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AMENDMENT NO. 1
CHAPARRAL STREET SIGNALIZATION FOR TWO WAY CONVERSION
(CITY PROJECT NO. 6510)
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly
authorized City Manager or Designee and HDR Engineering, Inc., a Nebraska
corporation, 8404 Indian Hills Drive, Omaha, Nebraska, 68114, with offices at 555 N.
Carancahua St., Suite 1650, Corpus Christi, TX 78401 (ArchitectlEngineer — AIE),
hereby agree to the following amendments to the Contract for Professional Services as
authorized and amended by:
Original Contract September 27, 2011 1 Motion No. M2011 -206 $97,250.00
Exhibit A, Part 1. SCOPE OF SERVICES, Section B. Basic Services is amended to add
the following:
Design, Bid and Construction phase services shall be included for the
intersections assessed as a preliminary phase for Project B only as further
defined in Exhibit A -1 attached.
Exhibit A, Part 1. SCOPE OF SERVICES, Section B. Additional Services is amended to
add the following:
Topographic surveys of the Cooper's Alley, John Sartain St., and Twigg St.
intersections with Chaparral St. will be conducted as necessary for the
preparation of signal plans for these intersections only as further defined in
Exhibit A -1 attached.
Exhibit A, Part 2. SCHEDULE, is amended by the substitution of the following table for
that in the original contract. The schedule is subject to Council Approval on the date
shown
DAY
DATE
I ACTIVITY
PROJECT A (ORIGINAL CONTRACT)
Tuesday
August 23, 2011
Council Approval of Contract
Friday
Immediately
Begin Design Phase
Friday
September 15, 2011
Pre -Final Submittal 90%
Friday
September 19, 2011
Review Meeting
Monday
September 22, 2011
Final Submittal 100%
PROJECT B (ORIGINAL CONTRACT)
Tuesday
August 23, 2011
Council Approval of Contract
Friday
August 26, 2011
Begin Preliminary Phase
Friday
October 7, 2011
Submit Draft Report
Friday
October 21, 2011
Review Meeting
2012 -066
M2012 -053
3/20/12
HDR Engineering, Inc. - Downtown Streets (Chaparral) Band Issue 2008WDR - Amendment No. IkAMENDMHNT NO I .docx
INDEXED
AMA. NO.1
Page 1 of 3
PROJECT B (AMENDMENT NO. 1)
TUESDAY
FEBRUARY 21, 2012
COUNCIL APPROVAL OF CONTRACT
WEDNESDAY
FEBRUARY 22, 2012
BEGIN DESIGN
FRIDAY
MAY 4, 2012
PREFINAL SUBMITTAL
WEDNESDAY
MAY 16, 2012
REVIEW MEETING
FRIDAY
MAY 25, 2012
FINAL SUBMITTAL
WEDNESDAY
MAY 30, 2012
ADVERTISEMENT TO CALLER TIMES
MONDAY
JUNE 4, 2012
ADVERTISE FOR BIDS 1
MONDAY
JUNE 11, 2012
ADVERTISE FOR BIDS 2
WEDNESDAY
JUNE 13, 2012
PREBID CONFERENCE
WEDNESDAY
JUNE 20, 2012
RECEIVE BIDS
FRIDAY
JUNE 29, 2012
AGENDA ITEM PREPARED
TUESDAY
JULY 10, 2012
COUNCIL FUTURE AGENDA ITEM
TUESDAY
JULY 17, 2012
COUNCIL APPROVAL OF CONTRACT
THURSDAY
AUGUST 16, 2012
PRECONSTRUCTION CONFERENCE
MONDAY
AUGUST 27, 2012
NOTICE TO PROCEED
MONDAY
TBD
CONSTRUCTION COMPLETE
Note: The schedule shall be adjusted to recognize the City council Approval of the amendment
Exhibit A, Part 3. FEES, is amended by the substitution of the following table for that in
the original contract.
SUMMARY OF FEES
ORIGINAL CONTRACT
BASIC SERVICES
1
Preliminar Phase PROJECT B
$24,500.00
2
Desi n Phase PROJECT A
$57,500.00
3
Bid Phase PROJECT A
$3,750.00
4
Construction Phase PROJECT A
$11,500.00
Subtotal Basic Services
$97,250.00
ADDITIONAL SERVICES
Subtotal Additional Services
$0.00
TOTAL AUTHORIZED FEE ORIGINAL CONTRACT
$97,250.00
AMENDMENT NO. 1
BASIC SERVICES
2
Design Phase PROJECT B
$115,000.00
3
Bid Phase PROJECT B
$8,000.00
4
Construction Phase PROJECT B
$15,000.00
Subtotal Basic Services
$138,000.00
ADDITIONAL SERVICES
1
TOPOGRAPHIC SURVEYING
(3 INTERSECTIONS)
$9,000.00
Subtotal Additional Services
$9,000.00
TOTAL AUTHORIZED FEE AMENDMENT NO. 1
$147,000.00
TOTAL FEE
$244,250.00
AMD. NO.1
Pa e2of3
All other terms and conditions of the September 27, 2011 contract between the City and
AIE will remain in full force and effect.
CITY OF CORPUS CHRISTI
Oscar R. Ma Inez Date
Assistant City Manager
RECOMMENDED
Daniel Biles, P.E. Date
Interim Director of Engineering Services
HDR E GINS NG, INC.
Carl E. Crull, P.E. Date
Vice President
555 N. Carancahua St., Suite 1650
Corpus Christi, TX 78401
(361) 857 -2211 Office
(361) 857 -7234 Fax
BY MU NCIL
SECRETARY (,2
APPROVED AS TO FORM
Office of Management and Bud et ate
rt L�l 1�'
ity Attorney Date
ATTFST
ArmancTo Chapa, Date
City Secretary
jv
EVER ED
FEB 0 8 2012
FT 7AC1 nMRIAdA �'{9 t
AMD. NO.1
Page 3 of 3
K:\hngineering DataExchange \ClarissaASlieets \65I0 - Downtewn Streets (Chaparral) Bond Issue 2008lliDR - Amendment No I\AMENDWNT NO Ldor
EXHIBIT "A -1" TASK LIST
(Provides supplemental description to Exhibit "A ". Exhibit "A -1" Task List does not supersede Exhibit "A. ")
AMENDMENT NO. 1
CHAPARRAL STREET SIGNALIZATION FOR TWO WAY CONVERSION
(CITY PROJECT NO. 6510)
CITY OF CORPUS CHRISTI
BASIC SERVICES
Preliminary Phase_ .
There are no preliminary phase services included in this amendment. A preliminary condition assessment and
estimate of probable costs was developed as part of the original contract and submitted to the City on October 28,
2011. This amendment will provide professional services to implement the work described in Scenario 2 of that
report.
Design Phase;
This scope of services is to prepare traffic signal plans at the following eight intersections in Corpus Christi, Texas.
1. Chaparral Street and Coopers Alley
2. Chaparral Street and John Sartain Street
3. Chaparral Street and Peoples Street
4. Chaparral Street and Starr Street
5. Chaparral Street and Taylor Street
6. Chaparral Street and Twigg Street
7. Chaparral Street and IH 37 (two intersections)
The intersection of Chaparral Street and Coopers Alley is currently unsignalized. All the other intersections are
currently signalized. The signal plans will be prepared to modify the existing signal system to accommodate the
conversion of Chaparral Street from one -way to two -way operation. The scope of services is provided as outlined
below. Changes to the assumed scope of services may result in increased project costs.
This phase will include the following tasks;
1. A letter report to the City dated October 28, 2011 outlines two scenarios for the necessary signal modifications.
The modifications outlined in Scenario Two will be the basis of the work included herein.
2. HDR will meet with the City of Corpus Christi (City) to obtain necessary information, review design requirements,
and establish project schedule. One (1) meeting has been assumed for budget purposes.
3. HDR will provide City updates on project progress. Updates will be provided by email and telephone as needed.
4. Coordinate with the project team to obtain electronic base information for the seven intersections described
previously, This estimate assumes that all geographic data necessary to complete the project is available.
5. Coordinate with Texas One Call System to locate all utilities in the field.
6. Conduct a field review of the above intersections to identify power connection, potential utility conflicts, proposed
controller locations, existing conduit and signal wiring, and any other details necessary for signal plan
preparation.
7. Prepare a draft set of plans which will include existing intersection layout, proposed signal layout, pole and
conductor schedules, wiring diagrams, traffic signal foundation, signal quantities, applicable design standards,
and opinion of probable cost.
8. Submit draft sets of plans, quantity estimates, and opinion of probable cost to City for review. This proposal
assumes that there will be only two submissions; 90% submittal which would include the complete plan set for
the City of Corpus Christi's review and 100% submittal which would include the final plan sets addressing all City
comments.
9. Meet with City to review 90% submittal comments.. One (1) meeting has been assumed for budget purposes.
EXHIBIT "A -1"
Page 1 of 2
14. Prepare final sets of plans, quantity estimates, and opinion of probable costs which incorporates all previous
comments, and submit a signed /sealed set to the City.
11. Prepare bid documents which will include the technical specifications for the signal design. The boiler
documents for the bid documents will be provided by the City.
12. Submit a draft set of bid documents for City's review.
13. Prepare a final set of bid documents addressing all City comments.
It should be noted that this scope of work does not include design of roadway or sidewalk features which may need
to be installed or replaced to provide fully functional intersections and two way traffic. It is understood that should it
be necessary, the City will be responsible for any modifications to existing accessibility ramps and installation of new
accessibility ramps as required. The City will also be responsible for all changes to parking layouts, striping and
signage necessary to implement the two way conversion. All work which is not included as modification of existing
traffic signals will be considered as additional services and handled under a separate work authorization.
Bid Phase
In this phase HDR will perform the following:
1. Participate in pre -bid conference.
2. Assist the City in solicitation and review of bids.
3. Review pre -bid questions and submissions and prepare any addenda or other revisions if necessary.
4. Attend bid opening,
5. Prepare bid tabulation,
6. Review contractor qualifications,
7. Analyze bids,
8. Recommend contract award.
Construction Phase (Administration Services Only)
In this phase HDR will perform the following:
1. Participate in pre - construction meeting and provide interpretation and clarification of contract documents.
2. Review shop drawing submittals of signal items from contractor.
3. Address any questions from contractor regarding design and specifications.
4. Assist in the preparation of change orders.
5. Make one visit of four hour duration to the site on a monthly basis to confer with the City project inspector and
contractor to observe the general progress and quality of work, and to determine, in general, if the work is being
done in accordance with the contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction. A total of four monthly visits are assumed
for budgeting purposes.
6. Participate in the final inspection with City staff.
7. Prepare record drawings based on information received from the contractor and project representative.
It should be noted that this proposal does not include construction observation services and this service would be
handled as additional services, if required by the City.
Additional Services
Additional services include the topographic survey of the Cooper's Alley, John Sartain St. and Twigg St. intersections
with Chaparral Street necessary to prepare signal plans. At the IH -37 intersections, the City will make available
Autocad record drawings of the improvements (City File Nos. BAF 207,13af 208 and BAF 209). At the Peoples St.,
Starr St., and Taylor St. intersections, HDR will utilize the survey information previously prepared under City Project
No. 6510 in anticipation of receipt of grant funds for further improvements. To supplement that information, the City
will provide .pdf format copies of the intersection improvements that were constructed in 1982 (City t=ile No. STR
595).
EXHIBIT "A -1"
Page 2 of 2
SUPPLIER NUMBER
TO BE ASSIGNED BYZ"F1'�
PURCHASING DIVISION
Cary o Exhibit C
Corpus CITY OF CORPUS CHRISTI
Christi DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA ". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: HDR Engineering, Inc
P. O. BOX:
STREET ADDRESS: 555 N. Carancahua, Suite 1650 CITY Corpus Christi, TX ZIP: 78403 -
FIRM IS: I. Corporation 2. Partnership 3. Sole Owner ❑
4. Association ® S. Other 8
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
I. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm.
Name Job Title and City Department (if known)
NIA
2, State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board membere' of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "Firm,"
Name Hoard, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest'
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
I ti INC., REQUIREMENTS
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