HomeMy WebLinkAboutC2012-196 - 6/6/2012 - NAAMENDMENT NO. 7
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV, Inc. hereinafter called
"CONSULTANT," agree to the following amendment to the Contract for Professional Services for Oso
Infiltrationlinflow Related Collection System Enhancement Program and Programmed WW
Lifecycle Replacements (Project No. 74101 as authorized and amended by
Original Small AIE Agreement
June 2, 2008
Administrative Approval
$45,330.00
Amendment No. 1
March 23, 2010
Motion No. 2010 -058
$229,110.00
Amendment No. 2
October 10, 2010
Administrative Approval
$44,560.00
Amendment No. 3
March 11, 2011
Administrative Approval
$26,530.00
Amendment No. 4
August 9, 2011
Administrative Approval
$49,500.00
Amendment No. 5
December 21, 2011
Administrative Approval
$32,582.00
Amendment No. 6
February 15, 2012
Administrative Approval
$49,500.00
• SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A " . SECTION A. BASIC
for
+ SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A " . SECTION A.
ADDITIONAL SERVICES 2. CONSTRUCTION OBSERVATION SERVICES shall be amended to
include additional and unscoped tasks provided in IDIG Services_ for the iccup of Ypar 9
• SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying' Letter, Scope of Services, and Fee attached as "Exhibit A' . SECTION A.
ADDITIONAL SERVICES 4. PUBLIC MEETINGS shall be amended to deduct services.
• SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A " . SECTION A.
ADDITIONAL SERVICES 5. OSO WATER RECLAMATION PLANT INFLUENT HYDRAULICS
shall be amended to deduct services.
• SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A' . SECTION A.
ADDITIONAL SERVICES 6. WILLIAMSIWOOLDRIDGE LIFT STATION HYDRAULIC STUDY
shall be amended to deduct services.
• In the Original Contract, EXHIBIT "B ", SUMMARY OF FEES shall be modified and is attached as
Amendment No. 7 Exhibit "B" for a revised fee not to exceed $46,714.08 (Forty Five Thousand
Seven Hundred Fourteen Dollars and eight cents) for a total restated fee not to exceed
cents).
All other terms and conditions of June 2, 2008 contract and amendments between the City and
Consultant will remain in full force and effect.
2012 -196
6106112
0UTA ri m
FER17410 OSO WRP SERVICE AREA UMAMENDMENT NO.71AMENDMENT NO. 7.DOCX
INDEXED
r
CITY OF COPUS CHRISTI
C�w `� )Z—
Oscar R. Martinez, (Date)
Assistant City Manager
RECOMENDED
I -Y yl /
aniel Biles, P. E. (Date)
Interi Director of Engineering Services
Operating Department (Gate}
APPROVED AS TO FORM:
Offico of Management and Budget (Date)
qlj�: ( S -1y
Legal Department (Date)
ATTEST
Armando Chapa, City Secretary
Project No. 7410
Fund Source No. 550950 -4504- 00000 - 150164
Encumberance No. E7410ALN1
, P. E.
Presid
80TNavigation, Suite 300
Corpus Christi, TX 78408
(361) 883 -1984 Office
(361) 883 -1986 Fax
. 71�
K NENGINEERING DATAEXCHANGEIVELMAPIWASTEWATER17410 OSO WRP SERVICE AREA IDIWMENDMENT NO. TAMENDIVENT NO. 7.DOCX
ENV
engineers I architects I contractors
May 11, 2012
Mr. Dan Biles, P.E.
Interim Director of Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Solutions Today with a
Vision for Tomorrow
Re; Amendment No. 7 to Professional Services Contract
Oso I &I Related Collection System Enhancement Program and Programmed WW
Line Lifecycle Replacement
City Project No. 7410
Dear Mr. Biles:
The following contract amendment for the Oso I &I Related Collection System Enhancement
Program and Programmed WW Line Lifecycle Replacement Project is proposed for the work
described below.
Project Description:
The City of Corpus Christi, Texas, hereinafter called "City ", and LNV Inc., hereinafter called
"Engineer", agree to the following Contract Amendment for Engineering and Consulting Services
provided for Additional Construction Administrative Services to the City of Corpus Christi.
In Amendment No. 4 of this contract, the City engaged the Engineer to develop and issue Year 2
delivery order documents, contract administration, and administration for the construction of the
delivery order improvements. The Engineer prepared delivery order documents including site
work descriptions, drawings, exhibits, and cost estimates and performed construction
administration for the implementation of the delivery orders. Unforeseen additional design tasks
were required to complete the work described above and were not included in the scope of
Amendment No. 4. The unscoped tasks provided during Year 2 delivery orders are described
below in the Breakdown of Tasks.
Construction Phase Services for the Oso Service Area are included in this amendment. The
standard construction phase services will be provided for 75 weeks at 6 hours per week and are
described below in Breakdown of Tasks.
Also included in this amendment, is a reallocation of unused funds which are no longer
anticipated to be needed. These allowance items were provided in previous contracts based on
expected level of effort required to complete the work. The unused monies are to be reallocated
to other services either already complete or to be completed in future and are shown in Exhibit
"B" of this Contract Amendment. The unused Additional Services include:
• 4. Public Meetings
0 5. Oso WRP Influent Hydraulics
• 6. Wi Ilia ms/Woold ridge Lift Station Hydraulic Study
AMD. NO.7
EXHIBIT "A"
801 NAVIGATION I SUITE 200 1 CORPUS CHRISTI, TEXAS 78408 Page 1 of 4
OFFICE 361.883.1984 1 FAX 361.883.1986 1 WWW.LNVINC.COM
2
Scope of Services Summary:
The Scope of Services for this contract amendment include:
• Additional and unscoped design tasks provided in order to issue Year 2 Delivery Orders.
• Perform Basic Construction Phase Services for the Oso Service Area.
• Reallocation of unused monies which are no longer anticipated to be needed.
Breakdown of Tasks:
The original contract and amendments shall be modified to include the following:
A. BASIC SERVICES
1. Preliminary Phase (Completed under original Small AIE)
2. Design Phase (Completed under Amendment No. 1 & Amendment No. 5)
3. Bidding Phase (Completed under Amendment No. 1)
4. Construction Phase — Perform standard construction phase services for the Oso
Service Area for 75 weeks.
a. Participate in a pre - construction meeting conference and provide a recommended
agenda critical construction activities and elements impacting the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect
the contractor's price and are not contrary to the general interest of the City under
the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red -line" drawings, prepare record drawings of the Project
as constructed (from the "red -line" drawings, inspection, and the contractor
provided plans) and deliver to the Engineering Services a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will be
CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf
format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
L This task provides up to 75 weeks of construction phase services, including 2
hours per week for Project Manager and 4 hours per week for Engineer Ili.
E D. NO. 7
H16 "A"
ge 2 of 4
..3
B. ADDITIONAL SERVICES ALLOWANCE
2. Construction Administrative Services Amendment No. 4 included a maximum of
8 -total delivery orders. Due to the number of emergency sites, eleven (11) delivery
orders were issued during Year 2 in order to expedite issuance and begin
construction. Delivery Order No. 13, 15, and 19 consisted of bid items not included in
the original contract. This required Engineer to gather quotes from manufactures,
provide an engineer's estimate, and negotiate prices with Contractor prior to
performing original delivery order tasks. For Delivery Order No 19 — Williams FM
ARV Replacement, the Engineer provided two rehabilitation options for the City and
Engineer to discuss prior to issuing delivery order. Because the rehabilitation
methods were not original bid items or described in Contract Documents, the sites
included additional exhibits and details to illustrate assembly of parts. Delivery
Orders including sites located within wastewater plants often included actual
wastewater plant plans with call -outs to locate existing utilities and to aid the
Contractor during Construction in addition to the typical exhibits provided in delivery
orders. Delivery Order No. 13, 15, and 19 required large Lift Station shutdowns.
Additional information was gathered to perform Lift Station capacity and shut down
duration calculations. This required additional coordination with City personnel and
site visits for Lift Station assessment to determine best date and time of shutdown.
The site specific additional unscoped tasks were provided as follows:
a. Emergency sites within wastewater plants required immediate site visits for site
evaluation. The Engineer was required to remain on site during excavation to
assess the problem and recommend solution.
1. D.O. No. 13 Site 1 — Broadway WWTP Clarifier No. 3 Repairs
2. D.O. No. 15 Site 1 — Oso WRP — Lift Station No. 2
b. Emergency on site video assessment. Watched live video on site with City
Inspector to determine problem.
1. D.O. No. 19 Site 2 — Bear Lane (Phase 1)
2. D.O. No. 20 Site 1 — Bear Lane (Phase 2)
c. Coordination with engineering firm that previously rehabilitated line and manhole to
obtain plans and determine problem.
1. D.O. No. 19 Site 2 — Bear Lane (Phase 1)
2. D.O. No. 20 Site 1 — Bear Lane (Phase 2)
d. Additional coordination with Contractor and parts manufacturer to order correct
parts for site specific jobs that are not included in the original bid items.
1. D.O. No. 13 Site 1 — Broadway WWTP Clarifier No. 3 Repairs
2. D.O: No. 15 Site 1 — Oso WRP — Lift Station No. 2
3. D.Q. No. 19 Site 1 — Williams FM ARV Replacement
Order of Services:
All work in Additional Service Task 2 was completed within the 2011 -2012 City fiscal year (Year
2 funds) and all work in Basic Service Task 4 will be completed by September 2013.
E D. N0.7
IBIT W'
ge 3 of 4
4
Fees:
A. Fee for Basic Services Authorized. The City will pay the Engineer a lump sum fee
not to exceed $64,050.00 for provided services specified in this contract. The fee
will be full and total compensation for services and for all expenses incurred in
performing these services. Engineer will submit monthly statements for basic
services rendered. Each statement will be based on the project percent
completion at the time of billing. City will make prompt monthly payments in
response to Engineer's monthly statements.
B. Fee for Additional Services Authorized. The City will pay the Engineer a lump
sum fee not to exceed $(18,335.92) for provided services specified in this
contract. The fee will be full and total compensation for services and for all
expenses incurred in performing these services.
C. Summary of fees. See Exhibit "B"
All other terms and conditions of the June 2, 2008 contract and amendments between the City
and Consultant will remain in full force and effect.
AMD. NO. 7
EXHIBIT "A"
Page 4 of 4
OSO INFILTRATIONIINFLOW RELATED COLLECTION SYSTEM
ENHANCEMENT PROGRAM AND PROGRAMMED WASTEWATER LINE
LIFECYCLE REPLACEMENT
(Project No. 7410)
SUMMARY OF FEES
MUZIU0 U3lzi /IU 7U/IU /IU 0111111 08/09/11 1 12/21/11 1 02/15/12
Admin Approval I M20 I Admin A royal Admin Approval Admin Approval I Admin Approval Admin Approval I Admin Approval
X K
= m
C, W z
�_v
o �z
�IDp0
y
ORIGINAL
CONTRACT
AMD. NO. 1
AMD. NO.
AMD. NO.
AMD. NO.
AMD. NO.
AMD. NO.
AMD. NO. 7
TOTAL
BASIC SERVICES
1
Prelimina Phase
$45,330.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$45,330.00
2
Design Phase
0.00
73 052.00
0.00
0.00
0.00
27,500.00
0.00
0.00
100,552.00
3
Bid Phase
0.00
6,316.00
0.00
0.00
0.00
0.00
0.00
0.00
6,316.00
4
Construction Phase
0.00
31,744.00
0.00
0.00
13,500.00
5,082.00
19 500.00
64,050.00
133,876.00
Subtotal Basic Services
45 330.00
111,112.00
0.00
0.00
13,500.00
32,582.00
19 500.00
64,050.00
286 074.00
ADDITIONAL SERVICES
1
Topographic Surve y
0.00
11,286.00
0.00
0.00
0.00
0.00
0.00
0.00
11,286.00
2
Construction Observation Services
0.00
30 744.00
0.00
26,530.00
36 000.00
0.00
30,000.00
11,440.00
134,714.00
3
Warranty Phase
0.00
3,858.00
0.00
0.00
0.00
0.00
0.00
0.00
3,858.00
4
Public Meetings
0.00
7,854.00
0.00
0.00
0.00
0.00
0.00
(7,854.00)
0.00
5
Oso WRP Influent Hydraulics
AUTHORIZED
0.00
64,256.00
0.00
0.00
0.00
0.00
0.00
4 497.92
{ . )
59,758.08
6
, Hydraulic
WilliamsNVooldridge Lift Station
Stud
0.00
0.00
44,560.00
0.00
0.00
0.00
0.00
17,424.00)
27,136.00
Subtotal Additional Services
0 - OOF
117,998.00
44,560.00
26 530.00
36,000.00
0.00
30,000.00
18 335.92
236,752.08
TOTAL AUTHORIZED FEE
$45,330.00
$229,110.001
$44,560.00.
$26,530.001
$49,500.00
$32,582.00
$49,500.00
$45,714.081
$522,826.08
MUZIU0 U3lzi /IU 7U/IU /IU 0111111 08/09/11 1 12/21/11 1 02/15/12
Admin Approval I M20 I Admin A royal Admin Approval Admin Approval I Admin Approval Admin Approval I Admin Approval
X K
= m
C, W z
�_v
o �z
�IDp0
y
SUPPLIER NUMBER
TO BE ASSIGNED BY CrrY
PURCHASING DIVISION
cit
y of CITY OF CORPUS CHRISTI
Chfisti DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME. LNV Engineering
P. O. BOX:
STREET ADDRESS: 901 Navigation, Suite 300 CITY: Corpus Christi ZIP: 78408
FIRM 1S: 1. Corporation X 2. Partnership 8 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm,'
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA .
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
Dan S. Le endecker Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the suNect of this contract and has an ` ownership
interest" constituting 3% or.more of the ownership in the above named "firm."
Name Consultant
NIA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, You shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing .filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested: and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person:
Dan S. Leyendecker, P. E. Title: President
(rype or Print)
Signature of Certifying a Date:
Person: R r
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi. Texas.
b. "Economic benefit ". An action that is likely to aflcet an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either ota a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non- profit organizations.
c. "Official." The Mayor, members of the City Council, Cite Manager. Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
.fudges of the City of Corpus Christi. Texas.
f '`Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts.
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, (tired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.