HomeMy WebLinkAboutC2011-286 - 8/30/2011 - ApprovedCITY OF CORPUS CHRISTI
RINCON BAYOU DIVERSION PROJECT -
SALINITY AND FRESHWATER INFLOW MONITORING: 2011 -2012
CONTRACT FOR SERVICES
The City of Corpus Christi, Texas, hereinafter called "City ", and the Conrad Blucher Institute (CBI) at
Texas A &M University -Corpus Christi, hereinafter called "CBI ", hereby agree as follows:
I. SERVICES TO BE PERFORMED
CBI hereby agrees to perform all consulting services necessary to plan, develop, undertake, complete, and report
the results of a study far ongoing salinity monitoring efforts in the Nueces Estuary consisting of four salinity
monitoring stations and one tidalimeteorological monitoring station in the Nueces River, Bay, and Rincon Delta.
II. SCOPE OF SERVICES
CBI's services will be those necessary to provide the monitoring required deliver an annual written report
corresponding to station service including:
• change of Hydrolab instruments with a freshly calibrated unit when required based on observed
marine growth (every 2 to 3 weeks);
• report of all stations readings of salinity and water temperature, with Stations SALT01 and SALT03
will also report dissolved oxygen, pH, and water depth;
• making all data available in graphical and tabular format on the DNR /CBI website
(http: / /dnr.cbi.tamucc.edu /data) within one hour of the time data were collected; and
• making available printable electronic monthly progress reports on the DNR website
( http:/I 11ghtI1 .tainuce .edtt/Salinity ).
CBI will complete the tasks set forth by Section ILA as set forth in the research proposal attached as Exhibit A.
A. TASKS
CBI will complete the following tasks:
Nueces B ay Salinity Monitodng- Freshwater Inflow
CBI will conduct Nueces Bay salinity monitoring two (2) monitoring platforms in the bay, one near Whites
Point (SALT03) and the other mid bay, near the CPL (AEP) power lines (SALT01), one station in the Nueces
River (SALT05), and will continue to monitor a station near the mouth of the Rincon Delta (SALT08) which is
no longer sponsored by the City. Parameter measured by CB] will include salinity, conductivity, dissolved
oxygen, water temperature, and pH. Station Salt 05 parameters will include salinity, water temperature and
water depth only. This is an ongoing project originating in the fall of 1991. The stations are placed in such a
manner to track fresh water inflows into Nueces Bay using salinity levels and the indicator. Relief for required
freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity
Bounds. A daily running report ( http: / /lighthouse.tamucc.edu /sairel) produced by CBI shows the current
freshwater relief status:
Nueces Delta Di ve r sion Project— Freshwater Inflow
CBI will monitor salinity and water level Five salinity monitoring stations along the Rincon Bayou,
beginning at the head and ending of Nueces Bay, City has designed and built a diversion channel from
the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is
designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently
conducting long -term ecological studies of the effects of this diversion.
Nueces Bay Tidal qnd Meteorological Station
The Texas Coastal Oceanic Observation Network (TCOON) operates a tidal /meteorological station (011) in
the upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal
monitoring platform. (105) just across the bay, near the mouth of the Nueces River. CBI will use precise water
level measurements from this station as a reference for work by the others in the various projects in the bay,
river, and delta.
Station Se An Maintenance
2011 -286 alibrated Hydrolab units with units on station as required every two to three
M2011 -187 st calibration and preparation units for future service. All salinity and dissolved
Hydrolab water quality sonde, a radio, modem, and 12 volt solar power
08130/1 -1 ly contract a maintenance agreement to ensure the continued reliability of the
TANW -CC QN12011- 20121CBI Contract. doc Page 1 ofNpEXED
Hydrolab. The maintenance agreement must ensure that the instruments deployed are as good as, or
better, than factory standards.
Data Collection
CBI will program a computer to poll each station every six minutes. Five measurements will be obtained from
each instrument, which are then averaged. CBI will place the hourly averages into the database and be
reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day
averages as well as.the daily average (httpallighthouse.tamucc.edu /salrpt). Monthly salinity in relation to the
Upper and Lower Salinity bounds is found at http :l /dnr.cbi.tamucc.edu /salrel, which is used to determine if the
City may take credit from freshwater release from the storage facilities.
Instrument Calibration
CBI will ensure all calibration standards used are NIST traceable, and purchased from a qualified instrument
maintenance company. CBI will use calibration and post - calibration methods established by the
manufacturer of Hydrolab. All calibration and post - calibration records are available on the DNR website,
http : / /dnr.cbi.tamucc.edu /calib. CBI will maintain an instrument maintenance agreement with a qualified
instrument maintenance firm for each Hydrolab. Each unit will be annually inspected and refurbished. All
components of the instrument will be covered under the warranty agreement and replaced as needed.
Collaborative Monitoring
CBI will provide data to support those research efforts currently being done by others. The continuation
of the salinity monitoring program is designed to provide data to support those research efforts currently
being done by Center for Coastal Studies (CCS), University of Texas Marine Sciences Institute (UTMSI),
Harte Research Institute (HRI), Corps of Engineers (COE), Coastal Bend Bays and Estuaries Program
(CBBEP), United States Geological Survey (USGS) and the City. .
B. RESEARCH PLAN AND METHODS
The specific research plan and methods are set forth in the Research Contract Proposal incorporated as
Exhibit A of this contract.
C. ORDER OF SERVICES
The monitoring period will be for 12 months, from October 1, 2011 through September 30, 2012.
III. FEES AUTHORIZED
The City will pay CBI a fixed fee not to exceed $92,355 for providing all services for 2011 -2012. This fee will be
full and total compensation for all services provided and expenses incurred in performing the tasks specified in
Section II. Invoices will be submitted to the Director of Engineering Services. Invoices will be submitted no more
frequently than once per month for services rendered. Ail invoices shall be accompanied by a cover letter
summarizing project status and the tasks undertaken during the time period covered by the invoice, Invoices will
be based on the budget attached as Exhibit B. Invoices will be sequentially numbered for each project, state the
project name (Rincon Bayou Diversion Project — Salinity and Fresh Water Inflow Monitoring — 2011 -2012) and
City project number (8443). The letter shall state the number of the current invoice, the total authorized fee, the
amount previously invoiced, and the current amount due. Statements will be based upon percent of project
completed. However, a final payment of $3,500 will be retained until delivery of the final report.
Exhibit A contains a detailed breakdown of the project budget for 2011 -2012.
Budget Summa
IV. TERMINATION OF CONTRACT
The City may, at anytime, with orwithout cause, terminate this contract upon 30 days written notice to CBI at the
addresses specified below: if termination occurs prior to the final completion of all work contemplated by this
contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as of the
effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing
shall not be construed to require the City to compensate CBI for any services not performed in a proper,
professional manner.
WHO MEI KEVINSl GEN1WAT€ R1F: INCON12011- 20121CBIContract.doc Page 2 of 3
FEES
2011 -2012
Salaries & Benefits
60,181.00
Equipment/Maintenance
11,350.00
Travel Pool
7,175.00
Computer Supplies
1,800.00
Indirect
11 849.00
Total
92, 355.00
IV. TERMINATION OF CONTRACT
The City may, at anytime, with orwithout cause, terminate this contract upon 30 days written notice to CBI at the
addresses specified below: if termination occurs prior to the final completion of all work contemplated by this
contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as of the
effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing
shall not be construed to require the City to compensate CBI for any services not performed in a proper,
professional manner.
WHO MEI KEVINSl GEN1WAT€ R1F: INCON12011- 20121CBIContract.doc Page 2 of 3
V. NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and CBI as follows:
City:
Director of Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469 -9277
361- 880 -3500
Fax: 361- 880 -3501
Kevins aC,ci.corrus- christ.tx.us
CBI:
Larry Lloyd
Division of Nearshore Research
Texas A &M University —Corpus Christi
6300 Ocean Drive
Corpus Christi, TX 78412
361- 438 -6594 (mobile)
361 -825 -2499 (off.)
Fax: 361 - 825 -5704
"Larry" <Iloyd @iighthouse.tamucc.edu>
VI. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of maximum
benefit to the local economy.
VII. ASSIGNABILITY
CBI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person
without the prior written consent of the City, except for routine duties delegated to personnel of CBI. No part of
CBI's fee may be assigned in advance of receipt by CBI without written consent of the City.
The City shall not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
VIII. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, CBI agrees to complete the City of Corpus Christi
Disclosure of Interests form attached as Exhibit "C ".
CITY OF CORPUS CHRISTI
By: �
Johnny Perales, P.E.
Assistant City Manager
TEXAS A &M UNIVERSITY - CORPUS
CHRISTI
S �3f�i��I e ![
Date ar Llo Date
Principal I nvestig ato r
ATTEST:
By.
Auth
City Secretary Date G
APPROVED AS TO FORM:
4mWov,V1 — v
Assistant City Attorney Date
RECOMME DED:
Pete Anaya, P. E. Date
Director of Engineering Services
Zed Representative Date
Dr. Luis Cifuentes
Research & Dean Of Graduate Swdees
Name
Title
s a onz le , E. Date
Direct 6r of Wat r esources
H:IHOMEIKEVINSIGENIWATERIRINCON 12011- 20121CBIContract.doc Page 3 of 3
Mr. Kevin Stowers 22 June, 2011
1201 Leopard
City of Corpus Christi
Corpus Christi, Texas 78401
Dear Mr. Stowers:
The statements of work covered herein are submitted to the City of Corpus Christi for
consideration. These statements will constitute a fee for services rendered by the Conrad
Blucher Institute for Surveying and Science at Texas A &M University - Corpus Christi
( TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing
salinity monitoring efforts in the Nueces Estuary.
PROPOSED SCOPE OF WORK FOR NUECES BAY and RIVER
SALINITY AND FRESHWATER INFLOW MONITORING: 2011 -2012
Summary
Three salinity monitoring stations in the Nueces River and Bay will be covered under this
agreement. Station service includes exchange of Hydrolab instruments with a freshly calibrated
unit. In order to reduce costs, station service frequency will be based on observed marine growth
fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive
marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring
stations will report salinity and water temperature. Stations SALT01 and SALT03 will also
report dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular
format on the Division of Nearshore Research (DNR) website
(http: / /Iiglithouse.taiuucc.edu /Salinity within one hour of the time data were collected. This
proposal covers a period of 1 year.
Research Objectives
The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating
and maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus
Christi since November 1991, trying to help understand the effects of freshwater inflows on
salinity into the Nueces system. Additional funding from the Coastal Bend Bays and Estuaries
Program (CBBEP) will ensure that comprehensive spatial coverage of the Nueces Estuary
continues. This proposal is for a continuation of the current monitoring effort in support of
salinity conditions in Nueces Bay and river. The data collected will be used to help the City of
Corpus Christi water supply managers determine quantities of fresh water required by the
amended Agreed Order between the City and the State of Texas. Other benefits of the data
Exhibit A
Page 1 of 4
collection include collaboration with other researchers in the delta, namely, The Center for
Coastal Studies (CCS) and Harte Research Institute for Gulf of Mexico Studies (HRI) at
TAMUCC, the University of Texas Marine Science Institute at Port Aransas (UTMSl), and the
U.S. Army Corps of Engineers (COE; Fort Worth District).
Nueces Bay Salinity Monitoring — Freshwater Inflow
This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by
CBI consists of 2 monitoring platforms in the bay: one near Whites Point (SALT03) and the
other mid bay, near the CPL power lines (SALTOI ); plus one station in the Nueces River
(SALT05). In addition, with support from CBBEP, CBI will continue to maintain SALT08, at
the mouth of the Rincon Bayou, which was, until recently, sponsored by the City. Parameters
measured at stations SALT01 and SALT03 include salinity, conductivity, dissolved oxygen,
water temperature, water depth, and pH. The SALT05 station will include salinity, water
temperature, and water depth only. The stations are located in such a manner to track fresh water
inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater
releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper
Salinity Bounds. A daily running report ( http: / /Iighthouse,tamucc.edu/sairel produced by DNR
and the Nueces River Authority (NRA) shows the current freshwater relief status.
Nueces Delta Diversion Project — Freshwater Inflow
The City has designed and built a diversion channel from the Nueces River into the delta at the
head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon
Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long -term
ecological studies of the effects of this diversion. Five salinity monitoring stations along the
Rincon Bayou, beginning at the head and ending of Nueces Bay have been established to
determine the fate of freshwater diversions from the pipeline.
Nueces Bay Tidal and Meteorological Station
The Texas Coastal Oceanic Observation Network ( TCOON) operated a tidal /meteorological
station (0 11) in the upper part of Nueces Bay at Whites Point. This station was replaced in the
winter of 2010 with a new tidal monitoring platform (18 5) just across the bay, near the mouth of
the Nueces River. Although not an official TCOON station, all maintenance and operation of the
tidal station will follow TCOON protocols. Precise water level measurements from this station
are used as a reference for work by the others in the various projects in the bay, river, and delta.
The initial installation and maintenance was funded by the CBBEP. Funding for continuing
maintenance of this station is currently being sought.
Exhibit A
Pa e 2 of 4
Station Service and Maintenance
All salinity and dissolved oxygen stations consist of a Hydrolab water quality sonde, a radio,
modem, and 12 volt solar power system. Freshly calibrated units are exchanged with units on
the station every 2 to 3 weeks, depending on the degree of observed marine fouling on the
instruments. The Hydrolabs are taken back to CBI for post calibration and preparation for
future service. An annual maintenance agreement with HydrotechZS of Austin, Texas, ensures
the reliability of the Hydrolab units. Covered under this agreement are all components of the
Hydrolab ensuring that the instruments deployed are as good as, or better, than factory
standards. The factory warranty for all Hydrolab datasondes have expired; therefore, all
datasondes will be placed under the annual service agreement to ensure continual data collection
at all stations.
Data Collection
A computer program, written by staff at CBI, polls each station every six minutes. Five
measurements are requested from each instrument, these five are then averaged. The hourly
averages are then placed into the database and reported on the DNR web site. Daily salinity
reports are produced showing the running ten and seven day averages as well as the daily
average ( http: / /wxvw.nueces- ra.oriz/CP /CITY /passthru/index.php) Monthly salinity levels in
relation to the Upper and Lower Salinity bounds are found at h_tt aL:/ / / Iighthouse.tamuce.cdu/salrel ,
and are used to help determine if the City may take credits to offset scheduled freshwater
releases from the storage impounds.
Instrument Calibration
All calibration standards used are NIST traceable, and purchased from HydrotechZS.
Calibration and post - calibration methods used are those established by the manufacturer of
Hydrolab. All calibration and post - calibration records are available on the DNR website,
httn :Hlighthoiise.tamuce.edu/calib An instrument maintenance agreement with HydrotechZS is
used with each Hydrolab Each unit is sent to the manufacturer annually for inspection and
refurbishment. All components of the instrument are covered under the warranty agreement and
they are replaced as needed.
Collaborative Monitoring
This proposed continuation of the salinity monitoring program is designed to provide data to
support those research efforts currently being done by CCS, UTMSI, HRI, COE, CBBEP, USGS
EE2jbit
and the City. Should the need or occasion arise where additional monitoring efforts are required,
CBI will be in a position to support those efforts.
Schedule of Work and Fee for Service
The Conrad Blucher Institute for Surveying and Science at Texas A&M University — Corpus I�$
Christi hereby agrees for the duration of one year (1 October -through 30 September,
to perform all services necessary to provide water quality monitoring, as described in this
proposal. The budget for 1 October, 2011 through 30 September, 2012 is $92,355 and is
enclosed with this proposal.
Exhibit A
Page 4of4
ESTIMATED COSTS FOR OPERATION AND MAINTENANCE OF THREE SALINITY MONITORING
STATIONS IN THE NUECES ESTUARY 2011 - 2012
22 June, 2011
A. PERSONNEL
Principal Investigator
17,088
Data Analyst / Database Management,
1,845
Software Engineer / Database Management
3,226
Clerical Support
1,919
Technical Support
12,096
Undergraduate, Field Technician I
3,744
Undergraduate, Field Technician II
3,744
Staff Field Technician
. 1735
Subtotal
47,396
Benefits
12.785
TOTAL PERSONNEL
$60,181
B. GAUGE SUPPLIES AND MAINTENANCE
6 Hydrolab Units, Maintenance Contract
5,850
Calibration and Lab Supplies
2,500
Miscellaneous Supplies
3,000
TOTAL FIELD SUPPLIES
$11,350
C. TRANSPORTATION
Boat
Truck
TOTAL TRANSPORTATION
$7,175
D. COMPUTER SUPPLIES
Repair Allowance
$1
Backup / Archive Media
800
TOTAL COMPUTER SUPPLIES
51,800
E. INDIRRCT (3+-*.��
$11,849
TOTAL 2011 -2012
$92,355
Exhibit B
Page IofI
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FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employyee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submittV to Cif of Corpus Christi, Texas as changes occur.
r, uis uen es
Certifying Person: Associate Vp Research dr. Dean Of Graduate Shi i n
(Type or Print)
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
"Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.