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HomeMy WebLinkAboutC2012-055 - 2/15/2012 - NAAMENDMENT NO. 6 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV. Inc. hereinafter called "CONSULTANT," agree to the following amendment to the Contract for Professional Services for Oso Infiltration /Inflow Related Collection System Enhancement Program and Programmed WW Life-cycle Replacements (Proiect No. 7410) as authorized and amended by: Original Small AIE A reement June 2, 2008 Administrative Approval $45,330.00 Amendment No. 1 March 23, 2010 Motion No. 2010 -058 $229,110.00 Amendment No. 2 October 10, 2010 Administrative Approval $44,560.00 Amendment No_ 3 March 11, 2011 Administrative Approval $26,530.00 Amendment No. 4 August 9, 2011 Administrative Approval $49,500.00 Amendment No. 5 December 21, 2011 Administrative Approval $32,582.00 SCOPE OF WORK. • SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A " . SECTION A. ADDITIONAL SERVICES, 2. CONSTRUCTION OBSERVATION SERVICES shall he amended to include Ypar 3 inin • In the Original Contract, EXHIBIT "B ", SUMMARY OF FEES shall be modified and is attached as Amendment No. 6 Exhibit "B" for a revised fee not to exceed $49,500.00 (Forty Nine Thousand Five Hundred Dollars and zero cents) for a total restated fee not to exceed $477,112.00 (Four Hundred All other terms and conditions of June 2, 2008 contract and amendments between the City and Consultant will remain in full force and effect. CITY OF COPUS CHRISTI Oscar R. Martin W, Date Assistant City Manager RECOMENDED `f � Dan Biles, P. E. Date Interim Director of Engineering Services LNV, Dan S. decker, E. Date Pr estcTent 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883 -1984 Office; (361) 883 -1986 Fax Operating Department Date ATTEST �/ Armnndn Chang City Seer _ nry Office of Management & Budget Date 201.2 -055 02/15/12 0410 OSO WRP SERVICE AREA IDIMAMENDMENT NO. 6IAMENDMENT NO. 6.DOCX LNV, Inc. INDEXED "CONSULTANT" shall provide services for the PROJECT in accordance with the APPR VED AS TO FORM Assistant City Attorney Date Project No. 7410 Fund Source No. 550950- 4504 - 00000- 150164 Encumberance No. E7410ALN1 w KIENGINEERING DATAEXCHANGEIVELMAPIWASTEWATERI7410 OSO WRP SERVICE AREA IDIMAMENDMENT NO. 6WMENDMENT NO. &DOCX LNV engineers I architects I contractors Solutions Today with a Vision for Tomorrow January 10, 2012 Mr. Pete Anaya, P. E. Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469 -9277 Re: Amendment No. 6 to Professional Services Contract Oso I &I Related Collection System Enhancement Program and Programmed WW Lire Lifecycle Replacement. City Project No. 7410 Dear Mr. Anaya: In response to City request, we are proposing the following contract amendment for the Oso I &I Related Collection System Enhancement Program and Programmed WW Line Lifecycle Replacement Project. Project Description: The City of Corpus Christi, Texas, hereinafter called "City ", and LNV Inc., hereinafter called "Engineer", agree to the following Contract Amendment for Engineering and Consulting Services to provide Year 3 Basic Construction Phase Services and Year 3 Additional Construction Administrative Services to the City of Corpus Christi for: • Preparation and Issuance of Year 3 Indefinite Deliveryllndefinite Quantity (ID /IQ) delivery order documents for approximately $1.5 million in construction improvements, on an as needed basis. • Construction Administration for Year 3 Delivery Orders (maximum of 84otal). Scope of Project: In order to accomplish this task, the City plans to engage the Engineer to develop and issue delivery order documents, contract administration, and administration for the construction of the delivery order improvements. The Engineer will prepare delivery order documents including drawings, exhibits, and cost estimates and perform construction administration for the implementation of the delivery orders. These services were not included in the original contract. Scope of Services: The Scope of Services for this contract amendment includes Preparation and Administration of delivery order documents for the third phase (Year 3) of the Contract. LNV, Inc will issue a maximum of 8- delivery orders, upon the City's request, totaling approximately $1,500,000.00. Breakdown of Tasks: The original contract and amendments shall be modified to include the following: LPage NO.6 IT "A" 1 of 3 801 NAVIGATION I SUITE 200 I CORPUS CHRISTI, TEXAS 78408 OFFICE 361.883.1984 1 FAX 361.883.1986 1 WWW.LNVINC.COM A. BASIC SERVICES 1. Preliminary Phase (Completed under original Small AIE) 2. Design Phase (Completed under Amendment No. 1 & Amendment No. 4) 3. Bidding Phase (Completed under Amendment No. 1) 4. Construction Phase — Perform standard construction phase services for the Third Phase (Year 3) of the Contract. a. Participate in Year 3 pre - construction meeting conference and provide a recommended agenda for critical construction activities and elements impacting the project. b. Review for conformance to contract documents, shop and working drawings, materials and other submittals. c. Review field and laboratory tests. d. Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e. Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f. Prepare change orders as authorized by the City (coordinate with the City's construction division); provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. g. Make final inspection with City staff and provide the City with a Certificate of Completion for the project. h. Review construction "red -line" drawings, prepare record drawings of the Project as constructed (from the "red -line" drawings, inspection, and the contractor provided plans) and deliver to the Engineering Services a reproducible set and electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf format with each layer being provided in a separate file. Attribute data will be provided in ASCII format in tabular form. All electronic data will be compatible with the City GIS system. B. ADDITIONAL SERVICES ALLOWANCE 2. Construction Administrative Services Issue YEAR 3 delivery orders (maximum of 8- total) on an'as needed basis for the Engineering Department. In each case, the Engineer will visit the site, meet with the City to discuss known issues and potential solutions, review utility base maps, prepare delivery order exhibits, short narrative, and provide an estimate of anticipated construction quantities. This work also includes site visits by the Engineer to investigate system failures and to develop recommended improvements, review of investigative data including reports and/or CCTV, providing any information to aid the decision malting process, review meetings, and coordination with the Contractor & City staff. AMD. NO, 6 EXHIBIT "A" Page 2 of 3 Order of Services: All work in this Amendment No. 6 shall be completed within the 2012 -2013 City fiscal year. Fees: A. Fee for Basic Services Authorized. The City will pay the Engineer a lump sum fee not to exceed $19,500.00 for provided services specified in this contract. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Engineer will submit monthly statements for basic services rendered. Each statement will be based on the project percent completion at the time of billing. City will make prompt monthly payments in response to Engineer's monthly statements. B. Fee for Additional Services Authorized. For services authorized by the Director of Engineering Services, the City will pay the Engineer a not -to- exceed fee, as per the summary of fees. C. Summary of fees. See Exhibit "B" All other terms and conditions of the June 2, 2008 contract and amendments between the City and Consultant will remain in full force and effect. AMD. NO. EXHIBIT "A" Page 3 of 3 OSO INFILTRATION/INFLOW RELATED COLLECTION SYSTEM ENHANCEMENT PROGRAM AND PROGRAMMED WASTEWATER LINE LIFECYCLE REPLACEMENT (Project No. 7410) SUMMARY OF FEES 06/02/06 03/23/10 10/10/10 03/11/11 1 08/09/11 12/21/11 Admin Approval M2010 -058 I Admin Approval I Admin Approval I Admin Approval I Admin Approval I Admin Approval = M W Z O � z �000 as ORIGINAL CONTRACT AMD. NO. 1 AMD. NO. AMD. NO. AMD. NO. AMD. NO. AMD. NO. TOTAL BASIC SERVICES 1 Preliminary Phase $45,330.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,330.00 2 Design Phase 0.00 73,052.00 0.00 0.00 0.00 27,500.00 0.00 100,552.00 3 Bid Phase 0.00 6,316.00 0.00 0.00 0.00 0.00 0.00 6,316.00 4 Construction Phase 0.00 31,744.00 0.00 0.00 13,500.00 5,082.00 19,500.00 69,826.00 Subtotal Basic Services 45,330.00 111,112.00 0.00 0.00 13,500.00 32,582.00 19,500.00 222,024.00 ADDITIONAL SERVICES 1 Topog raphic Surve 0.00 11,286.00 0.00 0.00 0.00 0.00 0.00 11,286.00 2 Construction Observation Services 0.00 30,744.00 0.00 26,530.00 36,000.00 0.00 30,000.00 123,274.00 3 Warranty Phase 0.00 3,858.00 0.00 0.00 0.00 0.00 0.00 3,858.00 4 Public Meetings 0.00 7,854.00 0.00 0.00 0.00 0.00 0.00 7,854.00 5 Oso WRP Influent Hydraulics (AUTHORIZED) 0.00 64,256.00 0.00 0.00 0.00 0.00 0.00 64,256.00 6 Williams/Wooldridge Lift Station Hydraulic Study 0.00 0.00 44,560.00 0.00 0.00 0.00 0,001 44,560.00 Subtotal Additional Services 0.00 117,998.00 44,560.00 26,530.00 36,000.00 0.00 30,000.00 255,088.00 TOTAL AUTHORIZED FEE $45,330.001 $229,110.00 $44,560.00 $26,530.00 $49,500.001 $32,582.00 $49,500.00 $4 77,112.00 06/02/06 03/23/10 10/10/10 03/11/11 1 08/09/11 12/21/11 Admin Approval M2010 -058 I Admin Approval I Admin Approval I Admin Approval I Admin Approval I Admin Approval = M W Z O � z �000 as E y SUPPLIER NUMBER �1 TO BE ASSIGNED BYE PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE. OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the Following information. Every question must be answered. If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P. O. BOX: STREET ADDRESS: 801 Navigation, Suite 300 CITY: Corp Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership ❑ 3. Sole Owner El ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) NIA 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title NIA 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee Dan S. Leyendecker Marina Advisory Board 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest" constituting 3 % or more of the ownership in the above named "firm." Name Consultant NIA FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Dan S. Leyendecker, P. E. Title: President ('type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas.. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. C. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or. service, including but not limited to, entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g.. "Consultant." Any person or firm, such as engineers and architects., hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.