HomeMy WebLinkAboutC2012-300 - 9/18/2012 - ApprovedTEXAS HISTORICAL COMMISSION
real places telling real stories
3rd AMENDMENT
TEXAS HISTORICAL COMMISSION
CONTRACT FOR SERVICES
808 -10 -0018
Pursuant to Section VI, Term of Contract, which reads, This contract shall begin The parties may
modify this contract by mutual written agreement. This contract may be extended for up to one year at the option of the
Texas Historical Commission.
This is the third amendment to contract #808-10 -0018 between Corpus Christi Museum of Science
and History and the Texas Historical Commission (attached hereto as Exhibit B). This amendment
modifies Section II by adding an additional service to be performed by the contractor to "Exhibit
A" of the contract. It also modifies Section VII by extending the term of the contract for an
additional year and four months.
All other conditions of the original contract will apply except for the amendments as follows:
II. STATEMENT OF SERVICES TO BE PERFORMED:
See revised "Exhibit A" attached.
VII. TERM OF CONTRACT:
This contract shall begin on January 1, 2010, after being signed by Receiving Agency, after first
having been signed by Performing Agency, and will terminate on December 31, 2013. Upon 30 days
prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify
this contract by mutual written agreement. This contract may be extended for up to one year at the
option of the Texas Historical Commission.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment to be effective as
of August 31, 2012.
The parties to this contract hereby accept the terms of this contract and the amendment thereto.
Persons si g are expressly authorized to obligate the parties to the terms of this contract and the
amendme thereto.
Contr
?Ronald L. Olson,
Date:
Rick Stryker, Direct()
Corpus Christi Museum of
d Hlstnry
Texas Historical Commission
OAA 4J,1
Executive Director
029/f 2--
Date:
r
# u 7-Ckr2-5AUTHO
BY COUNCIL DATE: 1
2012 -300
9/18/12
dAitAANDO CHAPA Res. 029625
SECfiETARICK PERRY, GOVERN' FE, EXECUTIVE DIRECTOR
80. BOXIyiI`2276 •AUSTIN, TEXAS • 78711Texas Historical Commission
1
DD 1.800.735.2989 • www.thc.state.tx.us
APPROVED AS TO FORM:
Date:
Thrash, Asst. Attorney General
Contract Amendment #3
808 -10 -0018
Page 2of3
7A6,004
Corpus Christi City Attorney
Date:
Contract Amendment #3
808 -10 -0018
Page 2 of 3
EXHIBIT A
Statement of Services to be Performed
The Performing Agency shall perform those services as outlined below.
1. Re- inventory collections held at CCM. Based on an updated specimen inventory provided by
the THC, a methodical and comprehensive re- inventory of the collections held at CCM is
expected that will provide a complete and accurate count of the artifacts in database format.
This entails ensuring that each artifact(s) held in the collection correlates with an artifact(s)
described in the database. Additionally, counts provided in the existing databases are to be
checked against the actual number of artifacts maintained in the collections. This may
involve the splitting of groups of artifacts held in common bags into individual items as
necessary. If discrepancies are noted in the course of the re- inventory a record will be made
using standardized forms provided by the THC. If the problem cannot be resolved by the
Performing Agency a record is requested and the issue will be resolved in collaboration with
THC personnel.
2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with
their accompanying artifact(s) and enclosed within a sealable 2 -mil poly- bag (to be provided
by THC).
3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid -free
containers or 4 -mill poly -bags within the appropriate cabinets.
4. Label all pertinent artifacts using the following general parameters and record in provided
database the labeling status of artifacts within the collection. All artifacts larger than a
quarter and not made of wood or other easily damaged material (i.e. textiles or organic
samples) should be labeled using acid free archival ink (black or white as appropriate) placed
between layers of acryloid B -72 or printed archival labels applied between layers of acryloid
B -72. Labels should include the site trinomial (41MG86) and the full Artifact Identification
number; if necessary, only the artifact identification number may be applied.
Example: 41MG86
778 -1.7
5. Identify objects in need of conservation treatment. During the course of the re- inventory,
condition reports should be prepared for artifacts appearing to be in need of conservation
treatment.
6. Update a copy of the provided database with correct information regularly throughout the
course of work.
7. Work with City and State personnel to preserve and protect the La Belle collection's physical
integrity.
8. Write chapters for the forthcoming technical volume on the following subjects: the firebricks
and galley, spatial distribution and stowage. This includes a review of archaeological evidence
as well as research into historical sources.
Contract Amendment #3
808 -10 -0018
Page 3 of 3
9. Create drawings and illustrations for the aforementioned chapters.
10. Edit all chapters for the La Belle technical volume, making notes for the authors.
11. Directly supervise volunteers who are assisting in the re- labelling and re- bagging process.
12. Communicate with members of the public about the La Belle collection at the Corpus Christi
Museum, answering public inquiries regarding items.
13. $2,500 of the budget is set aside for travel to Austin when needed.
14. Prepare artifact loans for the permanent and traveling exhibitions under preparation for the
Bob Bullock Texas State History Museum.
15. Provide monthly progress reports consisting of the updated database file and copies of
condition reports including photographs of artifacts that appear to be in need of
conservation treatment.
EXHIBIT "B"
TEXAS HISTORICAL COMMISSIO
recd places telling real stories
2nd AMENDMENT
TEXAS HISTORICAL COMMISSION
CONTRACT FOR SERVICES
808 -10 -0018
Pursuant to Section VI, Term of Contract, which reads, This contract shall begin The parties may
plod this contract by mutual written agreement. This contract relay be extended for up to one year at the option of the
Texas Historical Commission.
This is the second amendment to contract #808 -10 -0018 between Corpus Christi Museum of
Science and History and the Texas Historical Commission (attached hereto as Exhibit A). This
amendment extends the term of the contract for an additional year, it increases the contract amount
from $50,000 to $92,106 ($35,000 of which is contingent upon future funding to the THC for the
2012 -2013 biennium by the Texas Legislature), and the amendment adds a new section to the
contract (VIII. FUNDING) regarding funding.
All other conditions of the original contract will apply except for the amendments as follows:
IV. AMOUNT OF THE CONTRACT
The total amount of this Contract will not exceed $92,106 (NINETY -TWO THOUSAND AND
ONE HUNDRED AND SIX DOLLARS AND NO /100).
VI. TERM OF CONTRACT:
This contract shall begin on January 1. 2010, after being signed by Receiving Agency, after first
having been signed by Performing Agency, and will terminate on August 31, 2012. Upon 30 clays
prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify
this contract by mutual written agreement. This contract may be extended for up to one year at the
option of the Texas Historical Commission.
VIII. FUNDING:
The Parties acknowledge and agree that nothing in this agreement will be interpreted to create a
future obligation or liability in excess of the funds currently appropriated to the agency by the
Legislature of the State of Texas. In the event appropriated funds are not available to continue
payments for work under this contract, the THC shall notify the Contractor as soon as reasonably
possible, and THC may terminate the contract at that time or such other date as loss of appropriated
funds may require. To the extent funds ate available the Contractor shall be paid for work
completed prior to the date of notice of termination. The THC shall not be liable for any damages
or any other amounts which are caused by or associated with such termination.
THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL
PERFORMANCE OF THIS CONTRACT.
Contractor Texas Historical Commission
c C.-
1..,41A. Ronald L. Olson, City 11lanager Executive Direct
r17(2411 cis k
Date Date
SICK PERRY, GOVERNOR • JON T. HANSEN, CHAIRMAN • MARK WOLFE, EXECUTIVE DIRECTOR
P O. BOX 12276 • AUST N. TEXAS • 78711-2276 • P 512.4663.6100 • F 512.475.4872 • TDD 1 300 735 2989 • www ihr. etas ? tx c
CONCUR:
Rick Stryker, Director
Corpus Christi Museum of Science and History
APPROVED AS TO FORM
Thrash
ant Attorney General
DATE: 516 /1)
Page 2 of 2
808 -10 -018
Amendment #2
es a2 .23 AUTROKILED
BY COUNCIL _S.
&win/try .bt' •
Corpus Chrs�tY Attorney
DATE: `7- --2e
T w XAS HISTORICAL COMMISSIO
real places telling real stc :-ies
1st AMENDMENT
TEXAS HISTORICAL COMMISSION
CONTRACT. FOR SERVICES
808-19-0018
Pursuant to Section VI, Term of Contract, which reads, This contract shall begin The parties nzay
mod5J this contract by mutual written agreement. This contract may be extended for up to one year at the option of the
Texas Historical Commission.
This is an amendment to contract #808 -10 -0018 between Corpus Christi Museum of Science and
History and the Texas Historical Commission (copy attached). This amendment adds additional
services to be performed, extends the term of the contract, and increases the amount of the
contract.
All other conditions of the original contract will apply except for the amendments as follows:
II. Statement of Services to be Performed:
The performing agency shall conduct a complete re- inventory of the La Belle artifact collections held
at the Corpus Christi Museum of Science and History that will result in a complete and accurate
count of the artifacts and a revised artifact database. The performing agency will conduct historical
research and independent analysis of artifacts and will use research findings to write /edit chapters of
published technical report of the La Belle collection and create drawings and illustrations for the
aforementioned chapters. Additionally, performing agency will analyze artifacts in the collection in
order to resolve discrepancies in inventory and reconcile artifact descriptions in database and
collection records. Included also is travel to Austin when necessary. The scope of those services are
more fully set forth in the document titled, Statement of Services to be Performed, attached hereto
as "Exhibit A."
IV. Contract Amount:
The total amount of this Contract will not exceed $50,000 (FIIF'1Y THOUSAND DOLLARS AND
NO/100).
VI. Term of Contract:
This contract shall begin on January 1, 2010, after being signed by Receiving Agency, after first
having been signed by Performing Agency, and will terminate on July 31, 2011. Upon 30 days prior
notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify this
contract by mutual written agreement. This contract may be extended for up to one year at the
option of the Texas Historical Commission.
{
RICK PERRY, GOVERNOR • JON T. HANSEN, CHAIRMAN • MARK WOLFE, EXECUTIVE DIRECTOR
P.O. BOX 12276 • AUSTIN, TEXAS • 78711 -2276 • P 512.463,6100 • F 512.475.4872 • TDD 1.800.735.2989 • www.thc.state.tx.us
Contract Amendment
808- 10 -00] 8
Page 2of4
THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL
PERFORMANCE OF THIS CONTRACT.
Contractor
An 1 R. Escobar
City Manager
Date
CONCUR:
Rick Stryker, Director
Corpus Christi Museum of Science and History
VO,
Texas Historical Commission
Executive Director
Date
APPROVED AS TO FORM
J e H Thrash
A tant Attorney T General
DATE: 6 /o
/&?" //CUL%
Attorney
DATE: 6/0J/IQ
ets.v,Pcg qt AUT ORIZLL
S Eat rFARY rab .
COPY OF CONTRACT
#808-10-0018
TEXAS I-USIORdCA,L COMMISSION
rei! 1;E!?C_`_ lr'. Tories
CONTRACT #808 -10 -0018
STATE OF TEXAS
COL QTY OF TRAVIS
INTERAGENCY COOPERATION CONTRACT
THIS CONTRACT is entered into by and between the State agencies shown below as Contracting
Parties, pursuant to the authority granted and in compliance with the provisions of The Interagency
Cooperation Act, Texas Government Code, Section 771.001 et sect.
1. Contractinc> Parties:
The Performing Agency:
Corpus Christi Museum of Science and History
1900 North Chaparral Street
Corpus Christi, Texas 78401
The Receiving Agency:Texas Historical Commission
Archeology Division
P.O. Box 12276
Austin, TX 78711 -2276
II. Statement of Services to be Performed:
The performing agency shall conduct a complete re- inventory of the La Belle artifact collections held
at. the Corpus Christi Museum of Science and History that will result in a complete and accurate
count of the artifacts and a revised artifact database. The scope of those services are more fully set
forth in the document titled, Statement of Services to be Performed, attached hereto as "Exhibit A."
III. Representation:
The person or persons performing this contract do not represent the Receiving Agency. The person
or persons performing this contract may not represent themselves to the public that he or she acts
on behalf of the Receiving Agency.
IV. Contract Amount:
The total amount of this Contract will not exceed $30,000 (THIRTY THOUSAND DOLLARS
AND NO /100).
V. Payment for Services:
The Receiving Agency shall pay for services received based upon interagency transfer vouchers
electronically submitted to the Receiving Agency by the Performing Agency monthly for services
provided by the Performing Agency. Payments received by the Performing Agency shall be credited
to its current appropriation item(s) or account(s) from which the expenditures of that character were
originally made.
RICK: PERRY, 60VEP,t:OR • JON T. HANSEf,. GHAIRtti'IAN • f,':I,RI: WOLF[, EXECUTIVE MECUM
P.O. BOX 12276 • AUSTIN, TEXAS • 78711 -2276 • P 512.463.61100 • F 512.475.4872* TD0 1.800.735.2989 • wwv,r.thc.state . tx.us
FDS
]'apL 2 of 4
VI. Term of Contract:
This contract shall begin on January 1, 2010, after being signed by Receiving Agency, after first
having been signed by Performing Agency, and will terminate on December 31 2011. Upon 30 days
prior notice, Receiving Agency may elect to cancel this contract at any time. The parties may modify
this contract by mutual written agreement. This contract may be extended for up to one year at the
option of the Texas Historical Commission.
VII. Nondisclosure Agreement
It is agreed by both parties to this Agreement that any confidentiality limitations are subject to the
Public Information Act under Texas Government Code Clip. 552. Because of the nature of the
archaeological information about specific site locations that the Performing Agency may obtain,
including all information gathered, produced, derived, reviewed, analyzed, or controlled by
Performing Agency in providing services under this Contract, the Performing Agency agrees that it
will not divulge any information unless the Receiving Agency has given its express, prior, written
consent to such disclosure, which consent must specifically identify the information that can be
disclosed by the Performing Agency. The Performing Agency acknowledges that it is entering into a
Nondisclosure Agreement with the Receiving Agency, and the Performing Agency further
acknowledges the restrictions and obligations imposed there under.
The foregoing shall not prohibit or limit Performing Agency's use of information (including, but not
limited to, ideas, concepts, know- how, techniques, methodologies, conservation methodologies, and
analyses) (a) previously known to it, (b) independently developed by it, or acquired by it from a third
party, or (d) that is or becomes part of the public domain through no breach by the Performing
Agency of this Agreement.
All records, files, color slides, negatives, digital images, computer files, and reports will be turned
over to the Texas Historical Commission. The Performing Agency is authorized to make duplicate
copies of relevant slides, negatives, reports, and computer files for educational purposes.
THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that, (1) the services
specified above are necessary and essential for activities that are properly within the statutory
functions and programs of the effected agencies of State Government; (2) the proposed
arrangements serve the interest of efficient and economical administration of State Government;
and (3) the services, supplies, or materials contracted for are not required by Section 21 of Article 16
of the Texas Constitution to be supplied under contract given to the lowest responsible bidder.
505- 10.0015
Pa C3of.4
RECEIVING AGENCY further certifies that it has the authority to contract for the above services
by authority granted in Texas Government Code sec 442.005, the Interagency Cooperation Act,
Texas Government Code, sec 771.001, et seq., and thc' current General Appropriations Act.
PERFORMING AGENCY further certifies that it has the authority to perform the services
contracted by authorit -y granted in Chapter 82, Texas Education Code, the Interagency Cooperation
Act, Texas Government Code, sec. 771.001, et seq., and the current General Appropriations Act.
PERFORMING AGENCY
City of Corpus Christi
B: By: 411Z7
A gel REscobar
City Manager
Date t t 1 14 106)
RECEIVING AGENCY
Texas Historical Commission
By: -74.4
4,0
Mark Wolfe, Executive Dir ctor
Date: (z \ 2L`
APPROVED AS TO LEGAL FORM
Bye:
Date:
-trash, Assistant Attorneys General
/ 2 /`3
CONCUR: "�
Rick Stryker Director
Museum of Science and History-
wr
74 e
SECRETARY N.
Duh rair-Broiv3;-Assistant C--ity Attoriit_y /
Date:
Contract Amendment
80840 -0018
Page 3 of 4
EXHIBIT A
Statement of Services to be Performed
The Performing Agency shall perform those services as outlined below.
1. Re- inventory collections held at CCM. Based on an updated specimen inventory provided by
the THC, a methodical and comprehensive re- inventory of the collections held at CCM is
expected that will provide a complete and accurate count of the artifacts in database format.
This entails ensuring that each artifact(s) held in the collection correlates with an artifact(s)
described in the database. Additionally, counts provided in the existing databases are to be
checked against the actual number of artifacts maintained in the collections. This may
involve the splitting of groups of artifacts held in common bags into individual items as
necessary. If discrepancies are noted in the course of the re- inventory a record will be made
using standardized forms provided by the THC. If the problem cannot be resolved by the
Performing Agency a record is requested and the issue will be resolved in collaboration with
THC personnel.
2. Replace existing artifact tags with tags provided by THC. These tags are to be placed with
their accompanying artifact(s) and enclosed within a sealable 2 -mil poly- bag (to be provided
by THC).
3. Repackage artifacts as necessary. This entails placing artifacts in appropriate acid -free
containers or 4 -mill poly -bags within the appropriate cabinets.
4. Label all pertinent artifacts using the following general parameters and record in provided
database the labeling status of artifacts within the collection. All artifacts larger than a
quarter and not made of wood or other easily damaged material (i.e. textiles or organic
samples) should be labeled using acid free archival ink (black or white as appropriate) placed
between layers of acryloid B -72 or printed archival labels applied between layers of acryloid
B -72. Labels should include the site trinomial (41MG86) and the full Artifact Identification
number; if necessary, only the artifact identification number may be applied.
Example: 41MG86
778 -1.7
5. Identify objects in need of conservation treatment. During the course of the re- inventory,
condition reports should be prepared for artifacts appearing to be in need of conservation
treatment.
6. Update a copy of the provided database with correct information regularly throughout the
course of work.
7. Work with City and State personnel to preserve and protect the La Belle collection's physical
integrity.
8. Write chapters for the forthcoming technical volume on the following subjects: the firebricks
and galley, spatial distribution and stowage. This includes a review of archaeological evidence
as well as research into historical sources.
Contract Amendment
808 -10 -0018
Page 4 of 4
9. Create drawings and illustrations for the aforementioned chapters.
10. Edit all chapters for the La Belle technical volume, making notes for the authors.
11. Directly supervise volunteers who are assisting in the re- labelling and re- bagging process.
12. Communicate with members of the public about the La Belle collection at the Corpus Christi
Museum, answering public inquiries regarding items.
13. $2,500 of the budget is set aside for travel to Austin when needed.
14. Provide monthly progress reports consisting of the updated database file and copies of
condition reports including photographs of artifacts that appear to be in need of
conservation treatment.