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Home My WebLink AboutC2012-025 - 1/31/2012 - ApprovedCITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV, Inc., hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Oso Water Reclamation Plant Nutrient Removal Pro'ec# Ammonia Pro No. E09007) as authorized and amended by: Original A/E Agreement August 24, 2010 M2010 -197 $ 550,059.00 Amendment No. 1 January 16, 2012 Administrative Approval $49,600.00 Exhibit "A ". . SECTION 1. SCOPE OF SERVICES PART A. BASIC SERVICES and PART B. ADDITIONAL SERVICES, shall be amended as follows: • Evaluation of Breakpoint Chlorination Pilot Facility Data • Belt Press Facility & Odor Control Design & Bidding Integration • Belt Press Facility Construction Observation In the original contract, EXHIBIT "A ", SUMMARY OF FEES shall be modified and is attached as Amendment No. 2 Exhibit "A" for a revised fee not to exceed $247,395.00 (Two Hundred Forty -Seven Thousand Three Hundred Ninety Five Dollars and zero cents). for a total restated fee not to exceed $847,054 (Eight Hundred Forty Seven Thousand Fifty Four Dollars and zero cents). All other terms and conditions of August 24, 2010 contract between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Martinez Date Assistant City Manager RECOMMENDED kZ1 7 11— Daniel Biles, P.E. Date Interim Director of Engineering Services ATTEST Armando Chapa, City Secr6 ry APPROVED AS TO FORM Assistant City Att ney U Date ENV, Inc..; LNV, Inc. • I7�Z�f ysr8iNavigation, S. Leyendecker, P.E. Date ident Suite 300 Corpus Christi, TX 78408 (361) 883 -1984 Office; (361) 883 -1986 Fax b _24 AU I HUKILLt SECRETARY lam' Project Number: E09007 Funding Source: 550950 - 4504 - 33110- EO9007 Encumbrance Number: 2012 -025 M2012 -028 01/31,12 07 -Oso WRP Nutrient Removal Project -Peer Review %Arnendment No. 2\Ccntmct for Professional Services - Amendment No. 2.dccx INDEXED LNV engineers [ architects I contractors January 16, 2012 Mr. Pete Anaya, P.E. Director of Engineering Services City of Corpus Christi Engineering Services P.O. Box 9277 Carpus Christi, TX 78469 -9277 Solutions Today with a Vision for Tomorrow Re: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES CONTRACT OSO WATER RECLAMATION PLANT NUTRIENT REMOVAL PROJECT (AMMONIA) CITY PROJECT NO. E09007 (LNV PROJECT NO. 100140.002) Dear Mr. Anaya: In response to the City's request, we are proposing the following amendment for basic and additional services associated with the Oso WRP Nutrient Removal Project (Ammonia), City Project No. E09007. Project Description: The City of Corpus Christi, Texas, hereinafter called "City ", and LNV, Inc. hereinafter called "Engineer ", agree to the following Contract for Basic and Additional Services associated with the above referenced project. The basic service effort includes providing preliminary, design, bid, and construction phase engineering services associated with the original project, Oso WRP Belt Press Facility project, and the Lift Station No.2 odor control improvements. These services consisted of the detailed evaluation of all potential ammonia removal alternatives as directed by the City, the design of the Lift Station No. 2 odor control improvements and incorporation of this design into the Belt Press Facility bid package along with the incorporation of the Breakpoint Chlorination Pilot facility plans and specs into the Belt Press bid package as well. Tasks also include providing full service design coordination with the approved equipment suppliers, design of a 24 -in RAS line for future use, assembly of the required documents for two. (2) addenda and creation of special provisions for substantial completion and performance incentives /disincentives. These services were requested by the Operating Department. The additional service effort includes construction observation services for the full duration of the Belt Press Facility Project, coordination and modifications to the Oso WRP Regulatory Compliance and Implementation plan based on the Belt Press Facility design, sampling and data analysis associated with the pilot facilities, and creation of the necessary land acquisition documents for the Oso WRP buffer zone as required by the state. AMD. NO. 1 EXHIBIT "A" Page 1 of 6 Scope of Services: The Scope of Services for this contract shall be modified to include the following tasks: A. Basic Services 1. Preliminary Phase • Perform an evaluation of ammonia removal alternatives as directed by the City, including conventional biological ammonia removal, IFAS, Nitrifying Trickling Filters (NTF), Moving Bed Bioreactors (MBBR), air stripping, and ion exchange. This shall be completed in addition to an evaluation of the Breakpoint Chlorination process. • Engineer will document the evaluation process in a technical memorandum. The TM shall clearly identify the screening criteria used to evaluate each process, shall identify whether a phased (near term & long term) approach provides benefit to the City and ultimately determine the recommended process. 2. Design Phase • Oso WRP Belt Press Facility - Provide a full review of the Belt Press Facility plans and specifications by others, providing review comments to AE, coordination with equipment suppliers and Wastewater personnel, revising existing project specifications to incorporate additional approved suppliers and to encourage bidder participation, and development of the substantial completion and performance incentive /disincentive special provisions. • Oso WRP Lift Station #2 Odor Control [mprovements - Tasks include interviews with plant personnel and equipment supplier to appropriately define the issues with the existing odor control facility, to identify the original design criteria, to gauge the severity of the problem and to ascertain the most feasible alternatives for improving the existing system. Work also includes development of project recommendations and scope of improvements, and incorporation of the drawings and specifications into the Oso WRP Belt Press Facility bid package by others. • Meetings - Prepare for and conduct five (5) project design coordination meetings approximately two (2) hours each with City personnel and/ or equipment suppliers to confirm that the design of the proposed improvements and specified equipment meets the City's expectations, will provide a good application and will perform as intended. These meetings may be held at the LNV Conference Room, City conference room or at the Oso WRP site.. AMD. NO. 1 EXHIBIT "A" Page 2 of 6 3. Bid Phase • Perform bid phase services for the Oso WRP Belt Press Facility, Breakpoint Chlorination Pilot Facility and Lift Station #2 Odor Control improvements. This work includes attending the Pre -Bid Meeting, Pre -Bid site visit, receiving contractor's questions via email /facsimile, coordinating with project engineer and architect to define a clear, thorough and responsive answer to each question, and generate /issue all project addenda (2 separate documents) required to modify the bid package and/or to clarify the Engineer's intent on the construction documents. 4. Construction Phase • Perform construction phase services for the Lift Station #2 Odor control improvements. This will consist of reviewing submittals, performing regular site visits to review for conformance with the contract documents, providing interpretations and clarifications of the contract documents for the contract as needed, and making the final inspection with City staff. • Site Visits will consist of approximately six (6) trips at 1.5 hrs each. B. Additional Services 1. Permitting — NONE 2. Topographic Survey —NONE 3. Environmental Issues —NONE 4. Construction Observation Services • Engineer will provide a part -time (20 hrs /week) Project Representative (PR) for the duration of construction for the Oso WRP Belt Press Facility project, City Project 7423. Total project duration is 520 days (approximately 75 weeks) for a total of 1,500 hours. 5. Start -up Services — NONE 6. Warranty Phase -- NONE 7. Provide SCADA Documentation — NONE S. Pilot Study — Breakpoint Chlorination — NONE 9. Oso WRP Regulatory Compliance & Implementation Plan AMD. NO. 1 EXHIBIT "A" Page 3 of 6 • This task was originally titled "Oso WRP Master Plan° and has been amended and renamed as shown above. • Work consists of coordinating the Oso WRP Regulatory Compliance & Implementation Plan with the design of the proposed Belt Press Facility project, reviewing engineering drawings and solids production calculations by others, identifying and confirming the most beneficial footprint and location, and coordinating the location of a proposed 24 -in RAS line for future use with the plant re- rating. 10.0so WRP Process Modeling — NONE 11. Step Feed Pilot Study— NONE 12.Step Feed Pilot Sampling & Analysis • This task includes the "turn -key" sampling and testing program for step feed pilot study. The sampling will be performed every 3 -4 days for the.. 45 -day duration of the pilot operation. DO & pH will be measured during each of the 11 sampling days at the midpoint of each basin (5 locations) only for the east train. These locations will be identified in the field at a later date. Laboratory testing will include approximately 33 tests for each of the constituents shown in Table 5 -1. • Sampling will be performed as per the following schedule: • Composite samplers will be used, if possible, for influent and effluent of each train as shown below. Each of the samples will be tested for the following constituents. AMD. NO. 1 EXHIBIT "A" Page 4of6 , • Composite samplers will be used, if possible, for influent and effluent of each train as shown below. Each of the samples will be tested for the following constituents. AMD. NO. 1 EXHIBIT "A" Page 4of6 Table 1 `� Ts t lain 00 N X. 0 law„ a T X .;' X 13.Oso WRP Buffer Zone • This work includes all tasks associated with aiding the City in obtaining a revised and/or modified buffer zone around the perimeter of the Oso WRP. The desired 150 -ft buffer zone would begin at the plant's existing fence line but is currently located inside the fence line and as a result, limits the plant's ability to construct new facilities on their property as older facilities are retired. • Includes an investigation of the City's existing buffer zone documents, surrounding land ownership, adjacent utility /drainage easements and/or right of way documents, coordination with the City and adjacent land owners, and preparation of the necessary buffer zone easement documents. Schedule: • All work will be completed by the Engineer no later than August 2013 which is the scheduled completion of the Oso WRP. Belt Press Facility project. Fees: A. Fee for Additional . Services Authorized. The City will pay the Engineer a total restated lump sum fee not to exceed $ 847,054.00 for provided services specified in this contract. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Engineer will submit monthly statements for basic services rendered. Each statement will be based on the project percent completion at the time of billing. City will make prompt monthly payments in response to Engineer's monthly statements. AMD. NO. 1 EXHIBIT "A" Page 5 of 6 B. Summary of fees. See below. SUMMARY OF A/E FEES Please feel free to contact me, should you have any questions. Sincerely, LNV, INC. TBPE Firm No. F -366 Dan S. Leyendecker, P.E. President AMD. NO. 1 EXHIBIT "A" Page 6 of 6 ORIGINAL CONTRACT AMD. NO. 1 AMD.. NO. 2 TOTAL BASIC SERVICES 1. Preliminary Phase $ 97,454.00 $ $ 14,896.60. $ 112,344.00 2. Design Phase $ 139,508.00 $ - $ 17,820:60 $ 157,328.00 3. Bid Phase $ 8,077.00 $ - $ ... , 5 1 240.00 $ 13,317.00 4. Construction Phase $ 33,929.00 $ - $ 1;760.00 $ 35,689.00 Subtotal Basic Services $ 278,968.00 $ $ 39 1 710.00 $ 318,678.00 ADDITIONAL SERVICES ALLOWANCE 1. Permitting $ 8,924.00 $ $ - $ 8,924.00 2. Topographic Survey $ 8,670.00 $ $' - $ 8,670.00 3. Environmental Issues 4. Construction Observation Services $ 49,748.00 $ $ 142 ` $ 192,248.00 5. Start-Up Services $ 19,124.00 $ $ - $ 19,124.00 6. Warranty Phase $ 5,612.00 $ $ . - $ 5,612.00 7. Provide SCADA Documentation $ 3,511.00 $ $ - $ 3,511.00 8. Pilot Stud - Breakpoint Facility $ 71,536.00 $ - $ ' - $ 71,536.00 9. Oso WRP Reg. Compliance & Imp. Plan $ 72,679.00 $ - $ 8 ;685:00 $ 81,364.00 10. Oso WRP Process Modeling $ 31,287.00 $ - $,,.. - $ 31,287.00 11. Step Feed Pilot Study 49,600.00 $ - $ 49,600.00 12. Step Feed Pilot Sampling & Analysis $ $ - $- 44,500:0:0;. $ 44,500.00 13. Oso WRP Buffer Zone $ $ - $ 12 $ 12,000.00 Subtotal Additional Services $ 271,091.00 $ 49,600.00 $ 207 $ 528,376.00 TOTAL AUTHORIZED FEE $ . 550,059.00 $ 49;600.00, $ 247,895.00 $ 847,054.00 Council Approval Admin Approval Council Approval Please feel free to contact me, should you have any questions. Sincerely, LNV, INC. TBPE Firm No. F -366 Dan S. Leyendecker, P.E. President AMD. NO. 1 EXHIBIT "A" Page 6 of 6 SUPPLIER NUMBER TO BE ASSIGNED BY CrrY` PURCHASING DIVISION City of CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112 as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P. O. BOX: STREET ADDRESS: 801 Navigation, Suite 300 CITY: Cornus Christi FIRM IS: 1. Corporation X 2. Partnership ❑ 4. Association ❑ S. Other ZIP: 78408 3. Sole Owner ❑ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet:. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm.' Name Job Title and City Department (if known) NIA 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title NIA 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership In the above named "firm." Name Board, Commission or Committee Dan S. Le endecker Marina Advisory Board 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant NIA If a parson w ho regitc is ofl citil- action can a mattQ knows that the requested ,,R;tion will coailer all economic hetnfit tau any C."ivy official or employee that is distinguishable fi°om the ellia i that tfae action will have on nacmber.� of the public in ,# rneral or a substatttiai segmeni thereof, you sli al'l disclose that fact in n signed writing to the Cit official. employee or body that fitt.s I eeejj requested to ai,t in the .matter. unless t.fie, ntcrest of tltc City talficatal car entlalovcc in the €nattQ..l is a parent. The clisclosurc sli:tll also be glade in a slgncd writirig .filed �ttli the City Sccre.tir -v - Pthics Orciinance ` winn 2 -349 CERTd 1` tC A"d'`l ON 1 o €rtifv that all inibrniatiun provided is tme a coiTect as of date of thk, saatett ent_ ft it l have, not .know -ingly withheld disclosure of atav iufoi [witioll r_equk,. and that s fipple ment,1l statements will be prompO siibmitted to the C. iv}- oC (' >rpus Christi, Texas as c;lr,in, ' i occ:iir. Certifying Person: D-an S. Leyondecker, :P. 1 . Title: Presiden _-.__.._ _. ..... ._... _._....... _._..__....___.. Signature of Certil"yin) t)srtr Petso _... .._. a, - Board ine €nber. "' 'A nacrnber of any board, commission- or corm nitice appointed by the CitV Council of the City Corpus Christi, Texas. la. ".12conannic: Benefit. ". An aciioii that is likely to affect an economic i €atcrest if" it is likel-y- to have an ct:1•ect,on that inicrest that is distinguish €iblt^ fron.) its effect on aracmbers of Ehe ptl in general ai °a subsea €ttiatiscg:ment thereof'. - Employee,'' .1rnv person employed by the G. y oi'C:rarptas Christi, 7TeNas rather on a f ia.11 or part basis. but teat as an itadepe iident coma oior_ d_ '`1~irim" Ann antfta operated I'c " economic ifmn. M)etfier professional, €ndw,, - irial or commercial, rind 'Wltedte:r ustablislied to produce or deal with a product or s rci::e_ ineluzdino tint not limited to, entities open red ira the form of scale; proprietoNhip, trs scif- ploy -ed person, partnertihip, C(VPOratiera. stock -conipan y, joint venture;, receivership Err en act. and entities which 101• purl)oseS oftavition are treated as nrm prolif ovggnIzations. v. - Official. -, The Mayor, mcin.bers of the City Council. City N-la'a~a Deputy City Manager, Assi -. t wnt City Managers. Departnacrtt. jud Division Head , -rnd NSunic,ilatal Colin Judges of the Cite cal' C arpus Christi, Texas, i" : fnTerest." L.cg.af tar equit itne;ae,t.. rvlict.licr actitially or consiruc;tively held, iti a frrni, including -,V11en such interest is hold through. an went. trust.. estaw.. or hc+ldino entity. " Conmructivcly lie ld " refena to holdings or control established thrc wdi vniiii- trusts. proxies_ car special terms of venture or parme ship zt.wree;ments, "Consultant." Any person or first, such as engineers and architects, hired by the City of: Carpus Christi for the purpose; of professional consultation and recommendation,