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Home My WebLink AboutC2011-222 - 7/12/2011 - ApprovedTEXAS HISTORICAL COMMISSION real places telling real stories 2nd AMENDMENT TEXAS HISTORICAL COMMISSION CONTRACT FOR SERVICES 808 -10 -0018 Pursuant to Section VI, Term of Contract, which reads, This contract shall begin ...... The parties may modij this contract by mutual avrztten agreement. This contract may be extended for up to oneyear at the option of the Texas Historical Commission. This is the second amendment to contract #808 -10 -0018 between Corpus Christi Museum of Science and History and the Texas Historical Commission (attached hereto as Exhibit A). This amendment extends the term of the contract for an additional year, it increases the contract amount from $50,000 to $92,106 ($35,000 of which is contingent upon future funding to the THC for the 2012 -2013 biennium by the Texas Legislature), and the amendment adds a new section to the contract (VIII. FUNDING) regarding funding. All other conditions of the original contract will apply except for the amendments as follows: IV. AMOUNT OF THE CONTRACT The total amount of this Contract will not exceed $92,106 (NINETY -TWO THOUSAND AND ONE HUNDRED AND SIX DOLLARS AND NO1100). VI. TERM OF CONTRACT: This contract shall begun on January 1, 2010 after being signed by Receiving Agency, after first having been signed by Performing Agency, and will terminate on August 31, 2012 Upon 30 days prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify this contract by mutual written agreement. This contract map be extended for up to one year at the option of the Texas Historical Commission. VIII. FUNDING The Parties acknowledge and agree that nothing in this agreement will be interpreted to create a future obligation or liability in excess of the funds currently appropriated to the agency by the Legislature of the State of Texas. In the event appropriated funds are not available to continue payments for work under this contract, the THC shall notify the Contractor as soon as reasonably possible, and THC may terminate the contract at that time or such other date as loss of appropriated funds may require. To the extent funds are available the Contractor shall be paid for work completed prior to the date of notice of termination. The THC shall not be liable for any damages or any other amounts which are caused by or associated with such termination. THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL PERFORMANCE OF THIS CONTRACT. Contracto f, Ronald L. Olson, City Manager Date RICK PER Texas Historical ConitnAiss e- � �" f ')'� - Executive Director 2011 -222 5 1 1 -7 Res.029123Date IIN CEXED 07 / / MARK WOLFE, EXECUTIVE DIRECTOR P.O. BOX 12276 *A u s TX Historical Commission F 512.475.4872 • TDD 1.800.735.2989 • www.thc.state.tx.us Page 2 of 2 808 -10 -018 Amendment #2 CONCUR: Rick Stryker, Director Corpus Christi Museum of Science and History APPROVED AS TO FORM oe W. Thrash stant Attorney General DATE: h i 42 4:�- "O AUTHORIM ST COUNCIL SECRETARY K. Corpus Chi4sti City ttorney DATE: - - 7 -- 9 ` 7 - 0 ! 1 ATTACHMENT Sub t o voi 1'1gL .4 of.{ EXHIBIT A St <ite nnezlt of Services to be Performed The Performing _lgency sh:�Il perform those services as outlined below. ]• RU- inventory collections held at CCM. Based on an updared specimen inventory provided by the TIlC, a rnethodical and comprehensiv re-- inventory°of the collections held at CCl\I is expected that will provide a complete and accurate count of the artifacts in database format. This entails ensuring that each artifact(s) held in the collection correhites with an artifact(s) described in the database. Additionall counts provided in the existing databases are to be checked against the actual nurnber of artifacts maintained in the collecrions. This may invoh-e the splitting of groups of artifacts held in common bags into individual items as necessary. If discrepancies are noted in the course of the re- inventory a record will be made using standardized forms provided by the THC. If the problem cannot be resolved bv the Performing Agency a record is requested and the issue will be resolved in collaboration with THC personnel. 2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with their accompanying artifact(s) and enclosed within a sealable 2 -n-xil poly- bag (to be provided by THC). 3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid -free containers or 4 -mill poly -bags within the appropriate cabinets. 4. Label all pertinent artifacts using the following general parameters and record in provided database the labeling status of artifacts within the collection. All artifacts larger than a quarter and not made of hood or other easily damaged material (i.e. textiles or organic samples) should be labeled using acid free archival ink (black or white as appropriate) placed between layers of acryloid B -72 or printed archival labels applied between layers of acryloid B -72. Labels should include the trinomial (41MG86) and the full Artifact Identification number; if necessary, only the artifact identification number may be applied. ]:sample: 41 NIGS6 778 -1.7 5. ldentify objects in need of conservation treatment. During the course of the te- inventory, condition reports should be prepared for artifacts appearing to be in need of conservation treatment. G. Update a copy of the provided database with correct information regularly throughout the course of work. 7. Provide montlily prd "gress reports, consisting of the updated database file and copies of condition reports including photographs of artifacts that appear to be in need of conSer%atnon treatinGlt. S1 I0 -11018 1'4c YL Term of Contract This contract shall begin on J anuary 1, 201 0, after being signed by Receiving .Agency, after first having been signed by Performing Agency, and will terminate on December 31 2010. Upon 30 days prior notice, Receiving Agency inay elect to cancel this contract at any tune. `I'lie parties may modify this contract by mutual - ,written agreement. This contract may be extended for up to one ) at the option of the Texas Historical Commission. VII. Nondisclosure Agrcemen It is agreed by both parties to this Agreement that any confidentiality Iuizitations are subject to the Public Information Act under Texas Government Code Clip. 552. Because of the nature of the archaeological information about specific site locations that the Perfom -ing Agency may obtain, including all information gathered, produced, derived, reviewed, analyzed, or controlled by Perfornuig Agency in providing services under this Contract, the Performing Agency agrees that it will not divulge any uiformation unless the Receiving Agency- has given its express, prior, written consent to such disclosure, wluch consent must specifically identify the information that can be disclosed by the Performing Agency. The Performhag Agency= acknowledges that it is entering into a Nondisclosure Agreement with the Receiving Agency, and the Performing Agency further acknowledges die restrictions and obligations unposed there under. The foregoing shall not prohibit or limit Performing Agency's use of infornation (including, but not Iitmited to, ideas, concepts, know -how, techniques, methodologies, conservation methodologies, and analyses) (a) previously known to it, (b) independently developed by it, or acquired by it from a third party, or (d) that is or becomes part of the public domain through no breach by the Performing Agency of this Agreement. All records, files, color slides, negatives, digital images, computer files, and reports will be turned over to the Texas Historical Commission. The Performing Agency is authorized to make duplicate copies of relevant slides, negatives, reports, and computer files for educational purposes. TI -IE UNDERSIGNED CONTRACTING PARTIES do hereby= certify that, (1) the services specified above are necessary and essential for activities that are properly within the statutory functions and programs of the effected agencies of State Government; (2) the proposed arrangements serve the interest of efficient and economical administration of State Government; and (3) the services, supplies, or materials contracted for are not required by Section 21 of Article 16 of the Texas Constitution to be supplied under contract given to the lowest responsible bidder. Contract Amendment 808- N] -oo 18 Page 4 of a 9. Create drawings and illustrations for the aforementioned chapters. 10. Edit all chapters for the La Belle technical volume, making notes for the authors. 11. Directly supervise volunteers who are assisting in the re- labelling and re- bagging process. 12. Communicate with members of the public about the La Belle collection at the Corpus Christi Museum, answering public inquiries regarding items. 13. $2,500 of the budget is set aside for travel to Austin when needed. 14. Provide monthly progress reports consisting of the updated database file and copies of condition reports including photographs of artifacts that appear to be in need of conservation treatment. Contract Amendment 808 -10 -0018 Page 2 uF4 THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL PERFORMANCE OF THIS CONTRACT. Contractor An R. Escobar City Manager Date Texas Historical Commission Ma/ vk Executive Director % q t Date CONCUR: 1 6-W-I K rlll � Rick Stryker, Director Corpus Christi Museum of Science and History APPROVED AS TO FORM N% Q J e H Thrash A tant Attorney General DATE: /O �Sf C Attorney DATE: dIAIla p n,) e&v, � .. our owti) BY COUNCIL .. i l� SECRETARY Yom'