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HomeMy WebLinkAboutC2012-301 - 9/18/2012 - Approved405 -12 -25072 APPLICATION FORM - Due July 31, 2012 to TDEM HMEP Application Coversheet for FY 2013 grant year HMEP -Grant 1. APPLICANT INFORMATION PLEASE TYPE ALL INFORMATION a. Legal Name of LEPC County or City: Geographic area covered/Project Title: City of Corpus Christi /Nueces County LEPC Nueces County b. Name of Grant Manager: Address Marieela Cuevas, LEPC Administrator 2406 Leopard St., Suite 200 Corpus Christi TX 78408 Telephone: (361) 826 -3960 Fax: (361) 826 -4417 e -mail address: marim @cctexas.com c. Name of person writing final summary letter: Address: Maricela Cuevas, LEPC Administrator 2406 Leopard St., Suite 200 Corpus Christi TX 78408 Telephone: (361) 826 -3960 Fax: (361) 826 -4417 e -mail address: marim @cctexas.com d. Name of person who will administer funds': Address: Rick Ramos, LEPC Finance Committee Chairpers 2406 Leopard St., Suite 300 Corpus Christi TX 78408 Telephone: (361) 826 -3938 Fax' (361) 887 -8053 e -mail address: rickr @CC -CO e. County or City's Vendor Identification Number: 74- 6000 -754 2. CERTIFICATION To the best of my knowledge and belief, all information in this application is true and correct. The document has been duly authorized by the [county judge, mayor, city manager] and a majority vote of the Local Emergency Planting Committee. The County /City of coRPU$ CHRISTI will serve as fiscal agent_ for the project and comply with all contractual obligations if assistance is provide NAME OF LEPC CHAIR: SIGNATURE Robert Rocha TELEPHONE (361) 826 -3932 FAX: DATE: (361) 826 -4281 NAME OF AUTHORIZED FISCAL AGENTZ: Ronald R. Olson TITLE: Corpus Christi City Manager SIG _ 2tT URE TELEPHONE: (361) 820 -3222 FAX: (361) 826 DATE: -3839 1 This cannot be the LEPC Chair or grant manager. Mast be a member of the auth*nzed fiscal ageA 2012 -301 ant that will manage o ny and all monies awarded under this grant. 9/18/12 - 029 (0 �W All l rlutcu�: Res. 029626; ry Preparedness Grant FY2 f Texas Department of Public Safety ''1L �f• 7 ARO W CWPA y SEC%TW 20 INDEXED 405 -12 -25072 HMEP -Grant Instructions for completing these application form Field Name Description of Information Required Applicant The full name of the organization. Geographic/Project Title Area covered and brief title of pr9ject. Manager Mailing Address The address for correspondence and reimbursement payments. Project Manager, Title, Phone, and e-mail address The person in the organization who is responsible for the daily implementation of the project. Certification Signature of the person in the organization with the ultimate responsibility for the project and who has the legal authority to speak for the applicant. 21 Hazardous Materials Emergency Preparedness Grant PY2013 405 -12 -25072 DESIGNATION STATEMENT HMEP -Grant Applicant City of Corpus Christi on behalf of City of Corpus ChristVNueces County LEPC Date 08/08/12 Project Title Nueces County Toxic Industrial Chemical & Vulnerability Assessment- Phase One Mailing Address 24 06 Leopard St., Suite 200 Corpus Christi TX 78408 Project Manager Maric Cuevas Title LEPC Administrator Phone (369) 826 -3960 Financial Officer* Rick Ramos Title LEPC Finance Committee Chairperson E -Mail Address: marim @cctexas.com Phone (361) 826 -3938 Total Project Budget: $ 6 5,00.00 (100 %) HMEP Share: $ 62,000.00 (80 0%) Local Share: $ 93,000.00 (20 %) *FINANCIAL OFFICER CANNOT BE THE PROJECT MANAGER CERTIFICATION I certify that I have the legal authority to make a commitment to the project on behalf of the applicant and that the project manager indicated above has the responsibility for the daily implementation of the proposed project. I certify that I am duly authorized to act on behalf of the recipient organization and the recipient agrees with the requirements of the "Offer and Acceptance" clause, and that the award is subject to the applicable provisions of 49 CFR § 110 et seq., 49 CFR Part 18, and of the provisions of TDEM Assistance Agreement Contract. - I certify that the financial officer indicated above has the responsibility for the ' fiscal management of the grant and has the legal authority to certify all financial status reports, invoices and requests for payments that will be submitted. I certify that the information in the attached application is true to the best of my knowledge. By submitting this application, I am making a commitment to the proposed project, budget, match share and scope of work ( PToject Narrative and Work Schedule and Deliverables). LEPC Administrator I— Pro�ect Manager (print/signature) Title Date Hazardous Materials Emergency Preparedness Grant FY2013 22 405 -12 -25072 Instructions for completing Designation Statement HMEP -Grant Field Name Applicant Date Descri tion of Information Required The full name of the organization or person (Authorized Agent). Date of submission of application package. Project Title A brief title of project. Mailing Address The address for correspondence and reimbursement payments. Project Manager, Title, The person in the organization who is responsible for the daily Phone, and e-mail address implementation of the project must sign and complete the Reimbursement Request Form and Quarterly Performance Report. Financial Officer, Title, The person responsible for the fiscal management of the grant. and Phone This person must certify all financial status reports, invoices, and requests for payment submitted. The Financial Officer cannot be the Project Manager and cannot complete Reimbursement Request Forms (no exceptions). HMEP Funds Requested The amount of HMEP funds being requested. Match Contribution A minimum twenty percent match to the amount of HMEP funds is required and can be a soft match. Certification Signature of the person in the organization with the ultimate responsibility for the project and who has the Iegal authority to speak for the applicant. Hazardous Materials Emergency Preparedness Grant FY2013 23 405 -12 -25072 HMEP -Grant PROJECT NARRATIVE (must be completely outlined, use additional pages if necessary) Applicant/ Local Government: Corpus Christi /Nueces Co. LEPC Project Title: Toxic Industrial Chemical & Material Vulnerability Assessment- P1 The City of Corpus Christi/Nueces County LEPC (CC /NC LEPC) intends to build on previous initiatives to complete a detailed hazardous materials vulnerability assessment to increase effectiveness in safely and efficiently handling hazardous materials accidents and incidents and to further enhance our implementation of the Emergency Planning and Community Right -to -Know Act of 1956. The CC /NC LEPC recently completed a Commodity Flow Study to assess hazardous materials transported throughout the County including our three hazardous materials highways (11-137, US77 & US181), major rail carriers and hundreds of miles of pipelines. Additionally, in 2011, the CC /NC LEPC contracted services to develop a comprehensive list of regulated industrial facilities, complete with associated hazardous material storage based on available regulatory data. This comprehensive list yielded 400 facilities with approximately 2,500 stored chemical substances. The proposed Phase One Project will utilize the comprehensive commodity flow and facility data to complete a detailed risk analysis of at -risk transportation activities and industrial facilities throughout Nueces County and neighboring jurisdictions that may have an adverse impact on the public safety /health of Nueces County residents, visitors and its workforce. The analysis will include an assessment of model releases from industrial facilities and transportation threats, probability of trigger events from natural disasters, accidents, and terrorism incorporating historical weather probability data, a compilation of plans and procedures from key personnel, organizations and process owners, and a calculation of severity by determining patient profiles. This information will be used to enhance emergency plans and response procedures for emergencies involving transportation of hazardous materials and fixed site storage (specifically the update of local Annex Q: Hazardous Materials and Oil Spill Response as required by the Texas Division of Emergency Management). This information will also be used to asses local response capabilities and determine needs to enhance regional hazardous materials emergency response teams. This project was unanimously approved by the LEPC membership and is being supported by numerous regional, state and federal organizations including, but not limited to, the Coastal Bend Council of Governments, Coastal Bend Regional Advisory Council (TSA -U), Corpus Hazardous Materials Emergency Preparedness Grant FY201 3 24 405 -12 -25072 WORK SCHEDULE AND DELIVERABLES Applicant C orpu s Christi /Nueces Co LEPC HMEP -Grant Project Title Toxic Indu strial Chemical & Material Vulnerability Assessment- P1 Project Activities, Tasks, And Deliverables MONTHLY PROGRESS SCHEDULE 1 Receive notice of grant award Complete contract award Submit first quarter progress report Q Q Conduct initial project meeting with stakehoi 0 Conduct intermediate project meeting Conduct final project meeting with stakehold ❑ ❑ Submit second quarter progress report ❑ ❑ keceive first draft for review and comment ❑ ❑ Submit third quarter progress report [ [] Receive final draft ❑ ❑ Approve final product ❑ ❑; Closeout grant ❑ ❑ Submit final grant report to TDEM ❑ ❑ ❑ . El 2 3 4 5 6 7$ 9 10 11 12 :1 ❑ ❑❑ ❑ ❑ ❑❑ ❑✓ ❑ ❑ I❑❑❑❑❑iJ❑ED] ❑ 0 10 ED El El 11 El El ❑ ❑ ❑ ❑ ❑❑❑❑ ❑ ❑ ❑ ❑❑ DOE ❑ ❑ ❑ I ✓ EE ❑❑❑❑❑ ❑ ❑ 0: 0 ❑ El El El El 0 F1 0 F1 El 00 F a ❑❑ 0 El El El 0 Hazardous Materials Emergency Preparedness Grant FY2013 25 405 -12 -25072 BUDGET SHEET (must be completed in full) Applicant (local government) Corpus Christi /Nueces Co LEPC Project Title Toxic Industrial Chemical & Material VulnerabilitvAssessmPnt- P9 HMEP -Grant PERSONNEL SERVICES Salaries and Wages OPERATING EXPENSES Travel Office Supplies Facility Rental Communications Printing Postage Other Direct Expenses .�d t E R PROFESSIONAL VICES Professional /Consultant Y�R HMEP SHARE MATCH SHARE TOTAL COSTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 fi'' rx -:.'Wx Um 52,000.00 13,000.00 65,000.00 Note: No Overtime or Call Backs No"Equipment Purchases No Software with the exception of CAMEO. Hazardous Materials Emergency Preparedness Grant FY2013 26 405 -12 -25072 BUDGET SHEET (must be completed in full) Applicant (local government) Corpus Christi /Nueces Co LEPC Project Title Toxic Industrial Chemical & Material Vulnerability Assessment- P1 PERSONNEL SERVICES Salaries and Wages OPERATING EXPENSES Travel Office Supplies Facility Rental Communications Printing Postage Other Direct Expenses PROFESSIONAL SERVICES Professional /Consultant , 0 -, - - M HMEP -Grant HMEP SHARE I MATCH SHARE TOTAL COSTS PROFESSIONAL, SERVICES SUBCONTRACT 49,200.59 12,300.13 81,500.64 2,399.49 599.87 2,999.36 0 0 0 0 0 0 0 0 0 400.00 1 00.00 500.00 0 0 0 0 0 &.1 affi g Owil 5 W W M firs 0 Note: No Overtime or Call Backs No Equipment Purchases No Software with the exception of CAMEO. Hazardous Materials Emergency Preparedness Grant FY2013 26 405 -12 -25072 HMEP -Grant Instruction for completing the Budget Sheet Field Name Description of Information Required Applicant The full name of the organization or person. Project Title A brief title of pLeject. Personnel Included in personnel services are the salaries and wages for wage- earning personnel Services employed by the applicant, who will be working on the project. These types of costs for a third party are to be indicated under Professional Consultant ,Services. Grant recipients are required to keep up to date time charge records for the project for the duration of the ant. Salaries and Includes the salaries and wages calculated by multiplying the number of person -time- Wages periods (months, day, hours) for each applicant employee (whether permanent, seasonal, temporary, etc.) by the appropriate monthly salary, or daily /hourly wage. For example, a typist needed at 33 percent participation (or one -third time) for six months will work for two months. If the typist earns a salary of $800.00 per month, the total salary added to the project is: 2 months x $800.00 per month = $1600.00. No funds may be used to'pay overtime. Operating These include any charges and travel costs necessary for the completion of the project, Expenses plus any other operational costs. The grant recipient will be required to keep an up to date inventory of all operation expenses associated with the proposed project. The operating expenses line items require brief written justifications describing the need for these items, how the dollar amounts were derived, and how the items will be used for the project. Travel Includes the cost of transportation, subsistence, and other associated costs incurred by applicant personnel that are directly related to the project. (Note: All non - governmental organized work shall be submitted under Professional Services). Office Supplies Includes all supplies generally attributed to an office, which are necessary for the completion of the project. Facility Rental Includes all bids and invoices for facility rental expenses, which are necessary for the completion of the project. No food charges are to be included with facility rental bids or charge . Communication Includes all telephone, fax, etc. charges necessary for the completion of the project. A breakdown must be provided to justify the relation of these charges to the project. Printing Includes all printing and reproduction charges, developed as a result of the project. Direct and indirect costs of printing and reproduction of printed materials shall be included, but must be relevant to the project. Postage Includes all types of postage necessary for the completion of the reject. Other Direct Includes all costs not specially mentioned above. These costs must not be duplicated in Expenses other budget items. No funds may be used for the purchase of Equipment, no Hazardous Materials Emergency Preparedness Grant FY2613 27 405 -12 -25072 HME -Grant Professional These expenses include the total costs for any contractors needed by the applicant to Services undertake the activities specified in the Scope of Work. These costs must be itemized showing travel, equipment, general operating expenses, salaries, and other costs. The applicant will assume full responsibility for the actual subcontracting process, liability, and responsibility for completion of the project as described in the Scope of Work. (Note: All non - government organized work shall be submitted under Professional Services) no exceptions. Match Share Match share is the dollar amount to be provided by the applicant during the term of the grant. When estimating costs, the applicant must indicate the total cost for the project, and then subtract the amount eligible for grant funding. The amount left over is the required 20% Match Share. The Match Share must be actual cost to the grant recipient of matching services. Each budget subtotal line item shall show actual dollars spent for the calculated dollar value for the snatching services as the Match Share contribution from the grant recipient. The Match Share may be contributed in any or all of the budget line item categories. For example, $400.00 worth of personnel services, or a combination of $200.00 of personnel services plus $200.00 of operating expenses, or a different distribution that totals $400.00 would beequally acceptable. Hazardous Materials Emergency Preparedness Grant FY201 3 zs 405-12-25072 HMEP -Grant Texas Division of Emergency Management Department of Public Safety Grant Assurances for the Hazardous Materials Emergencv Preparedness Grant Name of Applicant: City of Corpus ChristilNueces County LEPC Address: 2406 Leopard St., Suite 200 City: Corpus Christi State: TX Zip Code. 784 08 Telephone Number: 3{ 61 } 826 -3960 Fax Number: 3{ 61 ) 826 -4417 E -Mail Address: marim @cctexas.com Cell Phone: (361) 887 -7385 As the duly authorized representative of the applicant, I certify that the applicant named above: 1. Has the legal authority to apply for federal assistance, and has the institutional, managerial and financial capability to ensure proper planning, management and completion of the Hazardous Materials_ Emergency Preparedness Grant 2. Will assure that grant funds are only used for allowable, fair, and reasonable costs. 3. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or awarding agency directives. 4. Will provide progress reports and such other information as may be required by the awarding agency. 5. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 6. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain for themselves or others, particularly those with whom they have family, business or other ties. 7. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.), which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 29 Hazardous Materials Emergency Preparedness Grant FY2013 405 -12 -25072 HMEP -Grant 8. Will comply with all federal statues relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), as amended, which prohibits discrimination on the basis of race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683 and 1685 - 1686), which prohibits discrimination on the basis of sex; c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 -6107) which prohibits discrimination on the basis of age; e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255) as amended, relating to nondiscrimination on the basis of drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholisi g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; i. Title 49, Code of Federal Regulations, Parts 21 and 27; j. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and Ic. The requirements on any other nondiscrimination statute(s), which may apply to the application. 9. Will comply, if applicable, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. These requirements apply to all interested in real property acquired for project purposes regardless of federal participation in purchases. 10. Will comply, if applicable, with the flood insurance purchase requirements of Section IO2(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is ten thousand dollars or more. 11. Will comply, if applicable, with environmental standards which may be prescribed pursuant to the following: a. Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514. b. Notification of violating facilities pursuant to EO 11738. c. Protection of wetlands pursuant to EO 11990, d. Evaluation of flood hazards in floodplains in accordance with EO 11988. e. Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.). Hazardous Materials Emergency Preparedness Grant FY2013 30 405 -12 -25072 HMEP -Grant f. Conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.). g. Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523). h. Protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply, if applicable, with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance, if applicable, with Section 106 of the National Historic Preservation Act of I966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -1 et seq). 14. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 15. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 - 7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. 16. Will comply, if applicable, with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 17. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89 -544, as amended, 7 U.S.C. 213I et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 18. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a to 276a -7), the Copeland Act (40 U.S.C. Section 276c and I8 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327 -333), regarding labor standards for federally assisted construction sub agreements_ 19. Will not make any award or permit any award (sub grant or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension." 3I Hazardous Materials Emergency Preparedness Grant FY2013 405 -12 -25072 HMEP -Grant 20. Agrees that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; b. If any other funds than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a Member of Congress in connection with the federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers including sub grants, contracts under grants and cooperative agreements, and subcontract(s) and that all sub recipients shall certify and disclose accordingly. d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 21. Agrees that funds awarded under this grant will be used to supplement existing funds for program activities, and will not supplant (replace) non - federal funds. 22. Will comply with all applicable Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars A -87, a -102, and A -133, Title 49, Code of Federal Regulations, and any other Federal laws or regulations that are applicable to this grant. 23. Will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this program. Understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds. The undersigned represents that he /she is authorized by the above named applicant to enter into this agreement for and on behalf of the said applicant. Signature of Project Manager: 1A- [..�':. Printed Name Project Manager: Maricel Cue vas Title: LEPC Administrator Date: —) 32 Hazardous Materials Emergency Preparedness Grant FY201;