HomeMy WebLinkAboutC2011-182 - 5/31/2011 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 --9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Alan Plummer
Associates, Inc. a Texas corporation, 6300 La Calma, Suite 400, Austin, Travis County,
Texas 78752 -3825, (Arch itectlEngineer — A/E), hereby agree as follows:
SCOPE OF PROJECT (Wastewater Treatment Plants Permit & Regulatory
Assistance — Industrial Pretreatment Program Technically Based Local Limits
Assessment — Project No. Ell 1056)
The City requires the provision of regulatory support activities associated with the
wastewater collection and treatment system for the City of Corpus Christi (CITY) which will
supersede an Agreement between the CITY and Alan Plummer Associates, Inc.,
(CONSULTANT) executed on November 11, 2010 (CITY Project Number E10178). The
CONSULTANT will assist the CITY with modifications of the City's industrial pretreatment
program (Program) that are required in the renewed Texas Pollutant Discharge Elimination
System (TPDES) permit for the Oso Wastewater Treatment Facility (WWTF); TPDES
Permit Number WQ0010401 -004. In addition, this amendment extends the Agreement
to enable continued support for various regulatory and permitting issues for any of the
City's six WWTFs.
The renewed TPDES permit for the Oso WWTF is expected to be issued before July 31,
2011, which is the current expiration date for the Agreement. At the time of issuance,
stringent regulatory schedules associated with the Program assessments and
modifications are specified with which the CITY mu comply.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to provide regulatory support and assist the
CITY with modifications of the City's industrial pretreatment program (Program) that are
required in the renewed Texas Pollutant Discharge Elimination System (TPDES) permit for
the Oso Wastewater Treatment Facility (WWTF); TPDES Permit Number WQ0010401-
004. In addition, this amendment extends the Agreement to enable continued support for
various regulatory and permitting issues for any of the City's six WWTFs.
In addition, A/E will provide monthly status updates (project progress or delays, gantt
charts presented with monthly invoices) and provide contract administration services, as
described in Exhibit "A ", to complete the Project. Work will not begin on Activities III and
IV until authorized in writing as an amendment to this contract and a notice to proceed is
issued to the A/E by the Director of Engineering Services.
A/E services "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
2011 -182
M2011 -127
05/31/11
Alan Plummer & Assoc.
Contract for Engineering (A/E) Services
Page 1 of 3
INDEXED
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, no services constitute Basic Services and the services provided
are Additional Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those services authorized for this contract upon receipt of
the Notice to Proceed from the Director of Engineering Services The anticipated schedule
of the preliminary phase, design phase, bid phase, and construction phase is shown on
Exhibit "A ". This schedule is not to be inclusive of all additional time that may be required
for review by the City staff and may be amended by or with the concurrence of the Director
of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
AIE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "C ".
•09019
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed $74,200.00 (Seventy Four Thousand Two Hundred
and nolxx dollars). Monthly invoices will be submitted in accordance with Exhibit "D ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
Contract for Engineering (A/E) Services
Page 2 of 3
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
8. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the AIE without the express written consent of the Director of Engineering
Services. However, the AIE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
9. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "E ".
CITY OF RPU CH ISTI
By �®
Johnny , erales, P,E. D to
Assistant City Manager
RECOMMENDED
BY & � � 7
Pete Anaya, P. E., Da e
Director of Engineering Services
ATTEST
By
Armando Chapa, City cretary
Alan Plummer and Associates, INC.
By JA -) 6 - 7 0 1
Authorized Representative Date
6300 La Calma, Suite 400
Austin, TX 78752 -3825
(512) 452 -5905 Office
(512) 452 -2325 Fax
AA 2 01 1 - 1 AUTHORUM
]Y COUNC31. uL:
ZL� .
sic RAR M
APPROVED AS TO FORM
B y - ri
City Attorney Date
Contract for Engineering (AIE) Services
Page 3 of 3
EXHIBIT A
CITY OF CORPUS CHRISTI
PROJECT NO. E11056
SCOPE OF SERVICES
INDUSTRIAL PRETREATMENT PROGRAM TECHNICALLY BASED
LOCAL LIMITS ASSESSMENT AND CONTINUED GENERAL
PERMITTING /REGULATORY SUPPORT
Services outlined below provide regulatory support activities associated with the wastewater
collection and treatment system for the City of Corpus Christi (CITY) which supersedes an
Agreement between the CITY and Alan Plummer Associates, Inc., (CONSULTANT) executed
on November 11, 2010 (CITY Project Number E10178). The CONSULTANT will assist the
CITY with modifications of the City's industrial pretreatment program (Program) that are
required in the renewed Texas Pollutant Discharge Elimination System (TPDES) permit for the
Oso Wastewater Treatment Facility (WWTF); TPDES Permit Number WQ0010401 -004_ In
addition, this amendment extends the Agreement to enable continued support for various
regulatory and permitting issues for any of the City's six WWTFs.
The renewed TPDES permit for the Oso WWTF is expected to be issued before July 31, 2011,
which is the current expiration date for the Agreement. At the time of issuance, stringent
regulatory schedules associated with the Program assessments and modifications are specified
with which the CITY must comply. The Oso WWTF TPDES permit requires the City to conduct
the following relative to the Program:
• The CITY must submit either a written certification that a technical reassessment has
been performed and that the evaluation demonstrates that the existing technically based
local limits (TBLLs) achieve the objectives of the pretreatment program, or a written
notification that a technical redevelopment of the current TBLLs will be conducted. The
required documentation is due to the Texas Commission on Environmental Quality
(TCEQ) no later than 60 clays after issuance of the Oso WWTF TPDES permit
• The CITY must modify the Program to comply with the amendments to Title 40 Code of
Federal Regulations Part 403 (40 CFR Part 403) regulations (Streamlining Provisions)
that were adopted October 14, 2005. Proposed modifications associated with the
Streamlining Provisions are required to be submitted to the Texas Commission on
Environmental Quality (TCEQ) within 12 months of the issuance of the renewed Oso
WWTF TPDES permit
• If it is determined that TBLLs must be technically redeveloped, the CITY must
immediately undertake the process of redevelopment. Modifications to the pretreatment
program associated with the redeveloped TBLLs, if appropriate, are required to be
submitted to TCEQ within 12 months of the issue date of the renewed Oso WWTF
TPDES Permit
In addition, the CITY has indicated a desire to consider other modifications to the Program.
This may include, but is not limited to, assisting with development of program changes to
manage "centralized waste treatment" operations. The objective of such modifications would be
to ensure that provisions of the Program are clear and that they apply appropriately to the City's
industries.
The following proposed Scope of Services is divided into four activities. The first activity
addresses the required reassessment of the existing Program to either certify that the current
TBLLs are adequate or to notify the TCEQ that TBLLs will be redeveloped. As previously
indicated, this activity has a very short regulatory schedule associated with it (60 days).
The second activity will include modifications to the Program required by the TPDES permit to
address Streamlining Provisions. In addition, other changes to the Program that may be
identified by the CITY will be addressed in the second activity. The regulatory schedule for the
second activity is 12 months from the date of the issuance of the Oso WWTF TPDES permit.
The third activity addressed in this amendment includes the redevelopment of TBLLs, should it
be required based on the results of work performed in the first activity. The findings of the
Program reassessment performed in the first activity will dictate the scope requirements for the
redevelopment of TBLLs.
In addition, some tasks associated with redevelopment of TBLLs may be performed by CITY
staff. Therefore, while a discussion of the scope of services for the third activity is found within
this amendment, a more complete scope for redevelopment of TBLLs that defines the roles of
both CITY and CONSULTANT will be established at the conclusion of Activity 11.
The fourth activity includes an extension of the current general regulatory support provided to
the CITY by the CONSULTANT under terms of the Agreement. The scope for the fourth activity
is similar to the regulatory support scope in the current Agreement.
For each of the first two activities, a specific fee has been determined. The fees for these
activities are detailed under PROJECT FEES AND BUDGETS. For Activity III, a fee cannot be
precisely determined until Activity I is complete. However, an expected budget range is
provided in PROJECT FEES AND BUDGETS. For Activity IV, a specific fee cannot be
established because the amount of regulatory support necessary over the next two years is
determined by the ongoing needs of the CITY. A proposed budget for Activity IV is provided in
PROJECT FEES AND BUDGETS.
For purposes of this amendment of the Agreement, the fees proposed for Activities I and II are
approved as part of the current amendment. However, the budgets for Activities III and IV will
be finalized at a later date. The CONSULTANT will not perform tasks associated with Activities
III and IV without specific authorization of the CITY.
SCOPE OF SERVICES
The Scope of Services for this project may consist of four activities; specific tasks are
associated with each. The CONSULTANT will perform the activities described herein, unless
another entity is designated as the performing party.
Activity I Assess Existing Technically Based Local Limits
Activity II Modify Program to Comply with Streamlining Provisions
Activity III Redevelop Technically Based Local Limits (if required)
Activity IV Permit and Regulatory Assistance — 2011 through 2013
Activity I. Assess Existing Technically Based Local Limits
The following tasks are proposed for Activity I:
Task 1 -1: Assess Existing Technically Based Local Limits Program
Task 1 -2: Prepare for and Participate in a Council Briefing
Exhibit A
Page 2 of 12
Each task is described following.
Task 1 -1. Assess Existing Technically Based Local Limits Program
This task involves assessing the existing TBLLs. The objective of the assessment is to
determine if the TBLLs attain the Texas Surface Water Quality Standards j30 Texas
Administrative Codes Chapter 3071 in water in the state, are adequate to prevent pass through
of pollutants, inhibition of or interference with the treatment facility, worker health and safety
problems, and sludge contamination. The information to complete the TCEQ Reassessment of
Technically Based Local Limits (TCEQ Form No. 20221) will be gathered. A comparison of the
information utilized in the previous development of the TBLLs to current conditions will be
conducted.
If the assessment determines that changes in the conditions utilized in the previous
development are not significantly different than the current conditions, a written certification of
the TBLLs will be prepared by the CONSULTANT for submittal to TCEQ. The certification will
provide justification that demonstrates the existing TBLLs achieve the objectives of the
pretreatment regulations specified in 40 CFR Part 403.2.
If the assessment determines there are significant changes in the conditions, CONSULTANT
will notify the CITY of the assessment results. The CITY may request CONSULTANT to provide
the services described in Activity III in accordance with a future amendment of the Agreement.
Task 1 -2. Prepare for and Participate in a Council Briefing
At the conclusion of Task 1 -1, the CITY may request the CONSULTANT to prepare for and
participate in a Council briefing. The primary purpose of the briefing will be to inform the
Council of the findings of the assessment of existing TBLLs. If redevelopment of TBLLs is
determined to be necessary, the briefing will also address the process of redevelopment of
TBLLs.
Activity II. Modify Program to Comply with Streamlining Provisions and Provide
Technical Support for Other Program Modifications
In this activity, the CITY's Program will be modified to comply with Streamlining Provisions as
mandated by 40 CFR Part 403 regulations. Some modifications required by the Streamlining
Provisions are more stringent than the existing provisions in the CITY's Program, therefore, are
required modifications. In addition, the CITY may wish to adopt some of the optional elements
available in the Streamlining Provisions. The tasks associated with this activity are as follows:
Task 11 -1 Review Existing Program and Industrial User Information
Task 11 -2 Identify and Assess Optional Elements of the Streamlining Provisions
Task 11 -3 Provide Technical and Regulatory Support for Additional Program
Modifications
Task I1 -4 Incorporate Required Provisions and Provisions Associated with Optional
Elements
Task 11 -5 Prepare Final Proposed Program Modifications
Task 11 -6 Prepare for and Participate in Council Presentation
These tasks are described below.
Task II -1. Review Existing Program and Industrial User Information
The first task for this activity will be a review of the existing Program and the industrial customer
information. The CITY will provide the CONSULTANT a copy of the complete approved
Pretreatment Program. Program documents that will be reviewed include, but are not limited to,
the following:
Exhibit A
Page 3 of 12
• Ordinance
• Standard Operating Procedures
• Enforcement Response Plan
• Program Implementation Forms and Templates
If available, these documents will be provided to the CONSULTANT in an electronic format that
can be edited. In addition, the list of industrial users, user classifications, and compliance
history will also be provided to the CONSULTANT.
Task II -2. Identify and Assess Optional Elements of the Streamlining Provisions to be
Included in Pretreatment Program
CONSULTANT will assist the CITY in determining which optional elements of the Streamlining
Provisions are appropriate to include in the CITY's Program. The CONSULTANT will use the
information gained in Task II -1 to identify those optional elements of the Streamlining Provisions
that may be suitable or beneficial to the CITY's program. The CONSULTANT will prepare a
technical memorandum summarizing these options. A meeting with the CITY in Corpus Christi
to discuss the options available pursuant to the Streamlining Provision may be requested by the
CITY. The CONSULTANT will present the available optional elements and the implications of
incorporating the optional elements in the Program. The CITY will decide which optional
elements are appropriate. The CITY's resources available to implement optional elements and
any special needs of the industrial users may determine which elements are appropriate for the
CITY.
Task II -3. Provide Technical and Regulatory Support for Additional Program
Modifications
CONSULTANT will provide technical and regulatory support to the CITY to incorporate other
limited changes to the Program, as desired by the CITY. The specific changes anticipated have
not been identified but may include development of additional language to address such issues
as combined waste treatment operators that utilize the CITY's WWTFs. This task will be
performed as directed by the CITY. The amount of work by CONSULTANT on this task will not
exceed the budget for the task, unless directed otherwise by the CITY. Services beyond the
budget for this task may entitle the CONSULTANT to additional fees.
Task II-4: Incorporate Required Provisions and Provisions Associated with Appropriate
Optional Elements
In consultation with the CITY, CONSULTANT will recommend modifications to the Program
documents. The modifications will include revisions to the ordinance, standard operating
procedures, enforcement response plan, and forms that are required to implement and enforce
the required and optional elements identified in Tasks II -2 and II -3, above. The checklist
prepared by TCEQ for the submittal of Streamlining Provisions modifications will be completed.
Two copies of each draft document will be submitted to the CITY for review. In addition, the
CONSULTANT will provide to the CITY, an electronic file that can be edited of each draft
document.
Task I1-5. Prepare Final Proposed Program Modifications
CONSULTANT will make appropriate revisions to the Program documents prepared in Task 11-4
based on the comments provided by the CITY. Final draft documents setting forth the proposed
program modifications will be prepared. Five copies of the documents and an electronic copy
will be provided to the CITY. Three copies are for submittal to TCEQ for review. Two copies
are for CITY records.
Exhibit A
Page 4 of 12
Task II -6. Assist with Finalizing Program Modifications
The TCEQ will provide comments on the proposed Program modifications. Final Program
documents, including revisions to the ordinance, standard operating procedures, enforcement
response plan, and forms that are required to implement and enforce the required and optional
elements will be prepared, as appropriate, to address TCEQ review comments.
Task I1-7. Prepare for and Participate in Council Presentations
Two presentations to the City Council are anticipated. The CONSULTANT will prepare for and
participate in one Council briefing at the time that the proposed Program modifications are ready
to submit to the TCEQ. The primary purpose of this briefing will be to inform the Council of the
findings of the work performed in Activity II and the proposed modifications. A second Council
briefing will be scheduled after the TCEQ has provided comments on the proposed streamlining
changes and the CITY is prepared to adopt the final changes.
Activity III. Redevelop Technically Based Local Limits if required
This activity will be conducted only if Activity I indicates the need to redevelop TBLLs and is
authorized to do so by the CITY. In this activity the CONSULTANT will assist the CITY to
redevelop the TBLLs. The tasks in this activity are as follows:
Task 111 -1 Develop Work Plan
Task 111 -2 Plan and Coordinate Sampling, and Compile Data
Task 111 -3 Develop Technically Based Local Limits
Task 111 -4 Prepare Technically Based Local Limits Calculation Report
Task III -5 Propose Revisions to Ordinance and Other Pretreatment Documents
Task III -6 Assist with Finalizing Pretreatment Program Modifications
Task 111 -7 Provide Communication
These tasks are described below.
Task III -1. Develop Work Plan
A work plan will be developed based on discussions with the CITY, TCEQ requirements, and
the needs of the project. The EPA document Local Limits Development Guidance July 2004
(EPA 833- R- 04 -002A) EPA Guidance will be followed when developing the work plan.
The objective of this task is to document the additional tasks and subtasks comprising this
project so that all participants understand the project objectives, approach, schedule, and their
respective responsibilities. Communication techniques will also be addressed. The work plan
will describe how the total project will be implemented, personnel responsibilities, coordination
techniques, and the project schedule. This work plan will serve as a reference document to all
participants throughout the project.
Task 111 -2. Plan and Coordinate Sampling, and Compile Data
The objectives of this task are to identify pollutants of concern (POC) at the CITY's WWTFs and
to determine the fate of these pollutants as they pass through the treatment plant. Both effluent
and sludge samples will be collected and analyzed. All sampling and analytical techniques will
conform to 40 CFR Part 136 and applicable Resource Conservation and Recovery Act (RCRA)
methods. The scope does not include sampling or analysis of samples collected by the
CONSULANT.
Exhibit A
Page 5of12
Subtask 111 -2.1 — Develop and Coordinate Initial Pollutant Scan
The first step in the development of TBLLs is the identification of POC. To determine POC, an
initial sampling and analysis of the influent at the WWTFs will be performed. Parameters to be
analyzed include priority pollutants, pollutants identified in the Texas Surface Water Quality
Standards, and any other pollutant the CITY and/or state may designate to be of concern. The
CONSULTANT will prepare a list of pollutants to be analyzed in the initial pollutant scan for the
CITY's approval and use.
A document will be developed that describes the initial pollutant scan sampling program. The
document will define the sampling locations and participants responsible for conducting the
initial sampling. The sampling program will also identify the methods to be used for sampling
and analyses. The data quality objectives and procedures to be used for data assessment will
be identified. The proposed sampling program will be submitted to the CITY for review and
comment prior to implementation. Where appropriate, the sampling program description will be
revised based on comments received from the CITY.
This task will also include a recommendation for the laboratory that will conduct the analyses.
The CONSULTANT will assist the CITY to identify a laboratory that can achieve the quality
objectives defined in the sampling program. The CITY will be responsible for approving the
laboratory as a participant of the project. The CITY will pay all laboratory costs.
The initial pollutant scan sampling program will be performed by the CITY. Influent samples
from the WWTFs will be collected. Analyses will be performed for the parameters identified in
the sampling program. The CONSULTANT will provide support and assist in coordination with
the laboratory.
Subtask III -2.2 — Identifv Pollutants of Concern
The data developed pursuant to the initial pollutant scan of the WWTFs influent will be used to
identify the POC. The EPA defines a POC as "any pollutant that might reasonably be expected
to be discharged to the Publicly Owned Treatment Works (POTW) in sufficient amounts to
cause pass through or interference, cause problems in its collection system, or jeopardize its
workers." In addition, pollutants measured in concentrations above the minimum analytical limit
are required to be evaluated with regard to the need for inclusion in the TBLLs. Arsenic,
cadmium, chromium, copper, cyanide, lead, mercury, nickel, selenium, silver, and zinc will be
considered POCs, whether or not they are detected in the initial scan. Molybdenum may also
have to be evaluated. CONSULTANT will review the pollutant scan results to identify addition
pollutants that may need to be designated as a POC.
Subtask III -2.3 — Develop Intensive Wastewater Treatment Facilities and Non - industrial
Wastewater Sampling Program -
A program will be developed for collecting samples at the required WWTFs and at points in the
collection system that serve only non - industrial customers. The objective of the WWTFs
sampling program is to obtain site- specific treatment removal efficiencies for POC. The
objective of the sampling program for non- industrial service areas is to determine non - industrial
loads of POC. The WWTFs sampling program will identify specific sampling points, timing, and
methods for the collection of seven, 24-hour composite, consecutive -day samples of the influent
and effluent at the WWTFs. The program will also include sludge sampling.
Exhibit A
Page 6 of 12
The sampling program for non - industrial contributions will identify sampling points in the
collection system and methods for collection of 24 -hour composite samples at sites that receive
only domestic and commercial wastewater. The sampling locations will be identified in
consultation with the CITY.
The sampling program will identify analytical methods, data quality objectives, and procedures
for data quality assessment. The sampling program will be submitted to the CITY for review
and comments. As appropriate, the sampling program description will be revised based on
comments received from the CITY.
Subtask III -2.4 — Submit Draft intensive Wastewater Reclamation Center and Non - industrial
_Wastewater Sampling Program to TCEQ
TCEQ requires that the CITY submit the sampling program developed in Subtask III -2.3 to
TCEQ for review, prior to implementation. Therefore, after the CITY has approved the revised
draft sampling program, the CONSULTANT will prepare and submit to the CITY two copies of a
final draft: one copy is for submittal to TCEQ, and one copy is for the CITY. CONSULTANT will
assist the CITY in providing additional information to TCEQ during their review of the
documents, if required. CONSULTANT will make the appropriate revisions to the sampling
program based on TCEQ comments. An electronic copy of the final plan (in pdf format) will also
be provided to the CITY.
Subtask III -2.5 — Coordinate Intensive Wastewater Treatment Facilities and Non - industrial
Wastewater Sampling Program and Review Data
In this subtask the CONSULTANT will coordinate the intensive sampling program for the
WWTFs and non - industrial wastewater sources. In addition the CONSULTANT will review the
data collected.
The final sampling program developed in the Subtask III -2.4 will be implemented by the CITY.
Close coordination will be maintained between CONSULTANT, the laboratory, and the
operating staff at the WWTFs immediately prior to, and during, the sampling period.
The data collected by the CITY will be reviewed by the CONSULTANT for completeness and
conformance to the quality objectives set forth in the sampling program. Any additional data
needs will be identified and presented to the CITY. If additional sampling is required, the
CONSULTANT will provide support of that activity.
Task 111 -3. Develop Technically Based Local Limits
Information developed in Task III -2 will be aggregated and evaluated to develop TBLLs_ TBLLs
will be based on non- industrial and industrial loads and the allowable headworks limits.
Individual allowable headworks limits will be developed for each POC for each of the following
constraints: maintaining receiving water quality, potential for process interference, treatment
efficiencies, and sludge handling programs. The most restrictive of these headworks limits for
each POC will be used to calculate TBLLs.
Subtask 111 -3.1. -- Determine Non- industrial and Industrial Flows and Loads
The load of each POC that can be allocated to industrial sources is the difference between the
total allowable load to the WWTFs and the non - industrial load contributions of that pollutant.
The objectives of this subtask are to determine the non - industrial contributions of the POC and
Exhibit A
Page 7 of 12
to identify potential industrial sources of the POC and the contributions from these sources.
Both non - industrial and industrial loads will be calculated.
Subtask 111 -3.2 — Determine Removal Efficiencies
Pollutant removal efficiencies across the treatment processes will be calculated based on the
data compiled in Task III -2. These removal efficiencies, or removal efficiencies identified using
an alternative approach defined in the EPA Guidance (EPA 833- R- 04- 002A), will be used in the
TBLLs development.
Subtask 111 -3.3 — Develop Headworks Limits Based on Water Quality Standards
Allowable influent concentrations that will result in discharges from WWT1=s that do not violate
standards will be calculated. Inputs to this task include the applicable effluent limits based on
water quality stream standards and determined by the TCEQ TEXTOX calculation program, the
effluent flow, and the removal efficiencies across the treatment processes.
Subtask 111 -3.4 — Develop Headworks Limits Based on Potential Interference in Plant Processes
The processes of concern in this task are the biological treatment processes. In this task,
influent concentrations that will not disrupt the biological wastewater treatment processes will be
identified. Inputs to this task include the literature values regarding concentrations of pollutants
that inhibit the biological treatment processes.
Subtask 111 -3.5 — Develop Headworks Limits Based on Sludge Quality Requirements
Allowable influent concentrations, based on the requirement that POC do not accumulate in the
sludge to the extent that the quality restrictions for sludge disposal are exceeded, will be
calculated in this subtask. Inputs to this subtask include the applicable quality requirements for
sludge disposal, concentrations of pollutants in the sludges, quantity of sludge disposed of, and
the removal efficiencies across the plant.
Subtask 111 -3.6 — Calculate Technically Based Local Limits
TBLLs for the required WWTFs will be calculated in this subtask. The results of the
development of headworks limits based on the various criteria discussed in the preceding
subtasks will be used, in addition to the non - industrial and industrial loads and flows determined
in Subtask III -3.1.
EPA Guidance provides several alternate methods for calculating TBLLs. if the CITY
determines that the TBLLs calculated initially are too stringent or otherwise unacceptable,
CONSULTANT will employ up to four alternative approaches to calculate TBLLs to determine if
less stringent or more acceptable TBLLs can be identified.
Task III -4. Prepare Technically Based Local Limits Calculation Report
A report will be prepared for submittal to TCEQ documenting the TBLL calculation procedures
and the proposed TBLLs. The subtasks in this activity are described below.
Subtask III -4.1 — Prepare Draft Report
A draft report will be prepared that documents the procedures, data, and calculations used to
develop the TBLLs. The report will include the results of all sampling and analyses, rationale for
all decisions, and the proposed TBLLs. Two copies of the draft report, plus an electronic copy
in a format that can be edited, will be provided to the CITY for review.
Exhibit A
Page 8 of 12
Subtask I11-4.2 — Prepare Final Draft Report
A final draft report will be prepared for submittal to TCEQ. Revisions will be incorporated into
the final report based on comments received from the CITY. Six copies of the final draft report
will be submitted to the CITY. Four copies are for submittal to the TCEQ; two copies are for
CITY records. An electronic copy in pdf format will be provided to the CITY.
Task 111 -5. Propose Revisions to Ordinance and Other Pretreatment Program Documents
Proposed revisions to the portions of the pretreatment ordinance and other pretreatment
program documents that address TBLLs will be prepared for review by the CITY.
CONSULTANT will not issue any legal opinion with regard to the ordinance. Adoption of the
revised ordinance should not occur until after approval by and in accordance with instructions
from TCEQ.
Task III -6. Assist with Finalizing Pretreatment Program Modifications
Final Pretreatment Program documents, including the TBLL calculation report will be prepared.
CONSULTANT will incorporate revisions to the program documents and calculation report, as
appropriate, to address TCEQ review comments.
TCEQ typically provides two sets of comments. One set of comments identifies recommended
changes to the program documents. Another set of comments apply to the TBLL calculation
report. CONSULTANT will evaluate the TCEQ comments. CONSULTANT may contact TCEQ,
as necessary, to obtain clarification or to discuss the interpretation of the federal regulations to
which the TCEQ comments are based.
Two copies of the Draft Final Program Documents and TBLL Calculation report with revision
based on the TCEQ comments will be provided to CITY for review. An electronic copy (in pdf
format) will be provided to the City. Upon agreement by the CITY and Final Pretreatment
Program, CONSULTANT will prepare five copies of the Final Pretreatment Program for TCEQ
submittal.
Task I11-7. Provide Communication
This task provides for communication between the CITY, CONSULTANT, TCEQ, the public, and
industries, that are necessary during the project. Communications may be in the form of
telephone conference calls or meetings. Most meetings will occur in Corpus Christi, but some
may be held in Austin, Texas, as well. The following subtasks describe the communication
activities anticipated during the project.
Subtask III -7.1 — Conduct Project Kick -off Meeting
CONSULTANT will prepare for and participate in a project kick -off meeting, to be held in Corpus
Christi. The objective of the project kick -off meeting is to coordinate with the CITY on issues
related to scope and schedule before the project is fully underway. In conjunction with this
meeting, the CONSULTANT will tour the WWTFs to evaluate potential sampling locations, meet
key plant staff members with whom coordination will be maintained, discuss the project
approach, and confirm the CITY's specific objectives for this project.
Subtask 111-7.2 — Conduct Regular Project Updates with CITY Staff
CONSULTANT will schedule regular project updates with CITY staff responsible for Program
implementation. Unless otherwise necessary, these project updates will occur by telephone
Exhibit A
Page 9 of 12
between the CONSULTANT's project manager and the CITY's pretreatment coordinator. A total
of 11 project updates are anticipated, conducted at approximately monthly intervals during the
project. Following each meeting CONSULTANT will prepare a brief electronic mail that
presents a summary of the project status and any action items produced as a result of the
discussion. Project updates may be held in Corpus Christi if they coincide with other meetings
(see below) scheduled to be held there.
Subtask III -7.3 — Meet with TCEQ
Up to two meetings with the TCEQ are provided for in this scope of service. Meetings in
addition to the two provided for in this task may entitle CONSULTANT to additional
reimbursement.
Subtask III -7.4 — Assist with Meetings with the Public and /or Industries
In the development of revised TBLLs, it is recommended that potentially affected industries be
kept apprised of changes that could significantly impact them. This will enable industries to
determine whether the proposed changes are reasonably achievable or not. If TBLLs are not
reasonably achievable, alternate allocation methods can be assessed to determine if they
provide less burden on the industries. CONSULTANT will participate in two meeting with
industries or the public if requested by the CITY.
Subtask III -7.5 — Assist with Council Approval of Proposed Pretreatment Pro
CONSULTANT will prepare for and participate in two City Council briefings. The objective of
the first briefing will be to inform the council members the purpose of the Pretreatment Program,
providing explanations of how and why the program needs to be changed, and describing the
potential impacts the changes will have on local industries. The second council briefing will
occur near the end of the process of redevelopment of TBLLs. The second briefing will coincide
with the Activity II Council briefing (Task II -6). The CONSULTANT will address the results of the
redevelopment process and respond to questions from Council members. At the request of the
City, a second Council briefing may be scheduled after the TCEQ has provided comments on
the proposed plan and the CITY is prepared to adopt the final plan.
Activity IV. Permit and Regulatory Assistance for Calendar Years 2011 -2013
There are occasional regulatory issues related to the CITY's wastewater collection or treatment
systems wherein the CITY may desire consulting support. Following is a scope of services
designed to support the CITY in finalizing these permits and managing other currently
unspecified regulatory issues. CONSULTANT will provide scientific and regulatory permitting
support as requested by the CITY. The types of services that may be provided include, but are
not limited to, the following:
Assist with preparation of letters and other written materials to address specific
regulatory requirements and issues associated with the CITY's wastewater utility. This
may include responses to enforcement actions of the TCEQ or EPA.
Assist with Council briefings regarding regulatory issues, including state or federal
enforcement actions.
Assist with meetings or discussions with TCEQ and /or EPA staff regarding regulatory or
permitting issues.
Exhibit A
Page 10 of 12
• Continued support, as may be necessary, related to the TPDES permits for the CITY's
WWTFs. This may include assistance with any permit language clarifications or
interpretations or modifications or amendments to existing permits.
• Technical support in review of analytical test data or whole effluent toxicity test data
related to the CITY's WWTFs.
CONSULTANT will provide services under this activity as requested by the CITY. As
appropriate, CONSULTANT may prepare technical memoranda, letters, or electronic mail
transmissions of information related to the CITY's request.
Exhibit A
Page 11 of 12
PROJECT FEES AND BUDGETS
Following are provided proposed fees for Activities I and 11, as described above. Included are
proposed labor, by task, and expenses, for each activity. In addition, an estimated budget
range for Activity III is provided and a suggested budget for Activity IV. With approval of this
amendment, the CONSULTANT will be authorized to proceed with Activities I and 11, as
required. The CONSULTANT will not perform tasks for or expend funds for any task in
Activities III or 1V without specific authorization of the CITY to do so.
The proposed fee for Activity I is as follows:
Task
Activity/Task Name
Proposed Fee
1 -1
Assess Existing Technically Based Local Limits Program
$23,200
1 -2
Prepare for and Participate in Council Briefing
$5,600
Total Labor
$28,800
Expenses
$700
TOTAL
$29,500
The proposed fee for Activity II is as follows:
Task
11 Activity/Task Name
Proposed Fee
II -1
Review Existing Program and Industrial User Information
$3,300
11 -2
Identify and Assess Optional Elements of the Streamlining Provisions to
be Included in Pretreatment Pro ram
$6,900
II -3
Provide Technical and Regulatory Support for Additional Program
Modifications
$5,400
II -4
Incorporate Required Provisions and Provisions Associated with
Appropriate O tional Elements
$8,400
II -5
Prepare Final Proposed Program Modifications
$5,900
I1 -6
Assist with Finalizing Program Modifications
$6,100
II -7
Prepare for and Participate in Council Presentations
$7,600
Total Labor
$43,600
Expenses
$1,100
TOTAL. FOR ACTIVITY 11
$44,700
The total fee for the amended Agreement is 74,200, for Activities I and II onl . Billing for
these activities will be on a time and material basis, in accordance with provisions of the original
Agreement and in accordance with the Schedule of Fees in Exhibit B to this Amendment.
It is unknown if Activity III (Redevelopment Technically Based Local Limits) will be required. As
indicated in the description of the scope, the purpose of Activity I is to determine whether
Activity III will be necessary. If, as a result of Activity I, it is determined that redevelopment of
TBLLs is necessary, the CONSULTANT will prepare a more detailed scope for Activity III and
finalize an appropriate fee for the CITY's approval prior to the CONSULTANT beginning work on
Activity III. If Activity III is required based upon the results of Activity I and 11, the fee for Activity
III will be based upon the actual scope of work required. It is mutually acknowledged that if
Activity III is required, the required fee could be up to $210,000.00. Authorization to proceed
with Activity III will be evidenced in writing as an amendment to this contract.
The fee for Activity IV cannot be determined precisely at this time. Work is performed under
Activity IV by the CONSULTANT at the direction of the CITY. The CONSULTANT will not
proceed with work under Activity IV until authorization is evidenced in writing as an amendment
to this contract.
Exhibit A
Page 12 of 12
EXHIBIT B
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2011
Staff Description
Staff Code
Range of Billing Rates
Admin Staff
Al -A3
$ 52.00
- $ 73.00
Senior Admin Staff
A4
$ 67.00
- $ 99.00
Designerfrechnician
C1 -C2
$ 52.00
- $ 95.00
Senior Designer/Technician
C3 -C4
$ 88.00 -
$ 125.00
Engineer -in- Training /Scientist -in- Training
ESO -ES3
$ 83.00 -
$115.00
Project Engineer/Scientist
ES4
$ 104.00
- $130.00
Senior Project Engineer/Scientist
ES5
$112.00 -
$156.00
Project Manager
ES6
$130.00 -
$182.00
Senior Project Manager
ES7
$171.00 -
$234.00
Principal
ES8 -ES9
$187.00 -
$275.00
Billing rates are based on "salary cost" times a multiplier of 2.3.
Salary cost is based on direct payroll costs times 1.43. Salary cost includes direct payroll
costs, payroll taxes, vacation, holiday, sick leave, employee insurance, and other fringe.
Range of billing rates shown may be adjusted by up to 4 percent annually (at the
beginning of each calendar year) during the term of this agreement. The multipliers
shown will not be adjusted.
Exhibit C
Mandatory Requirements
(Revised November, 2005)
INDEMNIFICATION AND HOLD HARMLESS
Consultant to indemnify, save harmless and defend the City of Corpus Christi, and its agents,
servants, and employees, and each of them against and hold it and them harmless from any
and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any injury to any person, or any death at any time
resulting from such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this contract. The
foregoing indemnity shall apply except if such injury, death or damage is caused by the sole
or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or
any other person indemnified hereunder.
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. 7293
Invoice No. 123456
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%
Exhibit D
Page 1 of 1
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the followin information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME:
P. O. BOX:
, (() C16 l fic—
STREET ADDRESS:000 �.s 4 L't) () CITY: A s fi:i ) X ZIP: 7
FIRM IS: 1. Corporation] 2. Partnership e 3. Sole Owner El 4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name . Job Title and City
Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
, nib.._
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership In the above named "firm."
Name Board, Commission or
Committee
f�ra�3 r
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
"3�a✓U.r,
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d )]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: x �4 1,„ Title:.
(Type or Print) AA Signature of Certifying Date: Person: > ' 6 1
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
"Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
"Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the. purpose of professional consultation and recommendation.