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HomeMy WebLinkAboutC2011-286 - 8/30/2011 - ApprovedCITY OF CORPUS CHRISTI RINCON BAYOU DIVERSION PROJECT - SALINITY AND FRESHWATER INFLOW MONITORING: 2011 -2012 CONTRACT FOR SERVICES The City of Corpus Christi, Texas, hereinafter called "City ", and the Conrad Blucher Institute (CBI) at Texas A &M University -Corpus Christi, hereinafter called "CBI ", hereby agree as follows: I. SERVICES TO BE PERFORMED CBI hereby agrees to perform all consulting services necessary to plan, develop, undertake, complete, and report the results of a study far ongoing salinity monitoring efforts in the Nueces Estuary consisting of four salinity monitoring stations and one tidalimeteorological monitoring station in the Nueces River, Bay, and Rincon Delta. II. SCOPE OF SERVICES CBI's services will be those necessary to provide the monitoring required deliver an annual written report corresponding to station service including: • change of Hydrolab instruments with a freshly calibrated unit when required based on observed marine growth (every 2 to 3 weeks); • report of all stations readings of salinity and water temperature, with Stations SALT01 and SALT03 will also report dissolved oxygen, pH, and water depth; • making all data available in graphical and tabular format on the DNR /CBI website (http: / /dnr.cbi.tamucc.edu /data) within one hour of the time data were collected; and • making available printable electronic monthly progress reports on the DNR website ( http:/I 11ghtI1 .tainuce .edtt/Salinity ). CBI will complete the tasks set forth by Section ILA as set forth in the research proposal attached as Exhibit A. A. TASKS CBI will complete the following tasks: Nueces B ay Salinity Monitodng- Freshwater Inflow CBI will conduct Nueces Bay salinity monitoring two (2) monitoring platforms in the bay, one near Whites Point (SALT03) and the other mid bay, near the CPL (AEP) power lines (SALT01), one station in the Nueces River (SALT05), and will continue to monitor a station near the mouth of the Rincon Delta (SALT08) which is no longer sponsored by the City. Parameter measured by CB] will include salinity, conductivity, dissolved oxygen, water temperature, and pH. Station Salt 05 parameters will include salinity, water temperature and water depth only. This is an ongoing project originating in the fall of 1991. The stations are placed in such a manner to track fresh water inflows into Nueces Bay using salinity levels and the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report ( http: / /lighthouse.tamucc.edu /sairel) produced by CBI shows the current freshwater relief status: Nueces Delta Di ve r sion Project— Freshwater Inflow CBI will monitor salinity and water level Five salinity monitoring stations along the Rincon Bayou, beginning at the head and ending of Nueces Bay, City has designed and built a diversion channel from the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long -term ecological studies of the effects of this diversion. Nueces Bay Tidal qnd Meteorological Station The Texas Coastal Oceanic Observation Network (TCOON) operates a tidal /meteorological station (011) in the upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal monitoring platform. (105) just across the bay, near the mouth of the Nueces River. CBI will use precise water level measurements from this station as a reference for work by the others in the various projects in the bay, river, and delta. Station Se An Maintenance 2011 -286 alibrated Hydrolab units with units on station as required every two to three M2011 -187 st calibration and preparation units for future service. All salinity and dissolved Hydrolab water quality sonde, a radio, modem, and 12 volt solar power 08130/1 -1 ly contract a maintenance agreement to ensure the continued reliability of the TANW -CC QN12011- 20121CBI Contract. doc Page 1 ofNpEXED Hydrolab. The maintenance agreement must ensure that the instruments deployed are as good as, or better, than factory standards. Data Collection CBI will program a computer to poll each station every six minutes. Five measurements will be obtained from each instrument, which are then averaged. CBI will place the hourly averages into the database and be reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day averages as well as.the daily average (httpallighthouse.tamucc.edu /salrpt). Monthly salinity in relation to the Upper and Lower Salinity bounds is found at http :l /dnr.cbi.tamucc.edu /salrel, which is used to determine if the City may take credit from freshwater release from the storage facilities. Instrument Calibration CBI will ensure all calibration standards used are NIST traceable, and purchased from a qualified instrument maintenance company. CBI will use calibration and post - calibration methods established by the manufacturer of Hydrolab. All calibration and post - calibration records are available on the DNR website, http : / /dnr.cbi.tamucc.edu /calib. CBI will maintain an instrument maintenance agreement with a qualified instrument maintenance firm for each Hydrolab. Each unit will be annually inspected and refurbished. All components of the instrument will be covered under the warranty agreement and replaced as needed. Collaborative Monitoring CBI will provide data to support those research efforts currently being done by others. The continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by Center for Coastal Studies (CCS), University of Texas Marine Sciences Institute (UTMSI), Harte Research Institute (HRI), Corps of Engineers (COE), Coastal Bend Bays and Estuaries Program (CBBEP), United States Geological Survey (USGS) and the City. . B. RESEARCH PLAN AND METHODS The specific research plan and methods are set forth in the Research Contract Proposal incorporated as Exhibit A of this contract. C. ORDER OF SERVICES The monitoring period will be for 12 months, from October 1, 2011 through September 30, 2012. III. FEES AUTHORIZED The City will pay CBI a fixed fee not to exceed $92,355 for providing all services for 2011 -2012. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified in Section II. Invoices will be submitted to the Director of Engineering Services. Invoices will be submitted no more frequently than once per month for services rendered. Ail invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during the time period covered by the invoice, Invoices will be based on the budget attached as Exhibit B. Invoices will be sequentially numbered for each project, state the project name (Rincon Bayou Diversion Project — Salinity and Fresh Water Inflow Monitoring — 2011 -2012) and City project number (8443). The letter shall state the number of the current invoice, the total authorized fee, the amount previously invoiced, and the current amount due. Statements will be based upon percent of project completed. However, a final payment of $3,500 will be retained until delivery of the final report. Exhibit A contains a detailed breakdown of the project budget for 2011 -2012. Budget Summa IV. TERMINATION OF CONTRACT The City may, at anytime, with orwithout cause, terminate this contract upon 30 days written notice to CBI at the addresses specified below: if termination occurs prior to the final completion of all work contemplated by this contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as of the effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate CBI for any services not performed in a proper, professional manner. WHO MEI KEVINSl GEN1WAT€ R1F: INCON12011- 20121CBIContract.doc Page 2 of 3 FEES 2011 -2012 Salaries & Benefits 60,181.00 Equipment/Maintenance 11,350.00 Travel Pool 7,175.00 Computer Supplies 1,800.00 Indirect 11 849.00 Total 92, 355.00 IV. TERMINATION OF CONTRACT The City may, at anytime, with orwithout cause, terminate this contract upon 30 days written notice to CBI at the addresses specified below: if termination occurs prior to the final completion of all work contemplated by this contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as of the effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate CBI for any services not performed in a proper, professional manner. WHO MEI KEVINSl GEN1WAT€ R1F: INCON12011- 20121CBIContract.doc Page 2 of 3 V. NOTICE ADDRESS Correspondence concerning this contract shall be sent to the City and CBI as follows: City: Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469 -9277 361- 880 -3500 Fax: 361- 880 -3501 Kevins aC,ci.corrus- christ.tx.us CBI: Larry Lloyd Division of Nearshore Research Texas A &M University —Corpus Christi 6300 Ocean Drive Corpus Christi, TX 78412 361- 438 -6594 (mobile) 361 -825 -2499 (off.) Fax: 361 - 825 -5704 "Larry" <Iloyd @iighthouse.tamucc.edu> VI. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. VII. ASSIGNABILITY CBI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of CBI. No part of CBI's fee may be assigned in advance of receipt by CBI without written consent of the City. The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. VIII. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, CBI agrees to complete the City of Corpus Christi Disclosure of Interests form attached as Exhibit "C ". CITY OF CORPUS CHRISTI By: � Johnny Perales, P.E. Assistant City Manager TEXAS A &M UNIVERSITY - CORPUS CHRISTI S �3f�i��I e ![ Date ar Llo Date Principal I nvestig ato r ATTEST: By. Auth City Secretary Date G APPROVED AS TO FORM: 4mWov,V1 — v Assistant City Attorney Date RECOMME DED: Pete Anaya, P. E. Date Director of Engineering Services Zed Representative Date Dr. Luis Cifuentes Research & Dean Of Graduate Swdees Name Title s a onz le , E. Date Direct 6r of Wat r esources H:IHOMEIKEVINSIGENIWATERIRINCON 12011- 20121CBIContract.doc Page 3 of 3 Mr. Kevin Stowers 22 June, 2011 1201 Leopard City of Corpus Christi Corpus Christi, Texas 78401 Dear Mr. Stowers: The statements of work covered herein are submitted to the City of Corpus Christi for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science at Texas A &M University - Corpus Christi ( TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing salinity monitoring efforts in the Nueces Estuary. PROPOSED SCOPE OF WORK FOR NUECES BAY and RIVER SALINITY AND FRESHWATER INFLOW MONITORING: 2011 -2012 Summary Three salinity monitoring stations in the Nueces River and Bay will be covered under this agreement. Station service includes exchange of Hydrolab instruments with a freshly calibrated unit. In order to reduce costs, station service frequency will be based on observed marine growth fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will report salinity and water temperature. Stations SALT01 and SALT03 will also report dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular format on the Division of Nearshore Research (DNR) website (http: / /Iiglithouse.taiuucc.edu /Salinity within one hour of the time data were collected. This proposal covers a period of 1 year. Research Objectives The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating and maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus Christi since November 1991, trying to help understand the effects of freshwater inflows on salinity into the Nueces system. Additional funding from the Coastal Bend Bays and Estuaries Program (CBBEP) will ensure that comprehensive spatial coverage of the Nueces Estuary continues. This proposal is for a continuation of the current monitoring effort in support of salinity conditions in Nueces Bay and river. The data collected will be used to help the City of Corpus Christi water supply managers determine quantities of fresh water required by the amended Agreed Order between the City and the State of Texas. Other benefits of the data Exhibit A Page 1 of 4 collection include collaboration with other researchers in the delta, namely, The Center for Coastal Studies (CCS) and Harte Research Institute for Gulf of Mexico Studies (HRI) at TAMUCC, the University of Texas Marine Science Institute at Port Aransas (UTMSl), and the U.S. Army Corps of Engineers (COE; Fort Worth District). Nueces Bay Salinity Monitoring — Freshwater Inflow This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by CBI consists of 2 monitoring platforms in the bay: one near Whites Point (SALT03) and the other mid bay, near the CPL power lines (SALTOI ); plus one station in the Nueces River (SALT05). In addition, with support from CBBEP, CBI will continue to maintain SALT08, at the mouth of the Rincon Bayou, which was, until recently, sponsored by the City. Parameters measured at stations SALT01 and SALT03 include salinity, conductivity, dissolved oxygen, water temperature, water depth, and pH. The SALT05 station will include salinity, water temperature, and water depth only. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report ( http: / /Iighthouse,tamucc.edu/sairel produced by DNR and the Nueces River Authority (NRA) shows the current freshwater relief status. Nueces Delta Diversion Project — Freshwater Inflow The City has designed and built a diversion channel from the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long -term ecological studies of the effects of this diversion. Five salinity monitoring stations along the Rincon Bayou, beginning at the head and ending of Nueces Bay have been established to determine the fate of freshwater diversions from the pipeline. Nueces Bay Tidal and Meteorological Station The Texas Coastal Oceanic Observation Network ( TCOON) operated a tidal /meteorological station (0 11) in the upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal monitoring platform (18 5) just across the bay, near the mouth of the Nueces River. Although not an official TCOON station, all maintenance and operation of the tidal station will follow TCOON protocols. Precise water level measurements from this station are used as a reference for work by the others in the various projects in the bay, river, and delta. The initial installation and maintenance was funded by the CBBEP. Funding for continuing maintenance of this station is currently being sought. Exhibit A Pa e 2 of 4 Station Service and Maintenance All salinity and dissolved oxygen stations consist of a Hydrolab water quality sonde, a radio, modem, and 12 volt solar power system. Freshly calibrated units are exchanged with units on the station every 2 to 3 weeks, depending on the degree of observed marine fouling on the instruments. The Hydrolabs are taken back to CBI for post calibration and preparation for future service. An annual maintenance agreement with HydrotechZS of Austin, Texas, ensures the reliability of the Hydrolab units. Covered under this agreement are all components of the Hydrolab ensuring that the instruments deployed are as good as, or better, than factory standards. The factory warranty for all Hydrolab datasondes have expired; therefore, all datasondes will be placed under the annual service agreement to ensure continual data collection at all stations. Data Collection A computer program, written by staff at CBI, polls each station every six minutes. Five measurements are requested from each instrument, these five are then averaged. The hourly averages are then placed into the database and reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average ( http: / /wxvw.nueces- ra.oriz/CP /CITY /passthru/index.php) Monthly salinity levels in relation to the Upper and Lower Salinity bounds are found at h_tt aL:/ / / Iighthouse.tamuce.cdu/salrel , and are used to help determine if the City may take credits to offset scheduled freshwater releases from the storage impounds. Instrument Calibration All calibration standards used are NIST traceable, and purchased from HydrotechZS. Calibration and post - calibration methods used are those established by the manufacturer of Hydrolab. All calibration and post - calibration records are available on the DNR website, httn :Hlighthoiise.tamuce.edu/calib An instrument maintenance agreement with HydrotechZS is used with each Hydrolab Each unit is sent to the manufacturer annually for inspection and refurbishment. All components of the instrument are covered under the warranty agreement and they are replaced as needed. Collaborative Monitoring This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS, UTMSI, HRI, COE, CBBEP, USGS EE2jbit and the City. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position to support those efforts. Schedule of Work and Fee for Service The Conrad Blucher Institute for Surveying and Science at Texas A&M University — Corpus I�$ Christi hereby agrees for the duration of one year (1 October -through 30 September, to perform all services necessary to provide water quality monitoring, as described in this proposal. The budget for 1 October, 2011 through 30 September, 2012 is $92,355 and is enclosed with this proposal. Exhibit A Page 4of4 ESTIMATED COSTS FOR OPERATION AND MAINTENANCE OF THREE SALINITY MONITORING STATIONS IN THE NUECES ESTUARY 2011 - 2012 22 June, 2011 A. PERSONNEL Principal Investigator 17,088 Data Analyst / Database Management, 1,845 Software Engineer / Database Management 3,226 Clerical Support 1,919 Technical Support 12,096 Undergraduate, Field Technician I 3,744 Undergraduate, Field Technician II 3,744 Staff Field Technician . 1735 Subtotal 47,396 Benefits 12.785 TOTAL PERSONNEL $60,181 B. GAUGE SUPPLIES AND MAINTENANCE 6 Hydrolab Units, Maintenance Contract 5,850 Calibration and Lab Supplies 2,500 Miscellaneous Supplies 3,000 TOTAL FIELD SUPPLIES $11,350 C. TRANSPORTATION Boat Truck TOTAL TRANSPORTATION $7,175 D. COMPUTER SUPPLIES Repair Allowance $1 Backup / Archive Media 800 TOTAL COMPUTER SUPPLIES 51,800 E. INDIRRCT (3+-*.�� $11,849 TOTAL 2011 -2012 $92,355 Exhibit B Page IofI n tiUpl'Lllilt �Eiv[lililt ev 1 [) 136 ASSIGNED BY ['I'I'Y PlTC]IASI 1)IV1SIuN' C.it1 ,I CI I Y Of COMILS CHRISTI Chriti DISCS OSURE Or 'INTr REST C'nri OIN of Corpus Christi 0a::.ance 171 11 as tlnlcluleLI. reytt'lres till persons or firms ;eekinz to do business with the CRV til lrol'ide the following inl'orlllanoil. Even i uumion illust be answered. It' the question is lun tipplicable. answer with - -NA See reverse side liar I ]Ze{Itlircments, Cerlificatians and delinitiolls. CO IIJANY NAME: I'. O. BOX: STItt1:l1: I' ADD RESS; CITY: FIR -M IS: I. Corporation ?. P;u'ulcrsllip [,��% !' ;. Stile Owner •I. _ r %• DISCLOSURE QUESTIO f' 11'addiliorlal space is tlece-Wt please Ilse the reverse side of'this1j)age or atlach �e M air ,Meet. 1. �Inte the tliniles oI' each °'employee" ol� the c1l) 01 Col. ds (itrititi ha�ii _ an ' { Intert:st constltutin4g 3'� UI' Illore of ]Ile 0\\ Ilcl Ill till' a kwe lialllefl "l13'[tL I Name Job I i4 and City Dvpartmetit (tf known) ( 7 V 2. S €flit• the 11F1n1eS Of CaCll "ul'f ici,ll" oI' 1110`Cil). 61 Corptss CIIIJA ha\ ill, an "im nershill interest" C:ollstiluting - i`iu Or more {!f 111e owliel.shljy)J1 llle abo % e naIne�k %;t'Irnl Manic .� / f L 1 Itle i. State the (lames of each "bou - Ii n1; nbur ol thy',' t ail C ol'pllti C 11F'tsll ll,l� in`, Ftll - oM 11 rsllil), ttucrCSt nstitutin:? i' u or t io ca [ll `t le Own iii tile tibo�'c natttcd "lirnl � ��l Millie Board. Co Ill III s of1 01' committee / -t. State lilt: 11 ,11 IC of each [;nlpluNce [ 0I ICel ul' a -- CUlsullant" fill the City ul' C OI IS Christi 3�h[ « urke >n any it Ittel relate{( to the' subject Ill' this C01111 and ills an "u »neE'slttp idle: - C t" i n�1i€ t1ing 3' ;�, ur 11101'C of Ille o% \liership in the above flamed "firm am Z Y \ e C 1Hl.ilklt:l[Il III': - FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employyee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submittV to Cif of Corpus Christi, Texas as changes occur. r, uis uen es Certifying Person: Associate Vp Research dr. Dean Of Graduate Shi i n (Type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non -profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.