HomeMy WebLinkAboutC2011-358 - 10/11/2011 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Urban Engineering,
Inc. a Texas corporation, 2725 Swatner Drive, Corpus Christi, Nueces County, Texas
78404, (Architect[Engineer — A/E), hereby agree as follows:
1. SCOPE OF PROJECT (Park Road 22 Bridge, Project No. 6281)
The project will result in the construction of bridge to accommodate the exchange of
water in canals to improve water quality in the canal systems located in subdivisions on
the east and west side of Park Road 22. The proposed design will allow for pedestrian
and golf cart passage under Park Road 22 and accommodate small boat traffic under
the bridge. The project plans, specifications, bid and contract documents will be
developed in accordance with the requirements of the Texas Department of
Transportation (TXDOT). It is recognized the project will be advertised for bids and the
construction contract is to be awarded and administered by TXDOT.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A -1 ", to complete the Project. Work will not begin on Additional Services until
requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
2011 -358
M2011 -223
10/11/11
Contract for Engineering (A/E) Services
Page 1 of 3
Urban Engineering, .Inc. INDEXED
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4, INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed One Million Seventy Two Thousand Seven Hundred
Fourteen and nolxx Dollars ($1,072,714.00). Monthly invoices will be submitted in
accordance with Exhibit "D ",
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. if the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (A/E) Services
Page 2 of 3
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the AIE without the express written consent of the Director of Engineering
Services. However, the AIE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C ".
CITY P OF�CORP CHRISTI
By
Johnny erales, P.E., Date
Assistant City Manager
RECOMMEND
By 9 2i
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, City cretary
URBAN ENGINEE I G, INC.
By /5' S; ° Z-0 It
Authorized Representative Date
2725 Swantner Drive
Corpus Christi, TX 78404
(361) 854 -3101 Office
(361) 854 -6001 Fax
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APPR VEDAS FORM
By D
Assistant City Attorney bate
Contract for Engineering (AIE) Services
Page 3 of 3
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
PARK ROAD 22 BRIDGE
(PROJECT NO. 6281)
1. SCOPE OF SERVICES
A. Basic Services.
Basic Services will include the following in addition to those items shown on Exhibit "A-
1" Task List.
1, Preliminary Phase. The Architect /Engineer -AIE will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives. This report shall be in the form of
a TXDOT "Design Summary Report" and a draft of a TXDOT "Categorical Exclusion"
document.
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation and
testing under one or more separate contracts).
b. Confer with the City staff, United States Army Corps of Engineers and TXDOT
regarding the design parameters of the Project. The Engineer will participate in a
minimum of five (5) formal meetings with City staff, provide agenda and purpose for
each formal meeting; document and distribute meeting minutes and meeting report
within seven (7) working days of the meeting, The AIE will participate in discussions
with the operating department and other agencies (such as the Texas Department of
Transportation ( TXDOT) and Texas Commission of Environmental Quality (TCEQ))
as required to satisfactorily complete the Project.
Submit one (1) copy in an approved electronic format, and one (1) paper copies of
the Design Summary Report and Categorical Exclusion including opinion of probable
construction costs with life cycle analysis, defined technical evaluations of identified
feasible alternatives, and review with City staff to produce an acceptable format
which contains common municipal elements. The Design Summary Report will
include the following (with CONSTRUCTABILITY being a major element in all the
following items):
1) Review of the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of the
Project; The AIE will meet with City staff to collect data, discuss materials and
methods of construction, and identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design, and improvements
required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way /easements, and probable Project design
solutions; (which are common to municipalities).
EXHIBIT "A"
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4) Provide a presentation of pertinent factors, sketches, designs, cross - sections,
and parameters which will or may impact the design, including engineering
design basis, preliminary layout sketches, identification of needed additional
services, preliminary details of construction of critical elements, identification of
needed permits, identification of specifications to be used, identification of quality
and quantity of materials of construction, and other factors required for a
professional design (CONSTRUCTABILITY)
5) Advise of environmental site evaluations and archeology reports that are needed
for the Project (Environmental issues and archeological services to be an
Additional Service).
6) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project and permitting, environmental, historical,
construction, and geotechnical issues; and meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) and Engineering
Services staff to produce a cohesive, well- defined proposed scope of design,
probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the AIE and Sub - consultant Engineers have checked
and reviewed the Design Summary Report prior to submission.
9) Additional items are required with the design memorandum to identify and
summarize the project by distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non- standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
d. Field location of existing utilities using Texas one -call system (Coordinate with
appropriate City Operating Departments).
e. Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-
1, 38 -02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data ". The proposed subsurface utility investigation will be as follows:
1) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the horizontal
and vertical position of underground utilities, as well as the type, size, condition,
material, and other characteristics.) Utilities located at this quality level will be
physically located and tied to the topographic survey control. The utility will be
identified and an elevation will be obtained to the top of the utility.
2) Utility Location — The survey scope includes locating all utilities as directed by
the A/E within project limits to Quality Level B including surveying visible above
EXHIBIT "A"
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ground utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.
3) Storm Water — Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of accessible
storm water manholes and drainage inlets.
4) Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed location of accessible
wastewater manholes except for critical locations which will require Quality Level
A.
5) Water -- Water facilities within the project limits will be located to Quality Level C
expect for critical locations which will require Quality Level A.
6) Gas — Gas facilities within the project limits will be located to Quality Level C by
the A/E. The City of Corpus Christi Gas Department will provide Quality Level A.
The A/E will coordinate this activity.
7) Franchise Facilities — Coordinate with provider within the project limits to locate
facilities to Quality Level A in selected critical areas.
A/E will investigate areas of high probability of conflict with proposed improvements,
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering fifes).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Preliminary Phase recommendations including
construction sequencing, connections to the existing facilities, and restoration of
property and incorporate these plans into the construction plans. Development of
the construction sequencing will be coordinated with the City Operating
Department(s), Engineering Services staff and TXDOT.
b. Provide one (1) copy of 60% construction documents in City format (using City
Standards as applicable), including a list of specifications and drawings, the size and
character of the entire Project; description of materials to be utilized; and such other
essentials as may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials
and /or contaminated soils that may be discovered during construction (to be included
under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
better track progress and payments.
e. Provide one (1) copy of pre -final plans and bid documents to the City staff for review
and approval purposes with revised estimates of probable costs. Compile
EXHIBIT "A"
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comments and incorporate any requirements into the plans and specifications, and
advise City of responding and non - responding participants.
f. Assimilate all review comments, modifications, additions /deletions and proceed to
next phase, upon Notice to Proceed.
g. Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre - final, and final complete plans and complete bid
documents with specifications accurately reflect the percent completion designated
and do not necessitate an excessive amount of revision and correction by City staff.
The Consultant A/E and Sub - consultant AIE shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked, reviewed,
and are complete prior to submission, and include signature of all disciplines
including but not limited to structural, civil, mechanical, electrical, etc.
In. Provide a Traffic Control Plan with illumination, markings, striping, and signalization
for review and approval by the City Traffic Engineering Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re -use of modified plans.
k. Prepare and submit monthly status reports by the fifth of each month with action
items developed from monthly progress and review meetings.
I. Provide a Storm Water Pollution Prevention Plan.
m. Landscaping and irrigation for beautification and slope stabilization.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the Professional Services contract awarded,
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide electronic files of the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3, Bid Phase. The AIE will:
a. Participate in the pre -bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the AIE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
EXHIBIT "A"
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e ,
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening,
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase, The AIE will perform contract administration to include the
following:
a. Participate in pre - construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Provide testing schedule and review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make two visits per month to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red -line" drawings, prepare record drawings of the Project as
constructed (from the "red -line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each layer
being provided in a separate file, Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
EXHIBIT "A"
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The City staff will:
a. Prepare applications /estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
c. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures. The
A/E will prepare and submit all permits as applicable to the appropriate local, state, and
federal authorities, including, but not limited to:
a. U.S. Army Corps of Engineers (USAGE)
b. NPDES Permit/Amendments
c. TXDOT Categorical Exclusion
d. Texas Department of License and Regulation (TDLR )
e. Coast Guard Permit Section 9
2, Public Meeting. Participate in public meetings (two) to coordinate with the community
and to obtain community support for the project, including all necessary exhibits as
directed by the City.
3. Topographic Survey. Provide field surveys, as required for design including the necessary
control points, coordinates and elevations of points. Establish base survey controls for line
and elevation staking (not detailed setting of lines and grades for specific structures or
facilities). All work must be tied to and conform with the City's Global Positioning System
(GPS) control network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. Include reference to a minimum of two (2) found boundary monuments
from the project area.
4. Subsurface Utility Investigation. Field location of existing utilities using Texas One -Call
System (Coordinate with appropriate City Operating Departments)
Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C -1, 38 -02,
Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data ".
5. Construction Observation Services. (Not Authorized)
a. Provide a project representative (PR) to provide periodic construction inspection.
EXHIBIT "A"
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1) Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the AIE shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
Work.
2) The duties and responsibilities of the PR are described as follows:
a) General: PR will act as directed by and under the supervision of AIE, and will
confer with AIE regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with AIE and Contractor,
keeping the CITY advised as necessary.
b) Conference and Meetings: Attend meetings with Contractor, such as pre -
construction conferences, progress meetings, job conferences and other project -
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
c) Liaison:
1. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
2. PR shall communicate with CITY with the knowledge of and under the
direction of AIE
d) Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued.
e) Shop Drawings and Samples:
1. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
2. Record date of receipt of Samples and approved Shop Drawings,
3. Advise Contractor of the commencement of any portion of the Work requiring
a Shop Drawing or Sample submittal for which PR believes that the submittal
has not been approved.
f) Review of Work and Rejection of Defective Work:
1. Conduct on -Site observations of Contractor's work in progress to assist AIE
in determining if the Work is in general proceeding in accordance with the
Contract Documents.
2. Report whenever PR believes that any part of Contractor's work in progress
will not produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been damaged, or does not meet the requirements
of any inspection, test or approval required to be made; and advise City and
AIE of that part of work in progress that PR believes should be corrected or
rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
3. Observe whether Contractor has arranged for inspections required by Laws
and Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
g) Records:
1. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,
Field Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, AIE's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample
EXHIBIT " A "
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submittals received from and delivered to Contractor, and other Project
related documents.
2. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the Site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, Site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to AIE and the City.
h) Reports:
1. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
2. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the Work, and property damaged by fire or other causes.
3. Provide project photo report on CD -ROM at the rate of a minimum of
two photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
i) Completion;
1. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
2. Participate in a final inspection in the company of AIE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
3. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice
of Acceptability of the Work.
Construction observation fee is based on 20 hours 1 week for 12 months, This fee
does not include additional work for preparing TXDOT inspection forms.
6. Environmental Issues
Identify and develop a scope of work for any testing, handling and disposal of hazardous
materials and/or contaminated soils that may be discovered during construction.
7. Start -up Services. Provide on -site services and verification for all start -up procedures
during actual start up of major Project components, systems, and related appurtenances if
needed and required.
8. Warran Phase. Provide a maintenance guaranty inspection toward the end of the one -
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action, with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty
period.
EXHIBIT "A"
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2. SCHEDULE
PROPOSED PROJECT SCHEDULE
ACTIVITY
DURRATION
PERMITTING
TXDOT Categorical Exclusion Document
6 -9 Months
USACE Permit Amendments
3 Months
USACE Individual Permit
9 Months
Coast Guard Permit
9 Months
PRELIMINARY PHASE
4 Months
TXDOT Design Summary Report
3 Months
City and TXDOT Review
4 Weeks
DESIGN PHASE
8 Months
60% Submission
4 Months
City and TXDOT Review
2 Weeks
100% Submission
2 Months
City and TXDOT Review
2 Weeks
Final Changes
3 Weeks
BID PHASE
3 Months
CONSTRUCTION PHASE
12 -14 Months
EXHIBIT "A"
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Activity 2011 2012
Oct Nov Dec Jan Feb Mar Apr May Jun JuI Aug Sep Oct Nov Dec
PERMITTING
TXDOT Categorical Exclusion
Document3�
i0m.:
USACE Permit Amendments
USACE Individual Permit
"
Coast Guard Permit
i r
T 1.
PRELIMINARY PHASE
TXDOT Design Summary Report
City and TXDOT Review��
DESIGN PHASE
60% Submission
�.
''_'��
City and TXDOT Review
90% Submission
City and TXDOT Review
Final Submission
BID PHASE4x
CONSTRUCTION PHASE
January 2013 to December 2013
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EXHIBIT "A"
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3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1 -4 above, and for all expenses incurred in performing these services. For services
provided in Section LA, 1 -4, AIE will submit monthly statements for basic services rendered.
In Section I.A.1 -3, the statement will be based upon AIE's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to AIE's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the AIE a not -to- exceed
fee as per the table below:
EXHIBIT "A"
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C. Summary of Fees
Fee for Basic Services
Total
1.
Preliminary Phase
$131,250
2.
Design Phase
$364,000
3.
Bid Phase
$7,250
4.
Construction Phase
$52,500
Subtotal Basic Services Fees
$555,000.00
Fee for Additional Services Allowance
1.
Permit Preparation as applicable
U.S. Army Corps of Engineers
$180,000
NPDES Permit /Amendments
$3,000
TXDOT Categorical Exclusion
$101,534
Public Meetings for CE 2 Meetings)
$20,000
Public Hearing for CE
$10,850
Texas Department of License and Regulation
$2,500
Coast Guard Permit Section 9
$19,830
Total Permitting
$337,714
2.
Public Meetings s
$5,000
3.
Topographic Survey AUTHORIZED
$50,000
4.
Subsurface Utility Investigation AUTHORIZED
$16,500
5.
Construction Observation Services
$94,000
6.
Environmental Issues
$8,000
7.
Start-up Services Lift Station
$3,000
8.
Warrant Phase
$3,500
$517,714.00
Sub-Total Additional Services Fees
Total Authorized Fee
$1,072,714.00
The estimated cost of construction for the Park Road 22 Bridge project is $6,900,000. The basic
services fee is $555,000. Therefore, the percent of basic engineering services cost to construction is
8.04 %.
EXHIBIT "A"
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EXHIBIT A -1
TASK LIST
PARK ROAD 22 BRIDGE
(PROJECT NO. 6281)
A. BASIC SERVICES
1. Preliminary Phase
A. Staff Meetings'
Attend and participate in one five (5) planning meetings with City, TXDOT and
USACE staff to discuss planning and conceptual design. Gather information and
perform close coordination with Department staff.
B. Design Memorandum'
1. Review Project with Operating Department (Traffic, Water, Wastewater,
Storm Water, and Gas Department)'
2. Coordinate with TXDOT: Alignment, Ultimate Future Pavement Width,
Ultimate Future Traffic Capacity, Etc,
3. Review & Investigation of Available Street and Utility Records'
4. Identify Results of Site Field Investigation'
5. Recommend necessary survey work to evaluate existing conditions. The
recommendation will include the location of public and private utilities,
structures, right -of -way (ROW) boundaries and critical elevations for adjacent
structures and obtain easement information.
6. Perform field investigation as required to define specific areas of demolition
and new work, equipment, locations, tie -in point, and other applicable
parameters required to complete the items as shown on this Task List,
7. Provide a "Design Summary Report" in TXDOT format.
8. Prepare a Preliminary Estimate of Probable Cost and Schedule
9. Identify and Analyze Requirements of Governmental Authorities'
10. Provide a Letter Stating that A/E and Sub - Consultant Engineers have
checked and Reviewed Design Memorandum prior to Submission'
11. Deliver One (1) Paper Copy of Interim Plans Design Memorandum and One
(1) Electronic Copy (.pdf).'
12. Perform bridge hydraulic analysis to determine velocities and confirm bridge
and channel dimensions.
2. Design Phase
A. Verify, and Implement Design Memorandum Recommendations'
B. Provide alignment and sections to be reviewed by TXDOT and city staff
C. Preliminary Plan Sheets
To be Provided Later
D. Provide Assistance Identification, Testing, Handling, and Disposal of Hazardous
Materials'
E. Bridge Design
1. Structural Design
2. Scour Analysis
3. Aesthetics such as stamped patterns on walls, lighting and landscaping
F. Roadway Design
1. Horizontal and vertical alignment of road
2. Drainage
3. Traffic Control
4. Signage & Striping
5. Demolition
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G. Utility Work
1. Adjust two water transmission lines under canal
2. Design new sanitary sewer lift station and force main to go under canal
3. Adjust 2 telecom lines to under canal
H. Prepare Quantities and Estimates of Probable Costs'
I. Provide Preliminary Plans and Bid Documents (60 %)'
J. Assimilate All Review Comments, Modifications, Additions/Deletions and Proceed to
Next Phase, Upon Notice to Proceed from the City Engineer'
K. Prepare Final Quantities and Estimates of Probable Costs'
L. Provide Pre -Final Plans and Bid Documents (90 %)'
M. Assimilate All Review Comments, Modifications, Additions/Deletions and Proceed to
Next Phase, Upon Notice to Proceed from the City Engineer'
N. Quality Assurance /Quality Control'
O. Prepare Traffic Control including Traffic Plan in accordance with Texas M.U.T.C,D.'
P. Upon Approval, Provide One (1) Set Final Plans and Contract Documents and
Provide One (1) Electronic Copy
Q. Attend and participate in one (1) project start meeting and three (3)
planning /coordination meetings with City staff and TXDOT to discuss progress and
evolution of design elements. Gather information and perform close coordination
with Department staff.
R. Submit Monthly Status Reports'
S. Provide a Storm Water Pollution Prevention Plan'
T. Coordinate with City Traffic Engineering and AEP for street light sleeve locations.
A/E will provide conduit and pull box layout in design with spare conduit for MIS.
AEP will design and install poles separately.
3. Bid Phase
3.1 Phase 1
A. Participate in Pre -Bid Conference and Provide Recommended Agenda'
B. Assist City in Solicitation of Bids'
C. Review All Pre -Bid Questions and Submissions'
D. Attend Bid Opening'
E. Revisions to Bid Documents'
F. Provide Letter to City Engineer on giving our Recommendation to whom to Award
the Project to
4. Construction Phase
A.
Participate in Pre - Construction Meeting'
B.
Review Shop and Working Drawings'
C.
Provide Testing Schedule and Review Field and Laboratory Tests'
D.
Provide Interpretations and Clarifications of Contract Documents'
E.
Regular Visits to Site of Project (two per month)'
F.
Prepare Change Orders as authorized by City'
G.
Make Final Inspection with City staff'
H.
Review and Assure Compliance with Plans and Specifications'
I.
Review Construction "Red- Line" Drawings, Prepare Record Drawings'
J.
Review and Prepare Monthly Construction Pay Estimates'
B. ADDITIONAL
SERVICES
1.1 Permitting'
A.
United States Coast Guard Permit for Navigable Waterways.
B.
NPDES Permit:
Prepare NPDES Permit and include with specifications. Contractor shall be
responsible for submission of the document to the appropriate authorities.
C. Texas Department of Licensing & Regulations:
AIE will pay all fees and coordinate with a local Registered Accessibility Specialist.
D. Amendment to U.S. Army Corp of Engineers (USACE)
1. Amend two existing permits
EXHIBIT A -1
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a. Coordination - The engineer will coordinate with the USACE to
change the location of the water exchange currently permitted.
b. Project Management
• Preparation of contract documents, prepare monthly progress
reports and invoices, manage project files, etc.;
• Hold an internal project kick -off meeting and subsequent
internal team meetings to discuss schedules, field and permit
tasks, permitting activities, etc;
• Coordinate and integrate the work of the IP team in an
efficient and timely manner to ensure the highest quality
work;
• Conduct and document phone calls and conference calls as
needed during the project to coordinate the work of various
team members;
• Prepare for and attend project initiation meeting with the
PROGRAM and other subsequent progress meetings with
the PROGRAM for IP application (issues needing resolution,
data requirements, etc.) and other related topics. Coordinate
with PROGRAM for aspects of the IP process;
• Coordinate with Prime Consultant (Urban Engineering) for IP
information (hydraulics information, Tier 11 information from
Engineer, data requirements, BMP's, FEMA information,
etc.), exhibits, general questions, etc. and;
• QA /QC by the Project Manager for the IP application;
C. Field Visits and Data Collection - This task covers any site visits
required in the preparation of the IP that is not covered under the
PJD. This includes an assessment by the biologist and senior
scientist to perform a Qualitative Habitat Evaluation Index (QHEI)
methodology. In order to use the QHEI model, the minimum
amount of sample locations necessary to accurately characterize
the impact area.
Other field visits could also include a site visit with a staff member
from the PROGRAM or the prime consultant for such items as
collection of additional data, verify data already obtained, historic
structures survey, alternative analyses, etc.
The consultant will collect, review and assemble available data
relative to the IP that is not covered under the jurisdictional
determination. This could include locating and reviewing all pertinent
maps, floodplain maps, aerial photographs, U.S. Geological Survey
(USGS) maps, soil surreys, plant species data, and other related
data necessary including the QHEI model.
d. Prepare Individual Permit (IP) Application
The Consultant will review information provided by Engineer related
to the proposed design to quantify potential impacts to waters of the
United States. Information expected to be reviewed would include
the channel improvements plan, other alternatives that were
considered for development, why the alternative developments were
not chosen, and alternative site layouts to explain why the impacts to
waters of the United States cannot be avoided and how the impacts
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were minimized.
Information required to prepare the permit application is detailed
below. It is anticipated that the PJD report will be submitted to the
USACE prior to the Department of the Army Individual Permit
application. Therefore, the results presented in the PJD related to
the size and location of the identified potential jurisdictional waters of
the United States, including wetlands, on the project site will be used
as the basis for anticipated impacts.
The Consultant will prepare a Department of the Army Individual
Permit application, with supporting documentation and exhibits,
requesting USACE authorization for discharges of dredged or fill
material below the plane of ordinary high water of non - wetland waters
and into jurisdictional wetlands, if required, to construct the proposed
channel improvements.
At a minimum, the consultant will provide the following items and
supporting documentation in the permit application:
• ENG Form 4345 will be filled out and will accompany the
permit application;
• A comprehensive and complete description of the proposed
action and location; including plans and drawings.
(Information to include electronic files of the proposed
development, including water quality detention ponds, typical
cross - sections of existing and proposed features, elevations,
plan and profile views, location(s) of equipment access and
staging areas, etc.);
■ A jurisdictional determination /delineation and description of
waters of the United States, including wetlands that would be
affected by the proposed work accompanied by a Preliminary
Jurisdictional Determination (PJD) form. Wetland
delineations will be identified using the routine determination
methodology published in the 1987 Corps of Engineers
Wetlands Delineation Manual (Technical Report Y -87 -1) as
amended by Regional Supplement to the Corps of Engineers
Wetland Delineation Manual: Great Plains Region, Version
2.0, March 2010.
■ The need for and purpose of the project;
■ A vicinity map (e.g. county map, USGS topographic map,
etc.) showing the location of all temporary and permanent
elements of the project. This map, or an additional map,
should show the project area in relation to nearby highways,
water features, adjacent properties, and other pertinent
features. Other exhibits — USGS, soils, plan view aerial,
cross - sections, USACE review area, etc. (All maps /exhibits
will be submitted on 8 "1" by 11" sheets);
Estimated amount of material to be excavatedlfilied for the
proposed construction (both for the overall project and site-
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specific to the jurisdictional waters), type of material to be
excavated /filled, etc.;
• A proposed construction schedule;
• Section 404(b)(1) Environmental Evaluation — a written
discussion of the alternatives to the proposed action and the
rationale for selecting the proposed alternative. The package
should also include documentation that the amount of area
impacted is the minimum necessary to accomplish the
project;
• A thorough description of the direct and indirect project
impacts including cumulative impacts;
• An assessment of the adverse and beneficial effects, both
permanent and temporary, of the proposed work;
• Methods for assessing the habitat using the Qualitative
Habitat Evaluation Index (QHEI). The QHEI is a physical
habitat index designed to provide an empirical, quantified
evaluation of the general lotic macrohabitat characteristics
that are important to fish communities, The functional
assessment will include the evaluation of six different
characteristics, which consist of the identification of and
quality of the substrate material with the stream, the
presence, type and amount of in- stream cover, the channel
morphology, the size and type of the riparian zone with
erosion observations, pool /glide and riffle /run quality
assessment, and an observation of the gradient and drainage
area associated with the sample location /transect. In order to
use the QHEI model, the minimum amount of sample
locations will be collected;
• include a discussion of the hydrologic and hydraulic
assessments of the impacted waters;
• An identification of best management practices (BMP's) that
would be incorporated into the project;
• A description of the avoidance and minimization efforts;
• Information on adjacent property owners (i.e., names and
addresses of property owners immediately adjacent to the
project) and a map showing where each parcel is located;
• Information regarding potential threatened and endangered
species and the potential presence of historic and
archeological resources on site;
• Documentation that any permanent above -grade fills in
waters of the United States within the 100 -year floodplain
comply with FEMA, or FEMA - approved local, floodplain
development requirements;
Information about agency coordination /approvals /permits that
have been obtained or that will be obtained relative to
construction of the proposed development;
e. Conceptual Mitigation Plan
1. Conceptual Mitigation Plan will be prepared to compensate
for project impacts. As part of the Plan, conceptual
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drawings will be prepared and be simplistic in nature to be
included as part of the IP process or for the pre - application
meeting with the USACE and /or resources agencies. An
outline of areas to be discussed in the Conceptual Mitigation
Plan are as follows:
• Introduction
• Project Description
• Impacted Site Description
• Goals and Objectives of the Mitigation
• Rationale for Mitigation Site Selection
• Location of the Mitigation Site
• Ownership of the Mitigation Site (Site Protection
Instrument)
• Baseline Conditions of the Mitigation Site
• Determination of Credits
• Mitigation Work Plan and Design Assumptions
• Maintenance Plan
• Performance Standards
• Monitoring and Reporting Schedule
• Management Plan
• Long -Term Management
• Adaptive Management
• Financial Assurances
• Tables — Project Summary, Impacts to Waters of the
U.S., Comparison of WHAP Scores for Existing and
Proposed Conditions, Mitigation Ratios, Mitigation
Plant Species
• Appendices - Location Map, Floodplain Map,
Plan /Aerial Views, Mitigation Area Site Plan, Soils
Map, Typical Sections, Photographs of the Mitigation
Area, WHAP Procedure and Forms Area.
f. Coordination and meetings with Agencies
Coordination with the following entities will be provided as an optional
service.
Task A : The Consultant Project Manager and staff biologist
will attend a pre - application meeting for the IP with an
environmental staff member from the PROGRAM at
the USACE located in Corpus Christi, TX. This scope
includes the time for preparation of the meeting
including any exhibits, meeting with the PROGRAM
prior to the meeting, travel to and from Corpus Christi
and attending the meeting.
Task B : The Consultant will provide coordination time (written
correspondence, meetings, phone conferences, etc.)
including onsite field meetings with USACE.
Task C : The Consultant will provide coordination time (written
correspondence, meetings, phone conferences, etc.)
including onsite field meetings with Texas Historical
EXHIBIT A -1
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Commission, Texas Commission on Environmental
Quality (TCEQ), and other governmental agencies,
groups, or individuals as necessary.
Task D : The Consultant will provide coordination time (written
correspondence, meetings, phone conferences, etc.)
including onsite field meetings with the U.S. Fish and
Wildlife Service and the Texas Parks and Wildlife
Department
g. Tier II Certification
Tier 11 401 Water Quality certification is required for projects affecting
more than 1,500 linear feet of stream. This certification involves
coordination with the TCEQ, Exhibits such as a location map and a
USGS map along with a photo log will be a part of the certification.
The steps of the Tier 11 process are as follows:
Task A : Assess impacts to surface waters in the state, including
wetlands,
• The Consultant will complete an alternatives analysis
checklist. This checklist consists of detailing the
methodology in the site selection, alternatives
considered to limit impacts, and the consequences of
not constructing the project. In addition, each of the
alternatives will be compared and evaluated to each
other with regards to feasibility, impacts, location and
costs.
• The Consultant will utilize information gathered from
the waters of the U.S. jurisdictional determination
along with the project design to detail the area of
surface water that will be disturbed.
• As part of the State Section 401 certification, the
Compensatory Mitigation Plan (as part of the IP
application process) will be submitted to the TCEQ for
review.
Task B : This task is to discuss the disposal of waste materials
including any structures and the methods on how the
sewage (e.g. port -a- potties for workers for construction
activities) from on -site would be disposed,
Task C : This task is a discussion of water quality and includes the
following items:
• As required by the checklist, water quality with
respect to the methods to minimize the short-term
and long -term turbidity and suspended solids in the
waters being filled and the type of sediment (sand,
clay, etc.) that will be used for fill will be described.
• A description of the measures used to stabilize
disturbed soil areas, including: new levees or berms,
building sites, and construction work areas. The
description should address both short-term
(construction related) and long -term (normal
operation or maintenance) measures. Typical
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measures might include containment structures,
drainage modifications, sediment fences, or
vegetative cover. Special construction techniques
intended to minimize soil or sediment disruption will
also be described.
h. Submittal of the IP and Coordination Comments /Responses
Task A : The Consultant will prepare two draft copies (V1) of the
permit application to be submitted to the PROGRAM for
review and revised as needed. The consultant will submit
two draft copies (V2) back to the PROGRAM for submittal
to the USACE.
Task B : If the USACE requests additional data, CITY will forward
these requests to the consultant who will be responsible
for preparing and providing the response materials back
to CITY for submittal to the USACE.
Task C : The Consultant will respond to public and agency
comments and revise the IP as necessary and submit five
copies of the final permit application to CITY for submittal
to the USACE, This scope of work includes an assumed
amount of follow -up coordination with the USACE and
addressing a number of comments generated from the
public and reviewing agencies in response to the Public
Notice, However, if the follow -up coordination and/or the
number of comments received exceed the level of effort
(hours) proposed, additional services would need to be
authorized under a separate scope and fee proposal.
2. Jurisdictional Determination
As part of the permitting process the consultant will perform a Jurisdictional
Determination /Delineation with a Preliminary Jurisdictional Determination (PJD) as the
baseline acreage of waters of the United States for the project.
The jurisdictional delineation will follow the recent guidance (June 26, 2008) from the
Environmental Protection Agency and the U.S. Army Corps of Engineers (USACE) as
closely as possible. The delineation /field effort and approach will follow the June 5, 2007
guidance as closely as possible. The Consultant will identify potential waters of the United
States, including traditional navigable waters, relatively permanent waters, non - relatively
permanent waters, and wetlands that are adjacent, abutting, or isolated to these waters.
Non - wetland waters will be identified by delineating ordinary high water marks and then
surveyed using a survey -grade GPS system where sub -meter accuracy will be attained.
Wetlands will be identified using the routine determination methodology published in the
1987 Corps of Engineers Wetlands Delineation Manual (Technical Report Y -87 -1) as
amended by Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Great Plains Region, Version 2.0, March 2010. This methodology includes documentation
of the changes of both wetland and upland communities with representative data points (soil
stations). Each soil station and boundaries of the potential jurisdictional wetlands will be
staked in the field and surveyed via GPS. A map showing the boundaries and acreage of the
potential jurisdictional waters of the United States, including wetlands will be provided.
EXHIBIT A -1
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The following parameters will be documented on field data forms as required by the USACE
wetland delineation manual:
Soils - Work will consist of establishing locations for soil stations using data from Natural
Resources Conservation Service (NRCS) soils reports and available aerial photography of
the area, Soil stations will be sampled with shovels, augers, or soil probes per USACE
guidance. Soils at each of the proposed stations will be examined and compared with
NRCS descriptions and huelvaluelchroma will be recorded using a Munsell color chart.
Vegetation - Dominant vegetation in an area around each soil station as specified by the
USACE manual will be identified according to species and the scientific names will be
recorded.
Hydrology - Field indicators of inundation and/or saturation as specified by the USACE
manual will be the focus of the determination of whether wetland hydrology is present.
A Preliminary Jurisdictional Determination (PJD) report will be prepared and will include the
following information:
Brief description of the project, methodslsampiing procedures, and results as
required by the USACE;
• Acreage of the project area investigated with boundaries indicated;
• Preliminary wetland delineation map;
• Data forms completed as required by the manual;
• Location of each observation point/data plot;
• Preliminary acreage of each water/wetland and total potential jurisdictional areas (all
waters of United States, including wetlands);
• Historical information (including USGS quad maps, aerial photography, Federal
Emergency Management Agency maps, and soil surveys) to document the limits of
USACE jurisdiction for isolated and adjacent waters of the United States;
• Draft Preliminary Jurisdictional Determination Form(s);
3 XDOT Categorical Exclusion Document.
A. Project Management and Coordination
The Engineer will direct and coordinate the various elements and activities
associated with the development of the CE.The Engineer will prepare a graphic
project schedule indicating tasks, critical dates, milestones, deliverables, and
TxDOT review requirements. The project schedule will depict the order of the
various tasks, milestones, and deliverables. The Engineer will review and
provide comments on its elements of the schedule when requested to do so by
TxDOT.
1. The Engineer will submit monthly invoices and progress reports to
CITY in care of Urban Engineering.
Z The Engineer will prepare subcontracts for subconsultants, direct and
monitor subconsultants' activities, and review subconsultant work
and invoices.
3. The Engineer will provide ongoing quality assurance and quality
control to ensure completeness of product and compliance with
TxDOT procedures.
B. Agency Coordination
A coordination letter will be sent to all appropriate City, State, County, and Federal
agencies including but not limited to the local historic preservation committee, Texas
Parks & Wildlife Department, USF &W Service, U.S. Army Corps of Engineers, etc.
Following written notification of the project personal consultation will be conducted
with selected agencies as may be required.
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C. Categorical Exclusion Document
The work will be performed to provide environmental documentation according to
TxDOT procedures. The documentation will be prepared in accordance with
TxDOT's Environmental Manual, the Federal Highway Administration's (FHWA)
Technical Advisory T6640,8A, Environmental Affairs Division's Standards of
Uniformity for Determination of Categorical Exclusions and other TOOT guidance
as needed.
The work for this task includes the following:
1. Data Collection Process
Right-of-Entry Coordination — Engineer will prepare right -of -entry forms for
properties that would need to be accessed for environmental study and
submitted to property owners.
Data Collection - Readily available environmental information relative to the
project area will be acquired during research efforts, field surveys, and from
appropriate local, state, and federal agencies.
2. Environmental Investigations and Assessments
The CE report will document the economic, social, and environmental
conditions and potential impacts of the proposed project. The environmental
studies and investigations will include an assessment of one Build alternative
and the No -Build alternative. Impacts to be addressed will be in accordance
with applicable TxDOT guidelines.
The CE will be organized according to TOOT format and will include the
following sections as applicable to the project:
Description of the existing and proposed facility
Need for and Purpose of Project
Description of Alternatives
Project Setting and Land Use
Socioeconomic Issues,
Displacements
Environmental Justice /LEP
Airway - Highway Clearance
Soils and Prime Farmlands
Vegetation including beneficial landscaping practices and invasive species
Wildlife
Threatened and Endangered Species
Parkland /Other Public Facilities
Water Quality
Floodplains
Perm itti ngNVaters of the United States, including wetlands
Noise
Air Quality including MSATs
Cultural Resources
Hazardous Materials/Waste
Construction Impacts
Indirect and Cumulative Effects
Public Involvement {public comments summarized from the public meeting
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or MAPO, if held)
Conclusion
Appendices
DESCRIPTION OF THE EXISTING AND PROPOSED FACILITY
The Engineer will describe the existing roadway facility and the proposed
action, which would include right -of -way requirements, project funding and
any utility adjustments.
NEED AND PURPOSE OF THE PROJECT
The Engineer will describe the proposed project and the transportation
problem(s) or other needs that the proposed project is intended to address.
The Engineer will prepare this section based on descriptions of the project's
need and purpose.
DESCRIPTION OF THE ALTERNATIVES
The Engineer will describe how and why the reasonable alternatives (Build
and No- Build) were selected for detailed study.
AFFECTED ENVIRONMENT AND ENVIRONMENTAL CONSEQUENCES
The Engineer will describe the existing social, economic, and environmental
setting for the area affected by the alternatives, The description will be limited
to data, information, issues, and values that will have a bearing on possible
impacts, mitigation measures, and on the identification of a preferred
alternative (the Build Alternative).
The following provides methods of analyses for resources discussed in the
CE:
Socioeconomic Issues /Environmental Justice /Pro'ect Setting/Land Use -
U.S. Department of Commerce, Bureau of the Census information on the
census block groups for the project area will be obtained and summarized.
This information will include race/ethnicity, limited English proficiency, income,
and other relevant data. Changes in the neighborhoods or community
cohesion will be assessed for various social groups in terms of generating
new development, changing property values, and accessibility. Impacts on
school districts, recreation areas, churches, businesses, and police and fire
protection will be assessed, where information is available. Impacts to
minority and/or low- income groups due to the implementation of the proposed
project will be reviewed. The impact of changes in travel patterns, highway
and traffic safety, and public safety from the proposed project will be
assessed. Traffic analysis is not included in this scope of service.
The extent of residential and business displacements (if any) will be
discussed for the Build alternative. The estimated number of single - family
residential and multi- family residential homes to be displaced (if any) and a
summary of the social characteristics of these households will be
determined, based on available public information. Impacts on
commercial/retail facilities that may be displaced will also be determined.
Impacts on existing farms and commercial/retail facilities that will be
displaced will also be determined. Any special relocation considerations
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will also be identified.
In addition, available population and land use study data will be reviewed to
assess potential impacts of the proposed project on land use. This
assessment of land use will include residential, commercial, industrial,
education, open space, roadway ROW, and undeveloped land use
categories.
Economic impacts on the regional and local economies, such as the effects of
the proposed project on development, tax revenues and public expenditures,
employment opportunities, accessibility, and retail sales will be discussed.
The impacts, both beneficial and adverse, on the economic vitality of existing
businesses, business districts, and the resultant impact on the local economy
will be described. The impacts will be assessed qualitatively.
Airway - Highway Clearance - The Engineer will collect and analyze data
concerning airports within two miles of the proposed project.
Soils /Prime Farmland - Soils in the area of the proposed project will be
described according to the Natural Resources Conservation Service (NRCS).
To ensure compliance with the Farmland Protection Policy Act (FPPA), the
Engineer will consider proposed project impacts, and if necessary coordinate
with the NRCS, complete the Farmland Conversion Impact Rating Form
CPA -106 and submit it to the NRCS for review. The NRCS maps for Nueces
County will be reviewed, and the NRCS list of prime farmland soil types will be
reviewed to determine if the proposed project area is potentially subject to the
FPPA. if there is a potential for adverse impacts to FPPA lands, or if the Land
Evaluation and Site Assessment score is 160 points or greater, the CE will
discuss alternative measures to avoid or minimize the impacts.
Beneficial Landscaping Practices - The Engineer will address the Executive
Memorandum related to Beneficial Landscaping Practices.
Invasive Species - The Engineer will address the Executive Order related to
Invasive Species.
Vegetation - The vegetation of the project area will be categorized and
evaluated according to TxDOT's Memorandum of Agreement (MOA) and
Memorandum of Understanding (MOU) with the Texas Parks and Wildlife
Department (TPWD).
Wildlife - Wildlife habitat will be evaluated and potential impacts on wildlife will
be assessed. Mitigation of possible impacts including habitat loss and
fragmentation, and construction in wetland areas will also be addressed.
Threatened and Endangered Species - Data will be obtained from the
USFWS and the TPWD to determine the potential presence or absence of
federally listed and proposed endangered or threatened species and critical
habitat in the proposed project area. The Engineer will conduct a field survey
of the project ROW to determine suitable and non - suitable habitat for the
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species potentially occurring within the project area. This scope of work does
not include the preparation of a Biological Assessment, formal consultation
under Sections 7 and /or 10 of the Endangered Species Act, or
presence /absence surveys. The Engineer will include information from the
Natural Diversity Database (NDD) from TPWD.
Parkland - The Engineer will review available data and perform on -site
investigations to ascertain the presence of potential Section 4(f) lands,
including public parks, recreation lands, and wildlife and waterfowl refuges
that may be impacted by the proposed project. This scope of work does
not include a Section 4(f) evaluation.
Water Quality - The ambient conditions of streams and water bodies that are
likely to be impacted by the proposed project, and the identification of the
potential for impacts to these water bodies will be assessed. The Engineer
will obtain data from the water quality division of the Texas Commission on
Environmental Quality (TCEQ) and the U.S. Environmental Protection Agency
(EPA) under the Federal Clean Water Act and the Safe Drinking Water Act
regarding principal or sole- source aquifers and wellhead protection areas.
Floodplains - National Flood Insurance Program (NFIP) maps will be
reviewed to determine what portions of the proposed project area are
encumbered by the base (100 -year) floodplain. Flood plain encroachment
will be described and mitigation measures will be discussed.
Waters of the U.S. including wetlands - The Engineer will conduct a
reconnaissance survey of the project area to identify potential jurisdictional
waters of the United States, including wetlands. Discussion and results of
the reconnaissance will be incorporated into the CE. This scope of
services does not include waters of the United States /wetlands delineation
or coordination with the U.S. Army Corps of Engineers.
Permits - The need for point source permits, permits for dredge and fill in
waters of the U.S., permits for wetlands, and permits for bridges, will be
determined and potential impacts will be assessed. To the extent possible,
the need for permits for the proposed project will be discussed. With the
exception of a Texas Antiquities Permit, which is required prior to
beginning archeological fieldwork, this scope of work does not include the
preparation of any other permit applications.
Traffic Noise — The Engineer will conduct a traffic noise analysis for one Build
alternative. The objective of the noise analysis will be to 1) model existing
and predicted future design year noise levels at various locations along the
proposed project; 2) evaluate the possible impact of traffic noise at these
locations; and 3) discuss and evaluate possible mitigation measures to
reduce or eliminate potential noise impacts. Predictions of traffic noise levels
will be performed in accordance with the current and applicable state and
federal regulations, standards, and guidelines using the Federal Highway
Administration (FHWA) Traffic Noise Model (TNM) software. Traffic data is
required and should consist of the existing (estimated time of completion
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[ETC]) and projected design year (existing plus 20 years) peak hour volumes
for cars, medium trucks, and heavy trucks traveling on the mainlanes. Traffic
data needed to complete this item will be supplied by TxDOT and should
include average annual daily traffic count's (AADT), design hourly volumes
predicted for lanes, traffic mix, directional traffic split for the design hour, and
speeds. This information will be provided for existing year (ETC) and 20 -year
proposed AADT. The potential noise impact on sensitive receptors will be
assessed in accordance with the FHWA - Federal -Aid Highway Program
Manual, Volume 7, Chapter 7, Section 3.
The noise analysis will consist of the following tasks,
Subtask 1 - Determine Receptor Locations
Identify noise - sensitive land uses and activities that currently exist in the
proposed project area and where development is planned, designed, and
programmed. Determine receptor locations based on noise - sensitive land
uses and activities identified. Where possible, the preliminary engineering
layout will include adjacent land use information, to include existing and
planned (platted) subdivisions, residences, commercial facilities, parks, etc.
This scope assumes that no more than 15 noise receiver locations will be
modeled.
Subtask 2 - Model Existing and Predicted Future Noise Levels
The Engineer will model existing and future worst-case noise levels at
selected locations along the Build alternative using TNM 2.5 software. This
scope does not include field measurements for existing noise levels. Traffic
data information will be provided by the design engineers for this analysis.
The Engineer will assess potential impacts of future noise levels on sensitive
land uses including analysis and documentation of the results.
Subtask 3 - Noise Abatement Measures
If the predicted noise levels at the sensitive receptors approaches or exceeds
FHWA's Noise Abatement Criteria, or substantially exceeds existing noise
levels, the Engineer will provide a preliminary evaluation of alternative noise
abatement measures for reducing or eliminating future traffic noise impacts.
Should the noise analysis determine that noise abatement measures are
warranted, a noise barrier analysis and a noise workshop would be an
additional service.
Subtask 4 - Prepare Traffic Noise Section of CE
The Engineer will review and analyze the results of the noise analysis, then
prepare the traffic noise section of the CE,
Air Quality -- The Engineer will prepare the air quality section of the CE to
document the status of regional air quality and the project impacts. A mobile
source air toxics (MSAT) analysis will be required and since the Average
Annual Daily Traffic is expected to be below 140,000, a qualitative analysis
will be performed. The qualitative analysis will include:
a. Brief MSAT description and discussion of national trend data
projecting substantial overall reductions in emissions due to
stricter engine and fuel regulations issued by EPA;
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b. Comparison of the expected effect of the project on traffic
volumes, vehicle mix, or routing of traffic, and the associated
assumed changes in IMSATs;
C. an assessment of schools, licensed day cares, elder care facilities,
and hospitals located within 100 and 500 meters of the ROW;
d. Discussion of information that is incomplete or unavailable for a
project - specific assessment of IMSAT impacts, in compliance with
CEQ regulations (40 CFR 1502.22(b)); and
e. Summary of current studies regarding the health impacts of
MSATs, in compliance with 40 CFR 150.22(b);
The qualitative analysis will be included in the CE document. This scope
does not include a quantitative analysis.
Archeological Resources — Because the project involves lands owned by a
political subdivision of the State of Texas, any archaeological field
investigations will require a Texas Antiquities Permit in compliance with the
guidelines of the Antiquities Code of Texas. The Consultant's Principal
Investigator will prepare a permit application, coordinate with the Engineer
and the political subdivision for the requisite information and signatures, and
submit the permit package to the Texas Historical Commission (THC), the
permitting and reviewing agency.
Concurrently with the permit application, the consultant archaeologist will
conduct a background archaeological literature review. The consultant
archaeologist will search site files and maps at the Texas Archeological
Research laboratory and the THC's on -line database for any previously
recorded surveys and historic or prehistoric archaeological sites located in or
near the project area. The archaeologist will also examine the following
sources: the Soil Survey of Nueces County, Texas, the Geologic Atlas of
Texas, the USGS topographic map of the project area, and an aerial
photograph of the project area. This will provide important site and geographic
information that will be essential to the discovery and interpretation of any
undiscovered cultural resources on the property,
Once the background review has been completed and the permit has been
obtained, the consultant will conduct an archaeological field survey of the
proposed project area, if required. The field survey will consist of the
consultant archaeologists walking the entirety of the proposed improvement
project area. The survey will be of sufficient intensity to determine the nature,
extent, and, if possible, potential significance of any cultural resources located
within the proposed project area. During the survey, the archaeologist will be
examining the ground surface and erosional profiles for cultural resources.
Survey will be restricted to the existing ROW and will combine
reconnaissance with intensive pedestrian survey. To explore for buried
cultural resources, the consultant will excavate shovel tests along the
alignment. No mechanical trenching is currently proposed for the
archaeological investigations.
Shovel testing will be used in areas with a potential for shallowly (less than 1
meter) buried sites. Where performed, shovel tests will be systematically
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excavated along the easement and additional shovel tests may be required to
define site boundaries. THC survey standards call for 16 shovel tests per mile
of 100 -ft wide ROW or a sliding scale based on acreage. The number of
shovel tests will likely be reduced depending on the level of previous
disturbances, the nature of the soils, and the topographic setting. Shovel
tests will be excavated in 20 -cm arbitrary levels to 1 m in depth or to culturally
sterile deposits, whichever comes first. The matrix will be screened through
Y4 -inch mesh. The location of eacl� shovel test will be plotted using a sub -
meter GPS receiver, and each test will be recorded on appropriate project
field forms. Areas with previously recorded sites or other cultural resources
revealed in the archival research will require additional shovel testing to
explore the nature of the cultural deposits, Shovel tests will be excavated to
the depth of project impacts, if possible.
Any discovered or previously documented sites, both prehistoric and historic,
will be documented on appropriate forms and plotted on USGS 7.5- minute
topographic maps and appropriate project maps for planning purposes.
Additional shovel tests will be excavated to define site boundaries within the
project area. The consultant is proposing a non - collection survey. Artifacts
will be tabulated, analyzed, and documented in the field, but not collected.
Temporally diagnostic artifacts will be described in detail and photographed in
the field. Only especially rare artifacts or discoveries will be collected. This
policy will reduce or eliminate curation costs once the fieldwork is concluded,
Once the background review and field survey have been completed, the
consultant will prepare a draft report of the investigations for review by the
client and ultimately the THC. The archaeological report will conform to THC,
Council of Texas Archeologists, and Antiquities Code of Texas reporting
standards. It will document the general nature of the project area, the
methodology used in the investigations, the presence and condition of any
previously recorded sites revealed in the records review, the general nature
and extent of cultural resources encountered during the archaeological
survey, recommendations on the need for further work, and the potential
significance of the cultural resources in regards to future development and
State Archeological Landmark status.
Draft copies of the letter report will be submitted to the Engineer and TxDOT
for review and comment. Once this has been accomplished, any appropriate
edits will be made and a final draft report will be submitted to the THC and any
other involved regulatory agency. The Texas Antiquities Code also requires
that 20 copies of the final report be submitted once the project is completed.
In addition, all recovered artifacts and documentation must be curated at an
approved repository. In this case, if artifacts are recovered and curation is
needed, the consultant curate the materials at the Texas Archaeological
Research Laboratory. Curation involves preparing the artifacts (washing,
labeling, cataloging, etc.) and paying a fee for storage space. As we are
proposing a non - collection survey, curation fees are not included in this cost
proposal, the consultant will submit a change order to cover the cost of
curation in the unlikely event that artifacts are recovered.
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Historic Resources
For the historic resource investigations for the project, the consultant will first
conduct a historic literature review of the project area. To be conducted in
conjunction with the archaeological review, this review includes the
examination of files at the THC to identify historic properties that have been
previously listed in the NRHP, designated as Recorded Texas Historical
Landmarks, and/or are included in the Texas Historic Sites Inventory or other
available local historical surveys. The consultant will also check other
available archival sources, such as historic maps or aerial photographs, to
locate previously unidentified potential historic resources in the project's area
of potential effects (APE). A historic literature review will also be conducted to
establish appropriate historical and cultural contexts for the project area.
Following completion of the preliminary research tasks, architectural
historians will carry out a reconnaissance field survey of the proposed
alignment to identify and record historic buildings, structures, and objects
within the project's APE. The historians will plot the location of each identified
resource on a USGS (or similar) map, take photographs, obtain addresses,
and gather physical data on the structure such as property type and subtype
classifications, stylistic influences, construction dates, integrity issues and
preliminary eligibility recommendations.
The consultant will provide the Engineer with four copies of a summary
reconnaissance report that will include the following;
A letter report containing an overview of the results of the
reconnaissance survey. The letter report will describe the findings of
the reconnaissance survey and recommend the need, if any, to
conduct further survey efforts. The letter report will have sufficient
detail and clarity to provide a basis for making determinations of
NRHP eligibility.
Photographic documentation for each identified historic resource. At
a minimum, this documentation will include an oblique view of the
primary facade and a side elevation of each resource, with the
subject filling the frame. All photographs will be 3.5 -x -5 -inch or 4-x-6 -
inch color prints. All photographs will be well focused and clearly
depict architectural and other details relevant to an evaluation of the
resource's character - defining features. Photographs will be attached
to separately labeled pages that clearly identify project name,
address (or location) of resource, and site ID number.
An inventory of all identified resources, provided in tabular form that
lists their site ID numbers, locations, property and subtype
classifications, stylistic influences, construction dates, integrity
issues, and preliminary NRHP eligibility recommendations.
A map or maps showing the location of each identified historic
resource labeled with its appropriate site ID number. Outbuildings
and landscape features will be reported as subsets of the main site
ID number for a property. The project APE, major street names, and
other directional landmarks will be clearly indicated on the map, Maps
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will be based on aerial photographs, USGS 7.5- minute quadrangle
topographic maps, or similarly detailed maps.
Draft copies of the report will be submitted to the Engineer and TxDOT for
review and comment prior to submittal to the agencies for their review. Once
the draft has been reviewed, any appropriate edits will be made and a final
report will be submitted.
Hazardous Materials — TxDOT will provide a regulatory database search
report including electronic GIS shapefiles. A review of the provided records
will be performed according to TxDOT standards to identify listed hazardous
waste generators; treatment, storage, and disposal facilities; solid waste
landfills; unauthorized sites; documented spills; and underground storage tank
sites within the proposed project area. Where practicable, during the field
investigations, the hazardous materials sites identified in the database search
that are adjacent to the project corridor will be visually inspected from public
access points for the potential presence of hazardous substances and
petroleum products on the subject properties. Identified sites will be located
on maps. The current regulatory status of the site will be determined and
presented along with the additional investigations that may be recommended
based on these findings.
This task does not include interviews with any local or adjacent landowners
regarding the potential for hazardous materials use or sites. Should the
hazardous materials sites review indicate that a Phase I Environmental
Site Assessment, sampling, and/or subsurface investigations are
warranted, these items would be additional services.
Construction Impacts — Potential adverse impacts associated with
construction of the proposed project will be assessed.
Indirect and Cumulative Im acts — The Engineer will identify indirect and
cumulative impacts in accordance with the requirements of FHWA
Technical Advisory T 6640.8A (1987), Report 466: Desk Reference for
Estimating the Indirect Effects of Proposed Transportation Projects
(National Cooperative Highway Research Program 2002), TxDOT
Guidance on Preparing Indirect and Cumulative Impact Analyses (2006),
and related guidance from FHWA and TxDOT.
Public Involvement — if a public meeting or meeting with affected property
owners is held, a summary of the public's comments will be summarized in
the CE.
Summary — The Engineer will prepare the summary section of the CE.
Appendices — Photos and figures to include location map, typical sections,
project layout, USGS map including any floodplains, natural diversity
database check, etc. would be included. As resource agency coordination is
required to be completed before the CE is submitted to the Region for review,
the Engineer will include documentation (letters, etc.) that the coordination is
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complete.
D. Deliverables and CE Review /Revisions
The information above will be compiled into a preliminary draft CE document.
The CE text will be prepared on an IBM- compatible computer with Microsoft Word
software and a CD will be provided, if requested. Exhibits will be limited to 8.5 "x 11"
format, if possible. The consultant will provide the following:
• Two copies of the draft CE document (V1) to TxDOT- Corpus District
for review and comment. Upon receipt of comments, revisions will be
made and the additional information needed to complete the items
will be incorporated into the draft CE (V2).
• Four copies of the draft CE document (V2) will be prepared and
provided to TxDOT- Corpus District for TxDOT- Environmental Affairs
Division (ENV) review.
• After receiving comments from TxDOT -ENV, revise draft CE
document and submit the revised draft to TxDOT- Corpus District for
FHWA review (V3) (4 copies).
• Revise draft CE document, if necessary and submit 6 copies of the
Final Draft CE (V4).
E. Public Involvement
The Engineer will assist CITY and/or TxDOT in conducting a coordination /public
meeting with various agencies and project stakeholders including CITY, TxDOT,
Nueces County, landowners, and business owners along the project.
1.2 Topographic Survey'
A. Provide topographic design surveys.
B. Provide construction verification survey.
1,3 Water Quality Testing for Dewatering Operations
1.4 Environmental Issues'
1.5 Construction Observation Services'
1.6 Start -Up Services — Lift Station
1.7 Warranty Phase'
1.8 Public Meeting
Participate in public meetings (two — one for each phase) to coordinate with the
community and to obtain community support for each project to include all necessary
exhibits as directed by the City.
1.9 Subsurface Utility Investigation
Field location of existing utilities using Texas One -Call System (Coordinate with
appropriate City Operating Departments)
Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-I,
38 -02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility
Data ". The proposed subsurface utility investigation will be as follows:
1. Excavation — The survey scope includes working with a subsurface utility excavator
to perform Quality Level A investigation of underground utilities in specified areas
through the project limit using vacuum excavation. (Quality Level A involves the use
of nondestructive digging equipment at critical points to determine the horizontal and
vertical position of underground utilities, as well as the type, size, condition, material,
and other characteristics.) Utilities located at this quality level will be physically
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located and tied to the topographic survey control. The utility will be identified and an
elevation will be obtained to the top of the utility.
2. Utility Location — The survey scope includes locating certain utilities to Quality Level
B (Quality Level B involves surveying visible above ground utility facilities, such as
manholes, valve boxes, posts, etc., and correlating this information with existing
utility records.) These utilities will be located by obtaining a One -Call Notice and
measuring the marked locations.
3. Storm Water— Storm water facilities within the project limits will be located to Quality
Level C. Locations will be based on the surveyed locations of accessible storm
water manholes and drainage limits.
4. Wastewater— Wastewater facilities within the project limits will be located to Quality
Level C. Locations will be based on the surveyed locations of accessible
wastewater manholes except for critical locations which will require Quality Level A.
5. Water — Water facilities within the project limits will be located to Quality Level C
except for critical locations which will require Quality Level A.
6. Gas — Gas facilities within the project limits will be located to Quality Level C by the
AIE. The City of Corpus Christi Gas Department will provide Quality Level A. The
AIE will coordinate this activity.
7. Franchise Facilities — Coordinate with provider within the project limits to locate
facilities to Quality Level A in critical areas.
AIE will investigate areas of high probability of conflict with proposed improvements.
1.10 Geotechnical Report — Separate Contract with City of Corpus Christi
1.11 Materials Testing — Separate Contract with City of Corpus Christi
[ EXHIBIT A -'I
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Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Notice of Cancellation required on all
Bodily Injury and Property Damage
certificates
Commercial General Liability including:
$2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises — Operations
1 Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractual Insurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personal Injury
AUTOMOBILE LIABILITY - -OWNED NON -OWNED
$1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION
COMPENSATION ACT AND PARAGRAPH 11 OF
THIS EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY
$1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/
$2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include
[ ] REQUIRED
long -tern environmental impact for the disposal of
[X] NOT REQUIRED
contaminants
BUILDERS' RISK
See Section B -6 -11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER
$100,000 Combined Single Limit
See Section B -6 -11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
Page 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
Il. INDEMNIFICATION AND HOLD HARMLESS
A. To the extent permitted by law, Consultant agrees to indemnify, save harmless
and defend the City of Corpus Christi, and its officers, agents, servants and
employees, and each of them against and hold it and them harmless from any
and all lawsuits, claims, demands, liabilities, losses and expenses, including
court costs and reasonable attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to
any property, to the extent caused by Consultant's negligent performance of
services covered by this contract. The foregoing indemnity shall apply except if
such injury, death or damage is caused by the sole or concurrent negligence of
the City of Corpus Christi, its officers, agents, servants, or employees, or any
other person indemnified hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self- insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self - insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self- insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self - insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self - insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P, Q. Box 9277, Corpus Christi, Texas 78469 - Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self - insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
Eage HIBIT "6"
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J J11]l�L 1
Eage HIBIT "6"
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III. On the certificate of insurance;
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be" and "cancelled" and deleting the words "endeavor to" and
the wording after "left ". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations"
• At least 10 -day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Page 3 of 3
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
Cit of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME : G M C I J C J 4
P. O. BOX:
STREET ADDRESS:
ZI ZS S� k!-rN erz�
CITY: CazPUS 6 [fgsxt ZIP:
FIRM IS: I. Corporation ❑ 2. Partnership 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name .lob Title and City N�A. Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name w f _. Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Committee Board, Commission or
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: P J)bES CJl_ $&W Title: �(� c4 P
(Type or Prim)
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
U.S. Corps of Engineers
NPDES Permit/Amendments
TXDOT Categorical Exclusion
Public Meetings for CE
Public Hearings for CE
Tx. Dept. of Licensing & Regulation
Coast Guard Permit Section 9
Total Permitting
Public Meetings
Topographic Survey (Authorized)
Subsurface Utility Investigation (Auth.)
Construction Observation
Environmental Issues
Start-up Services (Lift Station)
Warranty Phase
PARK ROAD 22 BRIDGE
Project No. 7293
Invoice No. 123456
Invoice Date:
Total Amount Previous
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice
Sample form for:
Payment Request
Revised 07127100
Total Percent
Invoice Comnlete
$131,250
$0
$0
$131,250
$0
$0
$0
0%
364,000
0
0
364,000
_
0
0
0%
7,250
0
0
7,250
0
0
0
0%
52,500
0
0
52,500
0
0
0
0%
$555,000
$0
$0
$555,000
$0
$0
$0
0%
$180,000
$0
$0
$180,000
$0
$0
$0
0%
$3,000
$0
$0
$3,000
$0
$0
$0
0%
$101,534
$0
$0
$101,534
$0
$0
$0
0%
$20,000
$0
$0
$20,000
$0
$0
$0
0%
$10,850
$0
$0
$10,850
$0
$0
$.0
0%
$2,500
$0
$0
$2,500
$0
$0
$0
0%
$19,830
$0
$0
$19,830
$0
$0
$0
0%
$337,714
$0
$0
$337,714
$0
$0
$0
0%
$5,000
$0
$0
$5,000
$0
$0
$0
0%
$50,000
$0
$0
$50,000
$0
$0
$0
0%
$16,500
$0
$o
$16,500
$0
$0
$0
0%
$94,000
$0
$0
$94,000
$0
$0
$0
0%
$8,000
$0
$0
$8,000
$0
$0
$0
0%
$3,000
$0
$0
$3,000
$0
$0
$0
0%
3,500
0
0
3,500
0
0
0
00/-
Exhibit D
Page 1 of 2
6
Sample form for:
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
$517,714
$0
$0
$517,714
$0
$0
ised 07127AYO
$555,000
$0
$0
$555,000
$0
$0 $0
0 ° /a
517,714
0
0
517,714
0
0 0
0%
$1,072,714
$0
$0
$1,072,714
$0
$0 $0
0%
Exhibit D
Page 2 of 2