HomeMy WebLinkAboutC2012-023 - 1/26/2012 - NAAMENDMENT NO. 3
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, hereinafter called "CITY" and HDR ENGINEERING,_ INC. hereinafter called "CONSULTANT ",
agree to the following amendment to the Contract for Professional Services for Traffic Signals New and
$ nchronization) ( Proiect No 6488) as authorized and amended by:
Original Contract
May 25, 2010
Motion No. M2010 -123
$151,000.00
Amendment No, 1
July 7, 2010
Administrative Approval
$4,000.00
Amendment No. 2
March 05, 2011
Administrative Approval
$42,300.00
In the original contract, PART 1. SCOPE OF PROJECT shall be amended to include the following scope for the Design
Phase Services as follows:
• Revising the notice to bidders, project description, method of award, and time of completion sections of
the Special Provisions
• Revising the proposal and agreement to include the additive alternate
• Revising the plans (cover sheet, sheet index, general notes, estimate summary, and plan sheets) to
reflect the additive alternate
• Submitting another set of 100% pre - submittal documents
• Submitting another set of final signed and sealed bid documents
• Attending another pre -bid meeting
• Answering contractor's questions
• Attending another bid opening
In the original contract, EXHIBIT "A ", PART 3. FEES shall be. modified as shown on the attached Amendment No. 3
Exhibit "A" for a revised fee not to exceed $8,Ooo.00 (Eight Thousand Dollars and -Zero Cents), for a total restated fee
not to exceed $205,300.00 Two Hundred Five Thousand Three Hundred Dollars and Zero Cents l.
All other terms and conditions of the May 25, 2010 contract, as amended, between the City and Consultant will remain in
full force and effect.
CITY OF CORPUS CHRISTI
Oscar R. Martinez Date
Assistant City Manager
RECOMMENDED
�IL31�
Dan Biles, P.E., Date
Interim Director of Engineering Services
ATTEST
J
Armando Chapa, City Secretary
APM�VED FORM
Assistant City Attorney Date
HDR ENGI EERIN , IN .
�r� v
Carl E. Crull, RE Date
Vice President
555 N. Carancahua, Suite 1650
Corpus Christi, Texas 78478
Phone 361 -857 -2211; Fax 361 -857 -7234
J AN, I R�, 2012 (k
CONTRACTRANAGERS
Project Number: 6488
Funding Source: 550950 - 3546 -0000- 170381
Encumbrance Number: E(pz/613AH
2012 -023 AMEND. No. 3
n Page 1 of 1
01/26/12 DJECTNO. 648 BTRAFFICSIGNALS (NEWANDSYNCHRONIZATION)1HDR ENGINEERING, AMENDMENT NO. &AMENDMENT NO.
HDR Engineering, Inc.
INDEXED
Mr. Pete Anaya, P.E.
Director, Engineering Services ,
City of Corpus`Christi
1201 Leopard Street .
Corpus Christi, Texas 7 8401
Re: Traffic Sigiials (New anti Synchronization }:City Project No.64$9
Five Intersections
Dear Mr. Anaya:
Bids. were received for this project on October 26, 2011 with only one bidder. on November 7,
2011, the bid .was rejected. Engineering staff have xequested HDR Engineering modify the bid'
documents with four of the intersections - in .the base' bid and ,an additive alternate for " the
Gollihar/Prescott Intersection. We are more .than willing 'to make the modifications but feel
that an amendment is in .order.'
Some background is warranted in support of .this request. The Professional Services
Agreement for this work was issued on.May 26, 2010. Early on, the need for some additional
R.O.W. at of the intersections was identified and an amendment to. -the contract for the
-legal descriptions and parcel maps approved on.June 15, 2010. Because-of the R.O.W..
needs, we were instxucted to prepare the bid documents with additive alternates for the two
intersections.. - This would allow the project to be awarded and once R.O.W. was acquired,
the additive alternates could be authorized.
A 100 %' pre= submittal set of signal plans and bid documents- was providedd . to the City on
June' 36, 2010 -atid the R.O.W. documents provided on July 9 201.4. Comments were received �
on August 2, 2010 ' We then told.'to hold off on submission of the signed and sealed laid '
documents pending alignment of fimding and a decision -on - including the Weber /Yorktown
signal in this bid
Subsequently, the Web er/Yorktown`signal was included in a TXDOT funded program. HDR
prepared plans forbidding by TXDOT: HDR then periodically inquired as to the project status
and received varying responses mostly about funding issues. The project was also delayed due
..ta the .acquisition of R.O.W by the City. In late July, 2011, we were contacted. to resubmit the
bid documents without the additive alternates. . A. second 1005/6 -pre - submittal set . of .bid
-documents was provided ,to the City. August 15 Review comments were again
received acid signed and sealed documents submitted on September 21,2'011. - We.attended the
pre -bid meeting October 19,'2011 and the bid opening on October 25,
HDHEn gin uadRg,inc. 5S5NCarancahua Phone: (Xi 1857-2211
Suite 1650 Fax (361107-1234. .
_ Corpuschosri,Tx7mi_mo wwvrhdrinc.com
AMEND. No. 3
EXHIBIT " A "
Pa e 1 of 2
November 1 8, .201 HDR 141'167
Mr, fete Anaya, P.E.
November 18, 2011
Page 2
As you can see,.this project has not rnet the original schedule. �We did
ask for additional
compensation for the first revision of the bid documents. - We are now requesting a
m
aendment in the amount of $5,000 for the' second revision to the bid. documents and plans to
distinguish the base bid from the additive alternates. The revisions will entail
• Revising th6 . notice to bidders, project description, method of award, and time of
completion sections of the Special Provisions
• Revising the'proposal and agreement to include I the - additive alternate'
• Revising the plans (covet sheet, sheet index, general notes,_ estimate summary,, and plan
sheets) to reflect the additive alternate -
+ Submitting another set of 100% pre - submittal documents
• Submitting another set of final signed and sealed bid documents:
Attending another pre - bid meeting
• Answering contractor's questions
+ Attending another bid opening
Your kind and prompt consideration of this request is appreciated,
Sincerely,
HDR ENGINEERING,JNC:
Carl E.: Crull, P-E.
Vice President
cc: Charlie Cardenas; P.E., City Traffic Engineer
Riaz.Ahmed, City Project Manager
HDREngineerirtg,inc.
AMEND. No. 3
EXHIBIT "A"
Page 2 of 2
Total
$0.00
123,050.00
9,250.00
31,200.00
163,500.00
3,500.00
25,100.00
2,700.00
4,000.00
4,500.00
2,000.00
41,800.00
05, 300.00
ET . No. 3
"B"
of 1
Traffic Signals (New and Synchronization)
Bond Issue 2008
Project No. 6488
Summary of Fees
Original Contract Amend. No. 1
Amend, No. 2
Amend, No. 3
Basic Services
1 Preliminary Phase
$0.00 $0.00
$0.00
$0.00
2 Design Phase
79,250.00 0.00
35,800.00
8,000.00
3 Bid Phase
9,250.00 0.00
0.00
0.00
4 lConstruction Phase
31,200.00 0.00
0.00
0.00
Subtotal Basic Services
119,700.00 0.00
35,800.00
8,000.DO
Additional Services
1 Permit Preparation
3,500.00 0.00
0.00
0.00
2 Construction Observation Services
25,100.00 0.00
0.00
0.00
3 Warranty Phase
2,700.00 0.00
0.00
0.00
4 Right -of -Way Acquisition
0.00 4,000.00
0.00
0.00
5 ITopographic Survey
0.00 0.00
4,500.00
0.00
6 Survey
0.00 0.00
2,000.00
0.00
Subtotal Additional Services
31,300.00 4,000.00
6,500.00
0.04
Total
$151,000.00 $4,000.00
$42,300.00
$8,000.00
05/25/10 07/07/10
03/05/11
M2010 -123 Admin Approval
Admin Approval
Admin Approval
Total
$0.00
123,050.00
9,250.00
31,200.00
163,500.00
3,500.00
25,100.00
2,700.00
4,000.00
4,500.00
2,000.00
41,800.00
05, 300.00
ET . No. 3
"B"
of 1
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
Christi DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 11112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: HDR ENGINEERING, INC.
P. O. BOX:
STREET ADDRESS: 555 N Caraneahua, Suite 1650 CITY: Corpus Christi ZIP: 78101
FIRM IS: 1. Corporation X 2. Partnership El ❑ 3. Sole Owner 11 4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm. ".
Name Title
NIA
3. State the naives of each "board member" of the City of Corpus Christi having an. "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ` ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
AME=ND. No.3
EXHIBIT "C"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public n general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has. been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is tru O
as of the date of this statement, that 1
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Carl E. Crull
Title: Vice President
(Type or Print)
Signature of Certifying
Person: Date:
DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any. entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self- employed
person, partnership, corporation, joint stock company, joint venture receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers.to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
AMEND. No.3
EXHIBIT "C"
Page 2 of 2