HomeMy WebLinkAboutC2011-123 - 4/19/2011 - Approvedr,
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES�
The City of Corpus Christi, a Texas home rule municipal corporatioP O. B x 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting th du authorized
City Manager or Designee (Director of Engineering Services) an va olk orno LLC
a Texas corporation, 6262 Weber Road, Suite 310, Corpus Chribti, I aunty, Texas
78413 -4031, (Architect/Engineer — AIE), hereby agree as follows:
1. SCOPE OF PROJECT (Fire Station No. 5 Relocation — Project No. 5245)
The current station is undersized and beyond the serviceable life for the structure
and mechanical systems. The November 2008 Bond Election provided for a new
fire station to be constructed and all existing personnel and equipment to be
relocated. The new station will be located on property at Miller High School and
provide a separate multiple use facility of approximately 800 -sf in size including
restrooms for the City and District to use. The proposed facility will be
approximately 6,500 -sf and include parking for fire personnel.
The project will include required demolition, clearance, environmental coordination,
basic design, bid and construction phase services necessary to produce the
specifications, plans, bid , and contract documents necessary to demolish existing
buildings and structures, and to construct a new Fire Station No. 5 and separate
multiple use facility. The A/E will provide additional services as authorized required
for the project, and have issued the required certifications and a certificate of
occupancy.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit " A "
and "A -V', to complete the Project. Work will not begin on Additional Services until
requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services-
A. Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
2011 -123
M2011 -094 Contract for Engineering (A/E) Services
04/19/11 Page 4 of 3
Solka Nava Torno INDEXED
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the AIE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
AIE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
AIE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed $211,810.00, (Two Hundred Eleven Thousand Eight
Hundred Ten and nolxx dollars (in words). Monthly invoices will be submitted in
accordance with Exhibit "D ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the AIE at the address of record. In this event, the AIE will be
compensated for its services on all stages authorized based upon AIE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The AIE agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the AIE staff. If the AIE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the AIE fee may be assigned in
advance of receipt by the AIE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (AIE) Services
Page 2 of 3
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the AIE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C ".
CITY OF COR S CHRISTI
By V' 102W 1
Johnn Perales, P.E. Date
Assistant City Manager
RECOMMEN D
By
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
ii
By l
Armando Chapa, COJSecretary
NEw-E -
B
R _
onsultant ate
6262 Weber Road, Suite 310
Corpus Christi, TX 78413 -4031
(361) 854 -1471 Office
(361) 854.1470 Fax
2 9 0 . 1 - AIJTHORIZM
4 7
SECRETARYAb
APPROVED AS TO FORM
B q- 7 -7.okI
Ci y Attorn Date
/ Z1
C 5'a X15 - 14 6 C ,
Contract for Engineering (A/E) Services
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EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
Fire Station No. 5
BOND ISSUE 2008
(Project No. 5245)
1. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. The Architect/Engineer -A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed
with an Engineering Letter Report which includes preliminary designs, drawings,
and written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations to the City. Coordinate all required services with the Geotech
Lab. (The City Engineering Services Department will provide necessary soil
investigation and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design
parameters of the Project. The Engineer will participate in a minimum of one (1)
formal meeting with City staff, provide agenda and purpose for each formal
meeting; document and distribute meeting minutes and meeting report within
seven (7) working days of the meeting. The A/E will discuss the project with the
operating department (Water, Wastewater, Gas, Storm Water, Streets, etc.) and
other agencies, including but not limited to the Texas Department of
Transportation (TxDOT) and Texas Commission on Environmental Quality
(TCEQ) as required to satisfactorily complete the Project.
c, Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report of identified feasible alternatives, and
review with City staff to produce an acceptable format. The Draft Engineering
Letter Report will include the following (with CONSTRUCTABILITY being a
major element in all the following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and
execution of the Project. The A/E will meet with City staff to collect
data, discuss materials and methods of construction, and identify
design and construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design,
and improvements required, and conformance to relevant Master
Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way /easements to be acquired, and
probable Project design solutions (which are common to
municipalities), in accordance with S.U.E. (Subsurface Utility
Exploration) standards (CI /ASCE 38 -02). Subsurface investigation will
be paid as an additional service.
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EXHIBIT "A"
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4) Provide a presentation of pertinent factors, sketches, designs, cross -
sections, and parameters which will or may impact the design,
including engineering design basis, preliminary layout sketches,
identification of needed additional services, preliminary details of
construction of critical elements, identification of needed permits,
identification of specifications to be used, identification of quality and
quantity of materials of construction, and other factors required for a
professional design (CONSTRUCTABILITY)
5) Advise of environmental site evaluations and archeology reports that
are needed for the Project (environmental issues and archeological
services to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well- defined
proposed scope of design, probable cost estimates and design
alternatives.
8) Provide a letter stating that the AIE and Sub- consultant Engineers
have checked and reviewed the Draft Engineering Letter Report prior
to submission.
d. Assimilate all review comments of the Draft Engineering Letter Report (if any)
and provide one (1) set of the Final Engineering Letter Report (electronic and
hard copies using City Standards as applicable) suitable for reproduction. Said
Final Engineering Letter Report henceforth becomes the sole property and
ownership of the City of Corpus Christi.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities (AIE to coordinate with City Operating
Dept.).
g. Provide applicable Master Plans.
h. Provide bench marks and coordinates.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AIE will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
.Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of the construction bid and contract documents
(electronic and full -size hard copies using City Standards as applicable),
including contract agreement forms, general conditions and supplemental
conditions, notice to bidders, instruction to bidders, insurance, bond
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EXHIBIT "A"
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requirements, and preparation of other contract and bid related items;
specifications and drawings to fix and describe, for one bid, the size and
character of the entire Project; description of materials to be utilized; and such
other essentials as may be necessary for construction and cost analysis.
Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach
to track progress and payments.
Furnish one (1) set of the interim plans (60% submittal - electronic and full -size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Show existing
elevations resulting from topographic survey. Show locations of utility lines,
structures and their respective elevations resulting from the S.U.E. Use the City's
numbering system for utility manholes. Identify distribution list for plans and bid
documents to all affected utilities including City and all other affected entities.
Required with the interim plans is a " Plan Executive Summary which will identify
and summarize the project by distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
+ Specific requirements of the City
• Standard specifications
• Non- standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
Assimilate all review comments, modifications, additions /deletions and proceed
to next phase, upon Notice to Proceed.
Provide one (1) set of the pre -final plans and bid documents (90% submittal -
electronic and full -size hard copies using City Standards as applicable) to the
City staff for review and approval purposes with revised estimates of probable
costs. Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non - responding participants.
Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre -final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City staff. The Consultant A/E and Sub - consultant A/E
shall submit a letter declaring that all engineering disciplines of all phases
of the submittals have been checked, reviewed, and are complete prior to
submission, and include signature of all disciplines including but not
limited to structural, civil, mechanical, electrical, etc.
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i. If required, provide traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, and as delineated by the City Traffic
Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set of
the final plans and contract documents (electronic and full -size hard copies
using City Standards as applicable) suitable for reproduction. Said bid
documents henceforth become the sole property and ownership of the City of
Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other uses
by the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re -use of modified plans.
m. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
n. Provide a Storm Water Pollution Prevention Plan, if required.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase, The A/E will:
a. Participate in the pre -bid conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the AIE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re- advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the AIE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
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4. Construction Phase. The AIE will perform contract administration to include the
following:
a. Participate in pre- construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect
the contractor's price and are not contrary to the general interest of the City
under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia
format" suitable for viewing with Microsoft's Internet Explorer, version 3.0. As a
minimum the Introduction, Table of Contents, and Index will be in HTML
(HyperText Markup Language) format, with HyperText links to the other parts of
the manual. The remainder of the manual can be scanned images or a mixture
of scanned images and text. Use the common formats for scanned images - GIF,
TIFF, JPEG, etc.. Confirm before delivery of the manuals that all scanned image
formats are compatible with the image - viewing software available on the City's
computer - Imaging for Win95 (Wang) and Microsoft imaging Composer. Deliver
the manuals on a CD -ROM, not on floppy disks.
i. Review construction "red -line" drawings, prepare record drawings of the Project
as constructed (from the "red -line" drawings, inspection, and the contractor
provided plans) and deliver to the Engineering Services a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings within two (2)
months of final acceptance of the project. All drawings will be CADD drawn using
dwg format in AutoCAD, and graphics data will be in dxf format with each layer
being provided in a separate file. Attribute data will be provided in ASCII format
in tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications /estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
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B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services
that may be included as part of this contract, but the AIE will not begin work on this section
without specific written approval by the Director of Engineering Services. Fees for Additional
Services are an allowance for potential services to be provided and will be negotiated by
the Director of Engineering Services as required. The A/E will, with written authorization by
the Director of Engineering Services, do the following:
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The A/E will prepare this documentation for all
required signatures. The A/E will prepare and submit all permits as applicable to
the appropriate local, state, and federal authorities, including, but not limited to:
a. Texas Department of Licensing and Regulation (TDLR }
b. City of Corpus Christi Building Permit
2. Topographic Survey and Parcel Descriptions. A/E will provide field surveys, as
required for design including the necessary control points, coordinates and
elevations of points (as required for the aerial mapping of the Project area - aerial
photography to be provided by City). Establish base survey controls for line and
elevation staking (not detailed setting of lines and grades for specific structures or
facilities). All work must be tied to and conform with the City's Global Positioning
System (GPS) control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum
of two (2) found boundary monuments from the project area. A/E will submit
individual parcel descriptions and survey plats to the City along with all title reports
obtained in Section 2. A strip map showing all parcels required will be submitted
along with parcel descriptions. The A/E will field mark and delineate all new right -of-
way lines upon request of the City's Land Acquisition Division.
3. Environmental Issues. Identify and develop a scope of work for any testing,
handling and disposal of hazardous materials and/or contaminated soils that may be
discovered during construction.
4. Construction Observation Services. Provide a project representative (PR) to
provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the A/E shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will
confer with AIE regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with A/E and Contractor,
keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre -
construction conferences, progress meetings, job conferences and other project -
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
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3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the
direction of AIE
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring
a Shop Drawing or Sample submittal for which PR believes that the submittal
has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on -Site observations of Contractor's work in progress to assist AIE
in determining if the Work is in general proceeding in accordance with the
Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in progress
will not produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been damaged, or does not meet the requirements
of any inspection, test or approval required to be made; and advise City and
AIE of that part of work in progress that PR believes should be corrected or
rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws
and Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,
Field Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, AIE's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related
documents.
B. Prepare a weekly report utilizing approved City format, recording Contractor's
hours on the Site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, Site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to A/E and the City.
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8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
B. Report immediately to the CITY and AIE the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the work, and property damaged by fire or other causes.
C. Provide project photo report on CD -ROM at the rate of a minimum of two
photographs per site visit, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B, Participate in a final inspection in the company of AIE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice
of Acceptability of the Work.
5. Renderings. Provide a maximum of two (2) architectural 3D color renderings for
visualization and for promotional use by the City and Library Staff.
6. Public Art Coordination. Provide coordination and design assistance with public
art installation. Ensure that there is appropriate allocation of space, supporting
structure and integration into building design concept.
7. Coordination Fee: Furniture, Fixtures and Equipment (FF +E), Provide design
coordination for integration of user - furnished furniture and equipment not included in
scope of construction contract. Provide CAD layout assistance to ensure adequate
space and function of furnishings and equipment such as computer desks, work
stations, shelving, office equipment, etc. Coordinate color and material selection of
FF+E with building design concept.
8. Basic Commissioning Services. Provide on -site services and verification for all
start -up procedures during actual start up of major project components, systems, and
related appurtenances if needed and required.
9. Windstorm Certification. Provide on -site services and verification for all building
components requiring windstorm certification such as new glazing system and roof
replacement. Provide WPI -1 and WPI -2 certificates to Texas Department of
Insurance.
10. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one -year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and
submit to City Staff. Complete the inspection and prepare the report no later than
sixty (60) days prior to the end of the maintenance guaranty period.
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11. Provide the services above authorized in addition to those items shown on Exhibit
"A -1" Task List.
DAY
DATE
ACTIVITY
Work Days
Wednesday
April 13, 2011
Begin Preliminary Phase
Wednesday
June 8, 2011
Interim (30 %) Submittal
41
Tuesday
June 21, 2011
City Review
10
Thursday
September 1, 2011
Interim (60 %) Submittal
53
Wednesday
September 14, 2011
City Review
10
Thursday
November 3, 2011
Pre -Final Submittal
37
Wednesday
November 16, 2011
City Review
10
Friday
December 2, 2011
Final Submittal (sealed bid
documents)
13
Monday
December 12, 2011
Advertise for Bids
7
Monday
December 19, 2011
Advertise for Bids
6
Thursday
January 5, 2012
Pre -Bid Conference
14
Wednesday
January 11, 2012
Receive Bids
5
Tuesday
February 7, 2012
Council Award
20
Monday
March 26, 2012
Notice to Proceed
35
Calendar Days
Monday
April 9, 2012
Construction Commences
14
Monday
December 17, 2012
Construction Completion
266
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1 -4 above, and for all expenses incurred in performing these services. The fee for
this project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1 -4, AIE will submit monthly statements for basic services rendered. In
Section I.A.1 -3, the statement will be based upon AIE's estimate (and City concurrence)
of the proportion of the total services actually completed at the time of billing. For
services provided in Section I.A.4, the statement will be based upon the percent of
completion of the construction contract. City will make prompt monthly payments in
response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services," the City will pay the AIE a not -to-
exceed fee as per the table below:
H: Sh are dlKevins lGanNrelSta5lAE Contract ExhA
EXHIBIT "A"
Page 9 of 10
Summary of Fees — Fire Station No. 5 (5245)
The estimated cost of construction of the Fire Station No. 5 is $1,761,500. The total basic
services fee proposal for this project is $151,369. Therefore, the percentage of design cost
to construction cost is 8,59 %.
H: Share dl Kevins /Gan/Mro /StaBIAEConlradExhA
EXHIBIT
Page 10 of 10
TOTAL
BASIC SERVICES
1
Preliminary Phase
$27,617.00
2
Design Phase
99,546.00
3
Bid Phase
3,110.00
4
Construction Phase
21,096.00
Subtotal Basic Services
$151,369.00
ADDITIONAL SERVICES
1
Permit Preparation
a. TDLR Review (ADA Compliance)
b. City Building Permiting
Subtotal Permit Preparation
1,320.00
2,730.00
4,050.00
2
Topographic Survey
6,559.00
3
Environmental Issues
3,000.00
4
Construction Observation Services
29,750.00
5
Renderings (2 maximum)
4,000.00
6
Public Art Design /Coordination
1,340.00
7
Coordination Fee: Furniture, Fixtures & Equipment
2,720.00
8
Basic Commissioning Services
2,000.00
9
Windstorm Certification
4,952.00
10
Warran Phase
2,070.00
Subtotal Additional Services
$60,441.00
TOTAL FEE
$211,810.00
The estimated cost of construction of the Fire Station No. 5 is $1,761,500. The total basic
services fee proposal for this project is $151,369. Therefore, the percentage of design cost
to construction cost is 8,59 %.
H: Share dl Kevins /Gan/Mro /StaBIAEConlradExhA
EXHIBIT
Page 10 of 10
EXHIBIT "A -1" TASK LIST
Relocation of Fire Station No. 5
(City Project No. 5245, SNT Project No. 0901)
1) Review of existing construction drawings in effort to coordinate design work with
existing conditions.
2) Perform survey of the existing facilities during design in effort to coordinate
design work with existing conditions.
3) Produce CAD generated drawings as required for project scope. Such drawings
will be based upon existing plans furnished by the City of Corpus Christi and
CCISD and based upon field measurements and/or field observations. The level
of detail and border extent of such drawings will be limited to information which is
required to prepare construction documents for this project.
4) Interview of City and CCISD personnel in effort to determine existing conditions
associated with the project and to determine associated facility functions, needs
and deficiencies.
5) Conference with appropriate code enforcement authorities having jurisdiction in
effort to determine code interpretation and associated requirements.
6) Obtain environmental survey and coordinate removal of hazardous materials, if
any, with construction document preparation and construction observation.
7) Prepare and submit technical documents, drawings and specifications in
accordance with the following phases:
a. 30% Complete Drawings (Preliminary Phase Documents).
b. 60% Complete Drawings and Specifications.
C. Pre -Final Drawings and Specifications (90 %)
d. Final sealed Drawings and Specifications.
8) Prepare and submit opinion of probable construction cost upon completion of
Phases 6.a. through 6.d.
9) Edit front -end portions of specifications furnished by the City of Corpus Christi
including general and supplementary conditions and contractual requirements of
the construction contract.
10) Attend meetings to report status to the City of Corpus Christi administrative body.
11) Attend pre- proposal conference to be attended by prospective contractors.
12) Attend bid /proposal opening and participate in evaluation of construction
proposals.
[ ffX_H1B1T"A-1"
Page 1 of 3
H: IHOMEIKEVINS4GENIFIREISTANSkExhihit A -1 Fire Station No. 5,docx
13) Attend meeting to participate in recommendation to award construction contract.
14) Attend pre- construction conference.
15) Review general construction, mechanical and electrical data submitted by the
contractor indicating materials and equipment proposed for installation.
16) Attend monthly construction coordination meetings.
17) Review requests for payment submitted by the contractor in effort to ascertain
whether such requests are reasonable and due. Authorization of submitted pay
requests when appropriate.
18) Perform interim and final jobsite reviews of work performed by the contractor in
effort to ensure that work performed by the contractor is in compliance with the
contract documents. During such reviews we will assert every reasonable effort
to enforce the contract document requirements and protect the related interests
of the City of Corpus Christi. We will not perform continuous or exhaustive
reviews of construction beyond that which is typical to industry standards. Nor
will we guaranty the performance of the contractor.
19) Communicate with the contractor during construction as required to answer
questions which may arise with regard to the Drawings and Specifications. Such
communication will be handled via telephone, fax or email whenever possible. In
cases where such communication cannot be conducted by telephone, fax or
email, jobsite meetings will be attended by personnel of this office.
20) Authorize award of substantial completion.
21) Provide CAD drafting of as -built mark -ups submitted by the Contractor.
22) Review and submit report in response to technical close -out documents
submitted by the contractor.
The Architect shall perform the above Basic and Additional Services as designated
in Exhibit "A" by considering the essential project parameters including the following:
Bond 2008 Prescribed Improvements
The current station is undersized and beyond the serviceable life for the structure
and mechanical systems. Relocation to an alternate site in the same vicinity is
recommended. This project will include the cost of construction for a new fire
station with building equipment and parking. The new station is recommended to
be approximately 5,200 square feet and is more cost effective than renovation
and expansion of the existing station.
H: 4HOMEIKEVINSIGEN %FIRESTA #6%Exhibit A -9 Fire Station No. 6.docx
EXHIBIT "A -1"
Page 2 of 3
Proiect Specific Tasks
I . Attend preliminary meetings with City Engineering, (Corpus Christi
Independent School District (CCISD), Del Mar College) and Fire
Department to discuss project scope and conceptual design. Discuss
possible project location sites and provide the City with well informed
recommendations.
2. Incorporate approximately 800 square feet additional space as part of the
"Joint Use Facility" agreement with Corpus Christi Independent School
District.
3. Research Building Construction Types and Systems for presentation and
recommendation to City. Advise the City of potential system failures or
advantages.
4. Prepare Contract Documents for demolition of existing building or site
conditions as additional services. Assist the City with bidding and through
construction of demolition documents.
5. Meet with consultant engineers to coordinate project scope and schedule.
Scope and Cost not Included
A. Costs of telephone system other than provision of raceway access.
B. Costs of computer /data /technology systems other than raceway access.
C. Costs of security /intrusion detection system other than raceway access.
H; IHOMEIKEVINSIGEN4FIREISTA #S1Exhihit A -1 Fire Station No. S,docx
EXHIBIT "A-1
Page 3 of 3
Exhibit B
Mandatory Requirements
(Revised November, 2005)
INDEMNIFICATION AND HOLD HARMLESS
Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless
from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court
costs and attorneys' fees, for or on account of any injury to any person, or any death at any
time resulting from such injury, or any damage to any property, which may arise or which
may be alleged to have arisen out of or in connection with the work covered by this contract.
The foregoing indemnity shall apply except if such injury, death or damage is caused by the
sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or
employees or any other person indemnified hereunder.
SUPPLIER NUMBER
, TO BE ASSIGNED BY - CITY
PURCHASING DIVISION
�v
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME:
IWSJ W"
o ZZ, �'--
STREET ADDRESS �/ plc) CITY: �� ZIP:
FIRM IS: 1. Corporation e 2. Partnership ❑ 3. Sole Owner ❑
4. Association 5. Other r
z"Wi
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City
Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or ore of the ownership in the above named "firm."
Name Title
1 �
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or
A Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest" constituti g 3% or more of the ownership in the above named "firm."
Name � . Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the C' of Corpus Christi, Texas as changes occur.
Certifying Person: LrAj & / mod /A Title:
(Type or Print)
Signature of Certifying / Date:
Person: 7Y d
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Topographic Survey
Environmental Issues
Construction Observation
Renderings
Public Art/Design Coord.
Coordination Fee - FFE
Basic Commissioning
Windstorm Certification
Warranty Phase
Platting Survey
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
FIRE STATION No. 5 RELOCATION
Project Noy 5243
Invoice No. 123456
Invoice Date:
Total Amount Previous
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice
Sample form for:
Payment Request
Revised 07/27/00
Total Percent
Invoice Comnlete
$27,617
$27,617
$0
$1,000
$1,000
4%
99,546
99,546
1,000
500
1,500
2%
3,110
3,110
0
0
0
0%
21,096
21,096
0
0
0
0%
$151,369
$0
$0
$151,369
$750
$1,500
$2,500
2%
$4,050
$4,050
$500
$0
$500
12%
$6,559
$6,559
$3,000
$3,000
$29,750
$29,750
$4,000
$4,000
$1,340
$1,340
$2,720
$2,720
$2,000
$2,000
$4,952
$4,952
2,070
$2,070
0
0
0
0%
TBD
$0
TBD
TBD
TBD
0%
$60,441
$0
$0
$60,441
$500
$0
$500
1
$151,369
$0
$0
$151,369
$750
$1,500
$2,500
2%
60,441
0
0
60,441
500
0
500
1 Z
Exhibit D
Page 1 of 2
Sample form for:
Payment Request
Total of Fees $211,810 $0 $0 $211,810 $1,250 $1,500 $3,0001 Revised
Exhibit D
Page 2 of 2 '