HomeMy WebLinkAboutC2011-276 - 8/9/2011 - NAAMENDMENT NO.4
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV Inc. hereinafter called "CONSULTANT,"
agree to the following amendment to the Contract for Professional Services for Oso Infiltration /Inflow
Related Collection System Enhancement Program and Programmed Wastewater Lifecycle
Replacements ( Proiect No. 7410) as authorized and amended by:
Original Small A/E A greement
June 2, 2008
Administrative Approval
$45,330.00
Amendment No. 1
March 23, 2010
Motion No. 2010 -058
$229,110.00
Amendment No. 2
October 10, 2010
Administrative Approval
$44,560.00
Amendment No. 3
March 11, 2011
Administrative Approval
$26,530.00
• SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with the
accompanying Letter, Scope of Services, and Fee attached as "Exhibit A " . SECTION A. BASIC
il
• In the Original Contract and Amendment No. 2 EXHIBIT "A ", PART 3. FEES, SECTION C. SUMMARY
OF FEES shall be modified and is attached as Amendment No. 4 Exhibit "B" for a revised fee not to exceed
$49,500.00 (Forty Nine Thousand Five Hundred Dollars and Zero Cents) for a total restated fee not to
All other terms and conditions of June 2, 2008 contract and amendments between the City and Consultant will
remain in full force and effect.
CITY F COPUS CHRI TI
, � 2-
Juan Perale Jr., P.E. ate
Assistant Ci y Manager
RECOMEND
Pete Anaya, P.E. Date
irector of Engineering Services
ATTEST
Armando Chapa, City Secret
APP / 0VEP A TQ FORM
2011 -276 Date
08/09/11
LNV Engineering
LNV,
ENTERED
Project Number: 741Q
Fund Source: 550950 -450 00.000- 150164
Encumbrance Number: E7410ALN1 jtn•�
AMD. NO.4
Page 1 of 1
Ltzoffiim� Solutions Today with a
Vision for Tomorrow
engineers I architects I contractors
June 7, 2011
Mr. Pete Anaya, P.E.
Director of Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Solutions Today with a
Vision for Tomorrow
Re: Amendment No. 4 to Professional Services Contract
Oso I &I Related Collection System Enhancement Program and Programmed
WW Line Lifecycle Replacement
City Project No. 7410
Dear Mr. Anaya:
In response to City request, we are proposing the following contract amendment for the Oso
I &I Related Collection System Enhancement Program and Programmed WIN Line Lifecycle
Replacement Project.
Project Description:
The City of Corpus Christi, Texas, hereinafter called "City ", and LNV Inc., hereinafter called
"Engineer ", agree to the following Contract Amendment for Engineering and Consulting
Services to provide Year 2 Basic Construction Phase Services and Year 2 Additional
Construction Administrative Services to the City of Corpus Christi for:
• Preparation and Issuance of Year 2 Indefinite Deliverylindefinite Quantity (ID /IQ)
delivery order documents for approximately $1.5 million in construction improvements,
on an as needed basis.
• Construction Administration for Year 2 Delivery Orders (maximum of 8- total).
Scope of Project:
In order to accomplish this task, the City plans to engage the Engineer to develop and issue
delivery order documents, contract administration, and administration for the construction of
the delivery order improvements. The Engineer will prepare delivery order documents
including drawings, exhibits, and cost estimates and perform construction administration for
the implementation of the delivery orders. These services were not included in the original
contract.
Scope of Services:
The Scope of Services for this contract amendment includes Preparation and Administration
of delivery order documents for the second phase (Year 2) of the Contract. LNV, Inc will
issue a maximum of 8- delivery orders, upon the City's request, totaling approximately
$1,500,000.00.
801 NAVIGATION I SUITE 200 1 CORPUS CHRISTI, TEXAS 78408
OFFICE 361.883.1984 1 FAX 361.883.1986 1 WWW.LNVINC.COM
E . NO.4
BIT "A"
1 of 4
Breakdown of Tasks:
The original contract and amendments shall be modified to include the following:
A. BASIC SERVICES
1. Preliminary Phase (Completed under original Small AIE)
2. Design Phase (Completed under Amendment No. 1 & Amendment No. 4)
3. Bidding Phase (Completed under Amendment No. 1)
4. Construction Phase T Perform standard construction phase services for the
Second Phase (Year 2) of the Contract.
a. Participate in Year 2 pre - construction meeting conference and provide a
recommended agenda for critical construction activities and elements
impacting the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red- line" drawings, prepare record drawings of the
Project as constructed (from the "red -line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form.
All electronic data will be compatible with the City GIS system.
B. ADDITIONAL SERVICES (ALLOWANCE)
2. Construction Administrative Services Issue YEAR 2 delivery orders
(maximum of 8- total) on an as needed basis for the Engineering Department. In
each case, the Engineer will visit the site, meet with the City to discuss known
issues and potential solutions, review utility base maps, prepare delivery order
exhibits, short narrative, and provide an estimate of anticipated construction
AMD. NO. 4
EXHIBIT "A"
Page 2 of 4
quantities. This work also includes site visits by the Engineer to investigate
system failures and to develop recommended improvements, review of
investigative data including reports and/or CCTV, providing any information to aid
the decision making process, review meetings, and coordination with the
Contractor & City staff.
Order of Services:
All work in this Amendment No. 4 shall be completed within the 2011 -2012 City fiscal
year.
Fees:
A. Fee for Basic Services Authorized. The City will pay the Engineer a lump
sum fee to exceed $49,500.00 for provided services specified in this
contract. The fee will be full and total compensation for services and for all
expenses incurred in performing these services. Engineer will submit
monthly statements for basic services rendered. Each statement will be
based on the project percent completion at the time of billing. City will make
prompt monthly payments in response to Engineer's monthly statements.
B. Fee for Additional Services Authorized. For services authorized by the
Director of Engineering Services, the City will pay the Engineer a not -to-
exceed fee, as per the summary of fees, as follows.
C. Summary of fees. See below.
Summary of AIE Fees
All other terms and conditions of the June 2, 2008 contract and amendments between
the City and Consultant will remain in full force and effect.
AMID. No. 4
EXHIBIT "A"
Page 3 of 4
ORIGINAL
CONTRACT
AMD. NO 1
AMD, NO 2
AMD. NO3
AMD. NO
TOTAL
BASIC SERVICES
1. Preliminary Phase
$ 45330.00
-
$
$
$ 45330.00
2. Design Phase
$
$ 73,052.00
$
S
$ 73,052.00
3. Bid Phase
$
$ 6,316.00
1 $
$
$ 6,316,00
4. Construction Phase
$
$ 31,744.001
500.00
$ 45,244.00
Subtotal Basic Services
$ 45,330.00
$111112.00
1 $
$ 13,5W.00
$169,942.00
ADDITIONAL SERVICES
1. Topographic Survey
$
$ 11286.00
$
$
$ 11286.00
2, Construction Administrative Services
$
$ 30 744.00
$
$ 26,530.00
36 000.00
$ 93,274,00
3. Warranty Phase
$
$ 3,858,00
$
$
$ 3,858,00
4. Public Meetings
$
$ 7,854,00
$
$
$ 785400
5, OSO WRP Influent Hydraulics (AUTHORIZED)
$
$ 64 256.00
$
$
$ 64,256.00
6. Williams /Wooldridge Lift Station Hydraulic5tudy
$
$ -
$ 44,560.00
$
$ 44,560.00
Subtotal Additional Services
$
$117,998.0D
$ 4456000
$ 26,530.00
$ 36 000.00
$ 225 088.00
TOTAL AUTHORIZED FEE
$ 45,330.00
$229,110.00
$ 44560.00
$ 26,530.00
$ 49,500.00
$395,03
All other terms and conditions of the June 2, 2008 contract and amendments between
the City and Consultant will remain in full force and effect.
AMID. No. 4
EXHIBIT "A"
Page 3 of 4
AMID. NO.4
EXHIBIT "A"
Page 4 of 4
Oso Infiltrationlinflow Related Collection System Enhancement Program and Programmed Wastewater Lifecycle Replacements
(Project No. 7410)
Summary of Fees
M
x
x
c �
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ORIGINAL
CONTRACT
AMEND. NO. 1
AMEND. NO. 2
AMEND. NO. 3
AMEND. NO. 4
TOTAL
BASIC
SERVICES
1
Prelimina Phase
$45,330.00
$0.00
$0.00
$0.00
$0.00
$45,330.00
2
Design Phase
0.00
73,052.00
0.00
0.00
0.00
73,052.00
3
Bid Phase
0.00
6,316.00
0.00
0.00
0.00
6,316.00
4
Construction Phase
0.00
31,744.00
0.00
0.00
13,500.00
45,244.00
Subtotal Basic Services
45,330.00
111,112.00
0.00
0.00
13,500.00
169,942.00
ADDITIONAL SERVICES
1
Topographic Survey
0.00
11,286.00
0.00
0.00
0.00
11,286.00
2
Construction Administrative Services
0.00
30,744.00
0.00
26,530.00
36,000.00
93,274.00
3
Warranty Phase
0.00
3,858.00
0.00
0.00
0.00
3,858.00
4
Public Meetings
0.00
7,854.00
0.00
0.00
0.00
7,854.00
5
Oso WRP Influent Hydraulics
0.00
64,256.00
0.00
0.00
0.00
64,256.00
J 6
Williams/Wooldridge Lift Station Hydraulic
Study
0
0.00
44,560.00
0.00
0.00
44,560.00
Subtotal Additional Services
0.00
117,998.00
44,560.00
26,530.00
36,000.00
225,088.00
TOTAL AUTHORIZED FEE
$45,330.00
$229,110.001
$44,560.00
$26,530.00
$49,500.00
$395,030.00
06/02/08
Admin Approval
03/23/10 1
M2010 -058
10/10/10
Admin Approval
03/11/11
Admin Approval
Admin Approval
M
x
x
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SUPPLIER NUMBER
eli �1 TO BE ASSIGNED BYZTI`7
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the foIlowN information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV Engineering
P. O. BOX:
STREET ADDRESS: 801 Navigation, Suite 300 CITY: Corpus Christi ZIP: 78408
FIRM IS: 1. Corporation X 2. Partnership ❑ 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3 % or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest! ' constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
Dan S. Leyendecker Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ` ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
EXHIBIT "C"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that as been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information reVested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person:
Dan S. Leyendecker, P. E. Title: President
(Type or Print) �1/
e
rsonur of Certifying Date:
P
DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
Pa e 2 of 2