HomeMy WebLinkAboutC2011-071 - 3/11/2011 - NAAMENDMENT No. 19 - CEFE VALENZUELA LANDFILL
CONTRACT FOR ARCH ITECTURAUENGINEERING SERVICES
The City of Corpus Christi, a Texas Home Rule Municipal Corporation, P.O. Box 9277, Corpus Christi, Texas
78469 -9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering
Services) and Chiang, Patel, and Yerby, Inc., a Texas corporation, 1820 F�egal Row, Suite 200, Dallas, Texas
75235, (ArchitectlEngineer— Consultant), hereby agree to the amendment of the contract administratively
approved December 21, 2007 and amended by Motion 2008 -005, January 8, 2008 and amended
administratively by amendment January 3, 2008 and administratively approved February 10, 2008 and
administratively approved March 24, 2008 October 14, 2008 and administratively amended November 20,
2008 and administratively amended January 2009 and amended by Motion 2009 -003, January 13, 2009 and
administratively amended on May 23, 2009, and amended by Motion 2009 -169 on June 16, 2009 and
administratively amended on October 16, 2009 and administratively amended January 22, 2009 (processing
delayed), and administratively amended January 13, 2010, and Amendment No. 14 administratively amended
March 24, 2010, and Amendment No. 15 administratively amended April 1, 2010, and Amendment No. 16
administratively amended in process July 21, 2010, and Amendment No. 17 administratively amended July 21,
2010 and Amendment No. 18 administratively amended July 21, 2010; hereby agree to the amendment as
follows:
Section II. A. Basic Services is amended to add the following:
iLE.10 Additional Services — Nueces Electrical Cooperative Easement — Metes and Bounds
The Consultant will:
1. Prepare the metes and bounds description for the easement required by Nueces Electrical Cooperative
(NEC) to provide power for Sector 1A (leachate pumps) which is presently under construction.
The services to be provided under this amendment are more fully discussed and set forth by the proposal
letter attached as Exhibit A -19.
Section III Fees Authorized is amended to read:
II. FEES AUTHORIZED
The City will pay the Consultant a total not to exceed fee of $951,072.00. The fee consists of:
• An original contract fee not to exceed fee of $50,000.00;
• a fee for Amendment No. 1 services not to exceed fee of $147,000.00;
• a fee for Amendment No. 2 services not to exceed $20,500.00;
• a fee for Amendment No. 3 services not to exceed $49,730.00;
• a fee -for Amendment No. 4 services not to exceed $31,046.00;
• a fee for Amendment No. 5 services not to exceed $20,000.00;
• a fee for Amendment No. 6 services not to exceed $14,400.00;
• a fee for Amendment No. 7 services not to exceed $67,314.00;
• a fee for Amendment No. 8 services not to exceed $6,660.00;
• a fee for Amendment No. 9 services not to exceed $344,000.00;
• a fee for Amendment No. 10 services not to exceed $20,252.00;
• a fee for Amendment No. 11 services not to exceed $25,000.00;
• a fee for Amendment No. 12 services not to exceed $31,980.00;
• a fee for Amendment No. 13 services not to exceed $19,120.00;
• a fee for Amendment No. 14 services not to exceed $12,340.00,
• a fee for Amendment No. 15 services not to exceed $17,000.00;
• a fee for Amendment No. 16 services not to exceed $16,800.00;
• a fee for Amendment No. 17 services not to exceed $39,390.00;
• a fee for Amendment No. 18 services not to exceed $18,540.00; and
• a fee for Amendment No. 19 services not to exceed $2,500.00.
2011 -071
03/11/11
Chiang, Patel & Yerby dfillNew\ LANDFILLIValenzuelaCells4A4B \AEAmd19.doc WDEXED
Completion of design phase, bid phase and construction phase services are authorized by Amendment No. 1
as set forth in the original contract as amended. Consultant will be compensated for airfare, ground
transportation, lodging, and per diem meal expenses incurred due to out -of -town travel on a not to exceed
basis as set forth in the Summary of Fees. Travel will be will be documented by photocopies of receipts and
invoices. Per Diem will be at the GSA rate.
The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services
completed. The City shall make prompt payments in response to Consultant's statements for Professional
Services.
Billing for services provided in Section II A, B, D, and E will be based on the Consultant's estimate of the
percent of services complete at the time of billing. The fee for additional services (Section ILE) is included as
part of the fee listed for Design, Bid and Construction phase services listed in the table "Summary of Fees ".
However, in no case will the billing exceed 90% of the fee for each phase until the delivery of documents
associated with each phase has been reviewed and accepted by the City. Billing for services provided in
Section II.C.1 will be based on the amount of construction completed. Billing for services provided in Section
I I.C.2 shall be payable upon delivery of the record drawings to the City Engineer. Billing for services provided
in Section ILC will be payable upon performance of inspections and delivery of all materials to the City.
Survey work will be invoiced at the billing rate of the sub - consultant performing the survey without markup.
Consultant will submit monthly statements for work authorized by the City Engineer and performed by the
Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the
proportion of the total services actually completed at the time of billing. The City will make prompt monthly
payments in response to Consultant's monthly invoices.
All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary
Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The
letter shall state the number of the current invoice, the contract fee for each task, the amount previously
invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding
sources. During the construction phase, the Architect/Engineer will also submit a brief letter/memo
summarizing observations during the site visit, the work of the contractor, construction progress for the billing
period, and any pending items.
Summary of Fees:
Tasks Description
Fee
Original Contract
Pre - design and Review Services
ILA
Preliminary Design and Review
12,180.00
11.6
Survey Update (Allowance)
10,000.00
II.0
Travel
1,000.00
Pre- design Subtotal
23,180.00
Basic Services & Additional Services
11.6.1
Initial Design — Construction Document Phase 60%
26,820.00
Original Total Fee
50,000.00
Amendment No. 1 Authorized Services
11.6.2
Design — Construction Document Phase 100%
40,000.00
11.6.3
Bid Phase
5,000.00
Design /Bid Subtotal
45,000.00
Construction Services
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II.C.1
Construction Phase
88,000.00
ILC.2
Record Drawings
5,000.00
Construction Service Subtotal
93,000.00
Post Construction Services
ILD
Post Construction Phase
5,000.00
Post Construction Services Subtotal
5,000.00
Expense Allowance
4,000.00
Amendment No. 1 Fee
147,000.00
Amendment No. 2 Authorized Services
I.A. U.
Surveying — Storm Water Pond for Disposal Cells 4A and 4B
20,500
Amendment No. 2 Fee
20,500
Amendment No. 3 Authorized Services
I.A.1.f.
Cell Construction Schedule and Storm Water Pond 1
18,858
I.A.2.k.
Mass Excavation Cell 4A
18,968
1.A.2.1.
Prepare Separate Bid Construction Documents for Cells 4A and 4B
11,904
Amendment No. 3 Fee
49,730
Amendment No. 4 Authorized Services
ILB.3
Bid Phase Services Cell 4B
3,712
I I.C.1.m
Construction Phase — Cell 4A and Cell 4B
10,150
I IC.1. n
Construction Phase — Surveying — Topographic & Documentation 4A & 4B
17,184
Amendment No. 4 Fee
31,046
Amendment No. 5 Authorized Services
ILA
Preliminary Design and Review
20,000
Amendment No. 5 Fee
20,000
Amendment No. 6 Authorized Services
II.C.1
4A Ongoing Construction Support Site Visits
7,680
4A Ongoing Construction Office Support
6,720
Amendment No. 6 Fee
14,400
Amendment No. 7 Authorized Services
II.C.1
4B/Pond 1 Ongoing Construction Support Site Visits
16,320
413IPond 1 Ongoing Construction Support — Office and Project
Management
14,280
4B/Pond 1 Ongoing Construction Support— Sub - consultant On Site
Construction Observation
15,780
4B/Pond 1 --- Expenses as set forth by Section III Fees. (Allowance)
5,250
ILD
4B/Pond 1 Post Construction Support
4,000
4B/Pond 1 Record Drawings
3
4B/Pond 1 Complete Confirmation and Documentation Surveys
8,184
Amendment No. 7 Fee
67,314
Amendment No. 8 Authorized Services
II.C.1
Ballast Evaluation Survey for Sector 4A
6,660
Amendment No. 8 Fee
6,660
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TOTAL
406,650.00
Amendment No. 9 Authorized Services
Design Services
II.B.1
Initial Design — Construction Document Phase 60%
51,000
Ii.B.2
Design —Construction Document Phase 100%
41,000
11.6.3
Bid Phase
5,000
Construction Phase Services
II.C.1
Construction Phase
91,000
II.C.2
Record Drawings
7,000
Post Construction Services
II.D
I Post Construction Phase
Additional Services
II.E.1
Groundwater Management Design and Analysis
64,000
II.E.2
Topographic Surveying, Mapping, Field Investigations etc.
69,000
Expense Allowance
Reimbursement for Out of Town Travel, Per Diem Expenses
16,000
Amendment No. 9 Fee
344,000
TOTAL
$750,650
Amendment No. 10 Authorized Services — Cell 4113
II.C.1
Construction Management, Observation & Surveying
20,252
Amendment No. 10 Fee
20,252
Amendment No. 11 —Authorized Services
II.E.3
Permit Modifications
$25,000
Amendment No. 11 Fee
$25,000
Amendment No. 12 — Authorized Services
II.B.2
Design Considerations — Disposal Cell 1A, Storm Water Chute 1
31,980
Amendment 12 Fee
$31,980
Amendment No. 13 — Authorized Services
II.B.2
Electrical Power and Groundwater Evaporation System Controls
19,120
Amendment No. 13 Fee
$19,120
Amendment No. 14 — Authorized Services
II.E.4
Evaluation of Animal Entry Limitation /Escape Options — Leachate Ponds
3,060
11.E.5
Survey for BER
7,700
II.E.6
Review BER Survey and Volume Calculations
1,480
Amendment No. 14 Fee
12,340
Amendment No. 15 — Authorized Services
II.E.7
Determine Effects of Diversion of Construction and Demolition Debris and
Analysis of Potential Effects on Construction Schedule of Additional
Disposal Cells
17,000
Amendment No. 15 Fee
17,000
Amendment No. 16 — Authorized Services
11.6.2 - 3 1
&
Design, Bid Construction Phases and Delivery of As Built Drawings for
Concrete Slab — Existing Maintenance Building
16,800
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Amendment No. 16 Fee
16,800
Amendment No. 17 — Authorized Services
II.E.8
Analysis of Landfill Liquid Requirements and Leachate System
39,390
Amendment No. 17 Fee
39,390
Amendment No. 18 — Authorized Services
II.E.9. 1
Prepare a response to the TCEQ Notice of Deficiency for Permit
Application
8,400
II.E.9.2
&3
Prepare Revised Closure Cost Estimate
Preparation of revised landfill site operating plan
10,140
Amendment No. 18 Fee
18,540
Amendment No. 19 — Authorized Services
II.E.10
Prepare the metes and bounds description forONEC easement
2,500
Amendment No. 19 Fee
2,500
TOTAL
$953,572
XI. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of
Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C ".
All other terms and conditions of the originally authorized December 21, 2007, as amended, between the
City and Consultant shall remain in effect.
CITY OF CORPUS CH ISTI CHIANG ATEL AND YERB , INC.
I3 :' 3� f i /� � B :G J
Y Y
Z 4 ?�
Juan Perales, P.E. Date Authorized Representative ate
Assistant City Manager
ATTEST:
Armando Chapa Date
City Secretary
RECOMMENDE
®� Pete Anaya, P. E. Date r
Director — Engineering Services
APP OV��EAALfD��AS Ty FORM:
Assistant City Attorney Date
Project #: 5276
Funding: 550950 -3365- 00000 - 140192
PO #: E8587ACH2
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February 14, 2011
Partners for a Better Quality of life
Mr. Kevin Stowers
Assistant Director
Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 76469 -9277
RE: Request for Additional Fee - Amendment No. 19
Cefe F. Valenzuela Landfill, Disposal Cell 1 A — Project 5240
Nueces Electrical Cooperative Easement Services
Dear Mr. Stowers:
CP &Y, Inc. is respectfully requesting approval of Amendment No. 19 to our contract for the above
referenced project.
The City has requested that CP &Y prepare a Metes and Bounds description for the easement required by
Nueces Electrical Cooperative to provide electrical service to Sector 1A leachate pumps, currently under
construction.
To prepare the required Metes and Bounds description, CP &Y is requesting an additional fee of $2,500.
Should you have any questions regarding this amendment, please call me at 214 - 569 -6903 or email me
at fpuosleyCc�cpyi.com
Sincerely,
CPY, Inc.
` -
Frank E. Pugsley, P.E.
Project Manager
Cc: Lawrence Mikolajczyk, Director
CP &Y, Inc. Approval:
Mr. William R. Hindman, P.E. Date
Principal
CP&Y, Inc. Exhibit: A -19
Page 1 of
1820 Regal Row, Suite 200
Dallas, Texas 75235
214.630.0500 - 214.63B.3723 fax
www.cpyi.com
SUPPLIER NUMBER
TO BE ASSIGNED BY CrrY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
Christi DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to rovide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME:
P. O. BOX:
STREET ADDRESS: CITY: D6 . s ZIP: 7J
FIRM IS: 1. Corporation 2. Partnership B 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City
Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
11V Z,4
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Committee Board, Commission or
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the suNect of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: YV -F�c� Title:
(Type or Print)
Signature of Certifying �^ Date:
Person: Z ld /,
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.