HomeMy WebLinkAboutC2011-050 - 2/15/2011 - ApprovedCITY OF CORPUS CHRISTI
Amendment No. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus
Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized City
Manager or Designee (Director of Engineering Services) and Urban Engineering, Inc. a Texas
corporation, 2725 Swantner Drive, Corpus Christi, Nueces County, Texas 78404,
(Architect/Engineer — A/E), hereby agree as follows:
1. SCOPE OF PROJECT (Aquarius Street— Dasmarinas to Commodores Project No. 6472)
This project consists
of new construction of a new street consisting of 40 -ft wide pavement from curb back to
curb back with two traffic lanes, two joint use parking/breakdown/bicycle lanes. (Final
cross section designations to be determined.) The project will include a sidewalk on each
side of the street, driveways, ADA curb ramps, land striping, pavement markings, signage
and street lighting. The project will include periodic sections of center esplanades and
plantings.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and
prepare plans, specifications, and bid and contract documents. In addition, A/E will provide
monthly status updates (project progress or delays, gantt charts presented with monthly
invoices) and provide contract administration services, as described in Exhibit "A" and "A -1 ",
to complete the Project. Work will not begin on Additional Services until requested by the A/E
(provide breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services- A
Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting
Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this
contract, certain services listed in this publication as Additional Services will be considered as
Basic Services.
3. FEE
The City will pay the A/E a fee for providing services authorized, an additional fee not to exceed
$186,476.00, (One Hundred Eighty Six Thousand Four Hundred Seventy Six and nolxx dollars)
for a restated not to exceed total fee of $222,026.00.
4. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt
of the Notice to Proceed from the Director of Engineering Services. Work will not begin on
design phase until the City has secured the signature of the property owner dedicating the new
2011 - 050 and issuance of authorization to proceed by the City Engineer.
M2011 - 044 lase or any Additional Services by the A/E until written authorization
U2�15�11 Contract for Engineering (A/E) Services
Page 1 of 8
Urban Engineering I
is provided by the Director of Engineering Services and upon receiving authorization to proceed,
with the exception of preparation of the vacating plat with includes the dedication of the new
Aquarius Drive right of way. The anticipated schedule of the preliminary phase, design phase,
bid phase, and construction phase is shown on Exhibit "A ". This schedule is not to be inclusive
of all additional time that may be required for review by the City staff and may be amended by or
with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase of fee
will be mutually agreed and evidenced in writing as an amendment to this contract. A/E shall
notify the City of Corpus Christi within three (3) days of notice if tasks requested requires an
additional fee.
5. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as setforth in
Exhibit "B ".
6. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services authorized, an
additional fee not to exceed $186,476.00, (One Hundred Eighty Six Thousand Four Hundred
Seventy Six and nolxx dollars) for a restated not to exceed total fee of $222,026.00. Monthly
invoices will be submitted in accordance with Exhibit "D ".
7. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written
notice to the A/E at the address of record. In this event, the A/E will be compensated for its
services on all stages authorized based upon AIE and City's estimate of the proportion of the
total services actually completed at the time of termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services
be of maximum benefit to the local economy. The A/E agrees that at least 75% of the work
described herein will be performed by a labor force residing within the Corpus Christi
Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work described
herein will be performed by a labor force residing outside the Corpus Christi Metropolitan
Statistical Area (MSA.)
9. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any
other person without the prior written consent of the City, except for routine duties delegated to
personnel of the A/E staff. If the A/E is a partnership, then in the event of the termination of the
partnership, this contract will inure to the individual benefit of such partner or partners as the City
may designate. No part of the A/E fee may be assigned in advance of receipt by the A/E without
written consent of the City.
Contract for Engineering (A/E) Services
Page 2 of 3
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be used
again by the AIE without the express written consent of the Director of Engineering Services.
However, the AIE may use standard details that are not specific to this project. The City agrees
that any modification of the plans will be evidenced on the plans, and be signed and sealed by a
professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete,
as part of this contract, the Disclosure of Interests form attached hereto as Exhibit "C ".
All other terms and conditions of the June 25, 2010 contract, as amended, between the City and
Consultant will remain in full force and effect.
CITY OF CORPUS CHRISTI
`
By !/ C 1 �rr
John Perales, P.E. Date
Assistant City Manager
RECOMMEND , , E D
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, CitVSecretary
URBAN ENGINE RI G, I C.
B 2$ JAS � tl
Consultant Date
2527 Swantner Drive
Corpus Christi, TX 78404
(361) 854 -3101 Office
(361) 854 -6001 Fax
O.U N - 044 AUTWRIZEIu
By LVUNClL--L4
.. -kn
SECUE'AR
APPROVED AS O FORM
By N D A 4 /
City Attorney Date
Contract for Engineering (AIE) Services
Page 3 of 3
4
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
A. Basic Services.
Basic Services will include the following in addition to those items shown on Exhibit "A-
1" Task List.
1. Preliminary Phase. Previously Completed
2. Design Phase. Upon approval of the preliminary phase, and signature of the property
owner dedicating the new Aquarius Drive right of way, and upon receiving authorization
to proceed, the A/E will:
a. Provide subsurface utility engineering (as an additional service) in accordance with
ASCE Standard "ASCE C-1, 38 -02, Standard Guideline for the Collection and
Depiction of Existing Subsurface Utility Data ". The proposed subsurface utility
investigation will be as follows:
1) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the horizontal
and vertical position of underground utilities, as well as the type, size, condition,
material, and other characteristics.) Utilities located at this quality level will be
physically located and tied to the topographic survey control. The utility will be
identified and an elevation will be obtained to the top of the utility.
2) Utility Location — The survey scope includes locating all utilities as directed by
the A/E within project limits to Quality Level B including surveying visible above
ground utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.
3) Stormwater — Stormwater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of accessible
stormwater manholes and drainage inlets.
4) Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed location of accessible
wastewater manholes except for critical locations which will require Quality Level
A.
5) Water — Water facilities within the project limits will be located to Quality Level C
expect for critical locations which will require Quality Level A.
6) Gas — Gas facilities within the project limits will be located to Quality Level C by
the A /E. The City of Corpus Christi Gas Department will provide Quality Level A.
The A/E will coordinate this activity.
7) Franchise Facilities -- Coordinate with provider within the project limits to locate
facilities to Quality Level A in selected critical areas.
b. Study, verify, and implement preliminary phase recommendations including
construction sequencing, connections to the existing facilities, and restoration of
property and incorporate these plans into the construction plans. Development of
the construction sequencing will be coordinated with the City Operating
Department(s) and Engineering Services staff.
c. Prepare one (1) set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one bid each phase, the
EXHIBIT "A"
Page 1 of 8
size and character of the entire Project; description of materials to be utilized; and
such other essentials as may be necessary for construction and cost analysis.
d. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included
under additional services).
e. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
better track progress and payments.
f. Provide one (1) copy of pre -final plans and bid documents to the City staff for review
and approval purposes with revised estimates of probable costs. Compile
comments and incorporate any requirements into the plans and specifications, and
advise City of responding and non - responding participants.
g. Assimilate all review comments, modifications, additions /deletions and proceed to
next phase, upon Notice to Proceed.
h. Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre - final, and final complete plans and complete bid
documents with specifications accurately reflect the percent completion designated
and do not necessitate an excessive amount of revision and correction by City staff.
The Consultant A/E and Sub - consultant A/E shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked, reviewed,
and are complete prior to submission, and include signature of all disciplines
including but not limited to structural, civil, mechanical, electrical, etc.
i. Provide a Traffic Control Plan with illumination, markings, striping, and signalization
for review and approval by the City Traffic Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re -use of modified plans.
I. Prepare and submit monthly status reports by the fifth of each month with action
items developed from monthly progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the Professional Services contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide electronic files of the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The AIE will:
a. Participate in the pre -bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
EXHIBIT "A"
Page 2 of 8
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre- construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacting the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Provide testing schedule and review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make two visits per month to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red- line" drawings, prepare record drawings of the Project as
constructed (from the "red -line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using .dwg format in AutoCAD, and graphics data will be in .dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII format
in tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
EXHIBIT "A"
Page 3 of 8
a. Prepare applications /estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
c. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the AIE will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required_ The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary for all
required permits_ The AIE will prepare this documentation for all required signatures. The
AIE will prepare and submit all permits as applicable to the appropriate local, State, and
Federal authorities, including, but not limited to:
a. Wetlands Delineation and Permit
b. NPDES Permit/Amendments
c. Texas Historical Commission (THC)
d. Texas Department of License and Regulation (TDLR )
2. Right -of -Way (ROW) Acquisition Survey. The AIE will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW plats
and descriptions for the City's use in the acquisition process. All work must comply with
Category 1 -A, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be
tied to, and conform with, the City's Global Positioning System (GPS) control network. AIE
Consultant will be required to perform all necessary deed research.
3. Topographic Survey. Provide field surveys, as required for design including the necessary
control points, coordinates and elevations of points. Establish base survey controls for line
and elevation staking (not detailed setting of lines and grades for specific structures or
facilities). All work must be tied to and conform with the City's Global Positioning System
(GPS) control network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. Include reference to a minimum of two (2) found boundary monuments
from the project area.
4. Vacate Existing Plats.
a. Prepare the necessary maps, documentation and applications for the vacation of the
existing plats to allow for the dedication of the new proposed ROW as part of the
vacating plat.
b. Prepare the necessary maps, documentation and application for the closure of the
existing Aquarius ROW after the new ROW has been dedicated.
5. Utility Easement Survey Prepare meets and bounds descriptions of a utility easement to
cover the existing sanitary and water utilities in the existing Aquarius ROW if they are not to
be relocated with this job. Prepare and submit application and exhibits.
6. Environmental Issues Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and/or contaminated soils that may be discovered during
construction.
7. Construction Observation Services (Not Authorized)
a. Provide a project representative (PR) to provide periodic construction inspection.
EXHIBIT "A"
Page 4 of 8
1) Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the AIE shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
Work.
2) The duties and responsibilities of the PR are described as follows:
a) General: PR will act as directed by and under the supervision of AIE, and will
confer with AIE regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with AIE and Contractor,
keeping the CITY advised as necessary.
b) Conference and Meetings: Attend meetings with Contractor, such as pre -
construction conferences, progress meetings, job conferences and other project -
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
c) Liaison:
1. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents_
2. PR shall communicate with CITY with the knowledge of and under the
direction of AIE
d) Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued.
e) Shop Drawings and Samples:
1. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
2. Record date of receipt of Samples and approved Shop Drawings.
3. Advise Contractor of the commencement of any portion of the Work requiring
a Shop Drawing or Sample submittal for which PR believes that the submittal
has not been approved.
f) Review of Work and Rejection of Defective Work:
1. Conduct on -site observations of Contractor's work in progress to assist AIE
in determining if the Work is in general proceeding in accordance with the
Contract Documents.
2. Report whenever PR believes that any part of Contractor's work in progress
will not produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been damaged, or does not meet the requirements
of any inspection, test or approval required to be made; and advise City and
AIE of that part of work in progress that PR believes should be corrected or
rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
3. Observe whether Contractor has arranged for inspections required by Laws
and Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
g) Records:
a. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all change orders,
field orders, work change directives, addenda, additional drawings issued
subsequent to the Contract, AIE's clarifications and interpretations of the
Contract Documents, progress reports, shop drawing and Sample submittals
EXHIBIT "A"
Page 5 of 8
received from and delivered to Contractor, and other project related
documents.
b. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the site, weather conditions, data relative to questions of change
orders, field orders, work change directives, or changed conditions, site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to A/E and the City.
c. Reports:
1. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
2. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the Work, and property damaged by fire or other causes.
3. Provide project photo report on CD -ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
h) Completion:
1. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
2. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
3. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice
of Acceptability of the Work.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one -
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action, with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty
period.
9. Public Meeting. Participate in public meetings (2) to coordinate with the community and to
obtain community support for each project to include all necessary exhibits as directed by
the City.
10. Subsurface Utility Investigation. Field location of existing utilities using Texas One -Call
System (Coordinate with appropriate City Operating Departments). Provide subsurface utility
engineering in accordance with ASCE Standard "ASCE C -I, 38 -02, Standard Guideline for
the Collection and Depiction of Existing Subsurface Utility Data ".
11. Hydraulic Analysis of Sanitary Sewer Force Main Perform a hydraulic analysis of the
sanitary sewer force main that will be relocated from the existing ROW to the proposed
ROW. This will be necessary to determine if the pumps will operate within an acceptable
range of the pump curve after the force main has been rerouted and possibly resized.
EXHIBIT "A"
Page 6 of 8
C. SCHEDULE
PROPOSED PROJECT SCHEDULE
ACTIVITY
SCHEDULE
Begin Design Phase
Pre -Final Submittal
Two months after Authorization to Proceed
City Review
Two Weeks
Final Submittal
Two months after receiving review comments
Advertise for Bids
Three weeks after final submittal
Pre -Bid Conference
One week after advertising
Receive Bids
Two weeks after pre -bid conference
Begin Construction
One month after receiving bids
Construction Completion
Five months
D. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1 -4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A.1 -4, A/E will submit monthly statements for basic services rendered.
In Section I.A.1 -3, the statement will be based upon A/E's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not -to- exceed
fee as per the table below:
(Summary of Fee Table following Page)
EXHIBIT "A"
Page 7 of 8
Aquarius Street Extension (Project No. 6472)
Das Marinas Dr to Commodore's Dr
SUMMARY OF FEES
Page 8 of 8
Original
Contract
Amendment No.1
Combined
Total
Street
Storm Water
Water
Wastewater
Gas
Total
Basic Services
1
Preliminary Phase
$4,480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,480.00
2
Design Phase
0.00
32,750.00
14,410.00
12,445.00
5,895.00
0.00
65,500.00
$65,500.00
3
Bid Phase
0.00
2,385.00
1,050.00
906.00
430.00
0.00
4,771.00
$4,771.00
4
Construction Phase
0.00
7,150.00
3,145.00
2,720.00
1,290.00
0.00
14,305.00
$14,305.00
Subtotal Basic Services
4,480.00
42,285.00
18,605.00
16,071.00
7,615.00
0.00
84,576.00
$89,056.00
Additional Services
1
Permit Preparation
a. Wetland Assesment
2,500.00
0.00
0.00
0.00
0.00
0.00
0.00
$2,500.00
b. Wetland Delineation & Permit App
7,820.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,820.00
c. Cultural Resource Review
5,750.00
0.00
0.00
0.00
0.00
0.00
0.00
$5,750.00
2
ROW Survey
5,000.00
0.00
0.00
0.00
0.00
0.00
0.00
$5,000.00
3
Topographic Survey
10,000.00
0.00
0.00
0.00
0.00
0.00
0.00
$10,000.00
4
Vacating Plat
0.00
2,823.00
1,143.00
614.00
420.00
0.00
5,000.00
$5,000.00
5
Utility Easement Survey
0.00
750.00
330.00
285.00
135.00
0.00
1,500.00
$1,500.00
6
Environmental Issues
0.00
2,823.00
1,143.00
614.00
420.00
0.00
5,000.00
$5,000.00
7
Construction Observation Services
(Based on 4 months) (Not Authorized)
0.00
34,800.00
14,090.00
5,180.00
7,580.00
0.00
61,650.00
$61,650.00
8
Warranty Phase
0.00
988.00
400.00
214.00
148.00
0.00
1,750.00
$1,750.00
9
Public Meeting
0.00
1,411.00
571.00
306.00
212.00
0.00
2,500.00
$2,500.00
10
Subsurface Utility Engineering Report
0.00
11,294.00
4,572.00
2,454.00
1,680.00
0.00
20,000.00
$20,000.00
11
Hydraulic Analysis for Sanitary Force Main
Reroute
0.00
0.00
0.00
0.00
4,500.00
0.00
4,500.00
$4,500.00
Subtotal Additional Services
31,070.00
54,889.00
22,249.00
9,667.00
15,095.00
0.00
101,900.001
$132,970.00
Total Authorized Fee
35,550.00
97,174.00
40,854.00
25,738.00
22,710.00
0.00
186 476.00
$222,026.00
Page 8 of 8
EXHIBIT A -1
TASK LIST
AQUARIUS STREET EXTENSION
(PROJECT NO. 6472)
A. BASIC SERVICES
1. Preliminary Phase (Previously Completed)
2. Design Phase
A. Study, Verify, and Implement preliminary design Recommendations'
B. Not Applicable
C. Preliminary Plan Sheets
1
Title Sheet and Index
2
General Notes
3
Legend, Details, Symbols and Testing Schedule
4
Estimated Quantities
5 -6
Existing and Proposed Sections
7 -9
Baseline Alignment
10
Control Layout and Benchmark Information
11 -12
SUE Survey
13
Sequence of Work
14
Drainage Map
15 -19
Water & Wastewater Plan & Profiles
20 -27
Water & Wastewater Detail Sheets
28 -32
Street & Storm Water Plan & Profiles
33
Storm Water Laterals
34 -38
Street & Storm Water Detail Sheets
26 -33
Pavement Section and Details
34
Pollution Prevention Plan
35
Pollution Prevention Details
36
Pedestrian Facilities Standards
37 -38
Miscellaneous Details
39 -40
Traffic Control Plan
41 -42
Striping & Signage Plan
D. Provide Assistance Identification, Testing, Handling, and Disposal of Hazardous
Materials'
E. Prepare Final Quantities and Estimates of Probable Costs'
F. Provide Pre -Final Plans and Bid Documents (60 %)'
G. Assimilate All Review Comments, Modifications, Additions/Deletions and Proceed to
Next Phase, Upon Notice to Proceed from the City Engineer'
'See Exhibit A for Additional Detail
H: IHOMEIKEVINSIGEN1STREETS16472Aquarius \Aepropoosalexhibit A -l.Hoc
EXHIBIT A -1
Page 1 of 4
H. Quality Assurance /Quality Control'
I. Prepare Traffic Control including Traffic Plan in accordance with Texas M.U.T.C.D.'
J. Upon Approval, Provide One (1) Set Final Plans and Contract Documents and Provide
One (1) Electronic Copy'
K. Not Applicable'
L. Submit Monthly Status Reports'
M. Provide a Storm Water Pollution Prevention Plan'
N. Not Applicable'
O. Coordinate with City Traffic Engineering and AEP for street light sleeve locations. A/E
will provide conduit and pull box layout in design with spare conduit for MIS. AEP will
design and install poles separately.
3. Bid Phase
A. Participate in Pre -Bid Conference and Provide Recommended Agenda'
B. Assist City in Solicitation of Bids'
C. Review All Pre -Bid Questions and Submissions'
D. Attend Bid Opening'
E. Revisions to Bid Documents'
F. Provide Letter to City Engineer on giving our Recommendation to whom to Award the
Project to
4. Construction Phase
A. Participate in Pre- Construction Meeting
B. Review Shop and Working Drawings'
C. Provide Testing Schedule and Review Field and Laboratory Tests'
D. Provide Interpretations and Clarifications of Contract Documents'
E. Regular Visits to Site of Project (two per month)'
F. Prepare Change Orders as authorized by City'
G. Make Final Inspection with City staff
H. Review and Assure Compliance with Plans and Specifications'
1. Review Construction "Red- Line" Drawings, Prepare Record Drawings'
' See Exhibit A for Additional Detail
H: IHOMEIKEVINSIGENISTREETS16472Aquarius \Aepropoosa ]exhibit A -i .Doc
EXHIBIT A -1
Page 2 of 4
J. Review and Prepare Monthly Construction Pay Estimates'
B, ADDITIONAL SERVICES
1. Permitting'
A. NPDES Permit:
Prepare NPDES Permit and include with specifications. Contractor shall be responsible for
submission of the document to the appropriate authorities.
B. Texas Department of Licensing & Regulations:
A/E will pay all fees and coordinate with a local Registered Accessibility Specialist.
2. Vacating Plat
3. Topographic Survey'
A. Provide limited additional design surveys.
B. Provide limited construction verification surveys.
4. Hydraulic Analysis of sanitary sewer force main. Design will include hydraulic analysis of
new longer force main and effect on existing pumps.
5. Environmental Issues'
b. Construction Observation Services'
7. Warranty Phase'
8. Public Meeting
Participate in public meeting to coordinate with the community and to obtain community
support for each project to include all necessary exhibits as directed by the City.
9. Subsurface Utility Investigation
Field location of existing utilities using Texas One -Call System (Coordinate with appropriate City
Operating Departments)
Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C -I, 38 -02,
Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data ". The
proposed subsurface utility investigation will be as follows:
1. Excavation — The survey scope includes working with a subsurface utility excavator to
perform Quality Level A investigation of underground utilities in specified areas through the
project limit using vacuum excavation. (Quality Level A involves the use of nondestructive
digging equipment at critical points to determine the horizontal and vertical position of
underground utilities, as well as the type, size, condition, material, and other characteristics.)
Utilities located at this quality level will be physically located and tied to the topographic
survey control. The utility will be identified and an elevation will be obtained to the top of
the utility.
1 See Exhibit A for Additional Detail
H: IHOMEIKEVINSIGENISTREETS15472AquariuslAepropoosalexhibit A -LDoc
EXHIBIT A -1
Page 3 of 4
2. Utility Location — The survey scope includes locating certain utilities to Quality Level B
(Quality Level B involves surveying visible above ground utility facilities, such as manholes,
valve boxes, posts, etc., and correlating this information with existing utility records.) These
utilities will be located by obtaining a One -Call Notice and measuring the marked locations.
3. Storm Water — Storm water facilities within the project limits will be located to Quality
Level C. Locations will be based on the surveyed Iocations of accessible storm water
manholes and drainage limits.
4. Wastewater — Wastewater facilities within the project limits will be located to Quality
Level C. Locations will be based on the surveyed locations of accessible wastewater
manholes except for critical locations which will require Quality Level A.
S. Water— Water facilities within the project limits will be located to Quality Level C except for
critical locations which will require Quality Level A.
6. Gas — Gas facilities within the project limits will be located to Quality Level C by the A/E.
The City of Corpus Christi Gas Department will provide Quality Level A. The A/E will
coordinate this activity.
7. Franchise Facilities — Coordinate with provider within the project limits to locate facilities to
Quality Level A in critical areas.
A/E will investigate areas of high probability of conflict with proposed improvements.
' See Exhibit A for Additional Detail
H: IHOMEIKEVtNSI GENISTREETS16472AquariuslAepropoosalexhibit A -1.Doc
EXHIBIT A -1
I'a e 4 of 4
Exhibit B
Mandatory Requirements
(Revised September, 2009)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he /she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Notice of Cancellation required on all
Bodily Injury and Property Damage
certificates
Commercial General Liability including:
$2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises — Operations
3. Explosion and Collapse Hazard
4, Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractual Insurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personal Injury
AUTOMOBILE LIABILITY- -OWNED NON -OWNED
$1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION
COMPENSATION ACT AND PARAGRAPH 11 OF
THIS EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY
$1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/
$2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include
[ ] REQUIRED
long -tern environmental impact for the disposal of
[X] NOT REQUIRED
contaminants
BUILDERS' RISK
See Section B -6 -11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER
$100,000 Combined Single Limit
See Section B -6 -11 and Supplemental
Insurance Requirements
] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
Pa a 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. INDEMNIFICATION AND HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of. the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self- insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self- insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self- insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self- insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self- insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. 4. Box 9277, Corpus Christi, Texas 78469 - Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self- insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
EXHIBIT "B"
Page 2 of 3
- rm 3 1. r_ - -
- -
RRINROW."M 30
111 R31F
EXHIBIT "B"
Page 2 of 3
Consultant shall be respensible for paying all costs necessaFy to preemFe sueh
builder's Fisk RGluding any dedUGtoble. The Gity shall be RaFned-
III. On the certificate of insurance:
The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be" and "cancelled" and deleting thewords "endeavorto" and
the wording after "left"_ If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations ".
At least 10 -day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Page 3 of 3
SUPPLIER NUMBER
TO BE ASSIGNED BY "C7T7
PURCHASING DIVISION
war
City of CITY OF CORPUS CHRISTI
Corp DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the followin information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME:
P. O. BOX: Z S 6w A-. T x3 e
STREET ADDRESS: CO12PuS C �[s-c l .__ CITY: —r ZIP: 78
FIRM IS: 1. Corporation ❑ 2. Partnership 3. Sole Owner E] 4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City
Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or
W A Committee
4. State the names of each employee or officer of a "consultant" for the City of Corus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
At /A
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
1 certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: �{O�ES �2t� _ Title: /Llnl Cl PA L.
(Type or Print)
Signature of Certifying Date:
Person: +A 4 20 I
J
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
"Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
a. Permit Preparation
b. Wetlands Delineation & Permit Application
c. Cultural Resouce Review
ROW Survey
Topographic Survey
Vacatinq Plat
Utility Easement Sury
Environmental Issues
Construction Observation services tbaseq on 4
months) (Not Authorized)
Warranty Phase
Public Meeting
Subsurface Utility Engineering Report
Hydraulic Analysis for Sanitary Force Main
Reroute
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. 6472
Invoice No. 123456
Invoice Date:
P
Total Amount Previous Total Percent
Cnntracf Amd No_ 1 Amd No. 2 Contract Invoiced Invoice Invoice Comalete
$4,480
$0
TBD
$4,480
$0
$1,000
$1,000
22%
0
65,500
TBD
65,500
1,000
500
1,500
2%
0
4,771
TBD
4,771
0
0
0
0%
0
14,305
TBD
14,305
0
0
0
0%
$4,480
$84,576
$89,056
$750
$1,500
$2,500
3%
2,500.00
0.00
TBD
$2,500
$2,500
$2,500
100 %
7,820.00
0.00
TBD
$7,820
$7,820
$7,820
100%
5,750.00
0.00
TBD
$5,750
$5,750
$5,750
100%
5,000.00
0.00
TBD
$5,000
$5,000
$5,000
100%
10,000.001
0.00
TBD
$10,000
$10,000
$10,000
100%
0.00
$5,000
TBD
$5,000
0.00
$1,500
TBD
$1,500
0.00
$5,000
TBD
$5,000
0.00
$61,650
TBD
$61,650
0,00
1,750
TBD
$1,750
0
0
0
0%
0.00
2,500
TBD
$2,500
0
0
0
0 %
0.00
20,000
TBD
$20,000
TBD
TBD
TBD
0%
0.00
4,500
TBD
$4,500
TBD
TBD
TBD
0%
$31,070
$101,900
$0
$132,970
$31,070
$0
$31,070
23%
$4,480
$84,576
$0
$89,056
$750
$1,500
$2,500
3 %
31,070
101,900
0
132,970
31,070
0
31,070
23%
$35,550
$186,476
$0
$222,026
$31,820
$1,500
$33,570
15 0 /-
Exhibit D
Page 1 of 1