HomeMy WebLinkAboutC2012-295 - 8/28/2012 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly
authorized City Manager or Designee (Director of Engineering Services) and RV
a Texas corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 7841,
(Architect/Engineer — AIE), hereby agree as follows:
1. SCOPE OF PROJECT (Barge Dock Improvements: Project #3426)
The Barge Dock Investigation includes project management, research and review of
record drawings and information, topographic and bathymetric survey, geotechnical and
concrete testing and analysis, void survey, timber pile evaluation, bulkhead and tie back
evaluation, storm sewer condition observations, and underwater storm sewer outfall
observations of the barge dock and rear sloped seawall from the north end of the
stepped seawall where it meets the south end of the barge dock, to the north end of the
barge dock where it meets the Art Museum. As an option, the City may also elect to
include a wave loading analysis, and structural stability analysis to determine the
structural condition of the barge dock and seawall after the initial investigation. The
investigation and analysis will estimate the fitness of the overall structure to perform as
originally designed, per current engineering standards and FEMA approved modeling
methods, from wave height data developed by URS for the recently published Draft
FIRM Map 320 G update.
The Barge Dock Definition includes meetings with Barge Dock Stakeholders and City
Staff, and engineering analysis to determine if the Barge Dock should continue to
function as designed, or if additional uses, or a different use or uses are needed. The
result of this project would determine what, if any, improvements are needed, what
those improvements would look like, and a rough order of magnitude of the
improvement costs. The first step would be meetings with Stakeholders, in addition to
applicable City departments, to develop a project definition. These Stakeholders would
likely include the Type A Board, Port of Corpus Christi, RTA, American Bank Center,
Downtown Development District, Art Museum and others as determined by City Staff.
These meetings would identify the wants and needs of the various groups. Using that
information a written project program with conceptual drawings would be developed for
presentation to the Stakeholders for review and comment. - The plan would then be
presented to Council for concept approval. The concept and drawings would finally be
refined. based on Stakeholder and Council comments, a rough order of magnitude of
costs would be developed, and a final presentation made to Council for approval and
authorization to proceed with design.
The Barge Dock Design Project scope and budget has not been defined and will be
included by addendum, if funded.
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CONTRACT FOR ENGINEERING (A/El SERVICES
8 /28 /12 Pa 1 of 4
Ord. 029617 acilities5342fi -Barge DocklProfessional Services CoMractlAE Contract dorac '
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The A/E hereby agrees, at its own expense, to perform investigations, develop a use
definition and a rough order of magnitude of costs, and design services necessary to
prepare reports and recommendations, review and prepare plans, specifications, and
bid and contract documents. In addition, A/E will provide monthly status updates
(project progress or delays, gantt charts presented with monthly invoices) and provide
contract administration services, as described in Exhibit "A" and "A-1", to complete
the Project. Exhibit "A -1" provides supplemental description of services to
Exhibit "A" and does not intended to supersede services described in Exhibit
"A ". Work will not begin on Additional Services until requested by the A/E (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for
Construction Projects ") which are shown and are in accordance with "Professional
Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint
publication of the Consulting Engineer's Council of Texas and Texas Society of
Professional Engineers. For purposes of this contract, certain services listed in this
publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will
not begin on any phase or any Additional Services until requested in writing by the A/E
and written authorization is provided by the Director of Engineering Services. The
anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A ". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by
or with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional
services or tasks provided that no increase in fee is required. Services or tasks
requiring an increase of fee will be mutually agreed and evidenced in writing as an
amendment to this contract. A/E shall notify the City of Corpus Christi within three (3)
days of notice if tasks requested requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in
Exhibit "B"
CONTRACT FOR ENGINEERING (AIE) SERVICES
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5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven
days written notice to the A/E at the address of record. In this event, the AIE will be
compensated for its services on all stages authorized based upon A/E and City's
estimate of the proportion of the total services actually completed at the time of
termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least
75% of the work described herein will be performed by a labor force residing within the
Corpus Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of
the work described herein will be performed by a labor force residing outside the Corpus
Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for
routine duties delegated to personnel of the A/E staff. If the A/E is a partnership, then in
the event of the termination of the partnership, this contract will inure to the individual
benefit of such partner or partners as the City may designate. No part of the A/E fee
may be assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless
such employment, including the rate of compensation, has been approved in writing by
the City.
HDR Engineering Inc. is approved to assist with the Barge Dock Investigation
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record
drawings, contractor's field data, and submittal data will be the sole property of the City,
may not be used again by the A/E without the express written consent of the Director of
Engineering Services. However, the A/E may use standard details that are not specific
to this project. The City agrees that any modification of the plans will be evidenced on
the plans, and be signed and sealed by a professional engineer prior to re -use of
modified plans.
CONTRACT FOR ENGINEERING (A!E) SERVICES
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10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B"
by an insurance company acceptable to the City. The Consultant further agrees to
indemnify, save harmless and defend the City of Corpus Christi, and its agents,
servants, and employees as more fully set forth in Exhibit "B ".
11. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C ".
CITY OF CORPUS CHRISTI
Oscar Martinez, P.E. Date
Assistant City Manager
RECOMMENDED
C L-a-�� /v t z_
Daniel Biles, P.E. Date
Director of Engineering Services
ATTEST
Armando Chapa, CiWy Secretary
APPROVED AS TO FUNDING ONLY
Office of Mgmt & Budget bate
RV , I c.
Patrick. Veteto, P.E. Date
820 Buffalo Street
Corpus Christi, TX 78401
(361) 887 -8851 Office
(361) 887 -8855 Fax
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Project #: 3426 • � , 1 /
Fund: 55 0950 -3271- 00000- EO3426 1 I/
PO #: E03426ARV $309,870.00
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CONTRACT MANAGERS'
CONTRACT FOR ENGINEERING (AIE) SERVICES
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
Barge Dock Improvements: Project #3426
1. SCOPE OF SERVICES
A. Basic Services.
(Basic Services will include the following in addition to those items shown on Exhibit
"A -1" Task List.)
1. Preliminary Phase. The Architect/Engineer -AIE will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed
in a Engineering Letter Report which includes preliminary designs, drawings, and
written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations to the City. Coordinate all required services with the Geotech
Lab_ ( The City Engineering Services Department will provide necessary soil
investigation and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design
parameters of the Project. The Engineer will participate in a minimum of four (4)
formal meeting(s) with City staff, provide agenda and purpose for each formal
meeting; document and distribute meeting minutes and meeting report within
seven (7) working days of the meeting_ The AIE will discuss the project with the
operating department (Water, Wastewater, Gas, Storm Water, Streets, etc.) and
other agencies, including but not limited to the Texas Department of
Transportation (TxDOT) and Texas Commission on Environmental Quality
(TCEQ) as required to satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Engineering Letter Report, with executive summary, opinion of probable
construction costs, defined technical evaluations of identified feasible alternatives
and review with City staff to produce an acceptable format. The Engineering
Letter Report will include the following (with CONSTRUCTABILITY being a major
element in all the following items):
1) Review the Project with the respective Operating Department(s) for
clarification and definition of intent and execution of the Project; The
A/E will meet with City staff to collect data, discuss materials and
methods of construction, and identify design and construction
requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design,
and improvements required, and conformance to relevant Master
Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way /easements, and probable Project
design solutions (which are common to municipalities).
EXHIBIT "A"
Page 1 of 11
4) Provide a presentation of pertinent factors, sketches, designs, cross -
sections, and parameters which will or may impact the design,
including engineering design basis, preliminary layout sketches,
identification of needed additional services, preliminary details of
construction of critical elements, identification of needed permits,
identification of specifications to be used, identification of quality and
quantity of materials of construction, and other factors required for a
professional design (CONSTRUCTABILITY)
5) Advise of environmental site evaluations and archeology reports that
are needed for the Project (Environmental issues and archeological
services to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with pertinent agencies such as RTA, CCISD, and
TDLR.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well- defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
8) Provide a letter stating that the A/E and Sub - consultant Engineers
have checked and reviewed the Engineering Letter Report prior to
submission.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (AIE to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AIE will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, notice to bidders, instruction to
bidders, insurance, bond requirements, and preparation of other contract and bid
related items; specifications and drawings to fix and describe, for one bid, the
size and character of the entire Project; description of materials to be utilized;
and such other essentials as may be necessary for construction and cost
analysis.
EXHIBIT "A"
Page 2 of 11
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services)_
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach
to track progress and payments.
e. Furnish one (t) copy of the pre -final plans and bid documents to the City staff for
review and approval purposes with estimates of probable construction costs.
Identify distribution list for plans and bid documents to all affected utilities
including City and all other affected entities. Required with the pre -final plans is
a " Plan Executive Summary which will identify and summarize the project by
distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non- standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions /deletions and proceed
to next phase, upon Notice to Proceed.
g. Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the pre -final and final complete plans and complete bid documents
with specifications accurately reflect the percent completion designated and do
not necessitate an excessive amount of revision and correction by City staff. The
Consultant AIE and Sub - consultant AIE shall submit a letter declaring that
all engineering disciplines of all phases of the submittals have been
checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc.
h. Provide construction traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, as directed by the City Traffic Engineering
Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses
by the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re -use of modified.plans.
EXHIBIT "A"
Page 3 of 11
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
1. Provide Storm Water Best Management Practices Recommendations (Contractor
will be required to provide a Storm Water Pollution Prevention Plan).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the professional services contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre -bid conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the AIE's design phase
estimate required above, the A/E will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to
re- advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre- construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
EXHIBIT "A"
Page 4 of 11
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f. Assist the City in the preparation of change orders as authorized.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red- line" drawings, prepare record drawings of the Project
as constructed (from the "red -line" drawings, inspection, and the contractor
provided plans) and deliver to the Engineering Services a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will be
CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf
format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Prepare applications /estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
d. Prepare change orders as required.
e. Provide construction observation services unless these additional services are
authorized for the consultant to perform.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services
that may be included as part of this contract, but the A/E will not begin work on this section
without specific written approval by the Director of Engineering Services. Fees for Additional
Services are an allowance for potential services to be provided and will be negotiated by
the Director of Engineering Services as required. The A/E will, with written authorization by
the Director of Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary for
all required permits. The AIE will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating
in the area
b. TxDOT Permits /Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit /Amendments
f. Texas Commission of Environmental Quality (TCEQ) Permits /Amendments
EXHIBIT "A"
Page 5 of 11
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. _Right-of-Way (ROW) Acquisition Survey. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit
ROW parcel drawings and descriptions for the City's use in the acquisition process.
All work must comply with Category 1 -A, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. All work must be tied to and conform to the City's
Global Positioning System (GPS) control network and comply with all TxDOT
requirements as applicable. A/E Consultant will be required to perform all necessary
deed research. The City will provide title commitments for each parcel to be
acquired and will be used as the basis for the A/E's deed research. PLATTING IS
NOT INCLUDED.
3. Topographic Survey. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for the
aerial mapping of the Project area - aerial photography to be provided by City).
Establish base survey controls for line and elevation staking (not detailed setting of
lines and grades for specific structures or facilities). All work must be tied to and
conform to the City's Global Positioning System (GPS) control network and comply
with Category 6, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth
Edition. Include reference to a minimum of two (2) found boundary monuments from
the project area.
4. Subsurface - Utility Engineering S.U.E.. Upon receiving authorization from the
City to proceed, conduct hydro - excavation, pneumatic excavation, or probing, with or
without water jet assistance, to identify underground utilities of record. The process
will conform to subsurface utility engineering in accordance with ASCE Standard C-
1,38-02.
5. Public Meeting. Assist City in preparing exhibits and conducting three (3) public
meetings.
6. Environmental Issues.
a. Provide environmental site evaluations and Archeology Reports that are
needed for the Project.
b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
7. Construction Observation Services Duration TBD .
1. Provide a project representative (PR) to provide periodic construction observation.
EXHIBIT "A"
Page 6 of 11
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the - A/E shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will
confer with A/E regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with A/E and Contractor,
keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre -
construction conferences, progress meetings, job conferences. and other project -
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the
direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring
a Shop Drawing or Sample submittal for which PR believes that the submittal
has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on -Site observations of Contractor's work in progress to assist A/E
in determining if the Work is in general proceeding in accordance with the
Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in progress
will not produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been damaged, or does not meet the requirements
of any inspection, test or approval required to be made; and advise City and
A/E of that part of work in progress that PR believes should be corrected or
rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws
and Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,
Field Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, AIE's clarifications and interpretations of the
EXHIBIT "A"
Page 7 of 11
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related
documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the Site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, Site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to AIE and the City.
Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
B. Report immediately to the CITY and AIE the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the Work, and property damaged by fire or other causes.
C. Provide project photo report on CD -ROM at the rate of a minimum of
two photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of AIE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice
of Acceptability of the Work.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one -year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and
submit to City Staff. Complete the inspection and prepare the report no later than
sixty (60) days prior to the end of the maintenance guaranty period.
9. Investigation Project includes project management, research and review of record
drawings and information, topographic and bathymetric survey, geotechnical and
concrete testing and analysis, void survey, timber pile evaluation, bulkhead and tie
back evaluation, storm sewer condition observations, and underwater storm sewer
outfall observations of the barge dock and rear sloped seawall from the north end of
the stepped seawall where it meets the south end of the barge dock, to the north end
of the barge dock where it meets the Art Museum. As an option, the City may also
elect to include a wave loading analysis, and structural stability analysis to determine
the structural condition of the barge dock and seawall after the initial investigation.
The investigation and analysis will estimate the fitness of the overall structure to
perform as originally designed, per current engineering standards and FEMA
approved modeling methods, from wave height data developed by URS for the
recently published Draft FIRM Map 320 G update.
10. Definition Project. The Barge Dock Definition includes meetings with Barge Dock
EXHIBIT "A"
Page 8 of 11
Stakeholders and City Staff, and engineering analysis to determine if the Barge Dock
should continue to function as designed, or if additional uses, or a different use or
uses are needed. The result of this project would determine what, if any,
improvements are needed, what those improvements would look like, and a rough
order of magnitude of improvement costs. The first step would be meetings with
Stakeholders, in addition to applicable City departments, to develop a project
definition. These Stakeholders would likely include the Type A Board, Port of Corpus
Christi, RTA, American Bank Center, Downtown Development District, Art Museum
and others as determined by City Staff. These meetings would identify the wants
and needs of the various groups. Using that information a written project program
with conceptual drawings would be developed for presentation to the Stakeholders
for review and comment. The plan would then be presented to Council for concept
approval. The concept and drawings would then be refined based on Stakeholder
and Council comments, a preliminary opinion of probable costs would be developed,
and a final presentation made to Council for approval and authorization to proceed
with design.
11. Provide the services above authorized in addition to those items shown on Exhibit
"A -1" Task fist.
2. SCHEDULE
ACTIVITY
DATE
Barge Dock Elevation Project 93426
Begin Investigation Project
Upon Receipt of Notice to Proceed
Submit Investigation Report
Six (6) Months from Completion of All
Forensic Tests
Begin Definition Project
Upon Receipt of Notice to Proceed
Submit Definition Report
Six (6) Months from Notice to Proceed
Begin Design Project
TBD
Submit Final PS &E
TBD
Pre -Bid Conference
TBD
Project Bid Date
TBD
Begin Construction
TBD
Complete Construction
TBD
3. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1 -4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A.1 -4, AIE will submit monthly statements for basic services
rendered. In Section I.A.1 -3, the statement will be based upon AIE's estimate (and City
Concurrence) of the proportion of the total services actually completed at the time of
billing. For services provided in Section I.A.4, the statement will be pro -rated based
EXHIBIT "A"
Page 9 of 11
upon the estimated construction duration shown in Section 1.B.7.above. Services
required beyond the estimated construction duration are subject to additional fees to be
determined. City will make prompt monthly payments in response to AIE's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the AIE a not -to-
exceed fee as per the table below:
Summary of Fees
Barge Dock Project No. 3426
Fee for Basic Services
1.
Preliminary Phase
TBD
2.
Design Phase
TBD
3.
Bid Phase
TBD
4.
Construction Phase
TBD
Subtotal Basic Services Fees
TBD
Fee for Additional Services (Allowance)
1.
Permitting
a. USACE Permit
TBD
b. GLO Easement
TBD
c. LSLS Survey
TBD
d. TDLR Registration
TBD
e. Other
TBD
Subtotal Fee for Permitting
TBD
2.
ROW Acquisition Survey
TBD
3.
Topographic Survey
TBD
4.
Subsurface Utility Engineering (SUE)
TBD
5.
Public Meetings (3 Meetings)
TBD
6.
Environmental Issues
TBD
7.
Construction Observation Services (Duration TBD)
TBD
8.
Warranty Phase
TBD
9.
Project Investigation
a. Project Management (Authorized)
$13,620
b. Topographic and Bathymetric Surveys (Authorized)
$12,180
c. Geotechnical and Concrete Testing (Authorized)
$ 7,210
d. Seawall Void Survey (Authorized)
$15,930
e. Timber Pile Assessment (Authorized)
$33,370
f. Bulkhead and Tie Back Assessment (Authorized)
$31,690
g. Storm Sewer Cleaning and Video (Authorized)
$ 5,920
h. Storm Water Outfall U/W Inspection (Authorized)
$ 8,080
EXHIBIT "A"
Page 10 of 11
i. Wave Loading Analysis
$73,780
j. Structural Stability Analysis
$28,260
k. Comprehensive Report of Findings (Authorized)
$18,560
Subtotal Fee for Project Investigation
$248,600
14. Project Definition
a. Initial Meeting with Staff
$990
b. Develop Initial Project Program
$11,180
c, Initial Meeting with Stakeholders
$11,760
d. Revise Program and Meet with Staff
$6,860
e. Revise and Prepare Concept Drawings and ROM
$12,040
f. Meet with Staff to Review Concept and ROM
$1,440
g. Present Concept and ROM to Stakeholders
$4,240
h. Revise Concept and ROM
$3,740
i. Council Presentation
$3,100
j. Final Concept, ROM and Report
$5,920
Subtotal for Project Definition
$61,270
Subtotal Additional Services (Allowance)
$309,870
Total Fee
$309,870
EXHIBIT "A"
Page 11 of 11
EXHIBIT A -1
CITY OF CORPUS CHRISTI
Barge Dock Improvements: Project #3426
TASK LIST
GENERAL
The Barge Dock Improvements initially includes only two Additional Service
Components, but no Basic Services; (1) Barge Dock Investigation to determine
the existing condition and fitness for continued use as originally designed, and
(2) Barge Dock Definition to determine if the Barge Dock should continue to
function as designed, or if additional uses, or a different use or uses are needed.
The Barge Dock Improvements may lead to a Design Project requiring Basic
Serves and other Additional Services for design of improvements as needed to
meet the requirements for the desired barge dock function determined as a result
of the Barge Dock Definition. A scope and budget has not yet been established
and will be included by addendum, if approved and funded.
Monthly progress reports shall be prepared for submittal to the City and
submitted by the last Wednesday of each month.
BASIC SERVICES TASK LIST
Preliminary Phase
Engineering Letter Report
Preparation of the Engineering Letter Report will be in two parts; a Preliminary
Engineering Letter Report and Final Engineering Letter Report. The Preliminary
Engineering Letter Report will be used as the basis for all regulatory permitting,
easement applications and ROW acquisitions, if necessary. After all permits and
easements have been coordinated with the regulatory agencies, the Preliminary
Engineering Letter Report will be revised to comply with the permit and easement
requirements and the Final Engineering Letter Report will be issued. The Final
Engineering Letter Report will be used as the basis for final design and ROW
acquisition, if necessary.
A. Prepare Preliminary Engineering Letter Report
I. Attend a project kick off meeting and prepare meeting minutes.
2. Collect data needed for the Preliminary Engineering Letter Report:
• ROW Information of Record from City;
EXH Bix «A -1"
Page 1 of 10
• Utility Information of Record from City;
• Construction Plans of Record from City;
• Conventional Surveys (Additional Services);
• S.U.E. Surveys (Additional Services);
• Environmental Surveys, if necessary (Additional Services);
• Geotechnical Investigation (Direct Contract with City).
3. Review and analyze data.
4. Prepare a Preliminary Engineering Letter Report including:
a. Data collected;
b. Analysis of the data;
c. Preliminary design calculations;
d. Preliminary plans and sections,
e. Preliminary landscaping and architectural features plan;
f. Lighting and electrical upgrades plan;
g. Storm water system upgrades/realignments;
h. Barge Dock fill and structural upgrade alternatives;
i. Water and wastewater utility upgrades/realignments;
j. Permit requirements, and
k. Preliminary opinion of probable costs.
The Preliminary Engineering Letter Report will include a recommended
plan of action within the project budget.
5. Submit one (1) hard copy and one (1) electronic copy of the Preliminary
Engineering Letter Report.
6. Meet and review Preliminary Engineering Letter Report with City Staff.
7. Obtain approval to prepare the Final Engineering Letter Report.
8. Permit Applications (Additional Services).
9. Services do not include EA or EIS.
10. Submit one (1) hard copy and one (1) electronic copy of all applications
11. Meet and review Applications with City Staff.
12. Revise Applications per City Staff comments and submit Applications to
the appropriate Regulatory Agency.
13. Respond to comments and meet with Regulatory and Resource
Agencies as needed.
EXHIBIT "A -I"
Page 2 of 10
14. Meet with City Staff to review final permit and easement requirements.
15. Obtain Approval to prepare the Final Engineering Letter Report.
B. Prepare Final Engineering Letter Report
1. Revise the Preliminary Engineering Letter Report per final permit and
easement requirements. The Final Engineering Letter Report will
become the basis for final design.
2. Submit one (1) hard copy and one (1) electronic copy of the Final
Engineering Letter Report and Preliminary Drawings.
3. Meet and review Final Engineering Letter Report and Preliminary
Drawings with City Staff.
4. Obtain approval to proceed with the Design Phase.
Design Phase
A. Develop construction drawings in English units in 22" x 34
B. Retain the services of an ADA Specialist subconsultant (Additional
Services).
C. Prepare opinion of probable construction costs including contingency
amounts.
D. Prepare Contract Documents with City standard contracts and
specifications.
E. Provide Quality Assurance/Quality Control (QA/QC) pre -final review and
prepare submittal for City's review depicting pre -final development of the
contract documents and construction drawings.
F. Address comments received from the City from the pre -final submittal.
G. Provide Quality Assurance/Quality Control (QA/QC) final review and submit
one (1) hard copy and one (1) electronic copy of the final contract
documents and construction drawings to the City for bidding process.
H. Update the Opinion of Probable Costs.
EXHIBIT "A -1"
Page 3 of 10
Bid Phase
Provide Bid Phase Services in accordance with Exhibit `A' of the Contract for
Professional Services.
Construction Phase
Provide Construction Phase Services in accordance with Exhibit `A' of the
Contract for Professional Services.
ADDITIONAL SERVICES (Subject to Authorization)
1. PERMITTING. TBD
2. ROW ACQUISITION SURVEY. TBD.
3. TOPOGRAPHIC SURVEY. TBD
Initial Surveys will be done as part of the Barge Dock Investigation.
4. S.U.E.
Conduct hydro - excavation, pneumatic excavation, or probing, with or
without water jet assistance, to identify underground utilities shown on
record drawings, and/or identified by surface evidence discovered with the
topographic survey. The process will conform to subsurface utility
engineering in accordance with ASCE Standard C -I, 38 -02, and shall be in
accordance with Section 1.e of Basic Services in Exhibit "A. Add findings
to existing conditions drawing.
5. PUBLIC MEETING (maximum of 3 Meetings)
• Prepare Exhibits and Handouts
• Attend and Participate (City Staff will lead the meeting)
• Prepare Meeting Minutes
6. ENVIRONMENTAL SURVEY — TBD
7. CONSTRUCTION OBSERVATION (Duration TBD)
• Provide construction observation services described below and in
Exhibit `A' Section 1.13.7, as authorized by the City.
• Conduct daily site visits to the project site during construction.
• Prepare daily reports and coordinate site visits with RVE office
staff.
• Coordinate with City staff during construction.
EXHIBIT "A -1"
Page 4 of to
• Coordinate construction activities with materials testing lab.
8. WARRANTY PHASE
As described in Exhibit 'A' Section 1.B.8.
9. BARGE DOCK INVESTIGATION
The Barge Dock Investigation includes project management, research
and review of record drawings and information, topographic and
bathymetric survey, geotechnical and concrete testing and analysis, void
survey, timber pile evaluation, bulkhead and tie back evaluation, storm
sewer condition observations, and underwater storm sewer outfall
observations of the barge dock and rear sloped seawall from the north end
of the stepped seawall where it meets the south end of the barge dock, to
the north end of the barge dock where it meets the Art Museum. As an
option, the City may also elect to include a wave loading analysis, and
structural stability analysis to determine the structural condition of the
barge dock and seawall after the initial investigation. The investigation
and analysis will estimate the fitness of the overall structure to perform as
originally designed, per current engineering standards and FEMA
approved modeling methods, from wave height data developed by URS
for the recently published Draft FIRM Map 320 G update.
Tasks Performed By Consultant.
Project Management
Develop Project Objective
Identify Primary Tasks
Prepare Scope, Schedule and Budget
Overall Coordination and Meetings with City Staff
Topographic and Hydrographic Survey
Dock, Seawall, Ramp, and Sidewalk on Land
Extend Beyond Sunfish Island Breakwater on Water
Show Locations of Geotechnical Borings, Grab Samples and Other Tests
Geotchnical and Concrete Testing and Analysis
Field and office investigation to determine locations of tests
Recommend concrete sampling intervals and frequencies
Recommend concrete sampling techniques
Prepare plan map of testing locations with narrative
Assist City in contracting with testing firm
Coordinate activities of testing firm
Review and assess testing results
EXHIBIT "A -1"
Page 5 of 10
Seawall Void Survey
Develop Drilling Program
Drill Concrete and Joints at Various Locations
Measure Depth of Voids with Probe
Fill Drill Holes
.Report
Timber Pile Inspection
Field and Office Investigation to Determine Test Locations
Prepare Exhibits for Inspection Locations
Prepare Specifications for Concrete Removal
Prepare Specifications for Trench Safety
Prepare Specifications for Determining Pile Length
Develop Inspection Program /JOC Contract Documents
Assist City with JOC Coordination
Prepare Specifications for Repair of Inspection Locations
Perform Visual Inspection and Testing
Prepare Drawings of Inspection and Test Results
Prepare Report of Findings
Bulkhead and Tie Back Inspection
Field and Office Investigation to Determine Test Locations
Prepare Exhibits for Inspection Locations
Prepare Specifications for Removal of Dock Panels
Prepare Specifications for Materials Testing
Prepare JOC Documents
Assist City with JOC Coordination
Prepare RFP for Geotechnical and Testing Work
Assist City with Geotechnical and Testing Coordination
Perform Visual and Physical Measurements
Prepare Drawings of Inspection and Testing Results
Report
Storm Sewer Inspection
Field and Office Investigation to Determine Scope of Inspection
Prepare Exhibits for RFP
Prepare Specifications for Cleaning and Inspection
Assist City with Coordination of Inspection Firm
Review Inspection Results
Underwater Inspection (Storm Outfalls Only)
Develop Inspection Program
Underwater Inspection Report
EXHIBIT "A -1"
Page 6 of 10
Wave Load Analysis (Option if Elected by City)
Wave modeling will be performed to approximate wave conditions at the
project site under exposure from a storm having pre - defined still water level
( "surge ") and wind speed associated with a 100 -year return period storm. The
modeling will be performed in two phases. The first phase will calculate wave
generation and transformation over a larger area to develop input for a
second, smaller -scale (Phase 2) model that will calculate interaction of waves
with the existing and proposed improvements. In both modeling phases, the
surge will be based on the FEMA Flood Insurance Study (FIS) for the City of
Corpus Christi (1992 revision) and the wind speed will be based on Vickery et
al. (2000) as developed for the ASCE -7 wind codes. Results from the Phase 2
model will be utilized to calculate associated wave loads on vertical and
sloped walls. Analysis will model waves and provide estimates of wave
pressures, overtopping, and toe scour for different combinations of storm
surge and wind speed.. Activities related to FEMA zone reclassification,
adjacent impact analysis, structural "certification," etc. would not be not
included; however, the results could be applied to FEMA studies if needed.
Structural Stability Analysis (Option if Elected By City)
Based on the data and information collected during the field investigation, an
analysis will be performed. to estimate the capacity of the existing structure.
This will include the upper wall (timber support piling, concrete caps and
revetment paving) and the lower barge dock bulkhead (wall, tie -backs and
anchor wall). Engineering opinions regarding the ability and feasibility to
repair, upgrade or replace will be provided. Conceptual repair options or
opinions of costs will not be generated in this phase of the work.
Comprehensive Report
Prepare a comprehensive report of methods and findings. Report will include
appendices with all supporting reports, field data, observations and
calculations.
Tasks Coordinated By Consultant and Performed By City:
Geotchnical and Concrete Testing and Analysis
Soil Borings Landward and Seaward
Bottom Sample Sieve Analysis (for Wave Analysis)
Pile Design Data /Recommendations
Paving Design Data /Recommendations
Concrete Cores
Compression Testing
Concrete Petrographic Analysis
EXHIBIT "A -1"
Page 7 of 10
Report of Finding and Recommendations
Timber Pile Inspection
Remove Sidewalk/Seawall as Indicated By Void Survey
Install "Trench" Safety
Perform Pile Removal to Determine Length if Needed
Perform Pile Soundings to Determine Length if Needed
Perform Seawall Component Testing if Needed
Fill Voids and Repair Sidewalk /Seawall
Bulkhead and Tie Back Inspection
Remove Sidewalk and Fill Under Seawall For Timber Pile Inspection
Replace Fill and Sidewalk After Inspections
Remove Paving and Dock Panels for Bulkhead and Tie Back Inspection
Test Bulkhead and Tie Back Components if Needed
Replace Paving
Storm Sewer Inspection
Clean Storm Sewer Pipes
Camera Inspection
Report of Findings
10. BARGE DOCK DEFINITION
The Barge Dock Definition includes meetings with Barge Dock Stakeholders
and City Staff, and engineering analysis to determine if the Barge Dock should
continue to function as designed, or if additional uses, or a different use or uses
are needed. The result of this project would determine what, if any,
improvements are needed, what those improvements would look like, and a
rough order of magnitude of improvement costs. The first step would be meetings
with Stakeholders, in addition to applicable City departments, to develop a
project definition. These Stakeholders would likely include the Type A Board,
Port of Corpus Christi, RTA, American Bank Center, Downtown Development
District, Art Museum and others as determined by City Staff. These meetings
would identify the wants and needs of the various groups. Using that information
a written project program with conceptual drawings would be developed for
presentation to the Stakeholders for review and comment. The plan would then
be presented to Council for concept approval. The concept and drawings would
finally be refined based on Stakeholder and Council comments, a rough order of
magnitude of costs would be developed, and a final presentation made to
Council for approval and authorization to proceed with design.
Tasks Performed By Consultant
EXHIBIT "A -V
Page 8 of 10
Initial Meeting with City Staff: Conduct one meeting with appropriate City Staff
members, as determined by the Director of Engineering Services,
Develop Initial Project Program: Develop an initial written project program and
concept drawing based on City Staff input. The initial program and concept
drawing will be used as exhibits for subsequent meetings with other
Stakeholders.
Meetings with Stakeholders: Conduct up to three separate meetings with
Stakeholders, as determined by the Director of Engineering Services. The
meeting attendees, schedule, invitations, and venues will be provided by the City.
RVE will provide a mounted concept drawing exhibit and original drawing and
project program hand outs. City will make copies of the hand outs for the
meeting attendees. RVE, Inc. will conduct the meeting and prepare meeting
minutes of each meeting.
Revise Project Program and Meet With Staff: Using the information gathered
at the Stakeholder meetings, RVE will revise the written project program and
meet with City Staff to review the revised program. Staff will direct RVE as to
which items to include and exclude from consideration in the project program.
RVE will revise the program per Staff comments.
Develop Project Concept and ROM and Meet With Staff: Using the revised
program, RVE will prepare a revised project concept drawing(s) and Rough
Order of Magnitude (ROM) project costs. RVE will meet with City Staff to review
the concept drawing(s), program and ROM.
Stakeholder Presentation: Conduct one joint meeting with all Stakeholders to
present the concept drawing(s), program and ROM. The meeting attendees,
schedule, invitations, and venue will be provided by the City. RVE will provide a
mounted concept drawing exhibit and concept drawing(s), project program and
ROM for hand outs. City will make copies of the hand outs for the meeting
attendees. RVE, Inc. will conduct the meeting and prepare meeting minutes of
the meeting.
Revise Project Concept and ROM: City Staff will direct RVE as to which
Stakeholder comments to include in a final project program for Council
consideration. RVE will prepare a revised program, project concept drawing(s)
and ROM. RVE will meet with City Staff to review the concept drawing(s),
program and ROM.
Council Presentation: RVE will present the program, concept drawing(s) and
ROM to the Council. RVE will include Stakeholder comments in the
presentation.
EXHIBIT "A -1"
Page 9 of 10
Final Project Concept, Rough Order of Magnitude of Costs, and Report:
RVE will prepare a final program, project concept drawing(s) and ROM for
inclusion in a final report. RVE will meet with City Staff to review the final report.
If Council decides to proceed with the project, RVE will work with the Director of
Engineering Services to develop a scope and engineering budget for the required
Design Project services.
Provided By City:
Attendee list and invitations to Stakeholder meetings
Stakeholder meeting venue
Stakeholder meeting hand outs
Program Development Direction
EXHIBIT "A -I"
Page 10 of 10
EXHIBIT `rB"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR AIE PROFESSIONAL SERVICESICONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non - renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
$1,000,000 COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non -owned vehicles
PROFESSIONAL LIABILITY including:
Coverage provided shall cover all
employees, officers, directors and agents
1. Errors and Omissions
WORKERS' COMPENSATION
$1,000,000 per claim / $2,000,000
aggregate
(Defense costs not included in face value
of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY
500,000/500,000/500,.
EXHIBIT `rB"
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C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 826 -4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability polices;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non - renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
I EX HIBI e2of3
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H. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non- contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT "B"
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suPi'[ � R NuMnE R
TO OE ASSIGN ey
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA ". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: RYE, Inc.
F. O. BOX:
STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401
FIRM IS: 1. Corporation ® 2. Partnership. 8 3. Sole Owner ❑
4. Association 5, Other
If additional space is neces DISCLOSURE QUESTIONS
sary, please use the reverse side of this page or attach separate sheet.
I. State the names of each employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an `ownership interest"
constituting 3% or more of the ownership in the above named "firm.
Name Board, Commission or Committee
R Veteto Street Maintenance Finance Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an •`ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will eotsfer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in 'enera or a substantial segment thereof, you shall disclose that fact
in a signed writing to the City officialk employee or body that has been requested to act in the matter,
unless the interest of the City official or empployee in ilie matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. (Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
[ certify that all information provided is true and correct as of the (late of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi. Texas as changes occur.
Certifying Person: Patrick D. Vetc o, E. Title; President
tl' pe or Prlali
Siguature Certifying Date:
Petsuta::,'
DEFINITIONS
a, "Board member." A member of any board, commission. or committee appointed by the City
Council of the City of Corpus Christi. "Texas.
b. "Economic benefit ". An action that is likely it, alti:ct an cctinontic interest Wit is likely to have an
effect on that interest that is distinguishable front its effect on members 01'111C public in general or a
substantial segment tbereor. .
c. "Employee. Any person employed by the City of Corpus Christi. Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain. whether professionai, industrial or commercial, and
whether established to produce or deal with n product or service, including but not limited to, entities
operated in the fora of sole proprietorship, as self - employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council. City Manager, Deputy City Manager,
Assistant City Managers. Deparinient and Division Heads, and Municipal Court Judges of the City of
Corpus Christi. Texas.
f. - Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts. proxies, or
special terms of venture or partnership agreements."
g. "Consultant:' Any person or firm, such as engineers and :architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
Pa e2of2
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Report Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Project Investigation
Project Definition
Reporting
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
T M
a) x
to M
(D 5:
3 P7�
0
�d
BARGE DOCK ELEVATION
Project No. 3426
Invoice No. 12345
Invoice Date:
Total Amount Previous Total. Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$0
$0
$0
$0
0
$0
$0
n/a
0
0
0
0
0
0
0
n/a
0
0
0
0
0
0
0
n/a
0
0
0
0
0
0
0
n/a
0
0
0
0
0
0
0
n/a
$0
$0
$0
$0
$0
$0
$0
n/a.
$0
$0
$0
$0
$0
$0
$0
n/a
0
0
0
0
0
0
0
n/a
248,600
0
0
248,600
0
0
0
0%
61,270
0
0
61,270
0
0
0
0%
0
0
0
0
0
0
0
n/a
TBD
TBD
TBD
TBD
TBD
TBD
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$309,870
$0
$0
$309,870
$0
$0
$0
0%
$0
$0
$0
$0
$0
$0
$0
n/a
309,870
0
0
309,870
0
0
0
0%
$309,870
$0
$0
$309,870
$0
$0
$0
0%