HomeMy WebLinkAboutC2012-269 - 7/31/2012 - Approved4 t
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469 -9277 (City) acting through its duly authorized City Manager or Designee
(Director of Engineering Services) and Espey Consultants, Inc. dba RPS Espey a Texas corporation,
4801 Southwest Parkway, Parkway 2, Suite 160, Austin, Texas 78735, (Architect/Engineer — AIE),
hereby agree as follows:
1. SCOPE OF PROJECT
Oso Water Reclamation Plant Dissolved Oxygen Modeling for Oso Bay (Project No. El 0196) —
The objectives are to identify a model that is acceptable to both the City and the TCEQ, obtain the
data necessary to effectively run the model, and develop results that are scientifically defensible and
supportive of the Oso Water Reclamation Plant Nutrient Removal Project (Ammonia) (Project No.
E09007). These objectives must also meet the schedule constraints of the Oso Water Reclamation
Plant Nutrient Removal Project (Ammonia) (Project No. E09007). A summary of the activities follows:
1. Finalize the current permit action for the Oso Plant
2. Identify the Appropriate Model
3. Compile relevant existing data necessary for the model
4. Prepare a Study Work Plan
5. Conduct field studies, as necessary to obtain additional data
6. Construct the model
7. Define critical conditions
8. Calibrate the model
9. Evaluate potential discharge limitations
10. Prepare report of the results
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit "A" and "A -1 ", to complete the Project. Work will not
begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction Projects ")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
AIP nrlrppS to heain work on those authorized Basic Services for this contract upon receipt of the
2012- 269'ector of Engineering Services. Work will not begin on any phase or any
7/31/12 Contract for Engineering (A/E) Services
n t1 Page 1 of 3
M2012 -147 TER5E10196 OSO WRP DISSOLVED OXYGEN MODELING FOR 050 BAYICONTRACT PROFESSIONAL SERVICESICONTRACT
Espey Consultants Inc. dba RPS YGEN MODELING FOR 080 BAY.DOC INDEXED
,
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Additional Services until requested in writing by the A/E and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A ". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or with the
concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of
Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services authorized, a total fee
not to exceed $538,680.00 ( Five Hundred Thirty Eight Thousand Six Hundred Eighty Dollars and Zero
Cents Monthly invoices will be submitted in accordance with Exhibit "D!!.
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the A/E at the address of record. In this event, the A/E will be compensated for its services on all
stages authorized based upon A/E and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the AIE.fee may be assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
8. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the A/E without
the express written consent of the Director of Engineering Services. However, the A/E may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to re -use of modified
plans.
Contract for Engineering (AIE) Services
Page 2 of 3
K: ENGINEERING DATAEXCHANGE IVELMAPIWASTEWATER1E10196 OSO WRP DISSOLVED OXYGEN MODELING FOR 080 BAYICONTRACT PROFESSIONAL, SERVICEMOONTRACT
PROFESSIONAL SERVICES - OSO WRP DISSOLVED OXYGEN MODELING FOR 080 BAY. DOC
9. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form attached hereto as Exhibit "C ".
CITY OF CORPUS CHRISTI
��Z� lle4= 1 �r - • / 7
Oscar R. Martinez, V Date
Assistant City Manager
RECOMMENDED
` / ,P/ Z _
Daniel Biles, P. E., Date
Director of Engineering Services
Foster Crowell, Date
Director of Wastewater Services
ESPEY CONSULTANTS, INC. dba RPS ESPEY
David K. Harkins, PH. D., P. E., D. WRE. Date
Vice President
4801 Southwest Parkway, Parkway 2, Suite 150
Austin, TX 78735
(512) 326 -5659 Office
(512) 326 -5723 Fax
APPRO ED INS TO FORM
1�� :F
Office (01 Mana ement Date
and Bu Z dget
Legal Department Date
ATTEST
Armando Chapa, City Secre ry
Project Number: E10196 . 0
Fund Source Number: 550950-4 0196
Encumberance Number:
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Contract for Engineering (AIE) Services
Page 3 of 3
KAENGINEERING DATAEXCHANGE IVFLMAPIWASTEWATER1ElOI96 OSO WRP DISSOLVED OXYGEN MODELING FOR OSO BAYICONTRACT PROFESSIONAL SERVICE&CONTRACT
PROFESSIONAL SERVICES - OSO WRP DISSOLVED OXYGEN MODELING FOR OSO BAY.DOC
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• • Espe /
4801 Southwest Parkway, Parkway 2,. Suite 1 11 50, A ustin, Texas 78735, USA
T +1512 326 5659 F +1 512.326 5723 W www.rpsgroup.com
DATE: April 30, 2012.
TO: Dan Biles, P.E.
Foster D. Crowell, P.E.
William J. Green, P.E.
Joe Trejo, P.E.
City. of Corpus Christi
Department of Engineering Services
FROM: David Harkins, Ph.D., P.E.,D.WRE
Ernest To, Ph.D., P.E.
f
E
Subject: Revised scopes, schedules and budgets for Phase I and 2 of Oso Bay Dissolved Oxygen
Modeling Project (Project number: E10196)
Introduction
On 4/23/2012, RPS -Espey met with City of Corpus Christi Engineering Services (City) to discuss the
scope, schedule and budget of the Oso Say Dissolved Oxygen Modeling Project (submitted on I
3/22/2012). Several comments and changes were received by RPS- Espey from the City during the
meeting. This memo presents the revised scope, schedule and budget that incorporate the agreed -
upon changes from the meeting.
The project Is organized into two phases: Phase 1 and Phase 2.
l
f Phase 1 focuses on the collection and compilation of data and a preliminary study of Oso Bay. The goal
of Phase 1 Is 1) to generate a detailed work plan for subsequent investigation and modeling in Phase 2; i
and 2) to execute field sampling to support the development of the dissolved oxygen model. Phase I is
anticipated to start In August 2012.
s
Phase 2 focuses on model selection, development and execution of the Oso Bay dissolved oxygen
model. Once calibrated, the model will be used to evaluate various permit scenarios on water quality in
the Bay. Results from the scenario runs will help determine. the impact of plant effluent on bay health 4
and provide valuable site - specific Information for finalizing the permit action for the Oso .treatment
plant. Phase 2 is anticipated to start in December 2012:
United States I Canada I Brazil I UK I Ireland I Nelhadands
i Australia Asia Pacific I Russia I Middle East .I Africa
EXHIBIT "A"
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This memo provides separate scopes and budgets for the two phases for the City's review. Together,
the two phases cover the 9 stated key activities laid out in the Oso Reclamation Plant Nutrient Removal
Project(Ammonia) RFC, namely:
1. Finalize the current permit action for the Oso Plant,
2. Identify the appropriate model,
3. Compile relevant exlsting data necessary for the model,
4. Prepare a study work plan,
5. Conduct field studies, as necessary to obtain additional data,
6. Construct the model,
7. Define critical conditions,
8. Calibrate the model; and,
9. Evaluate potential discharge limitations.
Details of tasks in Phase 1 and 2 are provided in the following sections. For a summary table of tasks
and costs please refer to the attached pdf (oso_Projected Costs_20120501.pdf).
=EXHIBIT of 14
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Phase 1 scope and budget
Phase 1 has an anticipated start date of August 2012 and is expected to last 13 months till September
2013. The projected cost for Phasel is $IU,A It consists of two main tasks: Task 1 and Task 2, which
will be executed concurrently.
Task 1 summary
Projected period: Aug 2012 to Dec 2012.
Task 1 consists of site characterization, review of existing information on Oso Bay and Aso Plant and
conceptual modeling. The site characterization includes a reconnaissance and bathymetric survey of
Oso Bay. In his research, Prof. Ben Hodges from the University of Texas at Austin observed the presence
of sandbars In the Bay, which due to the Bay's shallowness, can dramatically Impact circulation patterns,
Locating the sandbars and other underwater features such as shallow areas will be crucial to. subsequent
sampling and modeling activities. Once site characterization has been performed, the team will
designate sites for deployment of CTd (conductivity; temperature and depth) sensors, velocity meters,
and dissolved oxygen probes in Task 2. Monitoring activities may also Include measurements of site -
specific data such as sediment oxygen demand and benthic nutrient fluxes so that the impact of
seagrasses and benthic organisms on the nutrient cycle can be quantified.
The review of existing information will include permit requirements, water quality standards, related
reports and previous modeling efforts. At the end of Task 1, a conceptual modeling exercise will be
performed to list the physical, chemical and biological processes in the Bay and Identify data gaps for
further investigation.
The deliverable from Task 1 will be a detailed Study Work Plan. A presentation to the City and TCEQ on
the Study Work Plan will be conducted at the end of this phase.
the protected cost for Task I Is $98,320 and the projected duration Is 4 months.
Task 2 summary
Projected period: Sept 2012 to Sept 2013.
Task 2 involves the water quality monitoring of Oso Bay to provide site- specific and up�to -date water
quality and hydrodynamic data for subsequent development of the Oso Bay model. This task includes 1)
a 12 -month continuous water quality monitoring program and 2) an intensive summer sampling
program to study the impact of the plant effluent during critical conditions.
The purpose of the continuous monitoring program Is to.evaluate the seasonal and diurnal behavior of
the Bay with respect to water quality, tidal effects, oxygen production and respiration, and circulation.
One key goal of this study is to investigate how the changes In water quality and quantity of the Barney
Davis Power Plant discharge affects circulation and nutrient processes in the say. Data from the
sampling will be pubiished.via a web portal which will also allow online mapping and visualization of the
data.
EXHIBIT " A "
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The purpose of summer sampling is to track the effluent from the 0so Bay treatment plant• through an
intensive 48 -hr survey to observe effluent behavior under critical conditions. This study will provide
ground confirmation of the plume fate and transport and validation data for the DO-nutrient model,
The deliverables from Task 2 will be Initially 1) a continuous monitoring plan and 2) a summer sampling
plan which will be submitted before commencement of the field work. After the field work has been
performed, 3) a continuous monitoring report and 4) a summer sampling report will be submitted.
The projected cost for Task 2 is $46,600 and the projected duration is 12 months.
Phase i Project Meetings (4)
The team anticipates four (4) meetings with the City a nd /or TCEQ over the duration of this project.
The projected cost for meeting and preparation is $14,450.
Total Projected costs for Phase 1:
Task 1. Site Characterization and Detailed Sturdy Work Plan $ 98,820
Task 2. Long Term Monitoring $ 46,600
+ Alf S 14,460
Phase 1 Total. $159,380
Detailed project schedule for Phase 1
A detailed project schedule table for Phase 1 is provided on the next page.
EXHIBIT "A"
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Detailed scope of services for Phase 1
A detailed breakdown of the subtasks under each task under Phase 1 of the.project Is listed below.
Task 1. Site Characterization and Detailed Study Work Plan
Subtasks:
1.1 REVIEW EFFLUENT PERMIT REQUIREMENTS FOR OSO WATER RECLAMATION PLANT
a. Review current TPAES permit requirements for Oso Plant.
b. Review treatment performance and goals of Oso Plant for nutrients and DO.
c. Review nutrient removal processes at Oso Plant from:
1. current methods of ammonia removal (e.g. breakpoint chlorination) and their
limitations; and,
II. alternative methods of ammonia removal and effectiveness.
d. Investigate Oso Plant's permitting needs and future /potential effluent targets.
1.2 REVIEW DO /NUTRIENT IMPAIRMENTS IN OSO BAY
a. Review historical and current TCEQ screening criteria in Oso Bay.
b. Review historical and current TCEQ listings of impaired WQ segments In Oso Bay.
c. Review previous nutrient modeling efforts by TCEQ and other parties.
1.3 IDENTIFY DATA SOURCES, DATA GAPS, ETC.
EXHIBIT "A"
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Detailed Schedule for Oso Bay Dissolved Oxygen Modeling Project (Phase 1)
e ,
a. Identify sources of data for data compilation, e.g.
1. CCBNEP;
H. City of Corpus Christi;
Iii. Texas Coastal Ocean Observation Network;
iv. Texas Parks and Wildlife Department;
V. TCEQ Surface Water Monitoring Program;
vi. United States Geological Survey; and,
vii. other research reports and academic journal articles. Identify relevant study reports
from state, local and academic sources, e.g. TCEQTMDL studies, Corpus Christi Bay
National Estuary Program (CCBNEP) reports, academic journal articles.
1.4 DATA COMPILATION
a. Perform preliminary data compilation to assist In development of study work plan,
1.5 SITE RECONNAISSANCE AND BATHYMETRIC SURVEY OF OSO BAY
a. Perform bathymetry survey to locate underwater features such as sandbars that can impact
water circulation.
2.6 CONCEPTUAL MODELING
a. Select study area by taking into account impacted TCEQ WQ segments, location of sources
and site characterization data.
b. Identify sources of inflow, nutrients, SOD and DO for Oso Bay
i, point sources— WWTPs, Barney Davis Power Plant discharge
ii. non -point sources— watershed runoff, and,
Ili, in -bay sources (e.g. benthic demand and benthic nutrient sinks /sources).
c. Identify natural processes within Oso Bay that affect DO and nutrients, e.g.
i, aquatic vegetation (e.g. algae, seagrass);
€L benthic processes;
ill. water circulation patterns;
Iv. tidal exchanges with Corpus Christi Bay; and,
v. salinity gradients or stratification in the Bay.
1.7 PREPARE A STUDY WORK PLAN
1.8 PRESENTATION TO TCEQ AND CITY ON STUDY WORK PLAN
a. Presentation to TCEQ and City on study work plant conceptual model.
b. Prepare response to comments from TCEQ.
Task 2. Long -term :monitoring and summer sampling program
Subtasks:
2.1 PREPARE CONTINUOUS MONITORING PLAN AND SUMMER SAMPLING PLAN
a. Review information gathered from site characterization and bathymetric survey
b. Designate sites for deployment of CTD (conductivity, temperature and depth) sensors,
velocity meters, and dissolved oxygen probes.to evaluate the seasonal and diurnal behavior
EXHIBIT " A "
Page 6 of 14
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in water quality, tidal effects, oxygen production and respiration and circulation that are
characteristic of the Bay and the Barney Davis Power Plant discharge.
c. Conduct measurements of site•speciflc data such as sediment oxygen demand and benthic
nutrient fluxes so that the impact of seagrasses on the nutrient cycle can be quantified,
d. Anticipated length of monitoring is 12 months.
e. Develop field study plan to track the effluent from the Oso Bay treatment plant through an
intensive 48 -hr survey to observe effluent behavior undercritical conditions and to provide
validation data for the DO-nutrient model.
2.2 FIELD STUDIES: LONGTERM MONITORING
a. Acquire sampling equipment and construct monitoring platforms for deployment in Oso
Bay.
b. Provide regular servicing and maintenance to monitoring stations.
2.3 PUBLISH AND HOST SAMPLING DATA ON CCBAY HIS
a. Create a web portal for downloading and visualizing data collected from this project for
public access.
2.4 FIELD STUDIES: SUMMER SAMPLING
a. Projected to be conducted In Summer 2013.
Phase 1 Project Meetings (4)
The team anticipates four meetings with the City and/or TCEQ over the duration of this project.
EXHIBIT "A"
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Phase 2 scope and budget
Phase 2 has an anticipated start in Dec 2012 (upon approval of study work plan) and is expected to last
18 months till June 2014. The projected cost for Phase] is SM300• It consists of three main tasks:
Task 3, Task 4 and Task S.
The three tasks and the projected costs are summarized below. For the detailed schedule, please refer
to section 3. For detailed description of the tasks under each phase, please refer to section 4. The team
will provide detailed descriptions of QAQC procedures and targets In its sampling and modeling. plaits to
ensure the quality of the final products.
Task 3 summary
Projected period. Dec 2012 to May 2013.
This task consists of data compilation, trend analysis, model review and selection. Trend analysis of the
data will help identify which processes in the Bay are dominant and what conditions are most critical to
dissolved oxygen levels. A list of applicable existing models will be drafted. This list will be reviewed
based on criteria such as ability to simulate dominant processes, acceptability by regulatory agencies,
and ease -of transfer to other entities to use.
The deliverable will be a model selection report which will describe the selection process and the final
recommended model (s). Two meetings with the TCEQ and the City will be conducted: one In the middle
of Phase 11 to give a progress update and to obtain comments;. and, one after the submission of the
report to explain the model selection process and the results.
The projected cost for Task 3 is $98,960 and the projected duration is 6 months.
Task4summary
Projected period. Jun2013 to April 2014.
This task consists of the literature review for model parameters, construction of the hydrodynamic and
DO-nutrient models, model calibration and validation, and finally scenario runs. For the model
construction, first the hydrodynamic model will be built and calibrated, followed by the DO-nutrient
model. Data from the continuous and summer sampling (see sampling phase below) will be used to
calibrate and validate the data. Critical DO conditions Identified in Task 3 and potential discharge limits
will be used to develop model scenarios for simulation. Results will be used to evaluate the impact of
new and old effluent standards.
The deliverable will be a modeling report which will describe model Inputs, parameters and results in
detail. Documentation will also be provided to aid in the transfer of the model to other entities to use lt.
The projected cost for Task 4 is $218,640 and the projected duration is 10 months.
Task 5 summary
Projected period. April 2014 to June 2014.
EXHIBIT "A° I
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lair
This task consists of drafting the permit application and finalizing the permit action. The technology -
based effluent limits developed by the Oso Plant nutrient removal team will be utilized together with
water quallty -based effluent limits derived from the DO- nutrient model to draft the permit.
The projected cost for Task 5 Is $33,080 and the projected duration is 2 months.
Phase 2 Project Meetings (6)
The team anticipates six (6) meetings with the City and/or TCEQ over the duration of Phase 2 of this
project.
The projected cost for meeting and preparation is $28,620.
Total Projected costs for Phase 2:
Task 3. Data analysis and model selection $ 98,960
Task 4. Model development and permit scenario evaluation $ 218,640
Task S. Finalize Permit action for Oso Plant $ 33,080
28,
Phase 2 Total. $ 379,300
Detailed project schedule for Phase 2
A detailed project schedule table for Phase 2 Is provided on the next page.
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.MAN 2 .
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Detailed Schedule for Oso Bay Dissolved Oxygen Modeling Project (Phase 2)
3.5 Detailed scope of services for Phase 2
Phase 2: Task 3. Data analysis and model selection
Subtasks:
3.1 COMPILE RELEVANT EXISTING DATA NECESSARY FOR THE MODEL
a. Compile relevant study reports from sources identified in Phase 1.
b. Compile data from sources identified in Phase I into extensive WC1 database,
c. Employ data - models to organize, manage and disseminate data.
3.2 DATA AND TREND ANALYSIS
a. Develop time - series, spatial and statistical plots of the data.
b. Identify dominant processes In the Bay /watershed through trend analysis.
3.3 DEFINE CRITICAL CONDITIONS
a. Define critical conditions for DO and nutrients based on
P cie o f '4
is Temperature conditions;
I. Wind conditions;
[L Tidal conditions;
Ill. High -flow and low -flow events;
iv. influent loads to treatment plant; and,
v. Barney Davis Power Plant discharge.
3.4 CREATE LIST OF APPROPRIATE MODELS
a: Identify potential models for hydrodynamic and water quality modeling, examples are listed
below (from the most simplistic to most sophisticated):
i. CSTR models
11. CORMIX mixing zone model,
iii. EFDC hydrodynamic model,
iv. SWAT watershed model,
v. WASP nutrient model, and
vi. ELCOM hydrodynamic model, etc.
(Bay model may be a combination of models coupled through a Ifnkage system)
3.5 PREPARE AND SUBMIT MODEL SELECTION REPORT
a. Review model choices identified based on criteria such as
1. ability to simulate dominant processes in the Bay,
IL data and parameter requirements,
Ill. computational requirements
iv. ease of training and transferability of model to client or other entities, and
v. public domain vs. copyrighted software.
b. DO model maybe a combination of two or more models, e,g. EFDC -WASP combination to
simulate hydrodynamics-nutrient cycle.
c. Prepare and submit model selection report
3.6 PRESENTATIONS TO TCEQ AND CITY TO EXPLAIN MODELING APPROACH (2)
a. Two meetings with the TCEQ and the City will be conducted, one In the middle of Phase. 11 to
give a progress update and to obtain comments; and, one after the submission of the report
to explain the model selection process and the results.
Task 4. Model development and permit scenario evaluation
Subtasks:
4.1 LITERATURE REVIEW AND DATA ANALYSIS FOR MODEL PARAMETERS
b. conduct literature review and data analysis to derive the parameters necessary to
characterize the physical and biological processes in the Bay.
4.2 CONSTRUCT HYDRODYNAMIC MODEL
a. Construct the model grid for the selected study area.
I EXHIBIT "A
Page I I of 14
b. Incorporate model parameters into model.
c. Implement boundary and initial conditions.
d. Perform test runs of the model.
4.3 CALIBRATE HYDRODYNAMIC MODEL
a. Define model calibration period.
b. Calibrate the model with data collected
c. Provide plots to compare model results with data.
d. Perform sensitivity analysis and plots to show sensitivity to selected parameters.
4.4 CONSTRUCT DISSOLVED OXYGEN - NUTRIENT MODEL
a. Construct the model grid for the selected study area.
b. Incorporate model parameters into model.
c. Implement boundary and initial conditions.
d. Couple flow information from hydrodynamic model outputs.
e. Perform test runs of the model.
4.5 CALIBRATE DISSOLVED OXYGEN - NUTRIENT MODEL
a. Define model calibration period.
b. Calibrate the model with data collected
c. Provide plots to compare model results with data.
d. Perform: sensitivity analysis and plots to show sensitivity to selected parameters.
4.6 EVALUATE POTENTIAL DISCHARGE LIMITATIONS
a. Define simulation scenarios based on critical conditions identified in Task 8.
b. Include scenarios based on various effluent concentrations.
c. Evaluate DO and nutrients In the day under various scenarios.
d. Evaluate potential discharge limitations under various scenarios.
4.7 VALIDATE MODEL WITH SUMMER SAMPLING DATA
4.8 PREPARE REPORT OF THE RESULTS
a. Prepare report documenting modeling process and results from scenario runs.
Task S. Finalize permit action for Oso Plant
Subtasks:
5.1 FINALIZE THE CURRENT PERMIT ACTION FOR THE OSO PLANT
a. Provide recommendations for permit action based on model results.
b. Review permitting procedures and finalize permit action for Oso Plant.
c. Provide recommendations for future studies /modeling efforts
EXHIBIT "A"
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Detailed cost breakdown for both Phase 1 and Phase 2
For detailed cost breakdown please refer to the attached pdf (oso_Projected_Costs 20120501.pdo.
EXHIBIT "A"
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EXHIBIT "B"
INSURANCE REQUIREMENTS
Insurance Requirements
A. Consultant must not commence work under this agreement until all insurance required herein has
been obtained and such insurance has been approved by the City. The Consultant must not allow
any subcontractor to commence work until all similar insurance required of the subcontractor has
been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance with
applicable policy endorsements, showing the following minimum coverages by insurance
company(s) acceptable to the City's Risk Manager. The City must be named as an additional
insured for all liability policies (except Workers Compensation /EL and Professional Liability), and a
blanket waiver of subrogation is required on all applicable policies (except Professional Liability).
TYPE Of INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Written Notice of Cancellation, or
Bodily Injury & Property Damage
reduction in coverage or limits required
Per occurrence - aggregate
on all certificates or by policy
endorsements
COMMERCIAL GENERAL LIABILITY
$1,000,000 COMBINED SINGLE LIMIT
including:
Per Occurrence and in the aggregate
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury/ Advertising Inju
AUTOMOBILE LIABILITY to include:
$1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2. Hired — Non -owned vehicles
UMBRELLA— EXCESS LIABIITY
$1,000,000 COMBINED SINGLE LIMIT
Must follow form
PROFESSIONAL LIABILITY including:
$2,000,000 per claim 1$2,000,000
Coverage provided shall cover all
aggregate
employees, officers, directors and agents
(Defense costs not included in face value
1. Errors and Omissions
of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Applicable to paid employees while on
City property
WORKERS' COMPENSATION
Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY
$500,000!$500,0001$500,000
M IT "B"
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C. In the event of accidents of any kind related to this agreement, Consultant must furnish the Risk
Manager with copies of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance company
in accordance with Texas law. The contract for coverage must be written on a policy and
endorsements approved by the Texas Department of Insurance. The coverage provided must be
in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly
met.
E. Consultant's financial integrity is of interest.to the City; therefore, subject to Successful
Consultant's right to maintain reasonable deductibles in such amounts as are approved by the
City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract,
and any extension hereof, at Consultant's sole expense, insurance coverage written on an
occurrence basis (except for Professional Liability), by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. City shall be entitled, upon request and without expense, to receive Certificates of Insurance and
all endorsements thereto as they apply to the limits required by the City. All notices under this
Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 826 -4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf of
the named insured performed under contract with the City, with the exception of the workers'
compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in
favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City on CGL and Auto
policies of any suspension, cancellation, non - renewal or reduction in coverage or limits in
coverage, and not less than ten (10) calendar days advance written notice for nonpayment of
premium. Consultant shall provide this notice to City on Workers Compensation and
Professional Liability policies.
H. Within five (5) calendar days of a suspension, cancellation, or. non - renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance should
there be a lapse in coverage at any time during this contract. Failure to provide and to maintain
the required insurance shall constitute a material breach of this agreement.
EXHIB B"
Page 3
I
In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein required,
the City shall have the right to order Consultant to stop work hereunder, and/or withhold any
payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance
with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful
Consultant may be held responsible for payments of damages to persons or property resulting
from Consultant's or its subcontractors' performance of the work covered under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non - contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising
out of operations under this agreement.
L. It is understood and agreed that the insurance required is in addition to and separate from any
other obligation contained in this agreement.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless
from any and all lawsuits, claims, demands, liabilities, losses and expenses, including
court costs and attorneys' fees, for or on account'of any injury to any person, or any death
at any time resulting from such injury, or any damage to any property, which may arise or
which may be alleged to have arisen out of or in connection with the negligent performance
of Consultant's services covered by this contract. The foregoing indemnity shall apply
except if such injury, death or damage is caused by the sole or concurrent negligence of
the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
EXHIBIT "B"
Page 3 of 3
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
tir�r�
City of CITY OF CORPUS CHRISTI
Ca
Chxtsti DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must, be; answered
the question' j" not applicable; - answer with:.. "NA" See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Espey Consultants, Inc. dba RPS Espey
P. O. BOX:
STREET ADDRESS 4801 Southwest Pkwy, Pkwy 2, Suite 150 CITY: Au stin, TX ZIP: 78735
FIRM IS: 1. Corporation X 2. Partnership ❑ 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1 °y State the names of each `employee" of the City of Corpus Christi having an "ownership
p , interest" constituting 3% or more of the ownership in the above named "firm.'
Name ae P Job Title and City Department (if known)
;.
;�:`�iState the names of each official of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named "firm."
Name Title
f/URP
3 the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership In the above named "firm."
Name Board, Commission or Committee
4_�State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the suNect of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
EXHIBIT "C"
Pa e 1 of 2
1
1 }
. / 1
. 9 �
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the . public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christj, Texas as changes occur.
Certifying Person: David K. Harkins, PbA, P.E., D.WRE. Title: Vice President
(Type or Print)
Signature of Certifying�� ✓ Date: /
Persou .�_ -
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
C. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
M m
as _
0
sv
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%