Loading...
HomeMy WebLinkAboutC2011-084 - 3/22/2011 - ApprovedAMENDMENT No. 28 CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.Q. Box 9277, Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering Services) and Pierce Goodwin Alexander and Linville (PGAL), Inc., a Texas corporation, 5555 San Felipe, Suite 1000, Houston, Texas 77056, (Architect/Engineer - AIE), hereby agree to the amendment of the Contract for Professional Services authorized by Motion No. 2004 -224 on June 8, 2004, administratively amended September 13, 2005, administratively amended February 16, 2006, administratively amended on April 18, 2006, administratively amended on May 19, 2006, by Motion No. 2006 -272 on August 29, 2006,administratively amended September 11, 2006, by Motion No. 2006 -399 on December 12, 2006, administratively amended May 15, 2007, administratively amended June 14, 2007, by Motion 2007 -176 on July 10, 2007, administratively amended March 27, 2007, administratively amended on April 28, 2008, by Motion 2008 -221 on August 19, 2008, by Motion No. 2008 -273 on October 21, 2008, administratively amended on December 4, 2008 and by Motion 2009- 004 on January 13, 2009, administratively amended March 31, 2009, administratively amended on June 18, 2009, administratively amended August 20, 2009, by Motion 2009- 246 on September 8, 2009, by Motion 2009 -340 on December 8, 2009 and by Motion 2010 -097 on April 27, 2010 and by Motion 2010 -177 on July 20, 2010 and by Motion 2010- 302 on December 14, 2010 agree to the following amendment: PGAL will provide Additional Services for Construction Management and Inspection services for eleven (11) calendar months for the scheduled duration of construction for the following project: • Corpus Christi International Airport Consolidated Rent Car Quick Turn Around Facility Project No. 10030. The scope of services will include services as provided by the Scope of Services letter attached as Exhibit A -28. Exhibit A, Section C Summary of Fees, is amended by the authorize construction management and inspection services for an additional not to exceed fee inclusive of all reimbursable expenses not to exceed $163,008.00. A summary of the schedule of fees is attached as Exhibit B -28. Construction Management and Inspection services fees will be invoiced in a format that clearly indicates the project for which the fee is being invoiced. Invoices will be submitted only once per month. Invoices for services provided by Amendment No. 23 will be based on the hourly rate as set forth by Amendment 23, Exhibit C -23. Any increase in fee required due to construction management or inspection services greater than the total additional fee set forth by the Contract as amended will be subject to mutual agreement and evidenced in writing as an amendment of this contract. The City will separately provide or contract for specialty inspections for mechanical, electrical, plumbing, architectural and other systems. Invoices for travel, per diem and lodging will be evidenced by a copy of invoices. Invoices will be submitted only once per month. Each invoice will list the time incurred by classification, hourly rate and expense by project. 2011 -084 M2011 -066 03/22/11 Page 1 of 2 PGAL : d1 20041mprovementslAE- PGALtiAEAmd28.doc INDEXED Business and Financial Services will be invoiced based on the hourly rate set forth in Exhibit A -25. Invoices for Business and Financial Services will be invoiced only for services requested and actual time incurred by the Consultant. Reimbursable expenses for Amendment No. 28 are limited to out of town travel, lodging, per diem, architectural models, and presentation boards and will be evidenced by copies of receipts. The restated total not to exceed fee inclusive of all expenses is $4,247,800.08. All architectural or engineering plans and specifications delivered to the City for bid purposes will be sealed and signed by an architect(s) and engineer(s) registered to practice in the State of Texas. All other terms and conditions of the June 8, 2004 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI B O aZ Johnny Perales, .E. Date Assistant City Manager RECOMMENDED By Pete Anaya, P.E. Date By J ' Fred Segundo Date ATTEST By Armando Chapa, Date City Secretary APP R VED AS TO FORM By �4 Assistant City Attorney Date Houston, TX 77042 (713) 622 -1444 Office (713) 968 -9333 Fax AUTHORIUD By MUNCI1» awM�i��W1n SECRETARYAb Page 2 of 2 H:IHOMEIKEV I NS%GENIAI R_restored120041m provements\AE- PGALIAEAmd28.doc February 23, 2011 Mr. Fred Segundo Director of Aviation Corpus Christi International Airport 1000 International Drive Corpus Christi, Texas 78406 -1801 RE: Proposal for Professional Construction Management and Inspection Services CCIA Rental Car Quick Turn Around Facility PGAL is pleased to present to the City of Corpus Christi and the Corpus Christi International Airport this proposal for Professional Construction Management and Inspection Services for the CCIA Rental Car Quick Turnaround Facility as requested. Our proposed fee for Construction Management and inspection Services for an assumed construction timeframe of eleven (11) calendar months is based on the predicted staffing level shown in the enclosures to this letter, and is to be invoiced on a time and material basis, not -to- exceed $163,008.00. Approximately 56% of the proposed fee will be handled by our local team member, LNV Engineering of Corpus Christi, Texas, a HUB /DBE firm. The actual amounts invoiced each month will vary based on actual staffing levels required for that month. We propose to staff this project with professionals who possess specific training and experience in the various disciplines that will be required, and have identified staff, anticipated time, billing rates and monthly totals for the duration of construction. The services to be performed are as follows: 1. Provide the necessary staff to manage and oversee the project's Construction, its Management and the Inspection Program. The Engineer /Architect will make site visits periodically, and as needed, and will be available to consult and provide assistance and direction to the Airport and the Contractor. We will assist in the coordination of the various aspects of the project, including proper Contractor staffing levels. 2. Provide on -site Civil Inspector, trained and familiar with the type of construction documented, to monitor construction activities, materials testing, track project progress and prepare daily reports for submission to the Airport and Engineer /Architect. 3. Provide off -site clerical and technical staff for preparation of Construction Management and Inspection Program documentation. 4. Prepare responses to Contractor's requests for information (RFI) and track those RFI's for proper close -out. 5. Prepare Architect's Supplementary Instructions (ASI's) as needed and Engineer's directives to correct field issues. 6. Participate in pre - construction conferences with the Contractor and his Subcontractors, and attend monthly progress meetings. 7. Inspector will attend bi- weekly construction meetings to assist in the resolution of design and construction matters, ' r " G A L m it 3131 Brierperk ;*a 2W Hau=% TX 77042 P1 713 822 1 444 IF] 713 BOB 8833 9 Exhibit A -28 Page 1 of 3 8. Advise Airport representatives on minor changes that do not affect cost and /or quality of the Contractor's work. 9. Consult with Airport on changes in scope or design that affect cost and /or quality of the work and make recommendations for an agreeable solution. 10. Review and comment on Contractor's progress schedule and critical path updates, along with progress applications for payment. 11. Monitor and report on status of traffic control, barricades, SW3P and other on -going safety /operational tasks deemed as necessary. 12. Make pre -final and final inspections with the Airport staff and provide a statement of completion for the project. 13. Review the Contractor's as -built construction drawings and prepare records of project as constructed. If you have any questions or need clarification, please call me at (281) 850 -0955. We appreciate the opportunity to work with the City of Corpus Christi and CCIA on this important project. Sincerely, * _- Jeffrey A. Weiner, AIA Principal CC: Kevin Stowers, Assistant Director of Engineering Services Enrique Castillo, Assistant Director of Aviation Grace Gonzales, PE, Project Engineer Mike Lawrence, Jeff Talbot, Payal Patel, Accounting, File - PGAL Exhibit A -28 Page 2 of 3 v xD UAL C W rr 0 n 0 wN P9. 1 of MW201r EXHIBIT B -28 Section C- Summary of Fees is amended by the addition of Amendment No. 27 to read: C. Summary► of Fees Exhibit B -28 Page 1 of 4 H:IHOMEIKEVINSIGE N1AIR_restored120041 mprovementslAE- PGALIAEAmd28ExhB- 28.doc Total Original Contract Total Authorized Fee (Runway 13131, Drainage Ph. 3, Airport Beacon Relocation & Master Plan Update) $1,375,025 Amendment No. 1 0 Pavement Repair Design Services 6,34.0 Amendment No. 2 0 Runway Guard Light System Design Services 4,785 Amendment No. 3 0 Drainage and Slope Grade Deficiency Corrections 6,700 Amendment No. 4 0 Open Cut and Repair Taxiways A, B, D & E Design 22,658 Amendment No. 5 0 West General Aviation Apron Rehabilitation 236,907 Drainage Phase V 140,043 Amendment 5 Fee 376,950 Amendment No. 6 0 Title Research 22,000 Amendment No. 7 0 Benefit Cost Analysis Extending 13131 75,000 Amendment No. 8 0 BCA Extend 13131 Additional Presentations 8,000 Amendment No. 9 0 Master Plan —Additional Presentations 8,000 BCA Extend 13131 Additional Presentations -8,000 Amendment No. 10 0 Drainage Line MD -1 Repairs 5,610 Amendment No. 11 0 Taxiway System Rehabilitation, and 0 Total Taxiway Rehabilitation Fee 94,000 Taxiway System SignagelLighting Rehabilitation 0 Total TW SignagelLighting Fee 50,000 Drainage Improvements Phase VI 0 Total Drainage Ph. VI Fee 183,000 Total Fee Amendment No. 11 327,000 Amendment No. 12 0 Additional Services: 0 Surveying 9,336 Exhibit B -28 Page 1 of 4 H:IHOMEIKEVINSIGE N1AIR_restored120041 mprovementslAE- PGALIAEAmd28ExhB- 28.doc Total Fee Amendment No. 12 9,336 Amendment No. 13 0 Bid Phase Services — Revise Drainage Phase VI as Additive Alternate 1,500 Total Fee Amendment No. 13 1,500 Amendment No. 14 0 Conceptual Planning — Rental Car Facilities 14,100 Total Fee Amendment No. 14 14,100 Amendment No. 15 Perimeter Road Improvements 0 Basic Services: 0 Preliminary Phase Services 6,000 Design Phase Services 92,900 Bid Phase Services 3,026 Construction Phase Services 26,590 Additional Services 0 Surveying 50 Total Perimeter Road Improvements 179,021 Airport Rescue and Firefighting Facility Basic Services: 0 Preliminary Phase Services 2,600 Design Phase Services 0 Pavement Design & Documentation 70,000 Building Design and Documentation 53,900 Bid Phase Services 3,0Q0 Construction Phase Services 25,012 Additional Services: 0 Surveying 15,532 Total Airport Rescue and Firefighting Facility 170,044 Equipment Airfield Equipment and Maintenance Facility Basic Services: Preliminary Phase Services (Scope and Site Location — 15% Design) 25,000 Airfield Equipment and Maintenance Facility 25,000 Total Fee Amendment 15 374,065 Amendment 16 Construction Phase Services 41,457.00 Construction Inspection 218,287.80 Total Fee Amendment No. 16 259,744.80 Amendment No. 17 Design Phase Services 9,020 H: \HOMEWEVINSIGEN\AI R_ restored\ 20041mprovements \AE- PGALtiAEAmd28ExhB- 28.doc Exhibit B -28 Page 2 of 4 Total Amendment No. 17 9,020 Amendment No. 18 Equipment Airfield Equipment and Maintenance Facility Basic Services: Design Phase Services 146,446 Bid Phase Services 3,000 Construction Phase Services 26,541 Total Amendment No. 18 175,987 Amendment No. 19 Telecommunications Design for Airfield Equipment & Maintenance Facility 1,750 Total Amendment No. 19 1,750 Amendment No. 20 Subsurface Utility Excavation — Backhoe & Crew at $197.50 per hour — Not to Exceed 16 Hours. 3,160 Surveying Crew @ $125.00 per hour — Not to Exceed 16 Hours. 2,000 PGAL Administration & Coordination 516 Total Amendment No. 20 5,676 Amendment No. 21 Taxiway B4 Widening Design Phase Services — Preparation of Plans, Specifications, Bid and Contract Documents 6,200 Bid Phase Services 5,350 Construction Phase Services 5,800 Total Amendment No. 21 17,350 Amendment No. 22 Perimeter Road Improvements Additional Services: Construction Management and Inspection 0 Total Amendment No. 22 0 TOTAL AUTHORIZED FEE 3,098,596.80 Amendment No. 23 Airfield Equipment and Maintenance Facility, ARFF Improvements, CCIA Terminal Re- Roofing Project (Old Wing) 2008, Toll Plaza Foundation Repairs, and Chiller Installation Additional Services — Construction Management and Inspection 212,150.80 Total Amendment No. 23 212,150.80 Amendment No. 24 Airfield Equipment and Maintenance Facility, ARFF Improvements, CCIA Terminal Re- Roofing Project (Old Wing) 2008, Toll Plaza Foundation Repairs, and Chiller Installation H:IHOMEIKEVINSIGENIAIR restored1 20041mprovements \AE- PGALrAEAmd28ExhB- 28.doc � Exhibit B -28 Page 3 of 4 Additional Services — Construction Management and Inspection 100,023.50 Total Amendment No. 24 100,023.50 Amendment No. 25 Rent Car Quick Turnaround Facility Phase 1 — Concept Design 118,000 Phase 2 — Final Design 235,000 Phase 3 — Construction Services 105,000 Business and Financial Assistance Services 26,000 Reimbursable Expenses 33,000 Total Amendment No. 25 517,000 Amendment No. 26 Taxiway Rehabilitation Project No. 10019; Taxiway Signage /Lighting Project No. 10020; Airfield Drainage Phase 6 Project No. 10021; and Airfield Perimeter Road Improvements Project No. 10027. Additional Services — Construction Management and Inspection 97,087.83 Total Amendment No. 26 97,087.83 Amendment No. 27 Airfield Equipment, Storage & Maintenance Facility Project No. 10068. Additional Services — Construction Management and Inspection 59,932.95 Total Amendment No. 27 59,932.95 Amendment No. 28 Corpus Christi International Airport Consolidated Rent Car Quick Turn Around Facility Project No. 10031 Total Amendment No. 28 163,008.00 TOTAL AUTHORIZED FEE 4,247,800.08 Exhibit B -28 Page 4 of 4 H:IHOMEIKEVINSIGENWIR resfored1 20041mprovementsWE- PGAL\AEAmd28ExhB- 28.doc SUPPLIER NUMBER TO BE ASSIGNED BYZITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI �� DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: C?OQ. P. O. BOX: STREET ADDRESS: �r"lQ � CITY: 6k - jb1j LT ZfP: FIRM IS: 1. Corporation 2. Partnership e 3. Sole Owner L] 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee R/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subiect of this contract and has an ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 {d }] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Title: Signature of Certifj Person: Date: / Ls 1 4Z I a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non -profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.