HomeMy WebLinkAboutC2011-170 - 5/16/2011 - NAAMENDMENT NO. 2
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV ENGINEERING hereinafter called
"CONSULTANT," agree to the following amendment to the Contract for Professional Services for Naval Air
Station Corpus Christi NASCC Effluent Reuse Lift Station & Force Main Project No. 7407) as
authorized and amended by:
■ In Amendment No. 1, EXHIBIT "A" ADDITIONAL SERVICES, shall be amended to include: 9.
Allowance for Coordination Meetings with U.S. Navy to determine the force main tie -in point, lift
station controls strategy, schedule for pump shutdowns, schedule for lift station testing, and other design
criteria, as shown in the attached Amendment No. 2, Exhibit "A."
■ In Amendment No. 1, EXHIBIT "A ", FEES shall be amended as shown on the attached Amendment No.
2 E xhibit "A" for a revised fee not to exceed $14,560.00 (Fourteen Thousand Five Hundred Sixty
Dollars and Zero Cents) for a total restated fee not to exceed $153,144.00 One Hundred Fi -Three
Thousand One Hundred Fogy-Four Dollars and Zero Cents)
All other terms and conditions of the April 29, 2008 contract and amendments between the City and
Consultant will remain in full force and effect.
CI OF CORPU CH STI
S f //kf7
Juan Perales Or., P.E., Date
Assistant City Manager
RECOMMENDED
Pete Anaya, P.E. Date
Director of Engineering Services
ATTES
I !�
Armando Chapa, City Secretary
AP1�R1 7"S TO FORM
2011 -170
05/16/11 Date
LNV E
Dan ecker, P. . Date
President
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883 -1984 Office; (361) 883 -1986 Fax
Project Number: 7407
Funding Source: 550950 - 450&0000- 150795
Encumbrance Number: 4F'74 h) - 76LL 1
LNV Engineering
H: IHOMESRachelle %GENSWastewateri7407 -NAS Effluent Reuse Force Main4.4md. No 2Uvnd. No. 2.decx
AMD. NO.2
Page 1 of 1
INID lrw�
• In Amendment No. 1, EXHIBIT "A" BASIC SERVICES SECTION 1.A.4 shall be amended to include
extended duration of Construction Phase Services as shown in the attached Amendment No. 2, Exhibit
"A
engineers I architects I contractors
SOLUTIONS TODAY WITH
A VISION FOR TOMORROW
April 19, 2011
Mr. Bete Anaya, P.E.
Director of Engineering Services
City of Corpus Christi
Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Re: Amendment to Professional Services Contract
BIAS Corpus Christi Effluent Reuse Lift Station & Force Main
(City Project Flo. 7407)
Amendment fro. 2
Dear Mr. Anaya:
In response to the City's request, we are proposing the. following contract amendment
for the NAS Corpus Christi Effluent Reuse Lift Station & force Main.
Project Background:
LNV, Inc began preliminary evaluation services under a small A/E contract in April
2008, by developing and submitting a Feasibility Study and Cost Estimate Engineering
Letter Report for Naval Air Station Carpus Christi Roadway & Irrigation Improvements,
at the request of the City. This study analyzed factors and casts related to: 1)
conveying effluent from the Laguna Madre Wastewater Treatment Plant (LMWWTP) to
Naval Air Station Corpus Christi (NASCC) & 2) storing and pumping the effluent into an
irrigation system on NASCC. The contract was amended in February 2009 (Council
Motion No. M2009 -048) and included basic services for design /bid /construction phases.
Additional services for right -of -way acquisition survey and topographic survey were also
authorized. An Engineering Letter Report was delivered in August 2'00.9. The goal of
this report was to investigate alternatives and to provide recornmcindations for
transferring Type II effluent from the LMWW TP to NASCC for the purpose of irrigating
the NASCC golf course. Plans, Specifications, and Contract Documents were then
prepared for bidding and subsequently a Construction Contract was awarded to J.J.
Fox Construction Company, Inc. of Portland, Texas. The award was in the amount of
$634,036.60 and Notice to Proceed was issued for the Contractor to begin construction
on October 23, 2009 and construction is anticipated to be completed by May 2011.
The United States Navy has recently awarded a designlbuild contract to complete the
portion of the Work located on their property, which consists of a 12 -inch force main,
lined effluent lake, pump station, and the installation of a city - provided radio transmitting
AMID. NO, 2
EXHIBIT "A"
801 NAVIGATION I SUITE 300 I CORPUS CHRISTI, TEXAS 78408 Page 1 of 4
OFFICE 361.983,1984 1 rAX 361,883,1986 ' V4VW.LNVINC,C0M
unit (RTU) & antenna for communicating with the City's effluent lift station. As
requested, this proposal involves all tasks associated with coordinating the City's
project with the U. S. Navy's project, including but not necessarily limited to force main
tie -in, force main hydraulics, pump controls, and operations.
Scope of Services:
The Scope of Services for this contract amendment is as follows:
Basic Services
4. Provide extended Construction Phase Services to include the review field &
laboratory tests, regular visits to the project site, review of the data and
installations to assure compliance with the plans, specifications, and contract
documents, review and prepare monthly construction pay estimates. The project
duration will extend beyond the anticipated 270 days (9- months) to
approximately 584 days (19.5 - months) and will require approximately 15
additional site visits, reviews, and inspections, beyond the scope of the original
contract. The above services have been or will be performed, through to final
acceptance.
Additional Services
9. Provide Additional Services to include coordination meetings with the U. S.
Navy, as indicated and authorized. In order to accomplish this task, the City
plans to engage the Engineer to chair coordination meetings. Since the actual
amount of coordination time required cannot be determined in advance, an
allowance in the amount of 64 hours will be established for this purpose. The
Engineer will coordinate, assist the City/U.S. Navy in chairing, attending and
participate in coordination conferences, coordinate with the City/U.S. Navy to
review and make recommendations and prepare documents regarding proposed
field alterations, inspection, and other authorized services. The City will pay the
Engineer from the established allowance, not to exceed 64 hours.
Breakdown of Services:
The small A/E Amendment No. 1 shall be modified to include the followings:
• Basic Services (AUTHORIZED)
4. Construction Phase
C. Provide Testing Schedule and Review Field and Laboratory Tests
D. Provide interpretations and Clarifications of Contract Documents
E. Regular Visits to Site of Project (approximately 95- total)
H. Review and Assure Compliance with Plans and Specifications
J. Review and Prepare Monthly Construction Pay Estimates
AMD. No. 2
EXHIBIT "A"
Page 2of4
• Additional Services
1. Pe muffing. (TBD)
2. Right-of-Way ROW Acquisition Survey (AUTHORIZED).
3. Topographic Survey (AUTHORIZED)
4. Environmental Issues. (TBD)
5. Construction Observation Services (TBD)
6. Start-up Services. (TBD)
7. Warranty Phase. (TBD)
8. Provide SCADA Documentation (TBD)
9. Allowance for Coordination 1Nee=inas with U.S. Navy AUTHORIZED).
Order of Services:
DATE
As Scheduled, TBD
Fees:
PROJECT SCHEDULE
ACTIVITY
Project Meetings and Coordination, Reviews,
Interpretations, and Clarifications as required.
A. Fee for Basic Services Authorized. The City will pay the Engineer a fixed
fee for providing all "Basic Services" authorized as per the table below. The
fees for Basic Services will not exceed $4,000.00, as per the table below,
and will be full and total compensation for all services outlined in
Amendment No. 1, Section 1.A.4, and in Amendment No. 2, above, and for
all expenses incurred In performing these services. For services provided in
accordance with Amendment No. 2, Engineer will submit monthly
statements for services rendered. City will make prompt monthly payments
in response to Engineer's monthly statements.
B. Fee for Additional Services Authorized. The City will pay the Engineer a
lump sum fee, under this allowance, not to exceed $10,560.00, as per the
table below, and will be full and total compensation for provided services
specified in this contract, and authorized by the Director of Engineering.
City will make prompt monthly payments in response to Engineers monthly
statements.
C. Summary of Fees. See below.
AMD. NO.2
EXHIBIT "A"
Page 3 of 4
!Please fe free t contact me-, should you have any questions.
1rlCEre v
LNV INC.
TEPE Firm No. F -366
Dan S. Leyendecker, P.E.
President .
All D. Nei. 2
15XHIBIT "A"
Page 4 of 4
TASK ITEM
ORIGINAL
AMENDMENT
AMENDMENT
REMISED
CONTRACT
NO. 1
N0.2
TOTAL
Basic 58a'vi'ces
°
CONTRACT
1. Prelimina Phase
$15,000
$4,464
$19 464
2. Design Phase
$0
$73,024
$73,024
3. Bid Phase
$0
$5,628
$5628
4. Construction Phase
$tl
$91,292
M$4,000
$15,292
Sub -Total Basic Services
$15,000
$94,408
$113
Additional Servic
1. Permit Preparation (as applicable)
Railroads
�
TXDOT
k
Wetlands Delineation & Permit
Temporary Discharge Permit
NPDES Permit/Amendments
TCEQ
Nueces County
Texas Historical Commission
I
U.S. Fish and Wildlife Service
U.S. Army Corps. of Engineers
U.S. Environmental Protection
Agency
Texas Department of License
and Regulation
Total Permitting
$0
$0
$0
$0
1. ROW Acquisition Survey
AUT:HORIZEb
s0
$17,024
$0
$17,024
1 Topographic Survey
AUTHORIZED
$0
$,12,152
$0
$12.152
4. Environmental Issues
$0
aD
s0 i
$0
5. Construction Observation
so
Services
$0
$0
6. Starl-up Services
_ $0
_
$0
$0
$0
7. Warranty Phase
_ $0
$D
$0 l
$0
8. Provide S.CADA Documentation
$0 S
s0
s0
s0
9. Allowance for Coordination
Meetings with U.S. Navy (NOT -
$0
$0
$10,560
$10,560
EX CEED ) ( AUTHORIZEb
Sub-Total Additional Servlces=
$0
.$29,176
$1€1 l
$39,736
Total Pee:
$15,000 1
$123,584
L $14,560 j
$153
!Please fe free t contact me-, should you have any questions.
1rlCEre v
LNV INC.
TEPE Firm No. F -366
Dan S. Leyendecker, P.E.
President .
All D. Nei. 2
15XHIBIT "A"
Page 4 of 4
NAS Corpus Christi Effluent Reuse Lift Station Force Main
(City Project Number 7407)
Project Invoice Schedule
x
i
1'Y 1 C�
S.. 3—r.1
� � `� � <.
K.., av3 s9 s�� • � E:a �.
wl�
Month 1
$
6,000
Month 2
$
3,000
Month 3
$
3,000
Month 4
$
2,560
TOTAL:
$
14,560
EXHIBIT "A -1"
1 of1
SUPPLIER NUMBER
TO BE ASSIGNED BYZ°ITY """—
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
Christi DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA ". See reverse side for filing requirements,
certifications and definitions.
COMPANY NAME: LNV Engineering
P. O. BOX:
STREET ADDRESS: 801 Navigation, Suite 300 CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation X 2. Partnership ❑ 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership In the above named "firm."
Name Board, Commission or Committee
Dan S. Leyendecker Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A
78408
EXHIBIT "B"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested, and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Dan S. Leyendeeker, P Title: President
(Type or Prin"
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
.fudges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT "B"
Page 2 of 2