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HomeMy WebLinkAboutC2012-122 - 4/24/2012 - NAAMENDMENT No. 8 To AIE AGREEMENT For ARCHITECT/ENGINEER CONSULTANT SERVICES The City of Corpus Christi, Texas, a Texas home -rule municipal corporation ( "CITY "), acting through its duly authorized City Manager or designee ( "City Engineer"). and KSA ENGINEERS, INC. a Texas corporation or partnership ("CONSULTANT "), acting through its duly authorized representative who is Joncie H. Young, President which agree as follows: 1. DECLARATIONS: "CITY" desires to engage "CONSULTANT" to provide services in connection with City's project, described as follows: CCIA — EA for Proposed Runway Extensions Project No. E11045 ( "PROJECT "). (Supplement to Task Order No. 1) 2, SCOPE OF WORK: "CONSULTANT" shall provide services to the PROJECT in accordance with the accompanying Scope of Services and Fee Schedule attached as "Exhibit A ". Additional services include Revise Environmental Assessment and Perform Environmental Due Diligence Audit set forth in Exhibit A. 3. FEE: The "CITY" agrees to pay the "CONSULTANT" for services provided in accordance with Exhibit "A ", Scope of Services and Fee Schedule under this AGREEMENT, a revised fee not to exceed $16,010.00 (Sixteen Thousand Ten Dollars and, -Zero Cents) and a total restated fee not to exceed $2,403,226.95 (Two Million Four Hundred Three Thousand Two Hundred Twenty -Six Dollars and Ninety -Five Cents ) See Exhibit "B ", 4. DISCLOSURE OF INTEREST — A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this contract, the Disclosure of Interests form attached hereto as Exhibit "C ". All other terms and conditions of the May 17, 2011 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI I V . Oscar R. artinez (Date) Assistant City Manager Public Works, Utilities & Transportation APPROVED AS TO FORM Dani I Biles, P.E. (Date) Int r Direct�r of Engineering Services f 1.11 �/ 12-- Legal Nepartment (Date) 'J �9- pe,° tirfg partme t ( ate) f , 411 0v Office of Management and Budget ( te) ATTEST Armando Chapa, City Secrets KSA ENGINEERS INC. Jo ie H. Young, P. ` (Date) re s' e Qo 'ngv.-iew, ler St eet uite 00 Texa 5601 (972) 542 -2995 Office (972) 542 -6750 Fax ENTERED MAR 2 1) 2012 & CONTRACT MANAGERS Project Number: El 1045 Funding Source: 550950- 3020; 00000- G47E11045 Amount: $15,209.50 Funding Source: 550950- 3020A- 00000- G47EI1045 Amount: $800.00 Encumbrance Number: EAM IU&_ AMEND. No. 8 2012.122 Pag 1 of 1 41 24 11 2 E1104S- CCI A- EAforProposedRrmwayExlensionslKSA, ENGINEERS, Inc. AMENDMENT No 81kMENDMENT No. 8.docx KSA ]Engineers, Inc. INDEXED This is Amendment No. 8 , consisting of _ pages. Amendment No, 8 In accordance with this Contract for A/E Professional Services between the City of Corpus Christi, Texas (CITY) and KSA Engineers, Inc. (Engineer) for Professional Services, dated ( "Agreement "), constituting authorization by the CITY for the Engineer to provide engineering services for the following project at Corpus Christi International Airport: 1. Specific Project Data A. Title: Revise Environmental Assessment and Perform Environmental Due Dili ence Audit Su lenient to Task Order No. 1 B. Description. This project will consist of the following items: 1. Revise Chapters 1, 2 and 4 of the Environmental Assessment to address increased scope requirements of the FAA. 2. Perform an Environmental Due Diligence Audit for the existing and future navigation aids, required by the FAA. 2. Services of Engineer A. Sub- contract to an environmental firm to provide environmental services necessary to perform revisions and additions to the Environmental Assessment at the request of the FAA. See the attached sub - consultant fee Proposal. This work is in addition to the original scope of work described in Task Order No. 1. B. Attend meetings and telephone conferences and provide engineering support on other tasks and coordinate with sub- consultants, FAA, and Airport for the EA. 3. CITY's Responsibilities CITY shall have those responsibilities set forth in Exhibit A of this Contract. 4. Time for Rendering Services Service Task 1 Revise Chapter 1 of the EA Task 2 - Revise Chapter 2 of the EA Task 3 - Revise Chapter 3 of the EA Task 4 - Perform Phase 1 EDDA Time Requirement Compl Date 2 weeks 1 April 2012 2 weeks 1 April 2012 2 weeks 1 April 2012 6 weeks 1 May 2012 CiryoF Coypus Chrlsu AMEND. No. 8 ,Texas EXHIBIT ``A" Amendment No. 8 CRP -0MMJ Page tort I Page 1 of 2 5. Payments for the Engineer In return for the services described above, the CITY shall pay the Engineer as described below. The total cost of all services provided under this Amendment will not exceed 16,010.00 without prior written approval by the CITY. Service Fees Task I - Revise Chapter 1 of the EA $3,680.00 Task 2 - Revise Chapter 2 of the EA $3 240.00 Task 3 - Revise Chapter 3 of the EA $3,240.00 Task 4 - Perform Phase I EDDA .._ $5.850.00 Tom $16,010.00 AMEND. No. 8 City of Coipus Christi, Texas EXHIBIT "A" Amendment No. S CRP -002M.I Pap2of2 Pa e 2 of 2 AIRPORT PLANNING IS OUR ONLY BUSINESS Co n www.coffmanassociates.com e f 6 ,. Airport Consultants At the request of Paul Blackford of the FAA, we have prepared the following scope and cost to provide revisions to the Corpus Christi International Airport runway shift Draft Environmental Assessment. The revisions .based on FAA comments on the Draft Environmental Assessment submitted in December 2011, relate to the inclusion of the proposed taxiway improvements and significant changes to the purpose and: need statement, alternatives analysis, and environmental consequences. To complete the revisions, both text and exhibits will be revised with a majority of the changes occurring in Chapters 1, 2, and 4. Additionally, FAA has requested a Phase I environmental due diligence audit for the existing and future navigational aids. This work will be conducted by a subconsultant and reviewed by Coffman Associates. The total cost for the tasks outlined above is $16,010; a summary of the costs is provided in the table.below. Corpus Christi International Airport Runway Shift EA Amendment Summary: If this cost proposal for the required revisions is acceptable, Coffman Associates, Inca recommends amending our agreement to authorize use of monies within Optional Task 8.1 - Cultural and Archaeological Resource Inventory. Based on what we have included in.the EA and correspondence with FAA, this task will not be needed. Please feel free to: contact me if you have any questions about this proposal. Thank you. Sincerely, Kory Lewis Airport Planner C. Mike Dmyterko, Coffman Associates, Inc. Molly Waller, Coffman Associates; Inc. Kansas City • Phoenix 237 N.W. Blue. Parkway,.Suite 100, Lee's Summit, M0.64063 Phone 616,524.3500 FAX: 816.524:2575 AMEND. No. 8 EXHIBIT 11 A -1 pa e 1 of 1 Labor (Per Day) Planner. Technical Subconsultant Total Days Fee Days Fee Task 1- Revise Chapter 1, Purpose and 2 $2,800 1 $880 $0 $3,680 Need Task Z - Revise Chapter 2, Alternatives 2 $2,800 1.5 $440 $0 $3,240 Task 3 Revise Chapter 4, Environmental 2 $2,800 0.5 $440 $0 $3,240 Consequences and Mitigation Task 4 - Phase I Environmental Due 1 $1,400 0 $0 $4 $5,850 Diligence Audit Total 7 $9,800 2 $1,760 $4,450 $16,010 If this cost proposal for the required revisions is acceptable, Coffman Associates, Inca recommends amending our agreement to authorize use of monies within Optional Task 8.1 - Cultural and Archaeological Resource Inventory. Based on what we have included in.the EA and correspondence with FAA, this task will not be needed. Please feel free to: contact me if you have any questions about this proposal. Thank you. Sincerely, Kory Lewis Airport Planner C. Mike Dmyterko, Coffman Associates, Inc. Molly Waller, Coffman Associates; Inc. Kansas City • Phoenix 237 N.W. Blue. Parkway,.Suite 100, Lee's Summit, M0.64063 Phone 616,524.3500 FAX: 816.524:2575 AMEND. No. 8 EXHIBIT 11 A -1 pa e 1 of 1 Re: Proposal for Phase I Environmental Due Diligence Audit Site Assessment for Navigation Aids located at the Corpus Christi International Airport Dear Mr. Lewis: SWCA Environmental Consultants (SWCA) appreciates the opportunity to provide you with our scope of work and cost estimate for a Phase I Environmental Due Diligence Audit (EDDA) Site Assessment for the existing and proposed locations of navigation aids (NAVAIDS) located at the Corpus Christi International Airport, in Corpus Christi, Nueces County, Texas. SWCA proposes to complete a Phase I EDDA Site Assessment in compliance with Federal Aviation Administration (FAA) Order 1050.19B dated October 2007, Environmental Due Diligence Audits in the Conduct of FAA Real Property Transactions. A Phase I EDDA Site Assessment is analogous to a Phase I Environmental Site Assessment (Phase I ESA), which follows the scope and limitations of American Society for Testing and Materials Standard (ASTM) E 1527 -05 (ASTM 2005) and is performed for FAA projects. The purpose of this Phase I EDDA Site Assessment would be to meet due diligence requirements under the Comprehensive Environmental Response, Compensation, and Liability Act prior to termination of leases and transfer of property owned by the FAA. The cost to complete the attached scope of work is a Fixed -Fee Cost of $4,450. The cost estimate is valid for 6 months, after which time SWCA reserves the right to create a new cost estimate. Thank you for providing us with the opportunity to work with you. SWCA will be able to start work immediately once a contract is signed. Please contact me at (432) 618 -1560 or Steve O'Brien (928) 369 -8058 if you have any questions regarding this proposal. Sincerely, Olivia Munzer Project Manager Attachments AMEND. No. 8 EXHIBIT °A -2" Page 1 of 4 Awfin 09;w SWCA 4407 Mnni —ty Orks Raiar.�md, 6'6�.l, Suits 1W aua Xg744 ENVIRONMENTAL CONSULTANTS _1411512.06.M1 512. 72.A76.OS91 Fmc5�2.476.0 893 Sound SCiertce. Creative Solutions. wv .S."a,com February 17, 2012 Mr. Kory Lewis 237 N.W. Blue Parkway Lee's Summit, Missouri 64063 Re: Proposal for Phase I Environmental Due Diligence Audit Site Assessment for Navigation Aids located at the Corpus Christi International Airport Dear Mr. Lewis: SWCA Environmental Consultants (SWCA) appreciates the opportunity to provide you with our scope of work and cost estimate for a Phase I Environmental Due Diligence Audit (EDDA) Site Assessment for the existing and proposed locations of navigation aids (NAVAIDS) located at the Corpus Christi International Airport, in Corpus Christi, Nueces County, Texas. SWCA proposes to complete a Phase I EDDA Site Assessment in compliance with Federal Aviation Administration (FAA) Order 1050.19B dated October 2007, Environmental Due Diligence Audits in the Conduct of FAA Real Property Transactions. A Phase I EDDA Site Assessment is analogous to a Phase I Environmental Site Assessment (Phase I ESA), which follows the scope and limitations of American Society for Testing and Materials Standard (ASTM) E 1527 -05 (ASTM 2005) and is performed for FAA projects. The purpose of this Phase I EDDA Site Assessment would be to meet due diligence requirements under the Comprehensive Environmental Response, Compensation, and Liability Act prior to termination of leases and transfer of property owned by the FAA. The cost to complete the attached scope of work is a Fixed -Fee Cost of $4,450. The cost estimate is valid for 6 months, after which time SWCA reserves the right to create a new cost estimate. Thank you for providing us with the opportunity to work with you. SWCA will be able to start work immediately once a contract is signed. Please contact me at (432) 618 -1560 or Steve O'Brien (928) 369 -8058 if you have any questions regarding this proposal. Sincerely, Olivia Munzer Project Manager Attachments AMEND. No. 8 EXHIBIT °A -2" Page 1 of 4 SWCA ENVIROMmENTAL CONSULTANTS Sound science, Creative SolutionsP SCOPE OF WORK Phase I Environmental Due Diligence Audit Navigation Aids at the Corpus Christi International Airport Corpus Christi, Nueces County, Texas TASK 1. PHASE I ENVIRONMENTAL DUE DILIGENCE AUDIT SITE ASSESSMENT SWCA will complete a Phase I Environmental Due Diligence Audit (EDDA) Site Assessment in compliance with Federal Aviation Administration (FAA) Order 1050.196 dated October 2007, Environmental Due Diligence Audits in the Conduct of FAA Real Property Transactions. This guidance calls for a level of detail and analysis in accordance with U.S. Environmental Protection Agency (EPA) standards on all appropriate inquiries in 40 Code of Federal Regulations 312, which references conformance with American Society for Testing and Materials (ASTM) Standard E 1527 -05, Standard Practice for Environmental Site Assessments: Phase l Environmental Site Assessment Process (2005) as a basis for Phase I EDDA Site Assessments. The objective of the Phase I EDDA Site Assessments will be to document the environmental conditions of the property, identify whether environmental contamination is likely to be present, and assess the presence of recognized environmental conditions (RECs) located in, under, or originating from the site. Please note that Phase II and Phase III activities as described in the FAA guidance are not included as part of this scope of work. The scope of work for the Phase I EDDA Site Assessment will consist of the following four tasks. 1.1 Records Review Review of available historical documents, including 1) aerial photographs; 2) chain -of -title documentation (if requested); and 3) Sanborn fire insurance maps and other land -use documents (if available) to identify past operations or activities that may have caused adverse environmental impacts. If made available by the client, SWCA also will review copies of environmental reports previously prepared for the site, environmental compliance audits, environmental permits, environmental liens or activity -use limitations, or any other available environmental documents relating to the site. Specialized knowledge or experience relating to the property or nearby properties will be reviewed by SWCA if provided by the client, Additionally, available state and federal regulatory databases will be reviewed to assess whether the site or nearby facilities have been subject to any environmental actions or review. The regulatory database review will, at a minimum, include the databases required to satisfy the ASTM standard. As part of the review process, the site location, hydrogeologic characteristics, geographic setting, and physiography also will be summarized. Scope of work for Navigation Aids at the Corpus Christi International Airport Corpus Christi, Nueces County, Texas February 17, 2012 AMEND. No. 8 EXHIBIT' -2" Pa e2of4 SWCA ENVIRONMENTAL CONSULTANTS Sound Scienc Creative Solutions° A 50 -year chain -of -title report is one of the standard historical sources suggested for review in ASTM Standard E1527 -05. However, a chain -of -title report review will not be included in the scope of this Phase I EDDA Site Assessment unless the client supplies a chain -of -title report, or unless a 50 -year chain -of -title report is requested at an additional cost. 1.2 Interviews If a site contact is available, SWCA personnel will interview individuals knowledgeable about the history of the site (typically a past or current owner, operator, manager, or occupant of site). Reasonable attempts will be made to interview at least one staff member of state and /or local government agencies regarding information indicating RECs in connection with the property. 1.3 Site Reconnaissance SWCA personnel from our San Antonio, Texas office will visit the property for the purpose of visually identifying and photographing areas of RECs and documenting current site conditions. A windshield survey of adjacent and nearby properties will be conducted in association with the site visits. The Phase I EDDA Site Assessment will not include activities such as the collection or analysis of soil, air, water, or other samples, nor will it address issues such as radon, asbestos, lead, or radioactivity. SWCA will require access to all areas of the site for the purpose of this reconnaissance, which may entail an escort if areas of the property are secured. 1.4 Report Generation The findings, conclusions, opinions, and recommendations (if any) of the Phase EDDA Site Assessment will be summarized and documented in a final bound report. Three final bound reports will be generated. Sections within the report will include 1) an introduction and description of the scope of work; 2) a description of the site; 3) a summary of the site history, including interviews and user - provided information; 4) a regulatory database review; 5) a description and findings of the site reconnaissance; 6) opinions, conclusions, and recommendations (if any); and 7) other relevant issues. Report limitations and references will also be included. Figures at a minimum will include 1) a regional site location map; and 2) a detailed site plan. Where applicable, report appendices could include 1) reproductions of up to two representative aerial photographs; 2) a copy of the regulatory database review report; 3) color reproductions of up to 20 site photographs; 4) applicable site history and prior -use documentation; and 5) copies of relevant environmental reports previously prepared for the site (if supplied by the client). SWCA will begin work immediately on this project upon receipt of a signed contract. We anticipate being able to provide you with three hard copies and one electronic copy of the Phase I EDDA Site Assessment report within approximately 3 to 4 weeks of notice to proceed. Scope of Work for Navigation Aids at the Corpus Christi International Airport Corpus Christi, Nueces County, Texas February 17, 2012 AMEND. No. 8 EXHIBIT "A -2" Page 3 of 4 SWCA ENVIRONMENTAL CONSULTANTS Sound Science. Creative Solutionsp User - provided information is an essential component of the Phase I ESA and includes items such as copies of any previous Phase I ESA or other environmental documents, completed user questionnaires, and contact information for current or past owners or land users. According to ASTM Standard E 1527 -05, the content of a Phase I ESA is valid for only 180 days. If the date of the intended use for Phase I ESA is not within 180 days of the completion of the report, an update will be necessary. Cost to complete the Phase I ESA: $4,450 Scope of Work for Navigation Aids at the Corpus Christi International Airport, Corpus Christi, Nueces County, Texas February 17, 2012 AMEND. No. 8 EXHIBIT "A -2" Page 4 of 4 EXHIBIT B (EXHIBIT B -8) FEE SCHEDULE KSA Engineers, Inc. CONTRACT FOR PROFESSIONAL AIE SERVICES CITY OF CORPUS CHRISTI FOR CORPUS CHRISTI INTERNATIONAL AIRPORT CORPUS CHRISTI, TEXAS Original Contract TASK FEE Task Order No. 1 — Preparation of Environmental Assessment $161,649.00 Task Order No. 2 -- AGIS Airspace Analysis and Data Submittal /Upload $286,416.00 Task Order No. 3 — Runway 17 -35 Extension/Displacement and $566,000.00 Connecting Taxiway Project Task Order No. 4/1000'— Runway 13 -31 Extension/Displacement and $720,000.00 Connecting Taxiway Project Task Order No. 4A1600' — Runway 13 -31 Extension/Displacement and $148,000.00 Connecting Taxiway Project Task Order No, 5 — Taxiway Utilization Study $80,196.00 Total Original Project Fees $1,962,261.00 Amendment No. 1 Topographic Survey, Plats, Metes & Bounds for Right of Way Acquisition for Access to Relocated Approach Lighting System for Runway 17 (Supplement to Task Order No. 2) $ 5 Amendment No. 2 Task Order No. 6 - North General Aviation Apron $49,400. Amendment No. 3 Task Order No, 7 - Pinson Road & Employee Parking Drainage Improvements �$2150.00 Amendment No. 4 Additional Desktop Biological and Jurisdictional Waters Evaluation ( Supplement to Task Order No. 1 $4,028.45 Amendment No. 5 Infield Taxiway Connectors /Runway 17 -35 Project $100,000.00 ( Supplement to Task Order No. 3 AMEND. No. 8 EXHIBIT "B" Page 1 of 2 Amendment No. 6 Infield Taxiway Connector /Runway 17 -35 Project $40,000.00 ( Supplement to Task Order No. 3) Amended Total Fee $2,185,416 95 Amendment No. 7 Infield Taxiway Connectors /Runway 13 -31 Project $201,800.00 ( Supplement to Task Order No. 4 Amended Total Fee $2,387,216.95 Amendment No. 8 $19,680.00 Revise Environmental Assessment and Perform Environmental Due $16,010.00 Diligence Audit $16,925 00 ( Supplement to Task Order No. 1 Amended Total Fee $2,403,226.95 ADDITIONAL CONTRACTS Terminal Building Rehabilitation — Sanitizer Installation Design $19,680.00 Total Fee $19,680.00 Corpus Christi International Airport Jetway Bridge Holding Position $16,925 00 Markings & Diversion Aircraft Parking Layout Total Fee $16,925.00 AMEND. No. 8 EXHIBIT "B" Pa e 2 of 2 d i b SUPPLIER tJ;IM[lER :T PURC�INGDV IS1 N om` %WW-O% . Cit of CITY OF CORPUS CHRUSTI C DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 171 i2 as amended, requires all persons or firms seeking to do business with the City to pprovide the fo�lowin¢ information. Every must be answered. If the question is not ap�lieable, the with 'NA ". See reverse sldde for Filing Requirements, Certifications and definitions. COMPANY NAME: P. O. BOX: v STREET ADDRESS: 1 4- o C CITY; FIRM 1S; I. Corporation 2. Partnership 8 4. Association S. Other ZEN 2$> � 3Sele owner 0 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. I. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm.' Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3/0 or more of the ownership in the above named "firm." N, e Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or AIt Committee 4. State the names of each employee or officer of a "consultant" for the Ci ryry of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interese' constituting 3 or more of the ownership in the above named "firm." N Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in n signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in tite matter is apparent. The disclosure shall also be mode in a signed writing filed with tite City Secretary. [ .Ihics Ordinance Section 2.349 (d)] CERTIFICATION 1 certify that all information provided is true and correct as of the date of this statement, that 1 have not knowingly withheld disclosure of any information requested; and that supplemental statements will he promptly submitted to the City of Corpus Christi, Tex as changes occur. Certifying Person: e_ -' H Title: 1. -e Signature of Certify) Person; Date: —4- 140 a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non - profit organizations. c. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division )-leads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership interest." l.el al or equitable interest, whether actually or constructively held, in a farm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreentcnis." g "Consultant." Any person or firm, such as engineers aid architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.