HomeMy WebLinkAboutC2011-523 - 10/11/2011 - ApprovedCDBG SUBRECIPIENT AGREEMENT ORIGINAL
BETWEEN THE
CITY OF CORPUS CHRISTI
AND
UNIVERSAL LITTLE LEAGUE
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
This agreement ( "Agreement ") is made and entered into between the City of Corpus
Christi, a Texas home -rule municipal corporation ( "City "), acting through its City
Manager or the City Manager's designee ( "City Manager "), and Universal Little League
( "Subrecipient "), a nonprofit corporation organized under the laws of the State of
Texas.
WHEREAS, the City has allocated Forty -four thousand two hundred and thirty four
dollars ($44,234) from the Fiscal Year 2011- 2012 (FY11 -12) Community Development
Block Grant ( "CDBG ") Program for construction of improvements to a facility located at
4035 Greenwood Drive, Corpus Christi, Nueces County, Texas, 78416, such facilities
being leased long term by the Subrecipient ( "Facility ");
WHEREAS, the City desires that safe and sanitary public facilities be provided_ for low
and moderate income individuals and individuals with disabilities;
WHEREAS, the Subrecipient desires to operate public facilities to provide such services
to low and moderate income individuals and individuals with disabilities within the City of
Corpus Christi and throughout the community served by the Subrecipient in conformity
with the United States' Code of Federal Regulations, Title 24, Chapter 570, as
amended; and
WHEREAS,. the City wishes to encourage the services provided by the Subrecipient
and there being a genuine need for these services and for appropriate facilities to
provide such services in the City of Corpus Christi;
NOW, THEREFORE, the City and the Subrecipient agree as follows:
SECTION 1. SCOPE, BUDGET, SCHEDULE, AND PAYMENT REQUIREMENTS.
1.1 Scope of Work. The Subrecipient shall complete the work outlined in the funding
proposal that was submitted and approved by the City's City Council for FY11 -12
(Resolution 029047), such proposal being incorporated into this Agreement by
reference as if fully set out in this Agreement. The Subrecipient, through its contractors
and subcontractors, shall make improvements, to wit:
• Roof replacement on concession stand and improvements to water damaged
areas;
2011 -523
Universal Little League
10/11/11 Agmt DWB
Res. 029234
INDEXED
In accordance with the Americans with Disabilities Act (ADA), (see compliance
provisions at subsection 2.9), improvements shall be made for accessibility of
patrons with disabilities:
o from parking lot to concession stand and adjacent Tee Ball Field;
o to restrooms; and,
o for use of concession stand by installing a concrete pad in front of
concession stand,
by March 31, 2013, ( "Improvements "). The Improvements will be located on real
property leased long term by the Subrecipient and located at 4035 Greenwood Drive,
Corpus Christi, Nueces County, Texas. For the purposes of this Agreement, the term
"Facility" collectively includes the aforementioned real property and any improvements
existing thereon as of the date of the Subrecipient's execution of this Agreement and
includes, where appropriate and in context, the proposed Improvements to be
constructed with the funding provided under this Agreement. All Improvements must be
constructed in accordance with the plans and specifications ( "Plans ") prepared by the
Subrecipient's registered architect or licensed professional engineer retained pursuant
to subsection 7.3. No construction may commence until the Plans are approved by the
Administrator or the Administrator's designee ( "Administrator ") of the City's Community
Development Division ( "CDD ") and by the City's Development Services Department
( "Development Services ").
1.2 Subrecipient Matching Funds Requirement. The Subrecipient shall provide no
matching funds for the construction of the Improvements to the Facility. If the
Subrecipient is required under this Agreement to meet a matching funds requirement
and fails to meet any portion of the requirement, the Subrecipient's allocation will not be
.disbursed, but is automatically forfeited and reverts to the City for inclusion in future
CDBG Programs.
1.3 Budget and Construction Schedule. The Subrecipient has provided an
estimated project budget and project construction schedule ( "Project Budget and
Contruction Schedule ") based upon the proposed Improvements listed above and as
are described within this Agreement, which Project Budget and Construction Schedule
is attached to this Agreement as Exhibit A and is incorporated into this Agreement by
reference. Ten days prior to the award of any construction contract or subcontractor
construction contract pursuant to this Agreement, the Subrecipient shall provide a
finalized budget, which must include a schedule of the detailed costs of construction,
and a schedule of construction completion dates, which must include a detailed
completion schedule for the various aspects of construction for Improvements to the
Facility, which document(s) will then be substituted for the then existing Exhibit A and
become Exhibit A of this Agreement for all purposes under this Agreement.
1.4 Contents of Finalized Budget and Construction Schedule(s). The finalized
budget must include line -item costs for each item referenced in subsection 1.1 of this
Agreement. The finalized budget must provide a detailed presentation of projected
resources and expenses. The finalized construction schedule for Improvements must
reflect the anticipated timeline for the completion of construction stages for each of the
Improvements set out in subsection 1.1 of this Agreement, including, but not limited to,
dates for the retention of a registered architect or licensed professional engineer,
Universal Little League FY11 -12 Agmt DWB Page 2 of 15
completion of Plans, completion of conditions precedent to construction,
commencement of construction, completion of construction phases, and expected final
completion date of the Improvements.
1.5 Requests for Payment.
(A) All requests for payment made pursuant to this Agreement must be submitted to
the Administrator.
(B) Progress payments for the Improvements will be made based upon the finalized
budget and construction schedule and the submittal and approval of appropriate
documentation of the work completed, including, without limitation, fully itemized.
(C) No progress payments will be made without certification by the registered architect
or licensed professional engineer that the phase to which the payment applies has
been substantially completed nor will any progress payment be made without an
inspection by staff of CDD and Development Services and approval by the
Administrator and Development Services staff affirming that the work has been
completed.
(D) The Administrator may require that the Subrecipient provide a down date waiver
and a subordination of mechanic's lien claims prior to any payment.
(E) All payments will be adjusted according to the actual construction cost and the
matching funds requirement, if any, and in no event may any payment exceed the
stated amount of this Agreement. All requests for payments, excluding acquisition
of property, will be prorated to reflect the Subrecipient's share of costs as per the
approved finalized budget.
1.6 Approval of Finalized Budget and Construction Schedule(s). Construction of
Improvements to the Facility may not commence prior to the Administrator's approval of
the finalized budget and construction schedule required under subsection 1.4 of this
Agreement. The City will not reimburse any construction costs incurred by the
Subrecipient prior to the approval of the finalized budget and construction schedule(s),
except for professional services as may be allowed in the Administrator's discretion.
1.7 Periodic Performances Reports. The Subrecipient shall submit periodic
performance reports to the Administrator that recite progress for the period and advising
of any problems encountered. A performance report must be provided with each
request for payment.
SECTION 2. RECORDKEEPING, UNIFORM ADMINISTRATIVE REQUIREMENTS
AND OTHER PROGRAM REQUIREMENTS.
2.1 Construction and Operations Records. The Subrecipient shall provide access to
all original records, reports, and audits including, without limitation, all agreements and
appraisals for the Facility; invoices; payment and payroll records; bank records; plans
and specifications for the Facilities; Plans written and drawn pursuant to this Agree-
ment; change orders; contracts between the Subrecipient and its contractor(s), between
Universal Little League FY11 -12 Agmt DWB Page 3 of 15
contractor(s) and their subcontractor(s), and between the Subrecipient and its
registered architect(s) or licensed professional engineer(s); communications and
correspondence with regard to any contracts and subcontracts pertaining to this
Agreement, affidavits executed pursuant to this Agreement; documentation of clientele
being benefited by the Facility (i.e., number of persons being served, etc.) and the
activity being carried out in the Facility which pertains to the construction or operation of
the Facility; and all written obligations pursuant to this Agreement, including, but not
limited to, all information on matching funds required under this Agreement, if any,
during regular business hours for any purposes of the City, the United States
Department of Housing and Urban Development ( "HUD "), or both, to conduct audits and
monitoring.
2.2 Equal Participation Documentation. The Subrecipient shall keep and provide
access to records documenting compliance with Section 109 of the Housing and
Community Development Act of 1974 [42 United States Code ( "U.S.C. ") §5309], as
amended, which requires that no person shall, on the ground of race, color, national
origin, religion, or sex, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity funded in whole or in part with
community development funds made available pursuant to the Act. Any prohibition
against discrimination on the basis of age under the,Age Discrimination Act of 1975, as
amended, or with respect to an otherwise qualified disabled individual, as provided in 29
U.S.C. §794, as amended, also applies to this Agreement.
2.3 Information and Reports. The Subrecipient shall provide any information, reports,
data, and forms pertinent to this Agreement as the Administrator or staff of CDD may,
from time to time, request for the proper administration of this Agreement. The
Subrecipient shall adhere and comply with the reporting requirements mandated for the
Performance Measurement System, administered by the City, as a condition of
receiving funds under this Agreement.
2.4 OMB Circulars A -110, A -122, and A -133. The Subrecipient shall comply with the
requirements and standards of United States' Office of Management and Budget
( "OMB ") Circulars A -110, A -122, and A -133, as each may be amended.
2.5 Compliance Documentation. The Subrecipient shall keep and provide access to
records documenting compliance with the rules and regulations contained in Title 24,
Chapter 570, et. seq., of the Code of Federal Regulations ( "CFR "), including, but not
limited to, Subpart K, Sections 570.603, Labor Standards; 570.607, Employment and
Contracting Opportunities; 570.608, Lead -Based Paint; 570.609, Use of Debarred,
Suspended, or Ineligible Contractors or Subrecipients; 570.610, Uniform Administrative
Requirements and Cost Principles; and 570.611, Conflict of Interest. If there is a
conflict of interest with any employee, agent, consultant, officer, or member of the Board
of Directors of the Subrecipient, the person with the conflict and the nature of the
conflict must be identified, by name and title, and submitted to the Administrator prior to
any costs being incurred at, in, or on the Facility with respect to construction of the
Improvements.
2.6 Equal Employment Opportunity. The Subrecipient shall comply with all
applicable Federal Equal Employment Opportunity regulations, including, but not limited
Universal Little League FY11 -12 Agmt DWB Page 4 of 15
to, Executive Order 11246, as amended, and Section 3 of the Housing and Urban
Development Act of 1968 as set forth in 24 CFR 570.607, as amended, and shall
require compliance with the aforementioned laws and regulations in all contracts the
Subrecipient enters into with respect to construction of the Improvements.
2.7 Request for Bids /Proposals. The Subrecipient shall comply with requirements of
OMB Circular A -110, as amended, and all State and local procurement requirements
with regard to solicitation of bids and proposals for construction of the Improvements to
the Facility, if applicable, and shall provide such records to representatives of HUD, the
City Manager, or the Administrator upon request.
2.8 Real Property Acquisition. The Subrecipient shall comply with requirements of
49 CFR Part 24, Subpart B, as amended, and all State and local acquisition
requirements with regard to acquisition of property, if applicable, and shall provide such
records to representatives of HUD, the City Manager, or the Administrator upon request.
2.9 Disabled and Handicapped Accessibility. The Subrecipient shall comply with
the Americans with Disabilities Act of 1990, as amended, and with the rules and
regulations published in 28 CFR Part 36, as amended, and all State and local
requirements regarding disabled accessibility.
2.10 Religious Organizations. The Subrecipient shall comply with requirements
regarding religious organizations, as set forth in 24 CFR 570.2000), as amended.
SECTION 3. SUSPENSION AND TERMINATION.
3.1 Application of 24 CFR 85.43. The City may suspend or terminate this Agreement
in accordance with 24 CFR 85.43, as amended, if the Subrecipient materially fails to
comply with any term of the CDBG Program award or this Agreement.
3.2 Application of 24 CFR 85.44. This Agreement may be terminated for convenience
in accordance with 24 CFR 85.44, as amended.
3.3 Remedies for Non - compliance. Pursuant to the provisions cited in Section 3 of
this Agreement, to Federal rules and regulations applicable to the Subrecipient, and to
HUD guidelines, if any deficiencies are discerned by or through monitoring of this
Agreement, the Administrator may either temporarily withhold cash payments pending
correction of the deficiencies, disallow all or part of the cost of the activity or action not
in compliance, wholly or partly suspend or terminate the current award, withhold further
awards, or take any other remedies that may be legally available.
3.4 Termination Notice. Either party may terminate this Agreement, during the term of
this Agreement, as of the last day of any month upon thirty (30) days prior written
notice. The party terminating this Agreement must comply with subsections 3.1 and 3.2
of this Agreement and all other provisions of this Agreement providing responsibilities in
the event of termination.
3.5 Termination. Upon a termination of this Agreement, the Subrecipient agrees to
refund to the City all CDBG Program funds expended on construction of the Facility and
Universal Little League FYI 1-12 Agmt DWB Page 5 of 15
Improvements. If the Subrecipient cannot refund all such money within thirty (30) days
of the termination notice, the City may take whatever action is necessary to reimburse
the City as set out in 24 CFR 85.43 and 85.44, as each may be amended.
Notwithstanding this provision, the Reversion of CDBG Funds provision, set out in
Section 4 of this Agreement, also applies to the Subrecipient's CDBG Program funds on
hand, accounts receivable, and real property under the Subrecipient's control.
SECTION 4. REVERSION OF CDBG FUNDS.
4.1 Facility and Improvements Use to Meet National Objective and Same Busi-
ness Purpose. The Subrecipient's Facility and all Improvements must be used to meet
one of the national objectives set forth in 24 CFR 570.208, as amended, during the term
of this Agreement and for one year following the date of final completion of the
construction of the Improvements or one year following the date of the last
disbursement of CDBG funds under this Agreement, whichever is longer. In addition,
the Subrecipient shall use the Facility and all Improvements for the same business
purpose as that which existed on the date of the Subrecipient's execution of this
Agreement for a period of five (5) years following the date of final completion of the
construction of the Improvements or following the date of the last disbursement of
CDBG funds under this Agreement, whichever is longer.
4.2 Facility and Improvements Not Used to Meet National Objective and Same
Business Purpose. In the event that the Subrecipient's Facility or any Improvements
are not used to meet one of the national objectives or the same business purpose for
the length of time specified in subsection 4.1 of this Agreement, then the Subrecipient
shall reimburse the City for the CDBG funds received by the Subrecipient as follows:
(A) Failure to meet national objective: The Subrecipient must reimburse the total award
of CDBG funds received under this Agreement.
(B) Failure to use Facility or any Improvements for same business purpose: Prorated
reimbursement as a fractional amount, the numerator being the number of months
that the Subrecipient's Facility or any Improvements failed to be used for the same
business purpose as that which existed on the date of the Subrecipient's execution
of this Agreement and the denominator being 60, multiplied by the total amount of
CDBG funds received by the Subrecipient under this Agreement.
4.3 No Election of Remedies. Resort, by the City, to a remedy under subsection 4.2
of this Agreement, or another remedy provision set out in this Agreement, does not bar
the application and use of any other remedy allowed by law or that may be enforced by
the City pursuant to 24 CFR 570.503, as amended.
SECTION 5. PROGRAM INCOME.
5.1 Disposition of Program Income. Program income received by the Subrecipient
as a result of this Agreement, if any, may be retained by the Subrecipient. Any such
program income must be used to operate public facilities to provide services to low and
moderate income individuals and individuals with disabilities within the City of Corpus
Christi and throughout the community served by the Subrecipient in conformity with 24
Universal Little League FYI 1 -12 Agmt DWB Page 6 of 15
CFR 570.208, as amended. The Subreciplent shall report program income to the City
annually, during the term of this Agreement, not later than August 31 for the previous
year ending July 31.
5.2 Accounting for Program Income. The Subrecipient shall comply with OMB
Circular A -110, as amended, with reference to program income, if applicable.
SECTION 6. INSURANCE AND INDEMNITY PROVISIONS.
6.1 Insurance. The Subrecipient shall have in force, throughout the term of this
Agreement, insurance that complies with the standards in Exhibit B, a copy of which is
attached to this Agreement and is incorporated in this Agreement by reference. A
certificate to that effect must be provided to the City's Risk Manager ( "Risk Manager ")
and the Administrator at least ten (10) days prior to any construction. Failure to
maintain any of the types and limits of the insurance required by Exhibit B is cause for
the City to terminate this Agreement and cancel any and all reimbursements of CDBG
funds to the Subrecipient.
6.2 Notice to City. The Subrecipient shall require its insurance companies, written
policies, and certificates of insurance to provide that the City must be given thirty (30)
days advance notice by the insurer prior to cancellation, nonrenewai, or material change
of the insurance policies required by Exhibit B. Failure to maintain such insurance will
be cause for the City to take control of the Facility and all Improvements, cancel any
claim that the Subrecipient may have to the use of the Facility and Improvements, and
cancel any and all reimbursements of CDBG funds to the Subrecipient.
6.3 Right to Re- evaluation and Adjustment of Limits. The Risk Manager retains the
right to re- evaluate the insurance requirements during the term of this Agreement and
adjust the types and limits of such insurance upon thirty (30) days written notice to the
Subrecipient. Insurance types and limits may not be adjusted more frequently than
once per year.
6.4 Indemnification.
(A) The Subrecipient covenants and agrees that it will indemnify and
hold City harmless of, from, and against all claims, demands,
actions, damages, losses, costs, liabilities, expenses, and
judgments recovered from or asserted against the City on account
of injury or damage to persons or property (including, without
limitation on the foregoing, workers' compensation, death, and
premises defects) to the extent any such damage or injury may be
incident to, arise out of, or be caused, either proximately or
remotely, wholly or in part, by an act or omission, negligence, or
misconduct on the part of the City, its officers, employees, or
agents ( "Indemnitees "), acting pursuant to this Agreement and
with or without the express or implied invitation or permission of
the Subrecipient, or on the part of the Subrecipient or any of its
Universal Little League FY11 -12 Agmt DWB Page 7 of 15
agents, servants, employees, contractors, patrons, guests,
licensees, or invitees entering upon the Facility being improved or
used pursuant to this Agreement, or when any such injury or
damage is the result, proximate or re -mote, wholly or in part, of the
violation by Indemnitees, the Subrecipient or any of its agents,
servants, employees, contractors, patrons, guests, licensees, or
invitees of any law, ordinance, or governmental order of any kind,
or when any such injury or damage may in any other way arise
from or out of the Improvements being constructed at the Facility
or out of the use or occupancy of the Improvements to the Facility
or the Facility itself by Indemnitees, the Subrecipient, or any of its
agents, servants, employees, contractors, patrons, guests,
licensees, or invitees, and including, without limitation, any
damages or costs which may occur as a result of the design of the
Improvements to the Facility, the bidding process, actual
construction of the Improvements to the Facility, administration of
the construction contracts by the City or its designee, failure of
the Improvements to the Facility prior to the completion and
acceptance of the Improvements by the City and the Subrecipient
jointly, failure of the Improvements to the Facility to work as
designed, failure of any contractor, subcontractor, or
manufacturer to honor its warranties, or failure of the Subrecipient
to maintain the Improvements to the Facility or the Facility itself.
(B) These terms of indemnification are effective upon the date of
execution of this Agreement and whether such injury or damage
may result from the sole negligence, contributory negligence, or
concurrent negligence of Indemnitees, but not if such damage or
injury may result from the gross negligence or willful misconduct
of Indemnitees.
(C) The Subrecipient covenants and agrees that, in case the City is
made a party to any litigation against the Subrecipient or in any
litigation commenced by any party other than the Subrecipient
relating to this Agreement and the Improvements to the Facility
contemplated under this Agreement, the Subrecipient shall, upon
receipt of reasonable notice and at its own expense, investigate all
claims and demands, attend to their settlement or other
disposition, defend the City in all actions based thereon with legal
counsel satisfactory to the City Attorney, and pay all charges of
attorneys and all other costs and expenses of any kind
whatsoever arising from any said claims, demands, actions,
damages, losses, costs, liabilities, expenses, or judgments.
Universal Little League FY11 -12 Agmt DWB Page 8 of 15
(D) The provisions of this section survive the termination or expiration
of this Agreement.
SECTION 7. SUBRECIPIENT'S REQUIREMENTS.
7.1 Precontracting and Preconstruction Conference. The Subrecipient has
attended a pre - contracting conference with City representatives. The Subrecipient and
all of its identified contractors and subcontractors must attend a preconstruction
conference with City representatives. Failure to do so may result.in the Subrecipient
being ineligible to receive the CDBG funds awarded and allocated to the Subrecipient
under this Agreement.
7.2 Pledged Contribution. The Subrecipient shall provide any additional funds
needed for the completion of the Improvements. The Subrecipient shall provide
canceled checks or other proof as may be required by the Administrator as proof of the
contribution.
7.3 Prepare Plans and Specifications. The Subrecipient shall retain a registered
architect or licensed professional engineer in accordance with OMB Circular A -110, as
amended, to prepare the Plans and to inspect all Improvements to ensure conformity
with final plans and specifications submitted to the Administrator.
7.4 Professional Services. The Subrecipient shall retain professional services and all
necessary contractors for construction of the Improvements in accordance with OMB
Circular A -110, as amended, and construct Improvements to the Facility in accordance
with final plans and specifications and the schedule submitted to CDD as set out in
subsections 1.1 and 1.3 of this Agreement. The Board of Directors of the Subrecipient
shall ensure that professional services, relating to the construction of the Improvements,
are retained and that the construction of the Improvements is supervised.
7.5 Change Order Procedure. A change order procedure must be instituted to make
changes in the Plans or specifications or to decrease or increase the quantity of work to
be performed or materials, equipment, or supplies to be furnished for the Improvements
to the Facility. The Subrecipient shall submit all change orders to the Administrator for
approval prior to the change order becoming effective. Any money expended by the
Subrecipient pursuant to a change order and prior to submittal and approval of such
change order is not reimbursable, and the Subrecipient shall bear all such costs
associated with unapproved changes.
7.6 Staff and Administrative Support. The Subrecipient shall provide sufficient staff
and administrative support to supervise the construction of the Improvements to the
Facility.
7.7 Use of Funds. The Subrecipient covenants that all CDBG funds expended under
this Agreement will be used solely for the activities described in this Agreement. The
Subrecipient shall reimburse the City for all funds expended for activities not related to
the purpose and activities described in this Agreement or that violate Federal or State
laws.
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7.8 Accounting and Audit. The Subrecipient shall record financial transactions
according to approved accounting procedures and provide an independent audit of the
expenditures in accordance with OMB Circular A -133, as amended. Such audit must be
completed within ninety (90) days after the Improvements to the Facility were
completed. A copy of the audit must be provided to the City within thirty (30) days of
completion of the audit. If the audit shows discrepancies between amounts charged the
Subrecipient and amounts reimbursed to the Subrecipient by the City, a resolution of
the discrepancies must be made within sixty (60) days from receipt of the audit by the
City. If the Subrecipient owes the City money in resolution of the discrepancies, the
money must be paid within ninety (90) days from receipt of the audit by the City or the
Subrecipient is in default pursuant to this Agreement.
7.9 Completion Date of Construction. The Subrecipient shall complete construction
of the Improvements to the Facility in accordance with the approved Plans and
Specifications by March 31, 2013. if the Subrecipient is rendered unable to carry out
the terms of this subsection, the Subrecipient shall promptly give the City written notice
of such delay together with reasonable particulars concerning it. The Administrator may
extend the construction time schedule for such time as may be deemed necessary and
justified, provided, however, that the extension of the construction time schedule does
not exceed the term of this Agreement. (An extension of the term is addressed in
Section 9.)
SECTION 8. CITY'S REQUIREMENTS.
8.1 Committment of Funding for Improvements of Facility. The City shall provide
the Subrecipient up to Forty -four thousand two hundred and thirty four dollars ($44,234)
from the City's FY2011 -12 CDBG Program for Improvements to the Facility as
described in Section 1 of this Agreement and in accordance with the accepted bid,
budget, and construction schedules made a part of this Agreement, subject to the
Subrecipient's compliance with the provisions of this Agreement.
8.2 Additional Funds. Nothing in this Agreement may be construed as requiring the
City to provide additional construction funds to the Subrecipient at any time in the future.
SECTION 9. GENERAL PROVISIONS.
9.1 Term. This Agreement terminates April 30, 2013. Extensions to the term of this
Agreement may be requested by the Subrecipient and approved by the City Manager.
However, the Subrecipient is bound by all covenants, terms, and conditions of this
Agreement including, without limitation, recordkeeping, for a period of six (6) years
commencing on the date of the Subrecipient's execution of this Agreement, unless a
specific bound period is shorter or longer as may be stated in this Agreement.
9.2 Objective. The Subrecipient shall operate the Facility and the Improvements to
further the primary objective of the Housing & Community Development Act as outlined
in 24 CFR 570.200 and 570.208, as each may be amended, and will improve the
Facility by March 31, 2013, and provide programs to help low and moderate income
individuals and individuals with disabilities improve the quality of their lives and reach
Universal Little League FY11 -12 Agmt DWB Page 10 of 15
their maximum potential for independence and at all times in accordance with HUD's
Community Development Block Grant regulations and guidelines and all local, State,
and Federal requirements and laws.
9.3 Licensing. The Subrecipient shall obtain and maintain any certificates and
licenses that are required of the Subrecipient, the Facility, and the programs offered at,
on, or in the Facility by the United States, the State of Texas, the City, and any other
agencies having regulatory jurisdiction over the Facility and the Subrecipient.
9.4 Maintenance. The Subrecipient shall furnish all maintenance to the Facility and
Improvements as necessary to maintain the Facility and Improvements in good repair.
9.5 Default. In the event the Subrecipient ceases to operate the Facility in accordance
with the terms of this Agreement or commits any other default in the terms of this
Agreement, the City is herein specifically authorized to demand reimbursement of the
CDBG funds paid to the Subrecipient and, in the event the City is not promptly repaid, to
take possession of the Facility and all Improvements without recourse and to dispose of
such Facility and Improvements in any manner the City deems necessary to reimburse
the City.
9.6 No Liability. In no event is the City liable for any contracts made by or entered into
by the Subrecipient with any other person, partnership, association, firm, corporation, or
governmental entity.
9.7 Notices.
(A) All notices, demands, requests, or replies provided for or permitted under this
Agreement, by either party must be in writing and must be delivered by one of the
following methods: (1) by personal delivery; (2) by deposit with the United States
Postal Service as certified or registered mail, return receipt requested, postage
prepaid; (3) by prepaid telegram; (4) by deposit with an overnight express delivery
service, for which service has been prepaid; or (5) by fax transmission.
(B) Notice deposited with the United States Postal Service in the manner described
above will be deemed effective two (2) business days after deposit with the United
States Postal Service. Notice by telegram or overnight express delivery service will
be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carrier. Notice by fax transmission will be deemed
effective upon transmission, with proof of confirmed delivery.
(C) All such communications must only be made to the following:
If to the City
City of Corpus Christi
Attn: Administrator, Community Dev
P. O. Box 9277
Corpus Christi, Texas 78469 -9277
(361) 826 -3045 Office
(361) 844 -1740 Fax
If to the Subrecipient
Universal Little League
Div. Attn: Board President
4035 Greenwood Drive
Corpus Christi, Texas 78416
(361) 854 -1397 Office
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(D) Either party may change the address to which notice is sent by using a method set
out above. The Subrecipient shall notify the City of an address change within 10
working days after the address is changed.
9.8 Nonassignment. The Subrecipient may not assign, mortgage, pledge, or transfer
this Agreement or any interest in the Facility or Improvements without the prior written
consent of the City.
9.9 Nonexclusive Services. Nothing in this Agreement may be construed as
prohibiting the Subrecipient from entering into contracts with additional parties for the
performance of services similar or identical to those enumerated in this Agreement, and
nothing in this Agreement may be construed as prohibiting the Subrecipient from
receiving compensation from such additional contractual parties, provided that all other
terms of this Agreement are fulfilled.
9.10 Breach of Agreement. Notwithstanding any other provisions of this Agreement,
should the Subrecipient breach any section or provision of this Agreement including,
without limitation, the failure to pay taxes, assessments, or other government charges,
the breach shall be remedied in accordance with subsection 3.3 of this Agreement and
any other applicable subsections. If repayment is required as a remedy, other remedies
may be pursued, as deemed necessary by the City Manager, if repayment is not made.
The City is entitled to reasonable attorneys fees in any court action arising out of this
Agreement.
9.11 Modifications. Modifications to this Agreement are not effective unless signed by
a duly authorized representative of each of the parties to this Agreement. Modifications
which do not change the essential scope and purpose of this Agreement may be
approved on behalf of the City by the City Manager.
9.12 Validity. if, for any reason any section, paragraph, subdivision, clause, phrase,
word, or provision of this Agreement is held invalid or unconstitutional by final judgment
of a court of competent jurisdiction, it shall not affect any other section, paragraph,
subdivision, clause, phrase, word, or provision of this Agreement, for it is the definite
intent of the parties to this Agreement that every section, paragraph, subdivision,
clause, phrase, word, and provision of this Agreement be given full force and effect for
its purpose.
9.13 Jurisdiction and Venue. The laws of the State of Texas govern and are
applicable to any dispute arising under this Agreement. Venue is in Corpus Christi,
Nueces County, Texas, where this Agreement was entered into and must be performed.
9.14 Warranty from Contractor. Upon the Subrecipient's receipt of a copy of the
Architect/Engineer's certificate of substantial completion, the Subrecipient shall only
look to the architects, engineers, contractors, subcontractors, manufacturers, and their
respective warranties to remedy any defects in design, workmanship, or materials, and
the Subrecipient covenants and agrees that the City has no responsibility for any
defects of any kind or nature whatsoever, even if it is alleged such defect is due to the
City's negligence. The City must be a third party beneficiary to the Subrecipient's
Universal Little League FY11- 12_Agmt DWB Page 12 of 15
contracts effecting the Improvements, and all warranties and duties under such
contracts must be in favor of the Subrecipient and the City.
9.15 Copies of Rules and Regulations. Copies of some of the Federal rules and
regulations referenced in this Agreement have been provided to the Subrecipient at the
precontracting conference as evidenced by the Subrecipient's CDBG Compliance
Affidavit, which is attached to this Agreement as Exhibit C and incorporated in this
Agreement by reference. Any failure, by the City, to supply the Subrecipient with any
other Federal rules and regulations which may be applicable to the Subrecipient, its
Facility, the Improvements, CDBG funding, or to recipients of Federal funds does not
waive the Subrecipient's required compliance in accordance with Federal law.
9.16 Disclosure of Interests. In compliance with Section 2 -349 of the City's Code of
Ordinances, the Subrecipient shall complete the City's Disclosure of Interests form,
which is attached to this Agreement as Exhibit D, the contents of which, as a
completed form, are incorporated in this document by reference as if fully set out in this
Agreement.
9.17 Acknowledgment of Funding Source. The Subrecipient shall give credit to the
City's CDBG Program as the project funding source in all presentations, written docu-
ments, publicity, and advertisements regarding the Improvements. The Subrecipient
agrees to acknowledge the sponsorship of the City of Corpus Christi at any event
promoting the project or any other project sponsor.
9.18 Certification Regarding Lobbing. In compliance with federal law, the Subrecip-
ient shall execute Exhibit E, the contents of which, as a completed form, are incorpo-
rated in this document by reference as if fully set out in this Agreement.
(EXECUTION PAGES FOLLOW)
Universal Little League FYI 1-12 Agmt DWB Page 13 of 15
Executed in duplicate originals this day of , 2012.
ATTEST:
Armando Chapa
City Secretary
CITY OF CORPUS CHRISTI
Ronald L. Olson or Approved
City Manager Designee
M r.
Nam6 anaFtle of designee
Approved as to form:
Deborah W. Broom
Assistant City Attorney
for the City Attorney
M
ACKNOWLEDGMENT
ff ILL
STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
This instrument was acknowledged before me on , 2012,
by S , of the City of Corpus Christi, 'a
Texas horbe-ruld municipal corporation, orl behalf of the corporation.
{seal)
DIM WIC K!
Nat
+ ary Public
STATE OF TEXAS
Gomm. 18't116
2012
N615 ry P 'c, State of Texas
Universal Little League FY11 -12 Agmt DWB Page 14 of 16
SUBRECIPIENT: UNIVERSAL LITTLE LEAGUE
Board President Signatur
4 / ,
Date
MOSES LEYBA
Printed name
ACKNOWLEDGMENT
STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
1 ia
This instrument was acknowledged before me on A,- `P , 20bg,
by MOSES LEYBA , Board President of Universal Little eagu , a Texas nonprofit
corporation on behalf of the corporation.
(seal)
R Laudsa Lynn Baklik M 0911 MIrialoh Explrrs 00 212015
Universal Little League FY11 -12 Agmt DWB Page 15 of 15
EXHIBIT A
Preliminary Budget & Construction Schedule
FY and Funding: FY2011 / CDBG
Organization: Universal Little League
Project Name /Title: Universal Little League
Project Location: 4035 Greenwood St.
Total Project Cost: $44,23 4 CDBG Award: $44,234
Preliminar j Budd
Project Financial Resources: (list maybe adjusted to meet your project)
(Funds available to complete project) Amount
• Private Funding Source ....................... ............................... $ -0-
• FY 2011 CDBG Funds ................. ............................... ........................$
• Other: (Match) .................................................... ............................... $ -0-
Total Funds Available for Proiect ............................ ............................... $ 44.234
Estimated Expenses: (list maybe adjusted to meet your project)
List estimated expenses to complete your pro 'ect such as: Amount
• Land Acquisition ......................................... ............................... $ -0-
• Advertising, Printing, etc ................. ..............................$_0_
• A/E Professional Services ................ ..............................$
• Construction Costs ..... ............................... ........................$
•. Construction Contingency ..................................... ............................... $ 4.00_0
• Inspection Fees (windstorm, ADA, etc.) ..... ............................... $ 700
Total Project Cost ... ...............................
(Funds needed for the proiect)
..... $ 44,234
NOTE: The "total funds available for the proiect," shall be equal to the "total project cost."
"Preliminary" Construction Schedule
(projected dates for completion of key project phases)
. Projected Dates
• Land Acquisition .......................................... ............................... NIA
• Platting/Soil Testing (lead based paint, environmental, etc.) ...... Cleared
• Design/Bid Documents (specification packet)completed.......... JULY G, 2012
• Advertisement: ............ /A
• Bid Process {City's Job Order Contract (JOC) Process} .........
• JOC contract award .............................. ...................... 10, 2012
• Construction 100% completion ............. .......................... 31, 2013
Rev: July 18, 2012
EXHIBIT B
INSURANCE REQUIREMENTS
Subrecipient's Liability Insurance
A. Subrecipient must not commence work under this agreement all insurance required herein has been
obtained and such insurance has been approved by the City. Subrecipient must not allow any
subcontractor to commence work until all similar insurance required of the subcontractor has been
obtained.
B. Subrecipient must furnish to the City's Risk Manager and to the Department or Division responsible for
this agreement, copies of Certificates of Insurance, showing the following minimum coverage by
insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional
insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day written notice of cancellation, material change,
Bodily Injury and Property Damage
non - renewal or termination is required on all
certificates
COMMERCIAL GENERAL LIABILITY including:
$1.000.0.00 Combined Single Limit
1. Commercial Form
2. Premises - Operations
3. Products/ Completed Operations Hazard
4. Contractual Liability
5. Independent Contractors
6. Broad Form Property Damage
7. Personal Injury
FIRE and EXTENDED COVERAGE
At a minimum, amount sufficient to cover the
replacement cost of facilities and/ or building
City to be named as loss payee using standard loss
payee clause.
BUILDERS RISK INSURANCE
Full value of any improvements constructed with CDBG
1. All Risks of Physical Loss; including collapse
Funds provided under this agreement, so long as work
and transit coverage
remains to be completed on such improvements
C. In the event of accidents of any kind, Subrecipient must furnish the Risk Manager with copies of all
reports of such accidents within 10 days of the accident.
Community Development Block Grant Program Subrecipient Agreements ins. req.
1 -25 -11 ep Risk Mgmt.
il. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
The City of Corpus Christi must be named as an additional insured on the liability
coverage, and a blanket waiver of subrogation on all applicable policies.
The City of Corpus Christi must be named as loss payee using a standard loss
payee clause on the Fire and Extended Coverage coverage.
` The name of the project must be listed under "Description of Operations"
At a minimum, a 30 -day written notice of cancellation, non - renewal, material
change or termination is required.
END
Community Development Block Grant Program Subrecipient Agreements ins. req.
1 -25 -11 ep Risk Mgmt.
EXHIBIT C
CDBG COMPLIANCE AFFIDAVIT
STATE OF TEXAS §
COUNTY OF NUECE %�§
Date:
KNOW ALL BY THESE PRESENTS:
Affiant: Uhivers`al Little League
Community Development Block Grant Subrecipient
Affiant organization representative on oath swears the following statements are true:
I, Moses Le ba, am the Board President (title) of Universal Little League a
Texas nonprofit corporation, which has applied for and been awarded Community
Development Block Grant ( "CDBG ") Program funds administered by the City of Corpus
Christi ( "City "). Prior to the start of the project for which CDBG funds have been
awarded, as the representative of the above named Subrecipient organization
( "Subrecipient "), I met with City staff and received copies of the following federal rules
and regulations.
OMB Circular A -110 24 CFR 85.43 and 85.44
OMB Circular A -'122 24 CFR 570.200, 500, and 600 et. seq.
OMB Circular A -133 49 CFR Part 24, 24.101 - 24.104
24 CFR Part 84
By execution of this affidavit, I attest that I have received the above listed federal rules
and regulations, I have been provided with a general explanation of this information,
and I understand the Subrecipient's obligations of performance under the rules and
regulations. Furthermore, I acknowledge that there may be additional federal rules and
regulations, beyond the rules and regulations listed above, to which the Subrecipient
may be subject and with which the Subrecipient must comply.
By: ,d
Moses Leyba, Board Pre ident
Universal Little league
SWORN TO AND SUBSCRIE
�,AY.P
' ( Il ynn Bakllk
ly My Commisslon Expfros
r, a 0411212015
'0.1
lvx�
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
.....�........�
City of PURCHASING DIVISION
Corpus
Christi
EXHIBIT D
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered. If the
question is not applicable, answer with "NA ". See reverse side for Filing Requirements, Certification and
definitions.
COMPANY NAME:
P. O. BOX: d a ce- o r.► d
STREET ADDRESS: CITY -k n fa ; i` y ZIP:
FIRM IS: 1. Corporation 0 2. Partnership F 3. Sole Owner ❑
4. Association 0 5. Other 9
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name slob Title and City Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest' constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
V 1-42
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
Page 1 of 2
FILING REQUIREMENTS
If a person who request official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action will
have on members of the public in general or a substantial segment thereof, you shall disclose that fact in
a signed writing to the City official, employee or body that has been requested to act in the matter, unless
the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in
a signed writing filed with the City Secretary. [Ethics Ordinance Section 2- 349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: .e _5 L Title: P,
Signature of
Certifying Person: Date: - 7
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi, Texas.
b. "Economic benefit." An action that is likely to affect an economic interest if it is likely to have
an effect on that interest that is distinguishable from its effect on members of the public in
general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self- employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust,
and entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of
the City of Corpus Christi, Texas..
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in
a firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies,
or special terms of venture or partnership agreements."
g. "Consultant. "Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
Page 2 of 2
it� City Of Exhibit E
Corpus
K % 00% 0 - Christi
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or an employee of any agency, a
member of congress, an officer or employee of congress, or an employee of a member of congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress,
an officer or employee of congress, or an employee of a member of congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
with this a Standard Form -11, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly,
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
cs- CLtt/J p�
Signature
S , T --r_ ;- � i. --
- Z' Print Name of Authorize ndividual
_ �p e, _
Date '
Organization Name