HomeMy WebLinkAboutC2011-327 - 9/20/2011 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Coym, Rehmet &
Gutierrez Engineering, L.P. a Texas limited partnership, 5656 S. Staples, Suite 230,
Corpus Christi, Nueces County, Texas 78411, (Architect/Engineer —AIE), hereby agree
as follows:
SCOPE OF PROJECT: Paving Assessments Bond 2008, Vaky Street (Swantner to
Reid) Project No. 6503, Ivy Lane (Gollihar to Horne) Project No. 6504, Clare Drive
(SPID to McArdle) Project No. 6505.
The project includes the upgrading of the three streets. Vaky Street is currently a 28' B— B
curb and gutter street section. Improvements will consist of new curb and gutter, new
sidewalks and driveways to the ROW line, mill and overlay with HMAC the existing street
section. Ivy Lane (Gollihar to Horne) is currently a 20' rural street section with roadside
drainage ditches. Improvements will include anew 28'B — B curb and gutter section, new
sidewalks and driveways to the ROW line, new storm sewer, new sanitary sewer, new
water services and all appurtenances. Clare Drive (SPID to McArdle) is currently a 20'
rural street section with roadside drainage ditches. Improvements will include anew 28'B
— B curb and gutter section, new sidewalk and driveways to the ROW line, new storm
sewer, Cured In Place Pipe rehabilitation of the existing sanitary sewer, new water services
and all appurtenances.
2. SCOPE OF SERVICES
The AIE hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A -1 ", to complete the Project. Exhibit "A -1" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A ".
Work will not begin on Additional Services until requested by the A/E (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
2011 -327
M2011 -200
09/20/11
Large (AIE) Contract
Page 1 of 3
Coym, Rehmet & Gutierrez Eng., L.P.
INDEXED
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized a total fee not to exceed $236,127.00 (Two Hundred Thirty -Six Thousand
One Hundred Twenty -Seven Dollars and Zero Cents). Monthly invoices will be
submitted in accordance with Exhibit "D ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
Large (AIE) Contract
Page 2 of 3
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C ".
CIVua-peros, CORPU CH 1S I
e
By 0� P/1
Jr., P.E. Da
Assistant City Manager
RECOMMENDED
By
Pete Anaya, .E. Date
Director of Engineering Services
COYM, REHMET & GUTIERREZ
ENGIN RItlp .
#'Don Rehmet, P. E. ' Date
Vice President
5656 S. Staples, Suite 230
Corpus Christi, TX 78411
(361) 991 -8550 Office
(361) 993 -7569 Fax
ATTEST
By
Armando Chapa, City ecretary
APP OVED AS TO FORM
B
City Attorney Date
e4l� 6 C/&C-o
1-�,-zn L4UTH0R110
SY
_ .___�.�..._..,....�.,,..,....C. ENTERED
JUL -3 5 2011
CONTRACT MANAGERO J
Large (AIE) Contract
Page 3 of 3
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
Paving Assessments Bond 2008, Vaky Street (Swantner to Reid) Project No. 6503,
Ivy Lane (Golliihar to Horne) Project No. 6509, Clare Drive (SPID to McArdle)Project No.
6505
I. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. The Arch itect/Engineer- -A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed with
an Engineering Letter Report which includes preliminary designs, drawings, and
written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations to the City. Coordinate all required services with the Geotech Lab.
(The City Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts)
b. Confer with the City staff at the start of this phase regarding the design parameters
of the Project. The Engineer will participate in a minimum of one (1) formal meeting
with City staff, provide agenda and purpose for each formal meeting; document and
distribute meeting minutes and meeting report within seven (7) working days of the
meeting. The A/E will discuss the project with the operating department (Water,
Wastewater, Gas, Storm Water, Streets, etc.) and other agencies, including but not
limited to the LISPS, the Texas Department of Transportation (TxDOT) and Texas
Commission on Environmental Quality (TCEQ) as required to satisfactorily complete
the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Draft Engineering Letter Report of identified feasible alternatives, and review with
City staff to produce an acceptable format. The Draft Engineering Letter Report
will include the following (with CONSTRUCTABILITY being a major element in all the
following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project. The AIE will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s)
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way /easements to be acquired, and probable
Project design solutions (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross -
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
EXHIBIT "A"
Page 1 of 9
Revised April 2010
construction, and other factors required for a professional' design
(CONSTRUCTABiLITY)
5) Advise of environmental site evaluations and archeology reports that are
needed forthe Project (environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well- defined proposed
scope of design, probable cost estimates and design alternatives
8) Provide a letter stating that the AIE and Sub - consultant Engineers have
checked and reviewed the Draft Engineering Letter Report prior to
submission.
9) Provide an analysis on project impacts towards "re- engineering" and
effects on cost savings toward City operations, which this project will
affect.
d. Assimilate all review comments of the Draft Engineering Letter Report (if any) and
provide one (1) set of the Final Engineering Letter Report (electronic and hard
copies using City Standards as applicable) suitable for reproduction. Said Final
Engineering Letter Report henceforth becomes the sole property and ownership of
the City of Corpus Christi.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area
d. Through separate contract, related GIS mapping for existing facilities
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (AIE to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
h. Provide bench marks and coordinates.
The City will:
Coordinate a video survey of existing wastewater lines onlvy Lane and Clare Drive.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AIE will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of the construction bid and contract documents (electronic
and full -size hard copies using City Standards as applicable), including contract
agreement forms, general conditions and supplemental conditions, notice to bidders,
instruction to bidders, insurance, bond requirements, and preparation of other
contract and bid related items; specifications and drawings to fix and describe, for
EXHIBi;T " A "
Page 2 of 9
Revised April 2010
one bid, the size and character of the entire Project; description of materials to be
utilized; and such other essentials as may be necessary for construction and cost
analysis.
c. Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction (to
be included under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
track progress and payments.
e. Furnish one (1) set of the interim plans (60% submittal - electronic and full -size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Show existing
elevations resulting from topographic survey. Show locations of utility lines,
structures and their respective elevations resulting from the S.U.E. Use the City's
numbering system for utility manholes. Identify distribution list for plans and bid
documents to all affected utilities including City and all other affected entities.
Required with the interim plans is a " Plan Executive Summary which will identify
and summarize the project by distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non - standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions /deletions and proceed to
next phase, upon Notice to Proceed.
g. Provide one (1) set of the pre -final plans and bid documents (90% submittal -
electronic and full -size hard copies using City Standards as applicable) to the City
staff for review and approval purposes with revised estimates of probable costs.
Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non - responding participants.
h. Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre -final (if required), and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City staff. The Consultant A/E and Sub - consultant A/E shall submit a letter
declaring that all engineering disciplines of all phases of the submittals have
been checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc
i. if required, provide traffic controls including a Traffic Control Plan, illumination,
.markings and striping, signalization, and as delineated by the City Traffic
Engineering Department.
EXHIBIT "A"
Page 3 of 9
Revised April 2010
j. Assimilate all final review comments (if any).
k. Upon approval by the Director of Engineering Services, provide one (1) set of the
final plans and contract documents (electronic and full -size hard copies using City
Standards as applicable) suitable for reproduction. Said bid documents henceforth
become the sole property and ownership of the City of Corpus Christi.
I. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re -use of modified plans.
m. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
n. Provide a Storm Water Pollution Prevention Plan, if required.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in pre -bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, forthe Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre - construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
EXHIBIT "A"
Page 4 of 9
Revised April 2010
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests
d. Provide interpretations and clarifications of the contract documents forthe contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contrat.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the gen interest of the C ity under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia format"
suitable for viewing with Microsoft's Internet Explorer, version 3.0. As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. Use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image - viewing software available on the City's computer -
Imaging for Win95 (Wang) and Microsoft Imaging Composer. Deliver the manuals
on a CD -ROM, not on floppy disks.
i. Review construction "redline" drawings, prepare record drawings of the Project as
constructed (from the "red- line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings within two (2) months of final
acceptance of the project. All drawings will be CADD drawn using dwg format in
AutoCAD, and graphics data will be in dxf formatwith each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form. Ali
electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications /estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
EXHIBIT "A"
Page 5 of 9
Revised April 2010
Engineering Services as required. The A/E will, with written authorization' by the' Ditector of
Engineering Services, do the following:
Assessment Calculations. After receipt of bids, perform calculations and prepare a
listing of each individual landowner's cost for assessment changes based on City criteria.
The City will furnish a listing of property owners and corresponding legal descriptions.
2. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The AIE will prepare this documentation for all
required signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Texas Department of Licensing and Regulations (TDLR)
3. Topographic Survey and Parcel Descriptions. A/E will provide field surveys, as
required for design including the necessary control points, coordinates and elevations of
points (as required for the aerial mapping of the Project area - aerial photography to be
provided by City). Establish base survey controls for line and elevation staking (not
detailed setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control network and
comply with Category 6, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State ofrexas, Ninth Edition.
Include reference to a minimum of two (2) found boundary monuments from the project
area.
4. Public Meeting. Assist the City in preparation of agenda and exhibits and participate in
three (3) public meetings.
5. Construction Observation Services. Provide a project representative (PR) to provide
periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks
of materials and equipment by the PR and assistants, the A/E shall endeavorto provide
further protection for the CITY against defects and deficiencies in thework.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will confer
with A/E regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with A/E and Contractor, keeping
the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre -
construction conferences, progress meetings, job conferences and other project -
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction
of A/E
4. Interpretation of Contract Documents: Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
EXHIBIT " A "
Page 6 of 9
Revised April 2010
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on -Site observations of Contractor's work in progress to assist AIE in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders, Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, AIE's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders, Work Change Directives, or changed conditions, Site visitors, daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to AIE and
the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
B. Report immediately to the CITY and AIE the occurrence of any Site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the work, and property damaged by fire or other causes.
C. Provide project photo report on CD -ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of AIE, the CITY, and Contractor
and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
EXHIBIT "A"
Page 7 of 9
Revised April 2010
6. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one -year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report forthe City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days priorto the end of the
maintenance guaranty period.
7. Provide the services above authorized in addition to those items shown on Exhibit "A -1"
Task List, which provides supplemental description to Exhibit "A." Note: The Exhibit "A -1"
Task List does not supersede Exhibit "A."
2. SCHEDULE
Activity
Date
Begin Engineering Letter Report
August, 2011
Begin Design Phase
October 14, 2011
90% Submittal
January 13, 2012
Complete City Review
January 27, 2012
100% Submittal
Februa 29, 2012
Complete City Review
Aril 13, 2012
Final Submittal
Aril 27, 2012
Advertise for Bids
May 14, 2012
Pre -Bid Conference
May 30, 2012
Receive Bids
June 6, 2012
Contract Award
July 2, 2012
Begin Construction
August 6, 2012
Complete Construction
December 2012
3. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1 -4 above, and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds
For services provided in Section I.A.1 -4, A/E will submit monthly statements for basic
services rendered. In Section I.A.1 -3, the statement will be based upon AIE's estimate (and
City concurrence) of the proportion of the total services actually completed at the time of
billing.
For services provided in Section I.A.4, the statement will be based upon the percent of
completion of the construction contract. City will make prompt monthly payments in
response to AIE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services," the City will pay the AIE a not -to- exceed
fee as per the table below:
EXHIBIT "A"
Page 8 of 9
Revised April 2010
SUMMARY OF FEES
The estimated cost of construction of the Paving Assessments Bond 2008 Project is
$1,610,000. The total basic services fee proposal for this project is $119,550. Therefore,
the percentage of design cost to construction cost is 7 %.
EXHIBIT "A"
Page 9 of 9
Revised April 2010
Vaky Street
No. 6503
Ivy Lane
No. 6504
Clare Drive
No. 6505
Total
BASIC SERVICES
1
Preliminary Phase
$2,355
$8,266
$7,949
$18,570
2
Design Phase
$10,810
$37,900
$36,550
$85,260
3
Bid Phase
$535
$1,878
$1,807
$4,220
4
Construction Phase
$1,458
$5,119
$4,923
$11,500
Subtotal Basic Services
$15,158
$53,163
$51,229
$119,550
ADDITIONAL SERVICES
1
Assessment Calculations
$492
$1,727
$1,661
$3,880
2
Permit Preparation TDLR
$260
$912
$878
$2,050
3
Topographic Survey and Parcel
Descriptions
$3,061
$10,743
$10,333
$24,137
4
Public Meetings 3
$1,189
$4,173
$4,013
$9,375
5
Construction Observation Services
Not Authorized
$9,421
$33,071
$31,808
$74,300
6
Warranty Phase
$360
$1,262
$1,213
$2,835
Subtotal Additional Services
$14,783
$51,888
$49,906
$116,577
TOTAL AUTHORIZED FEE
$29,941
$105,051
$101,135
$236,127
The estimated cost of construction of the Paving Assessments Bond 2008 Project is
$1,610,000. The total basic services fee proposal for this project is $119,550. Therefore,
the percentage of design cost to construction cost is 7 %.
EXHIBIT "A"
Page 9 of 9
Revised April 2010
EXHIBIT "A -1" TASK LIST
(Provides supplemental description to Exhibit "A ". Exhibit "A -1" Task List does not supersede Exhibit "A. ")
Paving Assessments Bond 2008, Vaky Street (Swantner to Reid) Project
No. 6503, Ivy Lane (Gollihar to Horne) Project No. 6504, Clare Drive
(SPID to McArdle) Project No. 6505
Basic Services:
1) Project limits include Vaky Street (Swantner to Reid), Ivy Lane (Gollihar to
Horne), Clare Drive (SPID to McArdle).
2) Perform field investigation surveys (as authorized by Additional Services) as
required to define specific areas of demolition and new work along with the
applicable parameters required to complete the design memorandum and
construction drawings.
3) Contact Texas One -Call system to locate existing City utilities in the field, and
coordinate with appropriate City operating department.
4) Coordinate with TxDOT regarding any item pertaining to their drainage facilities
on SPID.
5) Attend and participate in project kickoff and planning meetings (3 meetings) with
City staff to discuss planning and conceptual design.
6) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
7) Prepare one (1) hard copy and one (1) electronic copy of the Engineering Letter
Report (pre -final and final submissions) including data collected, preliminary
drainage calculations, roadway alignment, additional ROW requirements (if any)
and conceptual cost estimates for the anticipated improvements and make
recommendation to the City staff.
8) Review with City staff, revise and furnish one (1) hard copy and one (1)
electronic copy of the final design memorandum. Obtain approval to proceed to
Design Phase.
9) Participate with staff at three (3) public information meetings (as authorized by
Additional Services). Prepare exhibits as required to illustrate scope of
proposed improvements.
10) For Ivy Lane and Clare Drive prepare hydraulic analysis based on 5, 25, and
100 -year design storm return frequency runoff coefficients, time of
concentration, rainfall intensity and drainage areas utilizing WinStorm software.
Hydraulic gradient and associated data will be reflected in the construction
drawings.
EXHIBIT "A -1"
Page 1 of 5
Revised April 2010
11) 'Develop construction drawings in English units in 22" x 34" sheets, to include the
following (as required for this project):
• Title Sheet
• Project Layout
• General Notes, Special Construction Notes
• Estimated Quantities Summary
• Drawings Legend, Abbreviations, Testing Schedule
• Existing Utilities Base Maps (Water, Wastewater, Storm Water and
Gas)
• Existing Roadway Sections
• Proposed Roadway Sections
• Existing Conditions /Demolition and Removal Plans
• Drainage Area Layout
• Roadway Alignment and B.M's
• Waterline and Sanitary Sewer Lines Plan and Profile
• Waterline Connection Details
• Sanitary Sewer Laterals, Details
• Manhole Rehab Details
• City Standard Water Details
• City Standard Sanitary Sewer Details
• Street and Storm Water Plan and Profile
• Storm Water Laterals
• Storm Water Details
• City Standard Driveway Details
• City Standard Sidewalk Details
• City Standard Curb and Gutter Details
• PED 05 Details
• ADA Ramp Details
• Striping Plan
• Pavement Marking Details
• Signage Plans
• Signage Details
• Storm Water Pollution Prevention Plan and Details
• Traffic Control Plan and Details
12) Prepare opinion of probable construction costs including contingency amounts.
13) Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
• Notice to Bidders
• Notice to Contractors —A
• Notice to Contractors —B
EXHIB
Pag
Revised
• Part A— Special Provisions
• Part B— General Provisions
• Part C— Federal Wage Rates and Requirements
• Part S— Standard Specifications
• Part T— Technical Specifications (if required)
• List of Drawings
• Geotechnical Report (by others)
• Notice
• Agreement
• Proposal /Disclosure Statement
• Performance Bond
• Payment Bond
14) Provide Quality Control /Quality Assurance (QC/QA) interim review and prepare
submittal for City's review depicting pre -final development of the contract
drawings and specifications.
15) Address comments received from the City for the pre -final submittal.
16) Provide Quality Control/Quality Assurance (QC/QA) final review and submit one
(1) reproducible hard copy of the final contract drawings and specifications to the
City for bidding process.
17) Update the opinion of probable construction costs.
18) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
19) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
20) Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
21) Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 5 th of each month.
Additional Services:
ASSESSMENT CALCULATIONS
Upon receipt of bids and authorization from the City to proceed, perform
calculations and prepare a listing of each individual landowner's cost for
assessment charges based on City criteria. The City will furnish a listing of
property owners and corresponding legal descriptions.
EXHIBIT "A -1"
Page 3 of 5
Revised April 2010
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all
engineering data and documentation necessary for all required governmental
permits as needed to complete the project.
2) Prepare and submit permit applications and associated fees to the appropriate
authorities as required to complete the project.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre -plan control survey.
3) Set control points in the field.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS.
6) Perform topographic survey within proposal street project limits.
7) Cross- section existing roadways and drainage ditches within project limits at
100 -ft. intervals.
8) Locate and tie -in tract boundaries.
9) Locate and tie -in known utilities and structures.
10) Download raw survey field data, copy field notes, reduce data and check
results.
PUBLIC MEETING
Assist the City in Preparation of agenda and exhibits and participate in three (3)
public meetings.
ENVIRONMENTAL ISSUES
1) (TBD)
CONSTRUCTION OBSERVATION SERVICES (36 WEEKS)
1) Provide construction observation services as authorized by the City in
accordance with Exhibit `A' of the Contract for Professional Services. (40 hours
per week for 36 weeks).
EXHIBIT "A -1"
Page 4 of 5
Revised _ A ril 2010
2) Conduct daily site visits to the project site during construction.
3) Prepare daily reports and coordinate site visits with CRG office staff.
4) Provide detailed coordination with City staff during construction.
5) Coordinate construction activities with materials testing laboratory.
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one -year period after acceptance of the
project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch, correct or replace improvements under the maintenance guaranty terms of
the construction contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action.
EXHIBIT "A -1"
Page 5 of 5
Revised A ril 2010
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES /CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Written Notice of Cancellation,
Bodily Injury & Property Damage
non - renewal or material change required
Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY
$1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4, Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included
$1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired -- Non -owned vehicles
PROFESSIONAL LIABILITY including:
$1,000,000 per claim / $2,000,000
Coverage provided shall cover all
aggregate
employees, officers, directors and agents
(Defense costs not included in face value
1. Errors and Omissions
of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION
Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY
500,0001500,000 /500,000
H: SHOMEIClarissailtemplateslLarge AE EXhih MLARGE AE FXHI BIT B -OCT 2010,DOCX
EXHIBIT "B"
Page 1 of
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 826 -4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability polices;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non - renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
H: IHOME1CIarissaJktemplates4Large AE Exhihlte4LARGE AE EXHIBIT B -OCT 2010.DOCX
EXHIBIT "B"
Page 2 of 3
H. Within five (5) calendar days of a suspension, cancellation, or non- renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non - contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
H %HOME1ClarissaJ4templaleslLarge AE ExhibilslLAROE AE EXHIBIT B -OCT 2010.DOCX
EXHIBIT "B"
Pa e3of3
SUPPLIER NUMBER
I v BE ASSIGNED BY CITY
PURCHASING DIVISION
Cit. of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirernents,
Certifications and definitions.
COMPANY NAME: Coym, Rehmet & Gutierrez Engineering, L.P.
P, O. BOX:
STREET ADDRESS: 5656 South Staples, Suite 230 CITY: Co C hristi ZIP: 78
FIRM IS: 1. Corporation X 2. Partnership ❑ 3. Sole Owner
❑ ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the suNect of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A
EXHIBI :of2:]
Page 1
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the Public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: J. Don Rehmet, P.E., R.P.L.S. Title: Vice President
(Type or Print)
Signature of Certifying F Date:
Person: Am RAIA��
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ", An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
.fudges of the City of Corpus Christi, Texas.
E "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
�m
co =
o
�v
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
0 & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11 0 %
$8 ,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "D"
Page 1 OF 1
Last Revision: Dec 2004