Loading...
HomeMy WebLinkAboutC2012-066 - 3/20/2012 - Approvedr, AMENDMENT NO. 1 CHAPARRAL STREET SIGNALIZATION FOR TWO WAY CONVERSION (CITY PROJECT NO. 6510) CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized City Manager or Designee and HDR Engineering, Inc., a Nebraska corporation, 8404 Indian Hills Drive, Omaha, Nebraska, 68114, with offices at 555 N. Carancahua St., Suite 1650, Corpus Christi, TX 78401 (ArchitectlEngineer — AIE), hereby agree to the following amendments to the Contract for Professional Services as authorized and amended by: Original Contract September 27, 2011 1 Motion No. M2011 -206 $97,250.00 Exhibit A, Part 1. SCOPE OF SERVICES, Section B. Basic Services is amended to add the following: Design, Bid and Construction phase services shall be included for the intersections assessed as a preliminary phase for Project B only as further defined in Exhibit A -1 attached. Exhibit A, Part 1. SCOPE OF SERVICES, Section B. Additional Services is amended to add the following: Topographic surveys of the Cooper's Alley, John Sartain St., and Twigg St. intersections with Chaparral St. will be conducted as necessary for the preparation of signal plans for these intersections only as further defined in Exhibit A -1 attached. Exhibit A, Part 2. SCHEDULE, is amended by the substitution of the following table for that in the original contract. The schedule is subject to Council Approval on the date shown DAY DATE I ACTIVITY PROJECT A (ORIGINAL CONTRACT) Tuesday August 23, 2011 Council Approval of Contract Friday Immediately Begin Design Phase Friday September 15, 2011 Pre -Final Submittal 90% Friday September 19, 2011 Review Meeting Monday September 22, 2011 Final Submittal 100% PROJECT B (ORIGINAL CONTRACT) Tuesday August 23, 2011 Council Approval of Contract Friday August 26, 2011 Begin Preliminary Phase Friday October 7, 2011 Submit Draft Report Friday October 21, 2011 Review Meeting 2012 -066 M2012 -053 3/20/12 HDR Engineering, Inc. - Downtown Streets (Chaparral) Band Issue 2008WDR - Amendment No. IkAMENDMHNT NO I .docx INDEXED AMA. NO.1 Page 1 of 3 PROJECT B (AMENDMENT NO. 1) TUESDAY FEBRUARY 21, 2012 COUNCIL APPROVAL OF CONTRACT WEDNESDAY FEBRUARY 22, 2012 BEGIN DESIGN FRIDAY MAY 4, 2012 PREFINAL SUBMITTAL WEDNESDAY MAY 16, 2012 REVIEW MEETING FRIDAY MAY 25, 2012 FINAL SUBMITTAL WEDNESDAY MAY 30, 2012 ADVERTISEMENT TO CALLER TIMES MONDAY JUNE 4, 2012 ADVERTISE FOR BIDS 1 MONDAY JUNE 11, 2012 ADVERTISE FOR BIDS 2 WEDNESDAY JUNE 13, 2012 PREBID CONFERENCE WEDNESDAY JUNE 20, 2012 RECEIVE BIDS FRIDAY JUNE 29, 2012 AGENDA ITEM PREPARED TUESDAY JULY 10, 2012 COUNCIL FUTURE AGENDA ITEM TUESDAY JULY 17, 2012 COUNCIL APPROVAL OF CONTRACT THURSDAY AUGUST 16, 2012 PRECONSTRUCTION CONFERENCE MONDAY AUGUST 27, 2012 NOTICE TO PROCEED MONDAY TBD CONSTRUCTION COMPLETE Note: The schedule shall be adjusted to recognize the City council Approval of the amendment Exhibit A, Part 3. FEES, is amended by the substitution of the following table for that in the original contract. SUMMARY OF FEES ORIGINAL CONTRACT BASIC SERVICES 1 Preliminar Phase PROJECT B $24,500.00 2 Desi n Phase PROJECT A $57,500.00 3 Bid Phase PROJECT A $3,750.00 4 Construction Phase PROJECT A $11,500.00 Subtotal Basic Services $97,250.00 ADDITIONAL SERVICES Subtotal Additional Services $0.00 TOTAL AUTHORIZED FEE ORIGINAL CONTRACT $97,250.00 AMENDMENT NO. 1 BASIC SERVICES 2 Design Phase PROJECT B $115,000.00 3 Bid Phase PROJECT B $8,000.00 4 Construction Phase PROJECT B $15,000.00 Subtotal Basic Services $138,000.00 ADDITIONAL SERVICES 1 TOPOGRAPHIC SURVEYING (3 INTERSECTIONS) $9,000.00 Subtotal Additional Services $9,000.00 TOTAL AUTHORIZED FEE AMENDMENT NO. 1 $147,000.00 TOTAL FEE $244,250.00 AMD. NO.1 Pa e2of3 All other terms and conditions of the September 27, 2011 contract between the City and AIE will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Ma Inez Date Assistant City Manager RECOMMENDED Daniel Biles, P.E. Date Interim Director of Engineering Services HDR E GINS NG, INC. Carl E. Crull, P.E. Date Vice President 555 N. Carancahua St., Suite 1650 Corpus Christi, TX 78401 (361) 857 -2211 Office (361) 857 -7234 Fax BY MU NCIL SECRETARY (,2 APPROVED AS TO FORM Office of Management and Bud et ate rt L�l 1�' ity Attorney Date ATTFST ArmancTo Chapa, Date City Secretary jv EVER ED FEB 0 8 2012 FT 7AC1 nMRIAdA �'{9 t AMD. NO.1 Page 3 of 3 K:\hngineering DataExchange \ClarissaASlieets \65I0 - Downtewn Streets (Chaparral) Bond Issue 2008lliDR - Amendment No I\AMENDWNT NO Ldor EXHIBIT "A -1" TASK LIST (Provides supplemental description to Exhibit "A ". Exhibit "A -1" Task List does not supersede Exhibit "A. ") AMENDMENT NO. 1 CHAPARRAL STREET SIGNALIZATION FOR TWO WAY CONVERSION (CITY PROJECT NO. 6510) CITY OF CORPUS CHRISTI BASIC SERVICES Preliminary Phase_ . There are no preliminary phase services included in this amendment. A preliminary condition assessment and estimate of probable costs was developed as part of the original contract and submitted to the City on October 28, 2011. This amendment will provide professional services to implement the work described in Scenario 2 of that report. Design Phase; This scope of services is to prepare traffic signal plans at the following eight intersections in Corpus Christi, Texas. 1. Chaparral Street and Coopers Alley 2. Chaparral Street and John Sartain Street 3. Chaparral Street and Peoples Street 4. Chaparral Street and Starr Street 5. Chaparral Street and Taylor Street 6. Chaparral Street and Twigg Street 7. Chaparral Street and IH 37 (two intersections) The intersection of Chaparral Street and Coopers Alley is currently unsignalized. All the other intersections are currently signalized. The signal plans will be prepared to modify the existing signal system to accommodate the conversion of Chaparral Street from one -way to two -way operation. The scope of services is provided as outlined below. Changes to the assumed scope of services may result in increased project costs. This phase will include the following tasks; 1. A letter report to the City dated October 28, 2011 outlines two scenarios for the necessary signal modifications. The modifications outlined in Scenario Two will be the basis of the work included herein. 2. HDR will meet with the City of Corpus Christi (City) to obtain necessary information, review design requirements, and establish project schedule. One (1) meeting has been assumed for budget purposes. 3. HDR will provide City updates on project progress. Updates will be provided by email and telephone as needed. 4. Coordinate with the project team to obtain electronic base information for the seven intersections described previously, This estimate assumes that all geographic data necessary to complete the project is available. 5. Coordinate with Texas One Call System to locate all utilities in the field. 6. Conduct a field review of the above intersections to identify power connection, potential utility conflicts, proposed controller locations, existing conduit and signal wiring, and any other details necessary for signal plan preparation. 7. Prepare a draft set of plans which will include existing intersection layout, proposed signal layout, pole and conductor schedules, wiring diagrams, traffic signal foundation, signal quantities, applicable design standards, and opinion of probable cost. 8. Submit draft sets of plans, quantity estimates, and opinion of probable cost to City for review. This proposal assumes that there will be only two submissions; 90% submittal which would include the complete plan set for the City of Corpus Christi's review and 100% submittal which would include the final plan sets addressing all City comments. 9. Meet with City to review 90% submittal comments.. One (1) meeting has been assumed for budget purposes. EXHIBIT "A -1" Page 1 of 2 14. Prepare final sets of plans, quantity estimates, and opinion of probable costs which incorporates all previous comments, and submit a signed /sealed set to the City. 11. Prepare bid documents which will include the technical specifications for the signal design. The boiler documents for the bid documents will be provided by the City. 12. Submit a draft set of bid documents for City's review. 13. Prepare a final set of bid documents addressing all City comments. It should be noted that this scope of work does not include design of roadway or sidewalk features which may need to be installed or replaced to provide fully functional intersections and two way traffic. It is understood that should it be necessary, the City will be responsible for any modifications to existing accessibility ramps and installation of new accessibility ramps as required. The City will also be responsible for all changes to parking layouts, striping and signage necessary to implement the two way conversion. All work which is not included as modification of existing traffic signals will be considered as additional services and handled under a separate work authorization. Bid Phase In this phase HDR will perform the following: 1. Participate in pre -bid conference. 2. Assist the City in solicitation and review of bids. 3. Review pre -bid questions and submissions and prepare any addenda or other revisions if necessary. 4. Attend bid opening, 5. Prepare bid tabulation, 6. Review contractor qualifications, 7. Analyze bids, 8. Recommend contract award. Construction Phase (Administration Services Only) In this phase HDR will perform the following: 1. Participate in pre - construction meeting and provide interpretation and clarification of contract documents. 2. Review shop drawing submittals of signal items from contractor. 3. Address any questions from contractor regarding design and specifications. 4. Assist in the preparation of change orders. 5. Make one visit of four hour duration to the site on a monthly basis to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. A total of four monthly visits are assumed for budgeting purposes. 6. Participate in the final inspection with City staff. 7. Prepare record drawings based on information received from the contractor and project representative. It should be noted that this proposal does not include construction observation services and this service would be handled as additional services, if required by the City. Additional Services Additional services include the topographic survey of the Cooper's Alley, John Sartain St. and Twigg St. intersections with Chaparral Street necessary to prepare signal plans. At the IH -37 intersections, the City will make available Autocad record drawings of the improvements (City File Nos. BAF 207,13af 208 and BAF 209). At the Peoples St., Starr St., and Taylor St. intersections, HDR will utilize the survey information previously prepared under City Project No. 6510 in anticipation of receipt of grant funds for further improvements. To supplement that information, the City will provide .pdf format copies of the intersection improvements that were constructed in 1982 (City t=ile No. STR 595). EXHIBIT "A -1" Page 2 of 2 SUPPLIER NUMBER TO BE ASSIGNED BYZ"F1'� PURCHASING DIVISION Cary o Exhibit C Corpus CITY OF CORPUS CHRISTI Christi DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: HDR Engineering, Inc P. O. BOX: STREET ADDRESS: 555 N. Carancahua, Suite 1650 CITY Corpus Christi, TX ZIP: 78403 - FIRM IS: I. Corporation 2. Partnership 3. Sole Owner ❑ 4. Association ® S. Other 8 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. I. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm. Name Job Title and City Department (if known) NIA 2, State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title NIA 3. State the names of each "board membere' of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "Firm," Name Hoard, Commission or Committee NIA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest' constituting 3% or more of the ownership in the above named "firm." Name Consultant NIA I ti INC., REQUIREMENTS li "at pt.rst:Sn �� iacl ;k;cltacsts cafficiaal aetit }i� ter; at raa attic` l:tlt7e'~� that tlae s•e�arestLed acticsrt k� ill cc�nier ate c°ct mmnic: buie.lit on any City olfic n ut Am t5 disfin gttishably hOM the LOW thm the actor will have oil ntt~ra bars 6J III lmbl is in t�cncml tar a muhmm tial ;;�€�at em there Nvu shall di dme tdaatt� lttca M a KI XXI wcitiin.1 tc� l Cil.1� caMcial., i"m.plt:.yte or h ady t.h;a€ htl begat reques eft U) MCI in the matter, tattlers the imer4st tai' ilte C J OWN! car etaiialt?a ec; 111,11W] itt the taarat is TI cli: (:Iosijn: hall. also lava n•,r e in a �;i� wd .adQll 05d e� uh the Ch, St a`Lmos [l thO Ordm ancc Section -3-49 (cl)j 1 cenAV daft[ tall- hil'onnatwitt provided is use and t;tarive rte ofihe efoc ofthia stamme W..tht.tt 1 havv not kno wing! twit held disclosure CA' any itaf't�rtramkin rccltwsmd: and that sttl)plcinmt.ral staatements w=ill €)e 1)tc)m1ml }� submitted tee idae Ciit) cil' vil arac;es oct,tsr. CertiEy'itlg Pel CH11 I;_ 01111 ttlf ................... Print) Now" ofCet °til'vitay poison DEFINITIONS Date: s+ '`Howd member. A [nether o[" any board. commission. tat° c ommittcc a- I)pOnted b,ry the Citr Comwil tarthe C`it. � OFC "(arl)tas (�'hristi, 7 carts. h. Twt mme bonefit "..:Act n aittn that is Bely to anent Cara cc:rannilaic; interest it' iI is fihLdI it) lar;vu an eel e on that ititersst th;atS distinguishable Sim its Wht on members or ncc pddic in pnels car ei stab t;ttat al �, thercol c. "f;ttaphtcv An3 lict'sola urvirloycd by Ac Lire of Corps ChrisYi..lems chher un a full or trim t4rw ln4515. but rim as an indi* let4t co ntrae tier, Ant' entiitir ol)craiec.l Cor Ct'b41rC51a11£ g i m wh't td r 13L "i ;;r �ia'kal, indlt. 01' Coil) ial,'I'cinIl kind wiletlm establislae €i to produce: or deal "Th 4 pro dixt crr s;cink a. Qltt015g tart[ not .limiietd to, intities ol)craicd i.ta the fi)nn of Sole as sel ompdti)ed person. ptirtncrship. corpointion_ Joint stock. wililaattay. joint vewtlre, re;c;eiv r or trust. an? entities "Tit;h t ptamo s or taxcatic)n arc; treated as ntata-proHt caNarlir.ations e, - Official" , ThV 'vla) ;01 olit �mbe:;rs of ibe : C.'it� , Council, C. "its malla)gcr" 1:3G.httt� Ottir mattai�er. AsWont City_ Sm agmm 1. eparrrn on, and i0loon Veto's, and 1;'JuaaiLilxll C:'ourt .111dE ci; ol'tlai City taf' Ccsrptts Chri Texas. is ;O\vIm Interest' I,cgal or cc.ltMU irlt.WL whuMur treat Ily or caan lructiWY held. i.n as firm, hmWIng when sucli inrerest i lield 11wough stn agent, tt•ust, cslate_ or holdin critit�-, ,1 cons , u - acovcI,y larrfcl" rc bi to laolal.iiags or =.;<t.raml eatabAshed tlsanuoh mog u laro>*w:. or spei.ial tcrtii5 eel "�' nttrre7 car j7armer-hip ,a, - ecmc?nt5 g "Consulttant, - ;A.ny person or firm.: udi as etagWecim and att«hka:.m hkcd W the OW or C'eirl m" chso Pr oc pi pose nr prokssinn:al cansnitaIioll ' MId r C011 IIDQtK101icatt.