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C2012-100 - 3/15/2012 - NA
AMENDMENT NO. 4 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and Freese and Nichols, Inc. hereinafter called "CONSULTANT", agree to the following amendments to the Contract for Professional Services for Staples Street (Bond Issue 20081 - Phase I from Saratoga to Holly (Proiect No. 6494) and Phase 2 from Holly to Williams (Proiect No 6495), as authorized by: Original Contract June 9, 2009 Motion N - 0. M2009-162 $1,665,349.00 Amendment No. 1 April 27, 2010 Motion No. M2010-093 $67,968.00 Amendment No. 2Ayqust 17, 2010 Motion No. M2010-186 $71,625.00 Amendment No. 3 August8,2011 Administrative Approval $47,978.00 In the original contract, Exhibit "A", Section 1. SCOPE OF SERVICES, Section B. Additional Services, 7. Public Involvement Phase shall be amended to provide the City with additional public involvement services as listed below. These methods ensure that the appropriate individuals are contracted about upcoming changes and that area drivers are aware of how daily travel routes may be impacted. a. Coordinate with City staff on proposed project phasing and development of outreach strategies b. Updating of database of owners and business along project corridor c. Organize and conduct pre-open house meetings with project stakeholders (6 meetings total) d. Prepare/provide City staff with required exhibits/information for City sponsored information meetings e. Development of Quarterly project update mail-out document template - update/mailing of mail-out document to be handled by City f. Development of www.DriveStapies.com website - update of website to be handled by City g. Development of Drive Staples twitter account -- update of twitter account to be handled by City • In the original contract, Exhibit "A", Section 3. FEES shall be modified for a total fee not to exceed 48 755.©0 (Forty Eight Thousand Seven Hundred Fifty Five Dollars and Zero Cents), for a total restated fee not to exceed $1,901,675.00 (One Million Nine Hundred One Thousand Six Hundred Seventy Five Dollars and Zero Cents) as shown in the attached Amendment No. 4, Exhibit "B." All other terms and conditions of the June 9, 2009 contract between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Martin 4e Date Assistant City Manager 2012-100 3/15/12 C" REES TND NICHOLS, INC. I I 73- - 12- Rbn Guz\man, P.E. Date Principal 800 N. Shoreline Blvd., Suite 1600N Corpus Christi, TX 78401 361-561-6500 Office; 361-561-6501 Fax r— I AMD. NO 4 Freese and Nichols, Inc. L_La e 1 of 2 5494 STAPLES FREESE"ENDMENT NO. 4tAMENDMENT NO. 4. doe g %Iff— INDEXED RECOMMENDED Daniel Bites, P.E. ate Interim Director of Engineering Services APR ROVED AS TO FORM Office of management and Budget Date APPROV D AS TO FORM Assistant City Attorney Date ATTE;; Armando Chapa, City SeOdtary o - n Staples Street (Bond Issue 2008) Amendment No. 4 Phase 1 from Saratoga to Holly (Project No. 6494) 550950-3546-00000-170212 $24 Phase 2 from Holly to Williams Project No. 6495) 550950-3546-00000-170213 2 Total . $4 8 tncumDranCe Numoer: tzb4U4ArK 1. AMD. NO. 4 Page 2 of 2 KAEngineering DataExchangekVELMAPkSTREER6494 STAPLES FREES&AMENDMENT NO. 44AMENDMENT NO. 4Ldoc February 29, 2012 Mr. Dan Bites, P.E., PMP 0 Interim Director of Engineering Services City of Corpus Christi P. 0. Box 9277 Corpus Christi, TX 78469 Re: Staples Street Phases 1 & 2 City Project No.: 6494 & 6495 Public Outreach Amendment Dear Mr. Bites, Enclosed is our Amendment #4 for your consideration. Please note that this proposed amendment provides for the development of a Public Involvement Program. The proposed activities outlined in this proposal include: development of outreach strategies, updating of the owner/business database, conduct pre-open house meetings, development of exhibits/information for City sponsored informational meeting, develop update mail-out template, develop the Drive Staples website and developing the Staples Street twitter account. It should be noted that this proposal does not include monitoring/updating of the Drive Staples website, Staples Street twitter account or developing/issue of mail-out information. These tasks are assumed to be addressed by others. Please feel free to contact me at 361.561.6500 should you have any questions. Regards, Freese and Nichols, Inc. Ron Guzman Principal AMEND. NO. 4 EXHIBIT "A" Pa e1 of 1 1 800 N. Shoreline Blvd., Suite 260ON - COrPus Christi, Texas 78401 - 361.561-6500 • fax 361-561-6501 • www.freese.com Staples Street, Phase 1 from Saratoga to Holly (Project No. 6494) Staples Street, Phase 2 from Holly to Williams (Project No. 6495) SUMMARY OF FEES Staples Street, Phase 1 from Saratoga to Holly (Project No. 6494) M = m ro �v o � who A K9Englneenng DalaExchanQe%VELMAP%STREETS6494 STAPLES FREESEWMEMDMENT NO CSUMMARY OF FEESSUMMARY OF FEES Original Contract Amd. No. 1 Amd. No. 2 Amd, No. 3 Amd. No. 4 Street Storm Water Water Wastewater Total Street Street Street Street Total . Basic Services 1 Preliminary Phase $51,297.00 $34,248.00 $20,592.00 $1,561.00 $107,698.00 $0.00 $0.00 $0.00 $0.00 $107,698.00 2 Design Phase 248,096.00 165,641.00 99,593.00 7,553.00 520,883.00 0.00 0.00 0.00 0.00 520,883.00 3 IBid Phase 7,876.00 5,259.00 3,162.00 240.00 16,537.00 0.00 0.00 0.00 0.00 16,537,00 4 1 Construction Phase 40,015.00 26,716.00 16,06100 1,218.00 84,012.00 0.00 0.00 0.00 0.00 84,012.00 Subtotal Basic Services 347,284.00 231,864.001 139,410.00 10,572.00 729,130.00 0.00 0.00 0.00 0.00 729,130.00 Additional Services (Allowance) 1 Pemit Preparation TXDOT TCEO -TPDES Notice of Intent/Termination TDLR- ADA/TAS Compliance Subtotal Permit Preparation 4,670.00 0.00 3,193.00 7,863.00 0.00 546.00 0.00 546.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,670.00 546.00 3,193.00 8,409.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,670.00 546.00 3,193.00 8,409.00 2 ROW Acquisition Survey 0.00 0.00 0.00 0.00 0.00 67,968.00 0.00 8,252.00 0.00 76,220.00 3 Topographic Survey 54,775.00 36,570.00 21,988.00 1,667.00 115,000.00 0.00 0.00 1,121.00 0.00 116,121.00 4 Environmental Issues 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5 Construction Observation Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6 MedianfTraffic Impact Assessment 113,139.00 0.00 0.00 0.00 113,139.00 0.00 0.00 0.00 0.00 113,139.00 7 Public involvement Phase 7,068.00 4,719.00 2,837.00 215.00 14,839.00 0.00 0.00 0.00 24,377.50 39,216.50 8 Warranty Phase 5,716.00 3,816.00 2,294.00 174.00 12,000.00 0.00 0.00 0.00 0.00 12,000.00 9 Subsurface Utility Exploration 0.00 21,253.00 12,778.00 969.00 35,000.00 0.00 0.00 0.00 0.00 35,000.00 10 Roadway Re- alignment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38,605.00 0.00 38,605.00 Subtotal Additional Services 188,561.00 66,904.00 39,897.00 3,025.00 298,387,00 67,968.00 0.00 47,978.00 24,377.50 438,710.50 Total Phase 1 1 535,845.001 298,768.001 179,307.001 13,597.001 1,027,517.001 67,968.001 0.00 47,978.00 24 377.50 1,167,840.50 M = m ro �v o � who A K9Englneenng DalaExchanQe%VELMAP%STREETS6494 STAPLES FREESEWMEMDMENT NO CSUMMARY OF FEESSUMMARY OF FEES Staples Street, Phase 2 from Holly to Williams (Project No. 6495) K = M I D N - � o�z 00 MENi... g oataErcnaege%VELMAMSTREET STAPLES FRLLSELAMENOMENT NO. 4%SUMMARY OF FL @SSUMMARY OF FEES Ofi inal Contract Amd. No. 1 Amd. No. 2 Amd. No. 3 Amd. No. 4 Street Storm Water Water Wastewater Total Street Street Street Street Total Basic Services 1 Pf elimina ry Phase 47,092.00 13,576.00 4,123.00 9,230.00 74,021.00 0.00 0.00 0.00 0.00 74,021.00 2 Design Phase 223,608.00 64,460.00 19,577.00 43,829.00 351,474.00 0.00 0.00 0.00 0.00 351,474.00 3 Bid Phase 7,482.00 2,157.00 655.00 1,467.00 11,761.00 0.00 0.00 0.00 0.00 11,761.00 4 Construction Phase 32,179.00 9,276.00 2,817.00 6,307.00 50,579.00 0.00 0.00 0.00 0.00 50,579.00 Subtotal Basic Services 310,361.00 89,469.00 27,172.00 60.833.00 487,835.00 0.00 0.00 0.00 0.00 487,835.00 Additional Services (Allowance) 1 Pemit Preparation TXDOT TCEQ -TPDES Notice of Intent/Termination TDLR- ADAITAS Compliance Subtotal Permit Preparation 0.00 0.00 4,772.00 4,772.00 0.00 544.00 0.00 544.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.001 0.00 544.00 4,772.00 5,316.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 544.00 4,772.00 5,316.00 2 ROW Acquisition Survey 0.00 0.00 0.00 0.00 0.00 0.00 711,625.00 0.00 0.00 71,625.00 3 Topographic Survey 66,145.00 19,066.00 5,791.00 12,965.00 103,969.00 0.00 0.00 0.00 0.00 103,969.00 4 Environmental Issues 0.00 omj 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5 Construction Observation Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 -00 6 Median/Traffic Impact Assessment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7 Public Involvement Phase 10,257.00 2,957.00 898.00 2,011.001 16,123.00 0.00 0.00 0.00 24,377.50 40,500.50 8 Warranty Phase 4,669.00 1,346.00 409.00 915.00 7,339.00 0.00 0.00 0.00 0.00 7,339.00 9 Subsurface Utility Exploration 0.00 8,696.00 2,641.00 5,913.00 17,250.00 0.00 0.00 0.00 0.00 17,250.00 10 Roadway Re- alignment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal Additional Services 85,643.00 32,611.00 9,739.00 21,804.00 149,997.00 0.00 71,625.00 0.00 24,377.50 245,999.50 Total Phase 2 396,204.00 122,080.00 36,911.00 82,637.00 637,832.00 0.00 71,625.00 0.00 24,377.50 733,834.50 K = M I D N - � o�z 00 MENi... g oataErcnaege%VELMAMSTREET STAPLES FRLLSELAMENOMENT NO. 4%SUMMARY OF FL @SSUMMARY OF FEES Staples Street, Phases 1 8, 2 (6494 & 6495) Combined Total m X 3 2 T eo z w mv °. � z W HO A KAEngineenng DalaExchangeWELMANSTREETVA94 STAPLES FREESEWMENDMENT NO CSUMMARy OF FEESSUMMARY OF FEES Original Contract Amd. No. 1 Amd. No. 2 Amd. No. 3 Amd. No. 4 Street Storm Water Water I Total Street Street Street Street Total Basic Services 1 Preliminary Phase 98,389.00 47,824.00 24,715.00 10,791.00 181,719.00 0.00 0.00 0.00 0.00 181,719.00 2 Design Phase 471,704.00 230,101.00 119,170.00 51,382.00 872,357.00 0.00 0.00 0.00 0.00 872,357.00 3 Bid Phase 15,358.00 7,416.00 3,817.00 1,707.00 28,298.00 0.00 0.00 0.00 0.00 28,298.00 4 Construction Phase 72,194.00 35,992.00 18,880.00 7,525.00 134,591.00 0.00 0.00 0.00 0.00 134,591.00 Subtotal Basic Services 657,645.00 321,333.00 166,582.00 71,405.00 1,216,965.00 0.00 0.00 0.00 0.00 1,216,965.00 Additional Services (Allowance) 1 Pemit Preparation TXDOT TCEQ -TPDES Notice of Intent/Termination TDLR- ADA/TAS Compliance Subtotal Permit Preparation 4,670.00 0.00 7,965 -00 12,635.00 0.00 1,090.00 0.00 1,090.00 0.00 0.00 OM 0.00 0.00 0.00 0.00 0.00 4,670.00 1,090.00 7,965.00 13,725.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,670.00 1,090.00 7,965.00 13,725.00 2 ROW Acquisition Survey 0.00 0.00 0.00 0.00 0.00 67,968.00 71,625.00 8,252.00 0.00 147,845.00 3 Topographic Survey 120,920.00 55,638.00 27,779.00 14,632.00 218,969.00 0.00 0.00 1,121.00 0.00 220,090.00 4 Environmental Issues 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5 Construct Observation Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6 MedianfTrafTicImpact Assessment 113,139.00 0.00 0.00 0.00 113,139.00 0.00 0.00 0.00 0.00 113,139.00 7 Public Involvement Phase 17,325.00 7,676.00 3,735.00 2,226.00 30,962.00 0.00 0.00 0.00 48,755.00 79,717.00 8 Warranty Phase 10,385.00 5,162.00 2,703.00 1,089.00 19,339.00 0.00 0.00 0.00 0.00 19,339.00 9 ISubsurface Utility Exploration 0.00 29,949.00 15,419.00 6,882.00 52,250.00 0.00 0.00 0.00 0.00 52,250.00 10 lRoadway Re- alignment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38,605.00 0.00 38,605.00 Subtotal Additional Services 274,404.00 99,515.00 49,636.00 24,829.00 448,384.00 67,968.00 71,625.00 47,978.00 48,755.00 684,710.00 Total Authorized Fee for Phases 1 8, 2 $932,049.00 $420,848.001 $216,216.00 $96,234.001 $1,666,349.00 $67,968.00 $71,625.001 $47,978.00 $48,755.00 $1,901,675.00 06109109 M2009 -162 04/27/10 M2010 -093 08/17/10 tN2010 -186 08/08111 Admin Apprval 1 Admin Apprval m X 3 2 T eo z w mv °. � z W HO A KAEngineenng DalaExchangeWELMANSTREETVA94 STAPLES FREESEWMENDMENT NO CSUMMARy OF FEESSUMMARY OF FEES SUPPLIER NUMBER �1 TO BE ASSIGNED BYT77 PURC1iASING DIVISION City of CITY OF CORPUS CHRISTI C orpus DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the followin� information. Every question must be answered. If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols, Inc. P. O. BOX: STREET ADDRESS: 800 N. Shoreline, Suite 160ON CITY: Co Christi ZIP: 78401 FIRM IS: I . Corporation X 2. Partnership 8 3. Sole Owner E] ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. I. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) NIA 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title N/A 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ` ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless & interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -343 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Ron Guzman, P. E. Title: Princ ipal (Type or Print) S%gntnre cif Ce�fying "" Date: `I'!�a"snn, 1 DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof.. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, Joint venture, receivership or trust, and entities which for purposes of taxation are treated as non -profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.