HomeMy WebLinkAboutC2011-027 - 2/15/2011 - ApprovedLEASE AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND NATIONAL
LITTLE LEAGUE OF CORPUS CHRISTI
This lease agreement ("Lease") is entered into by and between the City of Corpus
Christi, a Texas home rule municipal corporation ("City"), acting through its duly authorized .
City Manager or designee ("City Manager"), and National Little League of Corpus Christi
("Lessee"), a Texas unincorporated nonprofit association, acting through its duly
authorized President of Lessee.
WHEREAS, the City owns property described on the attached Exhibit A, which said
property is located in Carpus Christi, Nueces County, Texas, a portion of which will be
known as the "Premises";
WHEREAS, the Lessee desires to use the Premises for program described on the
attached Exhibit A; and
WHEREAS, the City desires to allow Lessee to use the Premises for said program;
NOW, THEREFORE, the City and Lessee, in consideration of the mutual promises
and covenants herein, agree as follows:
Section 1. Term. Subjec# to the remaining terms and conditions hereof, the original term
of this Lease is as described on the attar ed exhibit, beginning on day of City Council
approval, ("Effective Date") which is 5 d/ unless sooner
terminated as set out herein. Upon Effective Date, thi ease terminates the prior leases
between the parties for use of said Premises.
Section. 2. Contact PersonlLease Administrator. For this Lease, the City's contact
person and lease administrator is the Director of Parks and Recreation or designee
{"Director").
Sec#ion 3. Premises and Improvements. City leases to Lessee the Premises, as
described and -delineated in Exhibit B the site map which is attached hereto and
incorporated herein this Agreement by reference, and all improvements to the Premises
("Improvements") including, without limitation, the fields, fences, irrigation systems, and
the grassed areas.
Section 4. Consideration. Lessee must operate the program described on Exhibit A
and must maintain the Premises and all Improvements on a year-round basis in
accordance with all maintenance rules, with respect to this Lease, set out by the City
Manager or his designee in effect now and as promulgated in the future. Failure to
maintain the Premises and all Improvements in accordance with these rules constitutes
grounds for termination of this Lease. At a minimum, maintenance includes:
(A) Lessee shall pick up and properly dispose of litter on a daily basis whenever the
Premises are being used and weekly during the rest of the year.
2011-027
Ord. 028958
02/15/11 1
National Little League o€ CC ~ ~~~~
(B) Lessee shall keep fully operational and in good repair the fields, and irrigation
systems, if any are present or installed on the Premises.
(C} Lessee must immediately report any vandalism to the Director, or designee, and the
Corpus Christi Police Department, Nueces County, Texas.
(D) Lessee shall ensure that parking is confined to on-street parking only, or designated
parking lots but no parking is to be allowed on grass. All motor vehicles must be restricted
to the designated parking lot area.
(E) Lessee will provide normal, scheduled mowing of the Premises. Lessee will be
responsible for maintaining the fields as se# out in herein below. Furthermore, Lessee wiN
be responsible for maintaining the grass in the adjacent viewing/access areas at a safe
height not to exceed six (6) inches;
(F) Lessee shall maintain the fields within the Premises boundary lines. Grass on the
fields must not exceed three (3) inches. Lessee must mow the fields within one (1) week
after grass reaches three (3) inches in height. At least one month prior to the start of any
season or pre-season practice, the fields must be gradually cut shorter and brought into
playing condition. Failure to keep the grass on the fields at or below three (3) inches in
height or to properly bring the fields back to playing condition will be grounds for
termination of this Lease;
(G) if Lessee utilizes goal posts on the Premises, Lessee shall maintain a secure
anchoring system on ail goal posts used on the fields at Premises. Lessee must repair any
deficiency found in the anchoring system that impairs the safe use of the anchoring system
within forty-eight (48} hours after the need for repair is or should have been discovered;
Lessee shall not allow use of the Premises until the anchoring system is repaired;
(H) Lessee is responsible for proper installation and use of all equipment and
improvements at Premises;
{I) Lessee must maintain First Aid kit on Premises;
(J} Lessee shall complete and submit the attached Exhibit D, Standard of Maintenance
to the Director no later than March 1 and again August 1 of each year.
Section 5. Com liance with Maintenance Standards. The City Manager and the
Director, or their respective designee, has the right to inspect the Premises andlor the
Improvements at any time during the term of this Lease. If an inspection reveals that
maintenance is not being properly carried out, the Director, or designee, may provide
written notice to Lessee demanding compliance, and also assessing fee of $250. If Lessee
has not complied within five (5) days after receipt of the demand, the City may undertake
the work and Lessee shall pay the City`s cost plus ten percent (10%) overhead within thirty
{30) days of receipt of the Director's invoice. Failure to pay the City's invoice for
maintenance within thirty {30) days of receipt of the invoice constitutes grounds for
termination of this Lease. Alternatively, the City may elect to terminate this Lease after ten
(10) days written notice to Lessee for Lessee's nonperformance of the maintenance.
Section fi. S ortsmanshi Pro ram. Lessee shall require that all of its coaches and at
least one family member of each youth parfiicipant shall complete a state or nationally
recognized, or Parks Director approved, parent and coach sportsmanship program.
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Section 7. Background Checks.
Lessee shall require satisfactory criminal background checks on each of its Board
members and coaches associated with its sports program.
Section 8. Assig_nment and Sublease. This Lease may not be, in whole or in part,
assigned, directly or indirectly, without the prior written consent of the City. This Lease
may be sublet only with the prior written consent of the Director. Requests to sublet the
premises must be submitted to the Direc#or at least 30 days in advance.
Section 9. SecuringlAnchoring of Goal Posts. Lessee acknowledges and covenants
that Lessee shall be responsible, during the term of this Lease, for maintaining the
anchoring system, as set ou# in Section 4 above. Any change, alteration, or modification to
the anchoring system during the term of this Lease must be submitted to Director, in
writing, prior to the change, alteration or modification being made.
Section 10. Understanding. Lessee acknowledges and understands that use of the
Premises is expressly conditioned on the understanding that the Premises and all
Improvements must be re#urned in as good a condition as received, reasonable use and
wear, acts of God, fire and flood damage or destruction, where Lessee is without fault,
excepted.
Section 11. Joint Use.
(A) City retains joint use of the Premises and Improvements during the term of this
Lease, subject to Lessee's right to exclusive control of the Premises during its use for
Lessee's sport program purposes. Requests for scheduled organized activities by other
organizations will be reviewed for approval or denial by the Director and Lessee.
(B) City retains the right to use or cross the Premises with utility lines andlor easements.
City may exercise these rights without compensation to Lessee for damages to the
Premises andlor any Improvements from installing, maintaining, repairing, or removing the
utility lines andlor easements. City must use reasonable judgment in locating the utility
lines andlor easements to minimize damage to the Premises andlor its Improvements.
Section 12. Primary Purgose. Lessee must establish and maintain a recreational area
with the primary purpose being for the operation of a sports program described on attached
Exhibit A and for no other purpose without the Director's prior written approval. Lessee`s
fundraising activities on Premises require Director's prior written approval. Lessee's
insurance must provide coverage in compliance with Section 22 for the type of fundraising
activity being proposed by Lessee.
Section 13. Construction
(A) No construction or modifications may be made at the Premises, and no drilling,
excavation, or penetration of the soil surface may be conducted at the Premises without
the prior written approval of the City Director. Lessee shall not make any additions nor
alterations to the Premises nor to any Improvements without Director's prior written
approval. If approved, Lessee must obtain clearance, in writing, from City's Risk
Management Department (Risk Management) that the proposed addition or alteration will
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be covered under the insurance policy in force during the term of this Lease before
proceeding with any type of addition or alteration to the Premises or to the Improvements.
(B) All additions or alterations must be made at Lessee's expense. All additions or
alterations installed by Lessee must be repaired or replaced at Lessee's expense and may
be removed by Lessee at the expiration or termination of the Lease only if they may be
removed without damaging the Premises or any improvements. All additions or alterations
made by Lessee which are not removed at the expiration or termination of this Lease
become the property of City without necessity of any legal action.
Section 14. Utilities. Lessee must pay for all utilities used by it or far any activity
sponsored by Lessee on the Premises prior to the due date for payment. Fallure to pay
any utility bill on or before the due date is grounds for termination of #his Lease.
Section 15. Signs.
{A} Lessee must not exhibit, inscribe, paint, erect, or affix any signs, advertisements,
notices, or other lettering (Signs} on the Premises or on any Improvements without the
Director's prior written approval.
(B) If Signs are approved, the Director, in writing, may require Lessee to remove, repair,
or repaint any Signs. If the Signs are not removed, repaired, or repainted within ten {10)
days of the Director's written demand, the City may do or cause the work to be done, and
Lessee must pay the City's casts within thirty {30) days of receipt of Director's invoice.
Failure to pay the City's costs within thirty (30) days of receipt of the invoice constitutes
grounds for termination of this Lease. Alternatively, the City may elect to terminate this
Lease after ten (10) days written notice to Lessee.
Section 16. Advertisin .The Director has the right to prohibit any advertising by Lessee
on Premises which impairs the reputation of the Premises or the City.
Section 17. Securi .Lessee shall contract and pay for any and all security it requires at
the Premises during the term of this Lease.
Section 18. Non-Discrimination. Lessee shall not discriminate nor permit discrimination
against any person or group of persons, as to employment and in the provision of services,
activities, and programs, on the grounds of race, religion, national origin, sex, physical or
mental disability, or age, or in any manner prohibited by the laws of the United States or
the State of Texas. The City Manager, or his designee, retains the right to take such action
as the United States may direct to enforce this non-discrimination covenant.
Section 19. Compliance with Laws,
{A) Lessee must comply with all Federal, State, and local government laws, rules,
regulations, and ordinances, which may be applicable to its operation at the Premises and
its performance under this Lease. This Lease is also subject to applicable provisions of the
City Charter.
{B} All actions brought to enforce compliance with any law or to enforce any provision of
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this Lease will be brought in Nueces County where this Lease was executed and will be
performed.
Section 20. Costs. Noncompliance with the terms herein may result in termination of this
Lease and repossession of the Premises and its Improvements by the City or its agents. If
the City undertakes legal action to enforce compliance or collect damages resulting from
noncompliance, Lessee must pay all of the City's court costs and expenses, including
reasonable attorneys' fees.
Section 21. Indemnity. Lessee, its officers, members, partners,
employees, representatives, agents, and licensees (collectively,
Indemnitors) covenant to fully indemnify, save, and hold harmless
the City, its officers, employees, representatives, and agents
(collectively, Indemnitees) from and against all claims, demands,
actions, damages, losses, costs, liabilities, expenses, and
judgments asserted against or recovered from City on accounf of
Injury or damage fo person including, without limitation on the
foregoing, premises defects, workers compensation and death
claims, or property loss or damage of any kind whatsoever, to the
extent any damage or injury may be incident to, arise out of, be
caused by, or be in any way connected with, either proximately or
remotely, wholly or in part , (9) the existence, use, operation,
maintenance, alteration, or repair of Premises and the Lessee's
sports program; (2) the exercise of rights under this Lease; (3) an
act or omission, negligence, or misconduct on the part of any
persons having involvement in, participation with, or business with
the Premises, Lessee, or the Lessee's sport program whether
authorized with the express or implied invitation or permission of
Lessee (collectively, Lessee's Invitees) entering upon the Premises
or its Improvements pursuant to this Lease, or trespassers entering
upon the Premises or its Improvements during Lessee's use or
physical occupation of the Premises; or (4) due to any of the
hazards associated with sporting events, training, or practice as a
spectator or participant including, but not limited to, any injury or
damage resulting, wholly or in part, proximately or remotely, from
the violation by Indemnitees or any them of any law, rule,
regulation, ordinance, or government order of any kind; and
including any injury or damage in any other way and including all
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expenses arising from litigafion, court costs, and attorneys fees,
which arise, or are claimed to arise from, out of, or in connecfion
with the asserted or recovered incidenf:
Lessee covenants and agrees that if City is made a party to
any litigation against Lessee or in any lifigation commenced by any
party, other than Lessee relating to this Lease, Lessee shall, upon
receipt of reasonable notice regarding commencement of litigation,
at its own expense, investigate all claims and demands, attend to
their settlement or other disposition, defend City in all actions
based thereon with counsel satisfactory to Indemnitees, and pay all
charges of attorneys and all other costs and expenses of any kind
arising from any said liability, damage, loss, demand, claim, or
action.
Section 22. Insurance.
(A) Lessee must secure and maintain at Lessee's expense, during the term of this
Lease, a Commercial General Liability insurance policy with the limits and requirements
shown on Exhibit C, which is attached hereto and incorporated herein by reference.
Failure to maintain such insurance at the limits and requirements shown on Exhibit C
constitutes grounds for termination of this Lease.
(B) Lessee must provide proof, by Certificate of Insurance meeting the limits and
requirements set out in Exhibit C, to the Director and Risk Management prior to
commencing use of the Premises under this Lease.
(C} Lessee must provide the Director and Risk Management thirty (30) days written
notice of cancellation, intent not to renew, or material change of any insurance coverages
required herein.
(D} Lessee shall, during the term of this Lease, provide copies of all insurance policies
to the City Manager or the Director upon written request.
(E) Lessee shall, prior to any addition or alteration to the Premises or to the
improvements, obtain clearance, in writing, from Risk Management, as per Section $ as set
out herein this Lease.
Section 23, No debts, Lessee shall not incur any debts nor obligations on the credit of
City during the term of this Lease.
Section 24. Termination.
(A} The City Manager may immediately terminate this Lease for cause and without
penalty if the City Manager determines, in his sole discretion, that Lessee is no longer
fulfilling the primary purpose of the Lease as set out in Exhibit A.
(B) In addition, the City Manager may immediately terminate this Lease for cause and
without penalty if he determines, in its sole discretion that Lessee is in violation of any
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Federal, State, or local government law, rule, regulation, or ordinance.
{C) Additionally, if there is noncompliance with one or more of the provisions contained
herein, the Director may give Lessee written notice to cure or begin curing the default(s)
within ten (10) days of receipt of the notice. If Lessee is not in compliance or in substantial
compliance with each provision identified by the Director within ten (10) days of receiving
said notice, the City Manager may terminate this Lease for cause without penalty by
providing written notice of termination and listing one or more areas of continued
noncompliance.
(D) Either Ci#y Manager or Lessee may terminate this Lease without cause without
penalty by giving thirty (30) days written notice to the non-terminating party.
(E) Lessee's property must be removed from the Premises upon date of termination. If
it is not removed by Lessee, then City may retain property for City purposes, or City may
dispose of the property in any manner deemed appropriate by Director and Lessee shall
pay City's costs for disposal.
Section 25. Notice. All notices, demands, requests, or replies provided for or permitted,
under this Lease, by either party must be in writing and must be delivered by one of the
following methods: (1) by personal delivery; or (2} by deposit with the United States Postal
Service as certified or registered mail, return receipt requested, postage prepaid. Notice
deposited with the United States Postal Service in the manner described above will be
deemed effective two (2} business days after deposit with the United States Postal Service.
All such communications must only be made to the following:
IF TO CITY:
City of Corpus Christi
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
IF TO LE5SEE:
Name and address on Exhibit A
Either party may change the address to which notice is sent by using a method set out
above. Lessee will notify the City of an address change within thirty (30) days after the
address is changed.
Section 26. List of Current Officers and Board of Directors and B laws. Lessee
must submit its current List of Officers and Board of Directors (List) to the Director by each
January 31 of each year of this Lease. The List must contain each person's title, name,
address, home phone, and office or fax phone, and email address. Lessee must notify
Director in writing immediately if there are any changes in the Officers or Board of
Directors. Lessee must provide Director with copy of the current Bylaws, and immediately
provide Director with any amendments to the Bylaws.
Section 27. Reporting. Lessee shall submit reports listing the number of youth and
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teams registered by Lessee to play sports each year during the term of this Lease. The
reports must be submitted to the Director within two weeks after the start of Lessee's
season.
Section 28. Construction and Reconstruction Punds.
(A) If the City receives funds to construct or reconstruct Improvements at the Premises,
Lessee covenants to vacate the Premises, should the Director deem it necessary, upon
thirty {30) days written notice from the Director.
(B} Lessee has no action for damages against nor will be compensated by the City for
loss of use of the Premises andlor Improvements. The City has no obligation to provide an
alternate location for Lessee during the Improvements construction or reconstruction
period. The consideration for Lessee relinquishing all rights to use the Premises and
Improvements during the construction or reconstruction period is the City's construction or
reconstruction of the Improvements for Lessee's benefit.
(C) Once construction or reconstruction of the Improvements is complete, the Director
will notify Lessee, in writing, of the date on which the Premises and Improvements are
once again available to Lessee.
{D) Lessee's term will not change nor increase if the City requests Lessee to vacate the
Premises as set out herein.
Section 29. Amendments. No alterations, changes, or modifications of the terms of this
Lease, nor the waiver of any provision will be valid unless made in writing and signed by a
person authorized to sign agreements on behalf of each early.
Section 30. Waiver.
(A} The failure of either party to complain of any act or omission on the part of the other
party, no matter how long the same may continue, will not be deemed a waiver by said
party of any of its rights hereunder.
{B} No waiver of any covenant or condition or of the breach of any covenant or condition
of this Lease by either party at any time, express or implied, shall be taken to constitute a
waiver of any subsequent breach of the covenant or condition nor shall justify or au#horize
the nonobservance on any other occasion of the same or any other covenant or condition
hereof.
(C} If any action by the Lessee requires the consent or approval of the City on one
occasion, any consent or approval given on said occasion will not be deemed a consent or
approval of the same or any other action at any other occasion.
(D} Any waiver or indulgence of Lessee's default of any provision of this Lease shall not
be considered an estoppel against the City. It is expressly understood that, if at any time
Lessee is in default in any of its conditions or covenants hereunder, the failure on the part
of City to promptly avail itself of said rights and remedies which the City may have will not
be considered a waiver on the part of the City, but the City may at any time avail itself of
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said rights or remedies or elect to terminate this Lease on account of said default.
Section 37. Force Maieure. No party to this Lease will be liable for failures or delays in
performance due to any cause beyond their control including, without limitation, any
failures or delays in performance caused by strikes, lock outs, fires, acts of God or the
public enemy, common carrier, severe inclement weather, riots or interference by civil or
military authorities. The rights and obligations of the parties will be temporarily suspended
during this period to the extent performance is reasonably affected.
Section 32. Publication, Lessee agrees to pay the cost of newspaper publication of #his
Lease and related ordinance as required by the City Charter.
Section 33. Captions. The captions in this Lease are for convenience only, are not a part
of this Lease, and do not in any way limit or amplify the terms and provisions of this Lease.
Section 34. Seyerability.
(A) If, for any reason, any section, paragraph, subdivision, clause, provision, phrase, or
word of this Lease or the application hereof to any person ar circumstance is, to any extent,
held illegal, invalid, or unenforceable under present or future law or by a final judgment of a
court of competent jurisdiction, then the remainder of this Lease, or the application of said
term or provision to persons or circumstances other than those as to which it is held illegal,
invalid, or unenforceable, will not be affected thereby, for it is the definite intent of the
parties to this Lease that every section, paragraph, subdivision, clause, provision, phrase,
or word hereof be given full force and effect for its purpose.
(B} To the extent that any clause or provision is held illegal, invalid, or unenforceable under
present or future law effective during the term of this Lease, then the remainder of this
Lease is not affected thereby, and in lieu of each such illegal, invalid, or unenforceable
clause or provision, a clause or provision, as similar in terms to such illegal, invalid, or
unenforceable clause or provision as may be possible and be legal, valid, and enforceable,
will be added to this Lease automatically.
Section 35. Com taint Notice. Lessee will post a notice a# Premises, in a form approved
by the Parks Director, that if any participant or spectator has any complaints or concerns
they may contact the City at $26-3461 and talk to the Parks Director, or designee.
Section 36. Entirety Clause. This Lease and the attached and incorporated exhibits
constitute the entire agreement between the City and Lessee forthe purpose granted. All
other agreements, promises, representations, and understandings, oral or otherwise, with
reference to the subject matter hereof, unless contained in this Lease are expressly
revoked, except for the promulgation of future maintenance rules as contemplated in
Section 4 herein above, as the parties intend to provide for a complete understanding
within the provisions of this Lease and its exhibits of the terms, conditions, promises, and
covenants governing each party's performance hereunder and as relating to Lessee's use
of the Premises.
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EXEC TED IN DUPLICATE, each of which shall be considered an original, on this
the ~ day of , 2011.
ATTEST:
C~~.
Armando Chapa, City Secretary
CITY9F CORPUS CHRISTI
~~~
` I R. Escobar, City Manager
Approved as to legal form: ~--Z~, Vii/
Lisa Aguilar, istant City Attorney
for the City Attorney
`9
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~~G"~Il#~' ~~-
LES O T EAGUE OF CORPUS CHRISTI
By:
Pre ' ent
Printed Name 1 H Gu~ip.Q
Date:
STATE OF TEXAS r
COUNTY OF NUECES T
his instrum nt was acknowledged before me on ~ ~• 1~° 11 , 2011, by
~. ,President of National Little League of Corpus Christi, a Texas
nin orporat d nonprofit association, on behalf of said association.
Notary ublic, Sta exa f rr ~~
Prin#ed name: ~ ~~~! ~l u~rr~~--
Commission expires: . rte. t ~
~~i?p.YPpe~4c~ M. ISABEL FfUERTA
+
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' Notary PvpllC
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~g
i STATE OF TEi(AS
.
oF~ My Comm. Exp. p7-]7-2013
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EXHIBIT A
Property Description: Three little league fields located next to Paul Jones Avenue.
Term: 5 year term, beginning on date of final City Council approval
Program to be operated by Lessee: Youth Baseball
Notice Address for Lessee:
National Little League of Corpus Christi
Attn: President
P. O. Box 6222
Corpus Christi, Texas 78466-6222
11
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PAUL JONES AVE.
1=XHIBIT C
INSURANCE REQUIREMENTS
LESSEE'S LIABILITY INSURANCE
A. Lessee must not commence work under this agreement until insurance required herein has been obtained and such
insurance has been approved by the City. Lessee must not allow any subcontractor to commence work until all similar
insurance required of the subcontractor has been obtained.
B. Lessee must furnish to the City's Risk Manager, (two) 2 copies of Certificates of Insurance, with the City named as an
additional insured for all liability policies, and a blanket waiver of subrogation on all applicable policies showing the following
minimum coverage by insurance company(s) acceptable to the City's Risk Manager.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation is required on Bodily Injury and Property Damage
all certificates - Per occurrence 1 aggregate
Commercial General Liability including: $9,000,000 COMBINED SINGLE LIM[T
9. Commercial Broad Form
2. Premises -Operations
3. Products/ Completed Operations Hazard
4. Contractual Liability
5. Independent Contractors
7. Personallnjury
C. In the event of accidents of any kind, the Lessee must furnish the Risk Manager with copies of all reports of any accident
within ten (90) days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
The City of Corpus Christi must be named as an additional insured on the liability coverage, and a blanket waiver
of subrogation on all applicable policies.
The name of the faciility being leased must be listed under "Description of Operations".
At a minimum, a 30-day written notice of termination, non renewal, material change or cancellation is
required.
2011 Sport Fields leases insurance requirements
1-17-11 ep Risk Management ENd
EXHIBIT D
STANDARD OF MAINTENANCE
SPORT FIELD LEASE CHECKLIST
Due March 'I and August 1 each year of the Lease
SITE:
INSPECTOR:
ADDRESS:
Date of Inspection:
League President Signature
League President Printed Name:
All Leagues must complete this self-inspection checklist form twice each year. Due date
will be March 1 and again August 1 of each year of the lease.
Each league is responsible for their self inspection. If the inspection is not submitted to the
City of Corpus Christi Parks and Recreation Department, 1201 Leopard, Carpus Christi,
Texas 78401 by the deadline (March 1 and August 1) each year of the lease, the League
will be assessed a fee of $250.00 per site for each inspection the City performs.
Check "NO" if repairs are not necessary; "YES" if repairs are necessary. A comment is
required for any "YES" answer.
SKINNED AREAS
Yes No
[ ] [ ] 1. The soil is too loose to provide good running traction.
[ ] [ ] 2. The soil surface is not loose enough around sliding zones for safe sliding.
[ ] [ ] 3. The soil is too abrasive for safe sliding,
[ ] [ ] 4. The soil is too compacted to provide good drainage.
[ l I I 5• Running paths and sliding zones near bases have become worn and need to
be leveled off.
[ ] [ ] 6. Batter's box and home plate areas have become worn and need to be
reconditioned,
[ ] [ ] 7. Pitcher's mound has become worn and needs to be reconditioned.
[ ] [ ] 8. The skinned area has low spots, holes, or is not level and should be
draggedlre-graded.
[ ] [ ] 9. There is a hazardous soil buildup {lip} between the skinned area and the turf.
[ ] [ ] 10. The skinned area has unsafe wet spots andlor puddles.
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[ ] [ ] 11. When moist, the skinned area is too sticky and adheres to shoes.
12. Coach's box is not level with surrounding area.
13. Coach's box is excessively hard.
COMMENTS
PITCHER'S MOUND
Yes No
[ ] [ ] 1. The mound does not conform to league requirements.
[ ] [ ] 2. Platform area behind the rubber is not large enough.
[ ] [ ] 3. "Push off" and "landing" areas are not constructed with specialized clay.
[ ] [ ] 4. "Push-off" and "landing" areas are dished out and need repair.
[ ] [ ] 5. There is a hazardous soil buildup (lip) between the mound and the infield
grass.
COMMENTS
PLAYING SURFACE;
Yes No
[ ] [ ] 1. Maintenance equipment such as rakes, hoses, etc. have been left on the field.
[ ] [ ] 2. Litter and unsafe debris is scattered around the field and playerlspectator
areas.
[ ] [ ] 3. The supply and location of waste cans is
inadequate.
[ ] [ ] 4. Sprinkler heads, drainage grates, valve boxes, etc. in the field are above
grade or
have sharp edges or unsafe
protrusions.
[ ] [ ] 5. There have been recurring accidents from players running into surrounding
objects
such as fencing, light posts, bleachers,
etc.
[ ] [ ] 6. Our facility does not comply with industry recommended field design
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specifications.
COMMENTS
BASES AND ANCHORING:
Yes No
[ ] [ ] 1. The base coverings have unsafe rips or gouges.
[ ] [ ] 2. The base framework or hardware is loose or damaged.
[ ] [ ] 3. The base ground stake is unsafely protruding above the surface grade.
[ ] [ ] 4. The base ground stake is out of alignment or not level with the surface.
[ ] [ ] 5. The base ground stake is not firmly secured in its concrete footing.
[ ] [ ] 6. The base, ground stake and its footing are not installed according to the
manufacturer's requirement.
[ ] [ ] 7. The bases do not seat properly with the ground elevation or they are seated
loosely.
[ ] [ ] 8. The concrete footings have rounded edges and may twist out of place in the
ground.
[ ] [ ] 9. The surface of home plate is not level with the surrounding surface.
[ ] [ ] 1 D. The surface of home plate is worn or irregular.
[ ] [ ] 11. The pitcher's rubber is not level with the surrounding surface or is not
secured safely into the ground.
[ ] [ ] 12. The pitcher's rubber is showing unsafe wear or gouges.
COMMENTS
SIGNS
Yes N o
[ ] [ ] 1. The signs are in good condition and properly installed.
COMMENTS
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FENCING
Yes No
[ ] [ ] 1. Fence posts are loose or improperly set in the ground.
[ ] [ ] 2. Fence posts are on the inside of the playing area fence.
[ ] [ ] 3. Concrete footings are exposed above ground.
[ ] [ ] 4. Fencing is not securely attached to the fence posts with loose or broken ties.
[ l I ] b• There are unsafe gaps under fencing.
[ ] [ ] 6. There is no bottom tension wire or railing to secure the bottom of the fence.
[ ] [ ] 7. There is not top railing to secure fence at the top.
[ ] [ ] 8. Wire ends of chain link fencing are exposed along the top.
[ ] [ ] 9. There are damaged portions of fencing that are loose, sharp, protruding, or
unsafe.
C ] C ] 10. Gates are left open during games.
[ ] [ ] 11. There are unsafe gaps in the backstop or netting with worn out boards or
fencing.
[ ] [ ] 12. Backstop does not meet industry recommended specifications.
[ ] [ ] 13. There is no warning track or warning track is in unsafe condition.
COMMENTS
TURF AREAS
Yes No .
[ ] [ ] 1. There are unsafe bare spots in turf with a hard soil surface exposed.
[ ] [ ] 2. The surface is uneven because of soil grade.
[ ] [ ] 3. Soi! is too wet or drains poorly making an unsafe running surface.
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surface.
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4. Turf is not uniform in texture, density, or height making an unsafe playing
5. Turf irrigation comes on during games,
6. Turf is not stable and "blow-outs" frequently occur.
7.Weeds are present with thorns, bristles, or burrs.
8. Moles, gophers or other animals have caused mounds or holes.
[ ] [ ] 9. Hazardous ruts occur on the field from mowing equipment or trenching.
[ ] [ ] 10. Permanent materials used to mark foul lines (i.e., white boards or fire hose)
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are protruding from the surface.
COMMENTS
LIGHTING
Yes No
[ ] [ ] 1. The lighting was not designed, installed, or inspected by properly trained
engineers or technicians.
[ ] [ ] 2. There are burned out lights.
[ ] [ ] 3. The beam direction of the lights are out of adjustment.
[ ] [ ] 4. The lighting grid pattern on the field is uneven or irregular.
[ ] [ ] 5. The lighting foot-candles do not meet industry recommended specifications.
COMMENTS
BLEACHERS
Yes No
[ ] [ ] 1. The nuts and bolts on the bleachers are loose, missing, or protruding.
[ ] [ ] 2. The guard rails are loose or missing.
[ ] [ ] 3. The plank or railing end caps are loose or missing.
[ ] [ ] 4. Wooden planks are worn out or splintered.
[ ] [ ] 5. There are hazardous protrusions or sharp edges.
COMMENTS
GENERAL SAFETY CONSIDERATIONS
Yes No
[ ] [ ] 1. Skinned foul lines have become rutted and need to be reconditioned.
[ ] [ ] 2. The chalking material used is irritating to the eyes.
[ ] [ ] 3. There are no warning signs posted informing players or spectators of use
rules or hazardous conditions.
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[ ] [ ] 4. There are no public telephones available for emergency si#uations.
[ ] [ ] 5. Areas that are hazardous or under repair have not been blocked off or
identified.
[ ] [ ] 6. There is currently no communication between the maintenance staff and the
facility users.
COMMENTS
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