, Rec & Open Space Master PIanlExhibil A-E1iJ062.docx A digital copy of the Preliminary Park Maintenance and Development Standards will be provided to the City far review and comment concurrently with the Preliminary Master Plan. D. Review Current Planning Efforts and City Policies The Halff Team has collected the following documents from the City in digital format. These documents will be reviewed and analyzed with respect to potential impacts and influences on the parks and recreation master plan: 1. Land Use Plan 2. Thoroughfare Plan 3. Flood Plain Map 4. Zoning Map 5. Park Land Dedication Ordinance 5. Historical and Cultural Resources Ordinance 7. Area plans (Like North Beach) and special districts, such as TiRZ's S. Other relevant plans, such as a downtown revitalization plan, or airport expansion plan 9. The following documents will be provided to Halff Associates by the City far review and use in prepara#ian of the Master Plan: a. Current CIP Plan h. Parks Department operations budget E. Standards Based Analysis 1. Es#ablish Standards for Corpus Christi - We will not simply use national standards and apply them to Corpus Christi. Rather, working with City staff and the Master Plan Committee, we will establish levels of service that are appropriate for each park planning district and for the City as a whole, including the ETJ. For example, we will determine the appropriate level of service standards #or indoor recreation centers and parks. (i.e. 1 recreation center per 75,000 residents, or 5 acres of Neighborhood Park per 1 mile radius) 2. Meeting # 4 -Meet with City staff and Master Plan Committee to analyze existing levels of service and establish level of service standards tha# are appropriate to Corpus Christi. This can be a daytime or evening workshop meeting at City offices which can be expected to last approximately 2 hours. 3. Population Projections and Demographic Analysis -- Using 2010 US Census data, and other avaikable data, the Halff Team will prepare an analysis of current City demographics and prepare projections of future demographic and growth patterns. Demographic information and growth projections will be provided in tabular and graphic formats as appropriate, and will include the following; a. Analysis of current demographics and trends in the Ci#y of Corpus Christi, by park planning district, and including the City's ETJ. b. Population and growth projections -- 5 year and 10 year for City and ETJ c. Analysis and comparison of current park land, recreation facilities and open space inventory vs future growth for each park planning district and the City as a whale, including the ETJ. EXHIBIT "A" Pa e 3 of T ~ H:1HOM€IRechellelGENlParks & Recreation)@0062-Update to Parks, Rec 8 Qpen Spats Master PIanlExhihit A-E1p062.docx F. Demand Analysis 1. Community Meetings -Five (5) public meetings (Meetings 5, 6, 7, 8 and 9) will be conducted to inform residents of the park master planning effort and to obtain information about needs and preferences. Arrangements for meeting locations are to b~ made and paid for by the City. These meetings will include a brief presentation to outline the purpose of the Master Plan and to ask for input from residents and stakeholders. Meetings will be conducted in an "Open House" format and are anticipated to last approximately 2 hours. The presentation will be conducted about 1 hour into the open house. Advertisement for meetings will be by the City and will include announcements on City TV channel and other means. The community meetings are to be conducted on "back to back" weekday evenings over a two week period. z. Meeting # 10 -Workshop meeting to finalize design for #elephone and web based survey questionnaire -City representatives, Master Plan Committee and the Halff Team. This can be either a day or an evening meeting at City offices, and is expected to run for 1 '/z to 2 hours. 3. Conduct bilingual telephone survey with 400 Completed telephone surveys. This will provide a 95% confidence level, with a margin of error of +1- 5%. 4. Conduct bilingual web-based survey -The web survey will be linked to the City's web site and the Parks Department's web site. It will be adapted from the telephone survey instrument and will run for four (4) weeks. 5. Compile Survey Results -The Half Team will compile and analyze the telephone and web survey data by park planning district and for the City as a whole. The results will be presented to the City and Master Plan Committee in tabular and graphic formats, with a brief explanatory narrative. G. Resource Based Analysis ~.. With guidance from City staff and the Master Plan Committee, as well as input from public meetings, the Haiff Team will identify important natural and cultural resources which are potential recreation and ecotourism venues. 2. Natural resource analyses will include the fallowing documented features: a. Beaches, bays, rivers, lakes and major tributaries b. Key terrestrial wildlife habitat areas c. Avian habitat areas 3. Cultural resource analysis will include the following documented features: a. Historical buildings and federally designated landmarks b. Historical neighborhoods c. Churches, museums and cemeteries d. Battlegrounds 4. Identified natural and cultural resources will be incorporated into the City's GIS mapping system on a new level far ease of tracking and editing. Specific recommendations wilt be made for acquisition or participation in the acquisition, preservation or development of natural or cultural resource assets. EXHIBIT "A" Pa e 4 of 11 H:IHOMELRachellelGEN4Parks & Recreation1E40D62-Update to Parks, Rec B 6pen Space Master PIanSExhibii A-E1 tk762.docx H. Priority Ranking Analysis - In this task the Half Team will establish the framework for evaluating the needs identified in the three previous analysis tasks. This step includes the following tasks: 1. Prepare a listing of needs for each park planning district and for the City as a whose, incorporating information from the three recreation analysis tasks. 2. Develop the Priority Ranking Matrix system prior to workshop 3. Meeting # 9 9 -Priority Ranking Workshop -City staff, Master Plan Committee and Halff Team. In this meeting participants will work together #hrough a process to establish park, recreation and open space priorities by master park planning districts and them for the City as a whole. This meeting will be conducted at City offices and is expected to last approximately 2 hours, and can be either a daytime or evening meeting. Meeting # 12 -Parks and Recreation Advisory Council (PRAC) Briefing - Halff Associates will brief the PRAC on the results of the Needs Assessment and the key aspects of the Preliminary Master Plan. This briefing can be held in a regularly scheduled meeting or in a special workshop. Approximately 1 hour will be required. J. Meeting # '13 -City Council Workshop & Public Meeting -- Daytime or Evening Meeting at City Half to present results of the Needs Assessment, to obtain City Council comments, and to field questions about the following: 1. Standards Based Analysis -Current inventory vs projected growth by park planning district and for City as a whole 2. Demand Based Analysis -Telephone and web survey results 3. Resource Based Analysis -Natural and cultural resources 4. Priority Ranking Results This workshop is expected to require at least 1 hour. II. PHASE 2 -MASTER PLANNING A. Recommended Policies and Initiatives -Based on our review of existing City policies and procedures, in conjunction with input from City staff and the Master Plan Committee, Halff will develop recommendations for changes to current ordinances and practices. We will also provide recommendations for new ordinances, policies or initiatives which will support the appropriate distribution and development of parks and recreation facilities in Corpus Christi. These recommendations will be provided in two categories: 1. City sponsored initiatives, policies or ordinances 2. Initiatives or policies to be jointly sponsored with other agencies and partners B. Preliminary Five to Ten Year Action Plan -The Halff Team will prepare a Preliminary Master Plan narrative, with supporting graphics and budgets, to delineate the following: 1. Open space and park land acquisition and disposition recommendations 2. Park and facility types to be developed 3. Recommend new parks and facilities EXHIBIT "A" Pa e5of11 H,IHOMEIRachellelGEI~YFarks & RecreationlE'#0062-Update to Parks, Rec 8 open Space Master PIanlExhibil A-E10062.doex ~4. Recommend renovation projects for existing parks 5. Recommend new trails and major bikeways C. Preliminary Implementation Plan 1. Recommend strategies and partnering opportunities for land acquisition 2. Recommend strategies for disposition of excess or ineffective parks and facilities 3. Provide budgets for recommended expenditures 4. Recommend funding sources, partners and strategies 5. Complete five to ten year implementation time line in a tabular format, indicating schedule, budget and funding source for each initiative D. Preliminary Master Plan Public Engagement and Review -The Halff Team will present the Preliminary Master Plan and solicit review comments as fo{lows: 1. A digits! copy of the Preliminary Master Plan will be provided to the City for distribution to staff and the Master Plan Committee. The digital copy will be issued to the City approximately three (3} days before Meeting # 10 so that staff and the Master Plan Committee can study the plan prior to the meeting. 2. Meeting # 14 -Present the Master Plan recommendations in a workshop with City staff and the Master Plan Committee to outline recommendations, receive comments and answer questions. This meeting can be either a daytime or evening meeting and is expected to last approximately 2 hours. 3. Conduct five (5} public meetings (Meetings 15, 16, 17, 1$ and 19) in an "Open House" format to inform residents of the Master Plan recommendations, to receive comments and to answer questions. These evening meetings will be conducted in a bilingual format over the course of two weeks and are expected to last approximately 2 hours. A summary of the Master Plan recommendations will be provided as a hand-out for distribution to the public in each of the meetings. The summary will be in 11 x 17 format, printed in color, front and back. Comment cards will be provided far workshop attendees to offer their questions, recommendations and observations for use by the City, the Master Plan committee and the Halff Team. The City may wish to video tape the workshops for Eater broadcast on the City's television channel. 4. Meeting # 20 - Halff Associates will attend a joint meeting of the Master Plan Committee and the Parks and Recreation Advisory Committee (PRAC} to provide a briefing that outlines Mas#er Plan recommendations and to answer questions about the Preliminary Master Plan. 5. Meeting # 21 -The Halff Team will present the Master Plan recommendations in a workshop with the Planning and Zoning Commission is a regularly scheduled meeting to outline recommendations, receive comments and answer questions. 6. Meeting # 22 -The Halff Team will present the Master Plan recommendations in a presentation to City Council to outline the recommendations, to receive comments and answer questions. This meeting can be either a daytime or evening meeting, and is expected to last approximately 1 hour. EXHIBIT "A" Pa e6of 11 H,IHDME1RachellelGEN\Parks & Recrealien1E1D062-Update to Parks, Rec & Open Space Master PIanlExhlbil A-E10062.dacx 7. Halff will prepare a summary of preliminary master plan comments that documents changes and edits requested by the City and Master Plan Committee. The City will receive two black and white copies of the summary, with comments and edits in color, for ease of review. Once this summary is approved by the city, one copy will be returned to the Halff Team, with the City's additional comments, for use as the basis for finalization of the Master Plan, E. Fina! Master Plan Preparation and Adoption 1. Halff will revise and update the Master Plan to reflect City and Master Plan Committee comments. 2. Meeting # 23 -The revised Master Plan will be presented in an evening "Open House" meeting at a location selected by the City. This meeting is expected to last about 2 hours and will simply be an opportunity for residents and stakeholders to view and comment on the updated Master Plan. A summary of the Master Plan recommendations will be provided as a hand-out for distribution to the public in this meeting. The summary will be in 11 x 17 format, printed in color, front and back. Meeting # 24 -Present Final Master Plan to the Master Plan Committee in a workshop meeting for approval This meeting may be conducted in the daytime or evening and is expected to last about 1 hour. Ten {10) copies of the Master Plan will be provided in color for review by committee members prior to the meeting, as directed by City staff 3. Meeting # 25 -Present the Final Master Plan to the PRAC in a regularly scheduled meeting for approval and adoption. 4. Meeting # 26 -Present the Final Master Plan to the Planning and Zoning Commission in a regularly scheduled meeting for approval and adoption. 5. Meeting # 27 -Present Final Master Plan to the City Council in a presentation far review of changes and approval. This presentation is expected to last about 1 hour. Ten (~ 0) copies of the Master Plan will be provided in color for review by City staff and council members prior to the meeting, as directed by City staff. 6. Meeting # 28 -Present Final Master Plan fo the City Council for adoption in a regularly scheduled council meeting. 7. After City Council adoption of the Master Plan, The Halff Team will provide the City with three (3) digital copies of the Master Plan document and exhibits in a PDF #ormat on DVD`s. F. Texas Parks & Wildlife Department {TPWD) Approval Halff Associates will hand deliver copies of the adopted Master Plan to the Gran#s- In-Aid Division of the Texas Parks and Wildlife Department for review and approval. We will meet with TPWD staff at their office in Austin to present the Master Plan and discuss key issues and recommendations in the Master Pian. We will address any TPWD concerns or questions prior to approval and revise the Master Plan document accordingly, if required to obtain TPWD approval. EXHIBIT "A" Pa e7of11 H:4HOME4RachellelC,EN1F"arks & RecrealionYE70062-Update to Parks, Rec & Open Space Master PIanlExhi6il q-E10062.docx III. PHASE 3 -SUNRISE BEACH PARK MASTER PLAN A. Project Initia#ion 1. Create "Base Map" using digital CAD files provided by the City. 2. Meeting # 1 -Conduct "Kick Off' meeting at Sunrise Park with City Staff and Halff Team members to confirm the following: a. Project Scope and Deliverables b. Goals and Key Issues and "Wish List" c. Schedule B. Site Inventory and Analysis: 3. Site Conditions a. Vegeta#ion & Soils b. Drainage c. Access and circulation d. Views and sight lines e. Adjacent properties and land uses f. Utility services 4. Operations a. Existing residents & visitor b. Desired users & visitors c. Staffing and organization d. Maintenance & operations e. Cash flow 5. Prepare Site Inventory and Analysis a. Maps showing "Opparkunities and Constraints" b. Summary narrative that documents findings and observations C. "Best Practices" lnves#igation 6. Contact Texas Parks and Wildlife to obtain information about the visitation and trends at Lake Corpus Christi State Park 7. Contact Texas Association of Campground Owners (TACO) to obtain information about operations and visitation rates in the Coastal Bend area, and in South Texas in general. 8. Contact other public RV park and campground owners and operators in the area, including Nueces County, San Patricio County and Cameron County. 9. Provide a narrative that summarizes findings about public and private campground operations and trends. 10. Provide recommendations for the redevelopment program for Sunrise Beach. D. Park Development Options 11. Prepare three {3} si#e development plan options with accompanying budget recommendations in outline format. Site plan options will include recommendations for: a. Potential guests, users, stakeholders and partners b. Potential mix of uses and activities, such as "mobile homes", RV's, tent camping and day use EXHIBIT "A" Pa e 8 of 1'E H:IHOME1RachellelGENlPerks & Recreation1E10~62-UgdaSe to Parks, Rec S Open Space Masler PIan4Exhkbil A-E10062.docx c. Roadway and rental site configurations d. Support facilities, such as office, retail, maintenarice, restroom, sanitary sewer, laundry and recreation amenities e. Potential conservation initiatives 12, Meeting # 2 -Meet with City staff to discuss the three site plan options and budgets 13. Prepare a unified "Preliminary Site Plan", based nn comments and input from City staff. Prepare accompanying brief narrative description of the Preliminary Site Plan. Prepare a budget analysis and recommendations to accompany the Preliminary Site Plan. 14. Meeting # 3 -Meet with City staff to review and discuss the Preliminary Site Plan 15. Based on City review comments for the Preliminary Site Plan, prepare the Site Plan exhibit with narrative and budget recommendations to refleck City review comments and input. 16. Meeting # 4 -Meet with City staff to present finalized Site Plan and supporting narrative and budgets. E. Deliverables 17. Halff Associates will provide digital copies of all documents in PDF format for printing. by the City. 18. Haiff Associates will provide one illustrative approved site plan that is mounted and [amino#ed for display at City offices. ASSUMPTIONS AND CLARIFICATIONS 1. Major meetings or presentations in addition to the 28 specified herein will be provided on an hourly rate basis at the following rates: a. Principal $200 per hour b. Project Manager $175 per hour c. Planner 1 Landscape Architect $ 85 per hour 2. As indicated on the Project Schedule (below), the entire master planning process will require approximately fifteen (15) months. Extension of the project schedule for reasons beyond Halff's control will be provided as an additional service upon authorization by the City. 3. The City wilt print and distribute draft copies and printed presentation materials using electronic data provided by Halff Associates to the following groups far review prior to major meetings and presentations: a. City staff b. The Master Plan Committee c. The PRAC d. The Planning and Zoning Commission e. City Council 4. Halff Associates will provide all color exhibits and maps (prints and plots) greater than 11 x 17 inch format for use in public meetings, workshops and presentations. EXHIBIT "A" Pa e 9 of 11 H:IHDME4Rachelle4GEN4Parks & Recreaiion1E10D62-Update to Parks, Rec & Open Space Master PIanlExhibit A-E117662.docx 5. Halff Associates will provide one copy of the Master Plan graphic, mounted and laminated, far display in City offices. 6. Halff Associates will provide digital copies of all draft documents, presentation documents, and the adapted Master Pfan, including narratives and graphics, to the City in P©F format. PROJECT SCHEDULE DAY DATE ACTIVITY Thursday November 4, 2010 Kiclc-Off Meeting with City Thursday January 27, 2011 Complete Community Meetings Friday April 29, 2011 Complete Phone & Web Surveys Tuesday June 7, 2011 Present Needs Assessment to City Council Wednesday June 8, 2011 Begin Preliminary Master Plan Thursday September 29, 2011 Complete Community Meetings Tuesday October 4, 2011 City Council Presentation- Preliminary Master Plan Friday February 24, 2012 Complete Master Plan Tuesday March B, 2012 City Council Presentation-Final Master Plan Tuesday March 20, 2012 City Council Adoption FEES (see next page) EXHIBIT "A" Pa e10of11 Fl:1HOME1RachellelGEi3lParks ~ Rscreation1E16062-Update to parks, Rec & Open Spars Master PIanlExhibil A-E10p62.docx SCOPE OF SERVICES TOTAL PHASE 1 -INVENTORY, DATA COLLECTION & ANALYSIS 1 Pro'ect initiation $4,340,00 2 Invento & Document Existin Parks $8,950.00 3 Park Maintenance &Develo ment Assessment $6,000.00 4 Review Current Plannin Efforts & Policies $3,320.00 5 Standards-Based Anal sis $7,000.00 6 Demand Anal sis (Incl. Telephone & Web Surve s) $38,120.OD 7 Resource-Based Anal sis $9,280.00 8 Priorit Rankin Anal sis $3,900.00 Subtotal Phase 1 $80,910.00 PHASE 2 - MASTI=R PLANNING 1 Recommended Policies & Initiatives $6,56D.00 2 Prelimina 5- to 10-Year Action Plan $23,840.00 3 Prelimina Im lamentation Plan $18,06D.DD 4 Prelimina Master Plan Public En a ement & Review $11,760.00 5 Final Master Plan Pra aratian and Ado tion $16,D40.00 6 TPWD Review & A royal $1,480.00 Subtotal Phase 2 $77,740.00 PHASE 3 -SUNRISE BEACH PARK MASTER PLAN 1 Pro~ecf Initiation $3,620.00 2 Site Invento & Anal sis $6,60D.00 3 "Best Practices" Investi ation $2,720.00 4 Park Develo meat O tions $11,480.00 Subtotal Phase 3 $24,420.00 Travel, Printi~ , Delive Services Fees Reimbursable $18,000.00 TOTAL FEE PHASES 1, 2 & 3 & Reimbursables) $201,070.00 EXHIBIT "A" Pa e11af11 H:4Fi0ME4RachellalGENlParks & RecreationSE10p62-Update to Parks, Rec & Open Space Master Plan4fxhibit A-E10t762,docx EXHIBIT "B" MANDATORY INSURANCE REQUIRMENTS FOR AIE PROFESSIONAL SERVICESICONSULTANTSERVlCES (Revised October 2010) A. Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until ail similar insurance required of the subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance, showing the following minimum coverages by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE ~ MINIMUM 1NSURANCE COVERAGE 30-Day Written Notice of Cancellation, Bodily Injury & Property Damage non-renewal or material change required Per occurrence - aggregate on all certificates COMMERCIAL GENERAL LIABILITY including: 1. Broad Farm 2. Premises -Operations 3. Products) Completed Operations 4. Contractual Liability 5. independent Contractors $1,000,000 COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT 1. Owned vehicles 2.. Hired -Nan-awned vehicles PROFESSIONAL LIABILITY including: Coverage provided shall cover all employees, officers, directors and agents 1. Errors and Omissions WORKERS' COMPENSATION $1,000,000 per claim 1$2,000,000 aggregate (Defense costs not included in face value of the policy) If claims made policy, retro date must be prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured Which Complies with the Texas Workers Compensation Act EMPLOYERS' LIABILITY ooo,ooo~5ao,aoa~5ao,ooa C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies of all reports within {10) ten days of accident. EXHIBIT "B" Pa e ~ of 3 C:IUsers1ah24771App0atalLocaRMicrosoNlWindowslTemporary Internet Files)Content.Out[ookIVQM12XIC1REVISEC Exhibit B-HALFF.t)OC D. Consultant must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be writ#en on a policy and endorsements approved by the Texas Department of insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly me#. E. Consultant's financial integrity is of interest to the City; therefiore, subject to Successful Consultant's right to maintain reasonable deductibles in such amounts as are approved by the City, Consultant shall obtain and maintain in full farce and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-VII. F. The City shall be entitled, upon request and without expense, to receive copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by the City, and may require the deletion, revision, or modification of particular policy terms, condi#ions, limits#ions or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). Consultant shall be required to comply with any such requests and shall submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Consultant shall pay any costs incurred resulting from said changes. Ali notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Carpus Christi, TX 78469-9277 Fax: (361) 826-4555 G. Consultant agrees that with respect to the above required insurance, all insurance policies are to captain or be endorsed to contain the following required provisions: Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract wi#h the City, with the exception of the workers' compensation and professional liability polices; ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor ofi the City; and iv. Provide thirty (30} calendar days advance written notice directly to City of any suspension, cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar days advance written nofiice for nonpayment of premium. H. Within five {5} calendar days of a suspension, cancellation, or non-renewal of coverage, Successful Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance EXHIBIT "B" Page 2 of 3 C:1Users1ah2477WppCatalLocal4MicrosofBWindowslTemporary Internet Files4Content.CutlooklVQM12XIC1REVI5Ed Exhihit B-HALFF.l70C should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance steal! constitute a material breach of this contract. !. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Consultant fia stop work hereunder, and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. Nothing herein contained steal! be construed as limiting in any way the extent to which Successful Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of the work covered under this agreement. K. It is agreed that Consultant's insurance shall be deemed primary and noncontributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION AND HQLD HARMLESS A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including courE costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the negligent performance of Consultant's services covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused lay the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT "R" Pa e3of3 CaUsers1ah24771App[]atalLocallMicrosoRlWindowslTemporary Internet FileslContent.OullooklVQM~2XICIREVISEl7 Exhibit B-HAI.FF.l70C SUPPWER NUMi~ER TUBE A5S[GIJED BYZ'TrY"" PURCtiASiNG l~lviSiON ti-r.r~w• Ciry o€ CITY (jF CORPUS CHRISTI Car~~s DI~~Ll7~TJRE [3F INTERES'T Cbrtsti City afCvrpus Christi Ordinance 17112 as amended, requires all persons Qr frrns seeking to do business with the City to rovide the fo~lawittg infarmat~an. Cvery question must be answered, If the question is not applicable, answer with "NA". See reverse s~cle far fling requirements, certifications and definitions. CUMPAIYY NAME: Halff Associates Inc. P. Q. BUX: STREET ADDRESS: 370I Kirby Dri+~e, Ste. 860 CITY: kloustan, TX ZYp; 77pgg..,3g1~ ~1RM 15: 1. Ca oration 2. Partnershi 3. Sale 4wncr ^ 4. Association. ~] 5. Other p DISCLQSURE C~[JESTIQNS If additional space is necessar~r, please use the reverse side of this pa a ar attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or mare afthe ownership in the above named "ftrm.' NIA ame Jc~b Title and City Department (ifknavun~ ~. State the names of each "off vial" of the City of Corpus Christi having an "ownership interest" ecanstituting 3% or more of the ownership in the above named "firm," Dante "l'it9e NfA 3. State the names of each "board rttember" of the Ciry of Corpus Christi having an "ownership interest" constituting 3°ln or mare of the nwnersltip in the above named "firm." NJA ante Board, Commission or Ca~ninittee 4. State the names of each employee or officer of a "consultant°' far the City of Corpus Christi who worked on arty matter related is the subject of this contract and has an `ownership interest" constituting 3°I° ar mare of the ownershtp in the above named "firm " Natne Consultant NdA ExHtsl~ ~~c" F'a a '1 of 2 FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from. the effect that the action will have on members of the public m general or a substantial segment thereof, you shall disgcIose that fact in a signed writing to the City offic~l, employee or body that has been re nested to act in the matter, unless the interest of the Ci official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed wzth the City Secretary. [Ethics Ordinance Section 2-349 (d}] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Bobby J. Adams, P.E. {Type or Print) Title: Vice President Signature of Certifying Date: Person: ~ ~ ~ -...... ~o ~ z ~, o DEFINIITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stack company, joint venture, receivership or trust, and entities which far purposes of taxation are treated as non-profit organizations. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation anti recommendation. 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