HomeMy WebLinkAboutC2012-325 - 8/27/2012 - NAAGREEMENT TO EXTEND THE SUBCONTRACT WITH YOUTH ODYSSEY, INC
Whereas, Youth Odyssey, Inc submitted a proposal in response to City of Corpus Christi
Request for Proposals for the Community Youth Development Program, RFP BI -0134-
11, which stated that the term of the contracts resulting are for a period of one -year with
an option to extend for up to four additional one -year periods;
Whereas, on August 30, 2011, the Corpus Christi City Council authorized a one -year
Subcontract with Youth Odyssey, Inc. effective September 1, 2011, in the amount of
$28,000, to provide services for youth ages 10 to 17 in the78415 zip code area, a copy
of which is attached as Exhibit A ( "Subcontract");
Whereas, the parties desire to extend the Subcontract for one additional year term with
the option to extend for one more additional year;
NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The parties agree to extend the contract period of the subcontract for one
additional year, from September 1, 2012 through August 31, 2013.
2. Subcontractor Youth Odyssey, Inc. agrees to comply with all terms and conditions
of the Subcontract.
3. All other terms and conditions of the Subcontract remain in effect.
4. This agreement to extend the subcontract takes effect upon date of last
signature.
5. The agreement may be extended for up to one additional one year term upon
written agreement of the City Manager and authorized representative of Youth
Odyssey, Inc.
Executed in triplicate, each of which is recognized as an original.
Attest:
a"I
Armando Chapa
City Secretary
City of Corpus Christi
Ronald L. Olson
City Manager
SUBCONTIRACT OR: Youth O dyssey, Inc.
By: l
Name: Re ekah Koeiler
Title: Ex utive Director
Date:
App 03 to t0"'
a Agu►lar CiW
mey
stant R�or City Attorney
Youth Odyssey Inc.
2012 -325
8/27/12
- INDEXED
CONTRACT
(Cover Sheet)
TITLE OF CONTRACT: Community Youth Development
CONTRACT NO.: CYD 2012 -4
This contract ( 'Contract') is entered into by the City of Corpus Christi ( "City" or "Fiscal Agent") and
the following named Subcontractor:
CITY SUBCONTRACTOR
City of Corpus Christi- PARD - CYD Youth Odyssey, Inc.
606 N. Carancahua, Ste 105 P.O. Box 331394
Corpus Christi, TX 78401 Corpus Christi, TX 78463
Telephone: (361) 826 -4028 Telephone: (361) 361- 946 -6016
FAX: (361) 826 -4038 Contact Person: Rebekah A. Koeller
Contact Person: Celina Pulcher
Subcontractor agrees to provide services in accordance with the provisions of this Contract and under
the Community Youth Development Program ( "CYD") funded by the Texas Department of Family and
Protective Services ( "DFPS "). This Contract consists of the following attached documents which are
incorporated herein by reference:
Contract (Cover Sheet)
Performance Measures (Attachment A -1)
Plan of Operation (Attachment A -2)
Program Requirements (Attachment A -3)
Budget, Reimbursement Request Form & Budget Narrative (Attachments B -1, B =2, and B -3)
Standard Terms and Conditions (Attachment C)
Subcontractor Certification, Farm 4733 (Attachment D)
Subcontractor agrees to abide by all terms and conditions specified herein, and it certifies that the
information provided to the City is true and correct in all respects to the best of its knowledge,
information, and belief.
The obligations of the City of Corpus Christi under this Contractare expressly contingentupon the
availability of funds for such purpose under the funding sources:
CONTRACT PERIOD: Prom: September 1, 2411 Through: August 31, 2412
FUNDING OBLIGATION: Not to exceed $28,000.00 for FY 2012 for Contract Period
stated above.
Executed in triplicate, each of which recognized as an original.
ATTEST:
Armando Chapa
City Secretary
Legal form approved ? 3 `'. , 2011,
By tv�r
Lisa Aguilar
Assistant City Attorney
City of Corpus Christi
� C.
:f-/Ron Olson
City Manager
Subcontractor:
Yo d ey
By:
Rebe A. Koelle xecutive Director
Date:
78415 COMMUNITY YOUTH DEVELOPMENT PROGRAM
Youth Odyssey, Inc.
TABLE OF CONTENTS
Contract Cover Sheet
Page No.
Tableof Contents ............................................................. ............................... i
Contracted Performance Measures (Attachment A -1) . ............................... 1
Plan of Operation (Attachment A -2) .............................. ............................... 7
Program Requirements (Attachment A- 3) ............................................ :........ 27
Budget Information Forms (Attachment B -1) ................ ............................... 29
Reimbursement Request Form (Attachment B -2) ......... ............................... 36
Budget Narrative (Attachment B-3) ................................... ............................. 37
Standard Terms and Conditions (Attachment C) ......................................... 40
Sections
1.
Legal Authority
2.
Independent Contractor
3.
Financial Limitation
4.
Liability for Payment
5.
Changes and Amendments
6,
Accounting Requirements
7.
Record Keeping /Reporting Requirements
8.
Subcontracting
9.
Publicity
10.
Technical Assistance
11.
Monitoring and Assessment
12.
Property
13.
Takes
14.
Disputes
15.
Independent Audit
16.
Prevention of Conflicting Interests
17.
Fraud and Abuse Prevention
18.
Indemnification
19.
Sectarian Involvement Prohibited
20.
Political Activity /Lobbying
21.
Non - Discrimination and Equal Opportunity
22.
Reporting Abuse, Neglect, or Exploitation
i
23. Health and Safety Standards
24. Insurance
25. Debarment and Suspension
26. Notice and Assistance Regarding Patent and Copyright Infringement
27. Disclosure of Confidential Information
28, Communications
29. General Standards of Performance
30. Entire Agreement
31. Contingent on Funding
32. Trainer Qualifications
33. Termination
34. Force Majeure
35. Monthly Performance Review
36. Suspension of Payments
37. Repayment of Funds
38. Subcontractor Compliance with Primary Contract
Subcontractor Certification, Form 4733 (Attachment D) ........................ 56
ii
Attachment A -1— Per, farmance Measures
Youth 04*zey — 78415 CYD Program
Attachment A -1
Contractor: Youth Odyssey, Inc.
Program Name: Outdoor Adventure Program
Contract Number: 23792861 -1
Contract Period: Se tember 1 2011 —August 31 2012
Performance Measures:
Pursuant to Texas Human Resources Code $40.058 all contracts for client services must include clearly
defined goals and outcomes that can be measured to determine whether the objectives of the program
are being achieved. The City will use the following Performance Measures to evaluate the success of the
Sub - Contractor's performance of services under this contract.
Goal of the Contract: To prevent delinquency in Target Youths
OUTPUT MEASURES
1
h
Output Performance Period: Sub-Contractor perforrizance for this output is determined for each month
of the contract period, either wholly or partially, depending on the contract start and end dates.
Output Indicator: Average number of unduplicated Target Youths served in the Sub - Contractor's CYD
Program each month
Monthly Output Target: 7
Purpose: To evaluate the Sub - Contractor's effort at providing services to youths in the CYD Program
Data Source: PETS Database
Methodology: Count all unduplicated Target Youth who were served during the output performance
period, add that number to the number of unduplicated Target Youth served during each previous
output performance period (if any), and divide by the total number of completed output performance
periods. For the initial performance period, the actual number served will be considered the average
number served.
1
Attachment A -1— Performance Measures
Youth Odyssey -78415 CYD Program
Output Performance Period: Sub - Contractor performance for this output is determined annually but
measured throughout the contract period.
Output Indicator: Percentage of eligible 6 -9 year old Target Youths served in the Sub - Contractor's CYD
Program from which a completed Pre - Service Protective f=actors Survey Questionnaire is obtained by the
Contractor
Output Target: 100%
Purpose: To evaluate the Sub - Contractor's effort at obtaining outcome data
Data Source: Pre - Service Protective Factors Survey Questionnaires and PSIS Database
Methodology: The numerator is the number of eligible 6-9 year old Target Youth served in the Sub -
Contractor's CYD Program during the output performance period from which a completed Pre- Service
Protective Factors Survey Questionnaire was obtained. The denominator is the total number of eligible
6 -9 year old Target Youths served in the Sub - Contractor's CYD Program during the output performance
period. Divide the numerator by the denominator, multiply by 100 and state as a percentage.
-- t -
Output Performance Period: Sub - Contractor performance for this output is determined annually but
measured throughout the contract period.
Output Indicator: Percentage of eligible 10 -17 year old Target Youths served in the Sub - Contractor's
CYD Program from which a completed Pre - Service Protective Factors Survey Questionnaire is obtained
by the Contractor
Output Target: 100
Purpose: To evaluate the Sub - Contractor's effort at obtaining outcome data
Data Source: Pre- Service Protective Factors Survey Questionnaires and PEIS Database
Methodology: The numerator is the number of eligible 10 -17 year old Target Youth served in the Sub -
Contractor's CYD Program during the output performance period from which a completed Pre - Service
Protective Factors Survey Questionnaire was obtained. The denominator is the total number of eligible
10-17 year old Target Youths served in the Sub- Contractor's CYD Program during the output
performance period. Divide the numerator by the denominator, multiply by 100 and state as a
percentage.
Output Performance Period. Contractor performance for this output is determined annually but
measured throughout the contract period.
Output Indicator: Percentage of eligible 6 -9 year old Target Youths served in the Sub - Contractor's CYD
Program from which a completed Post - Service Protective Factors Survey Questionnaire is obtained by
the Contractor
Output Target: 100%
Purpose: To evaluate the Sub - Contractor's effort at obtaining outcome data
Data Source: Pre - Service Protective Factors Survey Questionnaires and PEIS Dat abase
Methodology: The numerator is the number of eligible 6 -9 year old Target Youth served in the Sub -
Contractor's CYD. Program during the output performance period from which a completed Post - Service
Protective Factors Survey Questionnaire was obtained. The denominator is the total number of eligible
6 -9 year old Target Youths served in the Sub - Contractor's CYD Program during the output performance
2
Attachment A -1— Performance Measures
Youth Odyssey— 78415 CYO Program
period. Divide the numerator by the denominator, multiplyby 100 and state as a percentage.
Output Performance Period: Sub- Contractor performance for this output is determined annually but
measured throughout the contract period.
Output Indicator: Percentage of eligible 10 -17 year old Target Youths served in the Sub - Contractor's
CYD Program. from which a completed Post - Service Protective Factors Survey Questionnaire is obtained
by the Contractor
Output Target: 100
Purpose: To evaluate the Sub- Contractor's effort at obtaining outcome data
Data Source: Pre - Service Protective Factors Survey Questionnaires and PEIS Database
Methodology: The numerator is the number of eligible 10 -17 year old Target Youth served in the Sub -
Contractor's CYD Program during the output performance period from which a completed Post - Service
Protective Factors Survey Questionnaire was obtained. The denominator is the total number of eligible
10-17 year old Target Youths served in the Sub - Contractor's CYD Program during the output
performance period. Divide the numerator by the denominator, multiply by 100 and state as a
percentage.
-
- e.
Output Performance Period: Sub- Contractor performance for this output is determined annually but
measured throughout the contract period.
Output Indicator: Percentage of eligible 10 -17 year old Target Youths served in the Sub - Contractor's
CYD Program from which a completed Prevention and Early Intervention Youth Satisfaction Survey
Questionnaire is obtained by the Sub - Contractor
Output Target: 50%
Purpose: To evaluate the Sub - Contractor's effort at obtaining outcome data
Data Source: Prevention and Early Intervention Youth Satisfaction Survey Questionnaires and PEIS
Database
Methodology: The numerator is the number of eligible 10 -17 year old Target Youth served during the
output performance period from whom a completed Youth Satisfaction Survey Questionnaire is
obtained_ The denominator is the total number of eligible 10 -17 year old Target Youths served during
the output performance period. Divide the numerator by the denominator, multiply by 100 and state as
a percentage.
OUTCOME MEASURES
Outcome Performance Period: Sub- Contractor performance for this outcome is determined annually
but measured throughout the contract period.
Outcome Indicator: The change is the aggregate number of protective factors, as determined by
comparison of the Pre - Service Protective Factors Survey Questionnaires to the Post- Service Protective
Factors Survey Questionnaires
Outcome Target: The target for this measure will be negotiated after baseline data are collecte from
3
AttachmentA -1— Performance Measures
Youth Odyssey -- 78415 CYO Program
the 6 -9 year old Target Youths receiving services during Fiscal Year 2011
Purpose: To evaluate the Sub - Contractor's success at increasing protective factors in the 6 -9 year old
Target Youths who are served by the Sub - Contractor's CYD Program
Data Source: Pre - Service and Post - Service Protective Factors Survey Questionnaires and PEIS Database
Methodology: The methodology for this outcome will be developed by DFPS when the survey tool has
been validated.
Outcome Performance Period: Contractor performance for this outcome is determined annually but
measured throughout the contract period.
Outcome Indicator: Percentage of Prevention and Early Intervention Youth Satisfaction Survey
Questionnaires completed by 10-17 year old Target Youths with average scores of five or higher for the
first eight items
Outcome Target: 80%
Purpose: To evaluate the Sub - Contractor's success at providing services that are perceived as
satisfactory by the 10-17 year old Target Youths receiving the services
Data Source: Prevention and Early Intervention Youth Satisfaction Surveys and PE1S Database
Methodology: The numerator is the number of completed Questionnaires for the outcome
performance period with an average score of five or higher for the first eight items. The denominator is
the total number of completed Questionnaires for the outcome performance period. Divide -the
numerator by the denominator, multiply by 100 and state as a percentage. (The Sub - Contractor must
meet or exceed the target for Output #7 in order to achieve the target for this outcome.)
4
Outcome Performance Period: Sub- Contractor performance for this outcome is determined annually
but measured throughout the contract period.
Outcome Indicator: The change is the aggregate number of protective factors, as determined by
comparison of the Pre - Service Protective Factors Survey Questionnaires to the Post - Service Protective
Factors Survey Questionnaires
Outcome Target: The target for this measure will be negotiated after baseline data are collected from
the 10 -17 year old Target Youths receiving services during Fiscal Year2011
Purpose: To evaluate the Sub - Contractor's success at increasing protective factors in the 10 -17 year old
Target Youths who are served by the Sub - Contractor's CYD Program
Data Source: Pre - Service and Post - Service Protective Factors Survey Questionnaires and PETS Database
Methodology: The methodology for this outcome will be developed by DFPS when the survey tool has
been validated.
Outcome Performance Period: Contractor performance for this outcome is determined annually but
measured throughout the contract period.
Outcome Indicator: Percentage of Prevention and Early Intervention Youth Satisfaction Survey
Questionnaires completed by 10-17 year old Target Youths with average scores of five or higher for the
first eight items
Outcome Target: 80%
Purpose: To evaluate the Sub - Contractor's success at providing services that are perceived as
satisfactory by the 10-17 year old Target Youths receiving the services
Data Source: Prevention and Early Intervention Youth Satisfaction Surveys and PE1S Database
Methodology: The numerator is the number of completed Questionnaires for the outcome
performance period with an average score of five or higher for the first eight items. The denominator is
the total number of completed Questionnaires for the outcome performance period. Divide -the
numerator by the denominator, multiply by 100 and state as a percentage. (The Sub - Contractor must
meet or exceed the target for Output #7 in order to achieve the target for this outcome.)
4
AttachmentA -l— Performance Measures
Youth Odyssey— 78415 CYD Program
Program
Outcome Target: 95%
Purpose: To evaluate the Sub- Contractor's success at providing services that deter delinquent behavior
in 10 -16 year old Target Youths receiving services from the CYD Program
Data Source: Texas Juvenile Probation Commission and PEIS Database
Methodology: The numerator is the total number of unduplicated 10-16 year old Target Youths served
in the Sub - Contractor's CYD Program during the outcome performance period who were also referred to
a county juvenile probation program. while registered in and receiving services from the Sub -
Contractor's CYD Program. An existing protocol for matching youth data maintained in the CYD database
with youth data maintained by the Texas Juvenile Probation Commission will be used to establish the
numerator. The denominator is the total number of unduplicated 10 -16 year old Target Youths served in
the Sub - Contractor's CYD Program during the outcome performance period. Divide the numerator by
the denominator, subtract this numberfrom one, multiply by 100 and state as a percentage.
DEFINITIONS
Aggregate - The sum of the numbers of protective factors identified by all 6 -17 year old Target Youths
who completed a Protective Factors Survey Questionnaire (for Age 6 -9 or Age 10 -17, as appropriate)
during the outcome performance period.
Average Score (for the Satisfaction Survey Questionnaire) - For each completed Youth Satisfaction
Survey Questionnaire, add the scores for the first eight items and divide by five.
Completed Protective Factors Survey Questionnaire - A definition for this term will be developed by
DFPS when the respective survey tools (Age 6 -9 or Age 10 -17) are made available to the Contractor.
Completed Youth Satisfaction Survey Questionnaire - A 10 -17 year old Target Youth responds to a
number from the 7 -point Likert scale for each of the first eight items on the Questionnaire.
Contract Period - The total length of this time frame is limited to all or part of the current fiscal year and
shall not exceed 12 months.
Eligible (to respond to the Post - Service Protective Factors Survey Questionnaire) - A 6 -17 year old
Target Youth that has completed a Pre - Service Protective Factors Survey Questionnaire and;
• Completed the prescribed CYD Program; or
• Participated in the CYD Program for 12 months from the date the Pre - Service Protective
Factors Survey Questionnaire was completed.
The Post- Service Protective Factors Survey Questionnaire must be the same version (Age 6 -9 or Age 10-
17) that was administered to the youth as the Pre - Service Protective Factors Survey Questionnaire. The
youth's age is calculated as of the date of registration or September 1" of the current fiscal year if the
youth was registered in a previous fiscal year.
Eligible (to respond to the Pre - service Protective Factors Survey Questionnaire) - A 6 -3-7 year old Target
Youth that is newly registered into the CYD Program during the current contract period. The youth's age
is calculated as of the date of registration in the contract period assessed.
Eligible (To respond to the Youth Satisfaction Survey Questionnaire) - A 10 -17 year old Target Youth
that has:
• Completed the .prescribed CYD Program; or
• Participated in the CYD Program for 12 months; or
• Exited the CYD Program.
Exited - A Target Youth stopped accepting services during the output performance period without
completing the program.
Likert scale -A linear set of responses often used in questionnaires.
5
Attachment A-2— Plan of Operation
Youth Odyssey -78415 CYD Program
IN= loom
Subcontractor. Name: Youth Odyssey, Inc. Total Requested CYD Funding Amount: $28,000
Program Name: Adventure Challenge Program
Name: Title: E -mail: Phone Number:
Rebekah A. Koeller Executive youthodysseyl @yahoo.com 361 -946 -6016
Director
Address: PO Box 331394 Corpus Christi, TX. 78463
Inclusive Dates of Service: From: 911/11 To: 8/31/2012
All addresses (locations) where services will be provided, (please use full address):
1. South Park Middle School - 3001 McArdle Rd., Corpus Christi, Texas 78415
2. Baker Middle School - 3445 Pecan St., Corpus Christi, Texas 78411
3. Leeward Apartment Homes - 2840 Sacky, Corpus Christi, TX 78415
4. La Armada Learning Center -1455 Southgate, Corpus Christi, TX 78415
5. Lexington Manor - 5201 Kostoryz Rd., Corpus Christi, TX 78415
6. N.P. Garcia Park - 4501 Greenwood Dr., Corpus Christi, TX 78416
7. (Possible) Tom Bowne Middle School - 4301 Schanen Blvd, Corpus Christi, Texas 78413
8. (Possible) Mary Carroll High School - 5301 Weber Road, Corpus Christi, Texas 78411
9. GELS Ropes Course —1 -37, Odem TX.
10. State Parks within a 5 hours driving distance
-7-
Please fill in the following chart to explain how you will reach your target outputs during the fiscal year. If clients will be served
only in individual or group services, add the Annual - Outputs for both services and enter the sure above. On the other hand, if
Attachment A -2— Plan of Operation
Youth Odyssey — 78415 CYD Program
clients will be served by BOTH individual AND group services, the annual outputs should be identical and that number should be
entered above. Be sure to include all services that will be provided. Copy and paste multiple rows as needed.
Individuals:
Groups:
2. Check the services to be provided:
❑ Youth -Based Curriculum Activity ® Life Skills Classes
❑ Family -Based Curriculum Activity ❑ mentoring
❑ Family Focused Service 0 Youth Leadership Development
® Recreational Services ❑ Youth Advisory Committee Business
❑ Acadernic Support Services
3. Check the protective factors this program will identify for change:
® Involvement with positive peer group activities and norms
® Social competencies such as decision making skills, assertiveness and interpersonal skills
❑ Parental /guardian supervision
❑ Caring adults other than parent
❑ Strong bond between children and parents
Emotional support and absence of severe criticism
-8-
I. Is this CYD Program a stand -alone program or component of a larger program? The program is the
amalgam of all the separate services provided.
❑Stand -alone
® Component of a larger program (fume of the larger program: Youth Odyssey)
Attachment A -2-- Plan of Operation
Youth odyssey -78415 CYD Program
❑ High parental expectations
® Clear rules and expectations
® Involvement with school /community
® Friendship network
® Positive perception of self and others
® Places high values on helping others
® Sense of purpose
4. Describe the services to be provided. Be sure to include every service indicated in the check box above.
Programming Sessions last 6 — 9 weeks and are comprised of the following:
o S Portable Ropes Course Challenge Sessions that will serve a max of 15 youth per session. The onsite
activities are two -hour sessions.
- After school 4-6 pm Monday through Thursday
- Throughout the day during school breaks
o 2 Stationary Ropes Course Challenge Sessions that will serve a max of 13 youth per session. These
are from 8:30 a.m. until 4:00 p.m.
- Saturdays and Holidays (days off from school)
- Any day during the school breaks
o 1 Adventure Wilderness Trip that will serve a max of 12 youth on each trip. The trips are from Friday
afternoon till Sunday afternoon.
- Weekends during the school year
- 3 -5 day trips during the school breaks
o 1 Graduation Session that will serve a max of 15 youth per session. The onsite activities are two -hour
sessions.
After school 4 -6pm Monday through Thursday
Throughout the day during school breaks
ADVENTURE CHALLENGE PROGRAM - ONGOING
PORTABLE AND STATIONARY ROPES CHALLENGE COURSE
Ropes Courses are a unique and powerful way to foster team development and personal growth. The
Portable Ropes Challenge Course consists of Portable Team Challenges and are typically 2 -hour sessions
conducted onsite at the referring agency. The Stationary Ropes Challenge Course is located on 1 -37 and is
comprised of a full day session.
Low Elements
During the low elements portion of a Ropes Challenge Course, the focus is on the team. Activities draw on
the knowledge and ideas of every group member and require the participation and cooperation of the
-9-
Attachment A -2— Plan of Operation
Youth odyssey — 78415 CYD Program
entire team. Activities are performed on or close to the ground, gradually increasing in difficulty so the team
can learn from its successes and build trust and confidence as obstacles are overcome.
High Elements
The High Elements of a Ropes Course emphasizes individual challenge, accomplishment, and is built upon
the team development and trust established on the Low Elements. The High Elements are an extremely
powerful developmental tools because of the perceived risk of each activity. The High Elements allow the
youth to expand their comfort zones and overcome fears that can block personal development and
achievement.
Processing at the closure of each experience includes reflection, evaluation and goal review to help the
youth derive meaning from the experience and how it applies to their lives.
ADVENTURE WILDERNESS TRIP
The wilderness is a place where nature is dominant and situations and their consequences are real.
Camping in these conditions, away from the distractions of modern civilization fosters self - reliance, respect
and a sense of responsibility for youth's own actions. Youth Odyssey's programs are designed based on the
nationally recognized National Outdoor Leadership Schools (NOLS) and Outward Bound.
Through the outdoor experience, in addition to learning outdoor skills, youth respond to physical challenges
and learn to overcome obstacles through problem solving. Youth are guided through activities, which
enable them to build self-esteem, self - confidence, cooperation, leadership skills, and team building. They
expand their horizons beyond concrete and asphalt and to learn about themselves, nature and their
environment. Each youth spends 3 days with caring adults in an environment that teaches them more
effective ways of relating to others and healthier ways of valuing themselves.
Each Youth Odyssey Adventure Wilderness Trip meets at 5:00 p.m. on Friday evening for transportation by
Youth Odyssey's 15- passenger van to a campsite. They return by 6 *00 p.m. Sunday evening to the original
meeting place. Youth Odyssey provides all equipment and supplies for each trip and gives each youth a list
of suggested clothing and personal accessories that may be needed. Basic camp craft, hiking, and
backpacking are taught on each trip. In addition depending on the location of the trip, kayaking, rock
climbing and other activities are also taught. Youth are also introduced to the concept of environmental
stewardship through "Leave No Trace" ethics. This concept teaches an acceptance of personal responsibility
for maintaining the health and beauty of the natural environment.
Each activity during the weekend includes reflection, evaluation and goal review to help the youth derive
meaning from what they have experienced and how the experiences apply to their lives. Also, the whole
team processes the entire day's activities through a refection exercise, Saturday night around the campfire.
This is reported as one the youth's favorite part of the trip.
In addition to life skills curriculum the youth develop strong bonds with each other and staff as they learn to
-10-
Attachment A -2— Plan of Operation
Youth Odyssey - -78415 CYD Program
step out of their comfort zone to try new activities and skills. These bonds are hardened by the fact that
they all have shared experiences camping, rock climbing, kayaking, participating in Ropes Courses and so
much more. Many times youth will return to our program time and time again because of the "safe and
friendly" environment Youth Odyssey creates. Often times strong friendships are established and are
sustained throughout the years (case in fact for many YO participants).
Sequence of Development
Whether on an Adventure Wilderness Trip or on a Ropes Challenge Course, our youth progress through
carefully planned activities that build leadership, problem- solving skills, and trust, teamwork, self-
confidence, and communication skills.
Learning and development follows a sequential process and the effectiveness and mastery at one level
contributes to each subsequent level. They are:
o Goal Setting —is a critical component since it provides a source of measure,
• Awareness — activities that are designed to assist youth in feeling more comfortable in their group
environment and to appreciate the relationship between peers/ adults.
• Trust — activities that focus on one -to -one as well as group trust.
• Cooperation — activities at this level gives the youth a sense of accomplishment through cooperation.
• Grou12 Challenge — activities that are "problem- solving" in nature and experiences are related to real
ife.
• Leadership — activities that assist youth in developing leadership skills and experience following a
leader.
• Application — a follow -up program at the closure of the on -site experience, through a final processing
session (Reflection, evaluation, and goal review)
YOUTH MENTORAEADER PROGRAM —ON „GOING
Our mentor program is designed for returning youth 8 —12 grades. Youth Odyssey begins formal training
with interested youth on the Ropes Course, Kayaking, and Camping trips. These opportunities give them
more responsibility and ownership over the program. They use their experiences in YO and their personal
life to mentor younger youth in our programs. As they progress and are able to demonstrate their skills,
staff will begin formal training in the teambuilding activities and the processing (real life application) of
those activities. The purpose of this Mentor program is to provide professional experience /development,
real life application of skills learned, and further Life Skills training/application. Please note that there is
always a staff member present when youth mentors are teaching/assisting with our programs.
RESTORATION PROGRAM - ONGOING
In addition to our normal programs We conduct a monthly restoration project in partnership with Richard
Thompson (City Parks and Recreation —Tourism Department). This partnership began in January 2008 at
Blucher Nature Park and continues today on a regular basis.
It is very important to add that this was not the idea of Youth Odyssey Staff, Our youth and youth mentors
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Attachment A -2— Plan of Operation
Youth Odyssey - 7847.5 CYD Program
who have enjoyed free programming for years decided that they wanted to "give back to their community ".
They asked if they could start a restoration project and we were ecstatic at this selfless pursuit. So every
second Sunday of the month we pick the youth up and transport them to the designated park. To date they
have mulched out trails, removed invasive species, planted trees / flowers, painted a footbridge, and so
much more. Another noteworthy item is that Richard Thompson mentioned that in the past he had send
his staff to go and "fix" what volunteer groups have done ...... This is not so with Youth Odyssey," he says.
Another thing that Richard and his staff do is educate the youth on the plant and wildlife present; and
explain why invasive species need to be removed. Our youth work hard, are dedicated, and produce quality
work for their community because of the Youth Odyssey programming sponsored by people like CC Parks
and Recreation.
This restoration project is three things:
• Youth restoring and repairing the area's natural areas back to health
• Youth learning about nature, its' processes and purpose
• Youth selflessly giving their time back to the community
S. Identify the days and times that services will be provided. Be sure to include every service indicated in the
check box above.
Service Location
Day
Time
Recreational Service: Schools / Recreation Centers/
Mon - •Thurs
During School: 4-6pm
Portable Team Challenge CC Parks
Breaks: Throughout the day
Recreational Service: OELS Ropes Course, 1 -37 @
Saturday
Sam — 4pm
Ropes Course Exit 20b Cooper RD
Recreational Service: State Parks throughout Texas
Fri - Sun, /
Fri 430pm — Sun 4pm
Adventure Wilderness Trip
during breaks
Recreational Service: Schools / Recreation Centers/
Mon —Thurs
During School: 4 -6pm
Graduation CC Parks
Breaks: Throughout the day
Life Skills Classes: Schools / Recreation Centers/
Mon - -Thurs
During School: 4 -6pm
PortableTearn Challenge CC Parks
Breaks: Throughout the day
Life Skills Classes: GELS Ropes Course, 1 -37 @
Saturday
Sam —4prn
Ropes Course Exit 20b Cooper RD
Life Skills Classes: State Parks throughout Texas
Fri - Sun, and
Fri 430pm — Sun 4pm
Adventure Wilderness Trip
during breaks
Life Skills Classes: Schools / Recreation Centers/
Mon —Thurs
During School: 4 -6prn
Graduation CC Parks
Breaks: Throughout the day
6. Describe what startup activities will be necessary, including but not limited to hiring and training staff,
publicizing-your program in the community, and recruiting youth to the program. Provide a brief timeline
for all activities.
Youth Odyssey runs via adjunct programming. Meaning the teachers / coordinators / directors of the Youth
Agencies we visit will select the youth that need our program the most. This has been very successful in the
past because the teachers / coordinators / directors have a rapport built up with the youth and can easily
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Attachment A -2— Plan of Operation
Youth Odyssey -78415 CYD Program
identify the youth that are having problems at home /school / social venues.
Youth Odyssey prepares flyers with the program schedule in advance for each site. In addition we often speak
with the youth and present our programs to a wide variety of venues for out reach purposes. Advertising is
done via the flyers, website, booths, and word-of-mouth.
All advertising and promotional activities are an on -going process. Staff is already hired for the new year. The
CYD program is part of a larger Youth Odyssey program that is run throughout the year so no hiring and
training is needed for start -up.
7. Identifv the freauencv, intensitv and duration of services for a client:
Recreational Service: Portable Team
Youth
8 sessions
g Weeks
S
Challenges
Recreational Service: Ropes Courses
Youth
2 sessions
g Weeks
2
Recreational Service: Adventure
Youth
1 session
9 Weeks
1
Wilderness Trips
Recreational Service: Graduation
Youth
1 session
g Weeks
1
Life Skills Classes: Portable Team
Youth
8 sessions
g Weeks
8
Challenges
Life Skills Classes: Ropes Courses
Youth
2 sessions
g Weeks
2
Life Skills Classes: Adventure
Youth
1 session
g Weeks
1
Wilderness Trips
Life Skills Classes: Graduation
Youth
1 session
g Weeks
1
8. Describe specific strategies of the proposed program that will reduce or prevent the impact of juvenile
crime.
Our organization and program is based entirely on reducing juvenile crime. Life skills development through
adventure challenge activities show youth how to problem -solve in a healthy way, set realistic goals, learn to
how to communicate positively, work as an effective team member, and to face their fears. Our programs
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Attachment A -2— Plan of operation
Youth Odyssey -78415 CYD Program
applies all skills back to home, school, and social lives in a way that shows them how to successfully navigate
through their lives and rise above their current circumstances (family, etc..). By offering totally free
programming to the youth and running those programs year around we are able to reinforce these skills
several times a year. We have youth who return to our program year after year; and the amount of referrals,
suspensions, absences, and incidents (of getting into trouble) have decreased dramatically. This proves that
we are able to reach, retain, and create positive change within the youth we service. Studies have also shown
that adventure challenges and nature are power mediums for creating change in at -risk youth:
"At -risk youth face daily challenges that depend upon their ability to set and achieve goals, cope with defeat,
communicate with peers, family, and community agents, make decisions, and solve problems" (Perkins, D.f.,
Borden, C.M., Key Elements of Community Youth Development Programs).
"Adventure Challenges can foster the personal attributes and conditions that youth need to.succeed." (Austin,
Gregory, Ph.D., Beyond Prevention Curricula -A Guide to Developing Alternative Activities and Programs)
"When you are on the trips it lets you get away from the city and lets you think about whatever problems you
might have" (Youth testimony).
"1 used to be rude and have a bad attitude. I didn't care about anyone but myself. Now I am thinking about
others more and my attitude has become more positive since being in Youth Odyssey. With the skills 1 have
learned in Youth Odyssey 1 can get a good job and more friends. And inside 1 know I will be a better person to
myself and others" (Youth testimony)
Positive role models (volunteers, staff, and youth who have made the positive change) are also helpful tools in
reaching the high -risk youth in our community.
"ft's wonderful to see him so happy. And that your staff is providing a positive attitude and are showing him
that it is possible for boys to grow up and actually care about kid" (parent testimony).
9. Identify the program target in terms of the specific number of unduplicated (the first time a youth is
seen) CYD participants to be served over the proposed contract period. Describe any variances in the
average number of youth served that may occur per month (Le. December is typically slower because the
program is closed for half the month, etc).
Youth Odyssey will serve a minimum of 85 80 unduplicated youth during the Fiscal year of 2011 -2012. In the
past, we have been able to both reach and exceed our set goals for the CYD pro_ gram. This year, we again are
looking to exceed these set goals once again.
October marks the beginning of our school programs and this has generally been a slow start for us. In
December, we are closed for services the last two weeks of the month. Our busiest period is May through
Sept where we are able to focus entirely on 78415 youth.
10. Describe how you will work to keep the duplication rate down to below 20% of the entire target.
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Attachment A-2— Plan of Operation
Youth Odyssey — 78415 CYD Program
(Duplication rate is calculated by the number of youth that participate between programs).
We have a list of programs /youth agencies that request our program on a regular basis. The only program
duplication we have are at the Recreation centers of Lexington Manor, Leeward apartment homes, and La
Armada where we run two programs each year. These programs are held 6 -9 months apart. During that
space in time there is usually a large turn over in youth and we are able to service a new bunch of youth who
are new to the program. Looking back on our statistics this has proven to be true.
We also run 1 -2 open programs and 3 -4 summer camps for the 78415 zip code. Anyone in the area is allowed
to participate (capped at 15 participants per session). This always brings in fresh new applications.
Additionally, our school programs remain constant with an average of 2 -3 new people each month corning and
going from the program, depending on sports and club meetings.
11. If you have been previously funded by this program, what were your target goals and did you meet or
exceed your target goals?
YEAR GOAL MET NOT MET
2010-2011 86 unduplicated Will Meet: on our way to meeting /exceeding this goal
2009-2010 80 unduplicated Met: actual serviced 116 unduplicated 145%
2008-2009
2007-2008
2006-2007
2005-2006
2003-2004
2002-2003
2001-2002
2000-2001
the
72 / 95 unduplicated
72 unduplicated
72 unduplicated
Not Met: reached 81% of goal
Not Met: reached 84% of goal
Met
12. Id
I was hired the be nnina of 2007. 1 have looked though all files in
Youth Odyssey's possession and have not found records indicating
either the missing "goals" or whether the "goals was met ". In the
past, record keeping and reporting has been a problem. However,
that problem has now been solved through experience.
on to be served:
Is any part of the program designed to serve ages other than the CYD target population of 10 -17?
Yes ❑ No
If yes, please describe:
During the summer we allow select 9 year olds to participate if they show that they can grasp concepts
and behave. But we do not target youth youn than 10 years of age,
Is any part of the program specifically designed to serve only males or females? Yes ❑ Nn
If yes, please describe:
l any part of the program specifically designed to serve a specific racial or ethnic group? Yes ❑ No
If yes, please describe-
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Attachment A -2 —Plan of operation
Youth odyssey -78415 CYO Program
13. If applicable, identify any program model or curriculum to be implemented and include the developer
of the program (e.g. All Stars Curriculum by Tanglewood).
Program was designed by staff members and is constantly being revised as our audience's needs change and
as society in general changes. However, we are heavily indebted to the North Carolina Outward Bound School
and the Venture program for use of their Instructor Handbook and to the Association for Experiential
Education for providing the original impetus for writing the Youth Odyssey Staff Manual in 2003.
Youth Odyssey's programs are designed based on the nationally recognized national Outdoor Leadership
Schools (NOLS) and Outward Bound. Through the collaboration of our staff, their past experiences in the field,
and other Nationally successful programs; we are continually refining our program to provide the safest,
effective, hands -on and exciting program possible for the at -risk population.
14. Identify the CYD Program's goals and objectives. All goals and objectives should address the impact on
juvenile delinquency. Goals are broad statements of what your program is intended to achieve. Objectives
are specific, measurable, achievable, relevant and time- focused statements.
Goal(s):
To bring the Youth Odyssey experience (provide social and life skills development) to at -risk youth residing
in the 78415 zip code.
Objective(s):
Within a 9 -week period, each participant in a Youth Odyssey class will have increased their social and life
skills via adventure challenge programming to include team - building, ropes course, and adventure
wilderness trips.
('his will be measured by use of a pre J post test to assess the change in each youth. Our evaluative
measures include a program questionnaire, individual assessments by staff, trip journals, and 'speak -outs'
in which youth express their views on what they have learned and how to apply it to their lives.)
15. Describe the evaluation plan for the program to include: staff responsible for evaluation, how
evaluation data will be collected, how evaluation data will be conveyed to relevant staff and how
evaluation data will be used to revise or improve the program, to include at least the results of the
satisfaction surveys. Include a list of measurement tools that will be collected, if applicable, to demonstrate
on -going program effectiveness and implementation of the program design.
Program Evaluation
Assessment Too[: Youth Odyssey uses a pre and a post - survey (at the end of the six -nine week session) to
assess the change in each youth. Other evaluative measures include a. program questionnaire, individual
assessments by staff, trip journals, and 'speak -outs' in which youth express their views on what they have
-15=
Attachment A -2— Plan of Operation
Youth Odyssey -78415 CYD Program
learned and how it can apply to their lives at the end of each activity. We also send a survey to the parents
after the completion of each program to assess changes they have observed in their youth. Testimony pages
can be made available upon request.
Assessment of each programming session is also measured through the following evaluations:
o Adjunct Youth Agency Evaluation o Parent Evaluation
o Volunteer Evaluation o Pre /Post surveys
16. Recruitment
a. Describe the process for recruitment of at -risk youth and their families. Provide a description of any
outreach strategies used to encourage referrals and collaboration. Include recruitment efforts to
address cultural diversity. Identify those agencies and organizations which are likely to refer clients.
Youth Odyssey runs via adjunct programming. Meaning the teachers / coordinators / directors of the
sites we visit will select the youth that most need our program. This has been very successful in the past
because the teachers / coordinators / directors have a rapport built up with the youth and can easily
identify the youth that are having problems at home /school/ social venues. Referring agencies are but
no limited to the Corpus Christi Housing Authority learning Centers and the 21' Century After school
programs with CCISD.
b. Describe any community based outreach and awareness events or activities your program will
implement or participate in this year.
Youth Odyssey prepares flyers with the program schedule in advance for each site. In addition we often
speak with the youth and present our programs to a wide variety of venues for out reach purposes.
Advertising is done via the flyers, website, booths, and word -of- mouth. Examples of advertising venues
are BayFest, Earth Day / Bay Day, Summerpalooza, presentations (Rotary Clubs, KIWANIS, Child
Protective Services and DFPS, etc). All advertising and promotional activities are an on -going process.
17. Retention
a. Describe strategies used to engage youth and their families. Describe any techniques you will
implement to establish trust, build rapport, and maintain relationships with your target population.
Youth Odyssey's programs are designed to grow with the youth. Youth are excited to try new things like
rock climbing, ropes courses, kayaking, and camping — things that they normally do not have access to.
The program itself draws the youth and often times youth will continue to attend our programs year after
year because they had so much fun the first time around. To those youth we offer "mentorship"
opportunities and more responsibility during our activities to grow themselves in new ways. They love
the new challenges and keep coming back for more each year.
The youth that participate in the Youth Odyssey program are challenged in a way that no other program
can offer. They are given hand -on adventure challenges to push themselves to do exciting activities that
only the outdoors can offer. Risk taking and sensation seeking are normal for adolescents; our goal is not
-17-
Attachment A -2— Plan of operation
Youth Odyssey — 78415 CYD Program
to suppress these desires but to re- channel them into more desirable, socially acceptable outlets and
means of expression, such as our physically challenging adventures in outdoor settings.
Youth Odyssey activities are oriented toward action and experiences, as opposed to verbal processing
and allow the youth to be exposed to natural consequences under the guidance of trained staff. The
activities encompass a wide variety of opportunities for success in areas that are relatively conflict -free
because of their unfamiliarity. Because of the uniqueness of the program and the different stages that
we guide the youth through, we don't feel retention is a problem. Attendance is taken at every event
and continuous follow -up with youth is done. In the event that we do have a youth that is exiting, phone
calls are made to the youth and their parents to talk about obstacles that may exist. Encouragement is
given to the youth to continue the program and see it all the way through.
As the youth progress through the program the activities get more challenging. This slow progression
allows staff to develop rapport and trust with each youth. Youth will meet for 2 -3 two -hour sessions.
before attending the ropes course and again 2 -3 more two -hour sessions before the camping trip. This
spacing allows the youth to grow comfortable with the program and staff and also allows the parents to
learn more about the program and what their youth are learning.
We are happy to highlight that Youth Odyssey has never had an accident or incident to report since our
founding in 1997. We take safety seriously. Having trained staff medically and technically in all of our
activities also builds trust with the parents. Throughout the program staff related the activities and life
skills back to home / school / and personal lives for application and greater retention. Parents see these
changes in their youth and are not shy about telling us about the positive changes occurring. We have
numerous youth, parent, and site evaluations / testimonies on file to back up these statements.
Relationships built on trust and healthy growth between parents, youth, and staff are the foundation of
any youth agency. Youth Odyssey constantly demonstrates professionalism and devotion to helping
youth create a better future for themselves.
b. Will your program offer incentives for participation? [] Yes . ®No
If yes, describe the types of incentives and how they will be used (Note: Please refer to the PEI
policy on incentives). n/a
c. Describe your plans to retain youth in the program and ensure youth complete the program.
Describe how you will recover youth who stop attending services to return to the program.
As mentioned earlier our program speaks for itself and draws youth on its own. Sometimes youth or
parents will call and say "I heard about your program from So- and -so's mom, how do I get my youth
enrolled ". Site coordinators are always calling us asking "when are you coming back ". Youth who stay
the duration of the program get to go in the ropes course and camping trips. In addition, those who
graduate from the program are told that they can join in on any trip that they like all they have to do is
call us. And many do, because they like the program, they feel emotionally and physically safe, and they
are learning life skills in a fun hands -on manner. Because of the uniqueness of the program and the
-I8-
Attachment A-2— Plan of Operation
Youth Odyssey -78415 CYD Program
different stages that we guide the youth through, we don't feel retention is a problem. Attendance is
taken at every event and continuous follow -up with youth is done. In the event that we do have a youth
that is exiting, phone calls are made to the youth and their parents to talk about obstacles that may
exist. Encouragement is given to the youth to continue the program and see it all the way through.
18. Will this program use volunteers? ® Yes ❑ No
If yes, describe the procedures for recruiting and screening volunteers and what criteria will be used to
ensure they are a good fit to deliver the proposed services.
The procedure is the same as when hiring Youth Odyssey staff members.
o A thorough background check nationally is conducted
• Must be trained in CPR/ First Aid at minimum and keep the certifications current
• Demonstrate their ability to relate and care for youth
• Demonstrate group control and behavior management
The minimum age requirement for an Adult Volunteer is 18 years old. Although there are no maximum age
requirements for adult volunteers, selection will be based on the ability of the volunteer to perform certain
skills. Some rigorous physical activities such as hiking five to ten miles a day carrying a 50-lb backpack is
required on some trips. Past experience in the outdoors is imperative to the selection of the volunteer for the
Extreme Outdoor Activities. Evidence of fitness and a release from a health care practitioner if a health
condition is present is mandatory.
All staff and volunteers will undergo background checks prior to working with youth and in accordance with
DFPS regulations. The Staff Policy and Procedure Manual for Youth Odyssey are 65 pages. Copies are available
upon request. Youth Odyssey provides training when needed or requested by the volunteer. All volunteers
are updated on the Emergency action plan and familiarity with the area around the activity site.
19. Explain the tasks which will be assigned to valunteers (mentoring, tutoring, presenting), how they will
be trained, supervised, and retained (once a month supervision is required per the RiFP).
All volunteers will be paired with a minimum of one full time staff member of Youth Odyssey. Volunteers are
allowed to come to any portion of the program but their track record is that they only attend the camping
trips and not the two -hour or ropes course sessions. Their tasks are simply:
o Being another set of eyes to watch out for the youth and their surroundings - safety
o Listen to the youth when they need to talk
o Help out with camping craft and whatever else is needed.
o When trained, help with outdoor activities
20. If volunteers will serve as mentors, state the adult to youth ratio. N /a, out of their scope of training
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_19
Attachment A -2 —Plan of operation
Youth Odyssey -78415 CYD Program
21. Discuss potential barriers (e.g. transportation, child care, etc.) to providing services to program
participants and how you will overcome those barriers. If transportation will not to be offered, identify the
processes that are used to ensure that these factors are not obstacles to accessing services.
Transportation is provided. Since Youth Odyssey conducts sessions on -site at recreation /learning centers and
schools, transportation is not an issue since the youth are already living or attending school at the program
location. Transportation is provided for all other field trips. Meeting location is also located where the youth
live.
22. Describe the "safe passage" plan for youth /families without transportation.
For off -site trips, Youth Odyssey owns two 15- passenger vans. (See Van Policy below). All youth are provided
transportation to and from the activities. Youth Odyssey's staff are experienced drivers with valid driver's
licenses. Prior to departing to or from any activity site, the staff insures that all participants are properly
wearing their seatbelts. Youth Odyssey adheres to a strict maintenance schedule and maintains current
insurance coverage.
Based on the NHTSA report Youth Odyssey has adopted the following procedures forthe 15- passenger vans:
o Do not carry luggage on the top of vans. This raises the center of gravity even higher and can increase
the possibility of rollover in an emergency maneuver.
o When the 15- passenger van is not full, passengers should sit in seats that are in front of the rear axle.
o Tires must be properly inflated and the tread is not worn down. Worn tires can cause the van to slide
sideways on wet or slippery pavement_ Improper inflation can cause handling problems and can lead to
catastrophic tire failures, such as blowouts. Therefore, check tire pressure and tread wear once a
month.
o Driver experience and training in handling loaded 15- passenger vans are critical factors in reducing the
risks of rollover. Does not drive when tired or under any conditions that would compromise your
driving ability.
o All passengers MUST be wearing a seatbelt AT ALL TIMES.
All staff are certified to drive our 15- passenger vans and have experience in all activities undertaken by Youth
Odyssey. While participating in activities such as rock climbing, kayaking and hiking, all youth are equipped
with the necessary safety equipment. The items that are used, such as helmets, harnesses, ropes, lifejackets,
and paddles are inspected by a staff member prior to the youth engaging in an activity. All equipment is
routinely inspected for frays, cracks, breaks, or abrasions that may affect the durability and safety of the item.
In addition to physical safety Youth Odyssey also considers the emotional safety of all participants. There is
100% supervision at all times during our programs; youth are not allowed to go anywhere by themselves. Also,
Youth Odyssey proudly states that during the 12 years we have been serving youth we have had no major
-20-
Attachment A -2— Plan of Operation r.
Youth odyssey — 78415 CY❑ Program
accidents of any kind; few programs can say this. We take all aspects of safety seriously, which is one of the
reasons we have been so successful. Agencies and families trust us to keep their youth safe.
• Staff members meet youth at their school or recreation center (where they meet for their two -hours
sessions) and then drive them to the ropes course or camp site being used
• Before van is turned on rules for the road are given and staff make sure that youth understand these
rules
• All passengers will wear a seat belt for as long as the van is running/on. A maximum of 13 youth are
allowed in the van and 2 staff members (15 passenger van seating)
• Staff may transport a minimum of two youth at a time. If there is only one youth then a second staff
member /volunteer is required. But we rarely have to transport just one Youth Odyssey
• Staff will follow strict guidelines created by Youth Odyssey and will obey all traffic laws
• Youth will call their parents to give them an approximate time of arrival back home /to the center or
school
• At the end of every trip staff check in with the assigned superior to let them know how the trip went
and if there were any concerns, etc...
• All participants will have parental permission via the Youth Odyssey application in order to attend trips
• Insurance on the vehicle will be current and vehicle will be properly checked before loading the
participants
• Youth Odyssey has a Maintenance Check that is performed prior to picking up the Youth Odyssey
• Only staff members and volunteers cleared to drive the vehicles will transport the participants
23. Use the table below to describe the staffing plan, including the back up staffing plan in the event of
vacancies or extended absences. (What staff positions will work directly on the CYD contract and which
position will supervise whom and provide coverage, if necessarv).
Executive Director I Ove
Board of Directors
am Director
Program Director I Oversight and f acilitation I Executive Director I Program Leader
Program Leader Facilitation I Program Director I Volunteers/ Part time staff
Part time staff Facilitation and support Program Director/ Leader I Board members /
volunteers
24. Describe staff supervision and support.
The executive director and program director supervise all staff. Weekly meetings are held to address any on-
the-job issues, issues /concerns with the programs, ways to better reach the youth, and general checks on
personal well -being and satisfaction with their job and performance. Training is provided on a case -by -case
basis by their supervisor or another qualified entity. In the situation that a staff member has to leave without
notice or short notice, the program director and executive director are able to take over the programs and
-21-
Attachment A -2— Plan of Operation
Youth Odyssey — 78415 CYD Program
responsibilities. Youth Odyssey also has a pool of instructors in New Mexico that are able to conduct
programming until a replacement can be hired, In addition, Youth Odyssey has access to volunteers (all with
background checks and clearance) who can step in and lead a program /activity.if needed. These volunteers
are past employees, teachers, and all have professional training in the activities conducted by Youth Odyssey.
The CYD program is charged for only two positions, Program Director (23:b of time) and Program Leader (20%
of time). The Program Director's time is spent on the implementation and supervision of the CYD program.
The Program Leader's time is spent on facilitating the sessions. Volunteers are used throughout the program
but this is an in -kind match.
• Weekly meetings take place with all staff members.
• Before leaving on a trip, all adults (staff, volunteers) get together and share information about the trip,
expectations, concerns, plans, etc... so that we are all on the same page
• We constantly do "check ins" with other staff members during the trip to make sure nothing has gone
unnoticed or unaddressed
• Likewise at the close of a trip we debrief the trip
• There is always a "head" facilitator on the trip (usually the one who is running the specific program)
and the other adults are there for support and guidance for the youth.
• At the end of the trip head staff member checks in with their superior to let them know that everyone
is back and safe
• Chain of command: Executive Director — Program Director -- Program Leader (these are the potential
"heads" in charge of each group /trip)
25. Describe the use of sub - subcontractors, if any are used. N/A
26. Describe the ratlo of staff to youth served.
Portable Team Challenges (at youth agency w/ their staff near by 1:15 maximum
Ropes Courses/ Kayaking 2:12 minimum
Adventure Wilderness Trips 2:12 minimum (volunteers often join us, which will raise ratio)
Graduation (at youth agency with staff near by) 1:15 maximum
27. Describe the required position qualifications, including level of experience and education for all
positions that work with the CYD program.
All staff are required:
• To ho.ld current Emergency Medical Technician — Basic certification or a Wilderness First Responder
certification
• Ropes Course facilitator certification
• Kayak and Tope Rope certifications
• Practical experience working with youth in a camp /program setting
• Masters or Bachelors in psychology, social work, kinesiology, wilderness therapy, environmental
education, or similar field
• Minimum of 5 years leading backcountry trips
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Attachment A -2— Plan of Operation
Youth Odyssey — 78415 CYD Program
o Clean driving record
o Demonstrated mastery in leading youth through curriculum, safety rules, etc...
o Good track record with youth, parents, other agency staff members, found effective and approachable
28. Give a brief history of the organization in terms of the length of time it has been a youth service
provider, and explain any gaps in service. If there is no history of the organization, then describe the
guiding principles /philosophy of the organization.
Created in 1997, Youth Odyssey is a non - profit 501 (C) (3) organization in Corpus Christi, Texas driven to address the
rising tide of juvenile crime and violence. Youth Odyssey is on a mission to provide at -risk boys and girls with youth
development through adventure challenge programming. Since its establishment, Youth Odyssey has provided
approximately 6,500 at -risk and disadvantaged youth with life changing opportunities. Programming is designed for
male and female, at- risk, disadvantaged teens free of cost to their families.
• Partnership with CCISD has been nurtured and expanded over the past 8 years.
o We have youth who come back to our program year after year and ask site coordinators when our
programs are going to start up again.
o We have a great working partnership with the site coordinators and teachers at the schools we serve.
o We have contributed the overall success in decreasing the drop -out rate and improving the passing rate
of youth onto the next grade level.
• In mid 2007, we organized a youth board consisting of participants from the school programs who are turning
around and co- leading programs with our facilitators and playing the part of youth- mentors for other
participants. In the Fall of 2011 we are implementing a new Mentor program for these individuals to grow their
skills and professional development.
• We are continuing to operate as trained professionals in all activities and have not had any complaints.
• Partnered with CYD for 10 years working with 78415 youth
• Partnered with Nueces and Montgomery County Juvenile Probation and Boot Camp for 8 years
• Perfect safety record for 14 years
• We meet and exceed goals each year:
29. Describe the capability of working with at -risk youth related to the organizations past experience or
guiding principles /philosophy.
Youth Odyssey was founded in 1997, with the mission to provide at -risk boys and girls with positive youth
development programs through adventure challenge programming. For the past 14 years we have
successfully been doing so, while reaching all organizational goals and objectives on a regular basis. Our
track record working with numerous at -risk youth agencies proves that our programming is both
professional and effective in teaching life skills and deterring youth from crime, drug/alcohol usage, teen
pregnancy, antisocial behavior, and other negative risk factors.
Our track record with CCISD, CYD, numerous recreation centers, probation centers, drug and alcohol abuse
programs demonstrate the effectiveness of our hands -on and exciting programs that draw youth in. They
keep calling us back for our unique style of programming here in South Texas.
TESTIMONIES from Youth Agencies
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Attachment A -2— Plan of Operation
Youth Odyssey — 78415 CYO Program
• "This program provides a great way to learn leadership skills."
• "This is a great program and made a great impact on the youth. The kids enjoy participating and are
very interested in what the program has to offer."
• "No improvement needed"
• "Students look forward to attending Youth Odyssey each week. it made them more responsible and
confident in themselves."
• "This program is very effective. It kept my students active and wanting to learn. They love Youth
Odyssey."
• "My students are always ready to participate. They leave their rotation with a respectful and positive
attitude."
• "I love the staff. They are really good and know what they are doing. It's a great program. My'youth
are more outgoing now."
• "Very professional and great rapport with the school officials and students_"
• "It gives students a boost in confidence and they are more willing to try new things."
• "They improved their people skills and the way the work with each other."
• "Students had the opportunity to work on conflict resolution. Often times students do not have the
experience of knowing there are options other than fighting."
• "The youth have improved. I have observed how they have become more united and how responsible
and mature they are now."
• "I see the youth acting more positive and restraining themselves from negativity."
30. Describe your past history (if any) with the CYO program. Have you previously been funded, if so,
provide total number of years and dollars in funding you have received?
$291,896 has been awarded over a 10 -year partnership with the City of Corpus Christi Parks and Rec Dept.
2010- 2011 $30,000
2009 - 2010 $30,000
2008 - 2009 $31,838
2007 - 2008 $31,839
2006 - 2007 $20,851
2005 - 2006 $13,032
2003 - 2004 $35,765
2002 - 2003 $33, 714
2001- 2002 $33,215
2000 - 2001 $31,642
DFPS requires that each zip code offer Youth Leadership Development, Mentoring and Youth Advisory
Committee. Only one provider will be considered for the Youth Advisory Service but multiple providers may
provide Youth Leadership Development and / or Mentoring. If you are interested in offering one or more of
these services, please complete the appropriate section. If you are not interested, please mark the
questions with N /A.
Youth Leadership Development
If applying for a Youth Leadership Development Program please answer the following questions and keep
in mind the requirements of this Droeram.
LYouth Leadership Development Requirements:
-24-
Attachment A -2— Plan of Operation
Youth Odyssey — 78415 CYO Program
1. Must focus on offering a series of structured, progressive activities and experiences that help youth
develop leadership skills.
2. The approach must view youth as resources and build on their strengths and capabilities to develop
within their own community, and may include such things as service- learning components.
3. Must be offered at least one time per month
4. The YAC group alone does not satisfy the requirement for a youth leadership development program.
While all YAC participants must participate in YLD, a YLD program that is separate and distinct from
the YAC must be offered with capacity to serve additional youth.
1. Describe the process for ensuring opportunities are provided for youth to serve in leadership roles
in their community.
Youth mentors will be responsible for one school program throughout the entire school year. They will be
paired with a Youth Odyssey staff member and attend their chosen program once a week, as school is in
session. They will also be responsible for attending associated ropes courses, kayaking trips, camping trips,
and graduations that their chosen program participates in. As they feel comfortable, YO staff will
encourage the mentor to start leading more than observing; with the end goal being the mentor leading
the groups through the teambuilding challenges and processing the activities with the youth on their own.
Additionally, they will continue the monthly restoration project at Blucher Nature Park (every second
Sunday of the month) and other parks around Corpus Christi. Richard Thompson of Parks and Recreation is
even talking about giving Youth Odyssey its' own park to start, develop, and maintain on the South Side.
He continues to be impressed at their willingness to give back to the community; and the fact that they do
great work. He has also mentioned numerous times that he and his staff do not have to "fix" our groups
projects the next day (as he has to do with other groups that volunteer). While they are working on these
parks Richard and his staff inform the youth about the wildlife and plant life present in the park they are
working on. If they are removing invasive species he tells why it's important to remove them. This
restoration project is three things:
o Youth restoring and repairing the area's natural areas back to health
o Youth learning about nature, its' processes and purpose
o Youth selflessly giving their time back to the community
Through these structured activities youth mentors and mentors -in training will learn and demonstrated
more advanced techniques such as critical thinking (planning and executing programs /activities), leadership
(addressing /informing youth, planning activities, positive role models, problem - solving for program
implementation) gaining confidence in their abilities, and so much more. Each mentor /youth will draw
upon their own strengths when leading/co-leading the programs, This prime ground for growth as our
programs are flexible enough, as long as the program still reaches its' goals. Youth mentors will also seek
to improve on their weak points, sometimes turning them into strengths after a little hard work and
stepping out of their comfort zones. Through this leadership program our youth mentors will gain concrete
skills that involves them within our community making them stronger leaders for the future.
2. Describe the scheduling you will utilize to meet the required one -time a month.
25
Attachment A-2— Plan of operation
Youth Odyssey— 78415 CYD Program
The following is a summation of the leadership program.
o SEPT: Chose their school program
o YO staff will hold monthly trainings for youth mentors, outside their school programs
0 SEPT --- MAY: Regularly attend that program throughout the school year
• Observe YO staff leading programs (teaching, processing, application)
• Co-Lead school program with YO staff
• Lead program on own (with YO staff observing) —goal by school end
• Co -lead and eventually lead skills training during weekend trips (ropes course / kayaking / trips)
• In addition, they will continue to participate in monthly Restoration projects in conjunction with
the City of Corpus Christi's Richard Thompson at Blucher Nature Park and other parks in the
area every second Sunday of the month.
3. Describe any other activities that the youth will be participating in.
We are also being proactive and sponsoring each mentor in a Summer Leadership Camp this summer
(2011). During these camps we will be encouraging them to share and speak Up more about their
experiences. This will be the beginning of the molding and pushing them more and more out of their
comfort zones. All mentors are agreeable with this plan of action stated in the previous two questions and
are excited about the possibilities.
n/a
If applying for a Mentoring Program please answer the following questions and keep in mind the
requirements of this program.
— n /a
If applying for the Youth Advisory Committee Program please answer the following questions and keep
in mind the requirements of this program.
Si F re Pe son c 7; l eting the Plan of operation for the Subcontractor: /_ Rebekah A. Koeller
Sig Prin ted Name Date
26
Attachment A -3, Program Requirements
Youth Odyssey, 78415 CYD Program
Attachment A-3
Program Requirements - FY2012
78415 Community Youth Development
Plan changes. Plan changes to budgets and plan of operation are each limited to three during the fiscal
year with the final plan change to be submitted no later than June 1. Any additional request for plan
changes will require a waiver prior to requesting the change. All waiver requests must be submitted to the
CYD Program Manager with the original signature of the contract's authorized signatory and must
completely document specific compelling reasons for the request. Waiver requests must be submitted at
least 30 days in advance of the anticipated plan change and are subject to DFPS's approval.
Automated Background Checks. All staff and volunteers that work or will work on the contract are
required to have background checks conducted through the Automated Background Check System
(ABCS) who have contact with client or client information or if salary is reimbursed through the contract. It
is assumed that staff including, but not limited to, Executive Directors and Chief Financial Officers will
have access to clients or client records due to their oversight roles; therefore, .require a cleared
background check.
Quarterly Reports and Corrective Action Plans. Each quarter the Subcontractor is required to submit a
Quarterly Report no later than 30 days after the end of the first, second and third quarters. The Quarterly
Report must include information on the program, how the subcontractor is performing and any corrective
action plans that are required. At the end of the year the subcontractor is required to submit a Fourth
Quarter /Annual Report that provides ongoing information regarding achievements and challenges in
implementing the CYD program during the 4 th quarter and the full contract year.
A corrective action plan must include a statement of the problem, proposed steps to be taken, timeline for
each step, person(s) responsible for implementing each step, and person responsible for oversight of the
plan to ensure it is implemented correctly. Corrective action plants must be submitted on the required
template and mast outline the measures that will be taken by subcontractor to address each performance
measure that is off track.
Program Services. Youth may not participate solely in one -time activities. If one -time activities are
planned as a service, they should be an added value for youth already participating in other CYD
Program Services and cannot be a stand -alone service.
Direct service staff of the Subcontractor must be at least 18 years of age, have a High School
Diploma or GED, and 1 year of experience in the health and human services field to include work
with youth.
Program Forms and Social Security Numbers. Contractors are required to complete all fields of the
program form such as the registration form, in its entirety including the social security numbers field. if
a client refuses to provide their social security number, contractors must document refusal in the case file.
The expectation is that contractors make a good faith effort to obtain social security numbers and other
information listed on the program form. Sections of the program registration forms that have an asterisk
are required fields in the database; however, the expectation is that the form is completed thoroughly.
All services provided in accordance with the Subcontractor's approved Plan of Operation must be tracked
using the appropriate documentation forms. Service documentation must be complete, accurate and
maintained in an organized fashion. Subcontractor must maintain records in a manner which protects the
confidentiality of the clients being served. Service documentation must include, but is not limited to:
27
AttachmentA -3 Program Requirements
Youth odyssey, 78415 CYD Program
• Sign -in sheets, particularly for group activities
Monthly Service Tracking Forms
• Satisfaction Surveys
Documentation may also include, if applicable:
• Service plans
+ Referral logs
+ Case notes, including phone logs, home visit notes, office visit notes, etc
All services provided by subcontractor must have valid documentation that supports verification of
participant attendance, such as sign -in sheets or attendance rolls, including a signature certifying the
validity of the information, individual /group progress notes, materials/hand -outs used and additional
documentation as appropriate to the program.
Client files must include, at a minimum, the following forms completed:
• The DI=PS Registration Form
• CYD Risk Factor Survey
• Pre - service Protective Factors Survey
• Post - service Protective Factors Survey
Cost Reimbursements. Subcontractors must submit reimbursement requests by the 5 1h of each month.
The City nor DFPS is obligated to pay unauthorized costs or to pay more than Subcontractor's allowable
and actually incurred costs consistent with federal and state regulations. The reimbursement made to
Subcontractor will not exceed actual costs to provide the services under this Contract and
Subcontractor's actual costs, both direct and indirect, must be allowable, reasonable, and allocable.
Reallocation of Funds. Subcontractor agrees that if after careful review by the Fiscal Agent it does not
appear that the subcontractor will utilize all funding by the end of the third quarter (April 30), the
Subcontractor could lose uncommitted funds in excess of $2,500, subject to reinstatement through the
appeals process set below. Fiscal Agent will notify Subcontractor in writing of the pending budget
reduction to Subcontractors budget and give Subcontractor fourteen (14) calendar days to respond. If
Subcontractor does not respond within fourteen (14) calendar days, then the budget adjustment will be
made and Subcontractor must submit an adjusted budget to Fiscal Agent that reflects the reduced budget
amount within fourteen (14) calendar days thereafter. However, if Subcontractor disagrees that excess
funds are available, then Fiscal Agent and Subcontractor will meet at an agreed upon time and
Subcontractor will be given the opportunity to present their case_ Fiscal Agent will make the final decision
whether to reinstate or forfeit any of Subcontractor's excess uncommitted funds. Any excess funds
forfeited by any Subcontractor will be used for other CYD programs.
Controlled Assets. Subcontractors must complete an inventory list of any controlled assets (ex_
computers, furniture, etc) purchased either in part or in full by DFPS funds using an inventory list form. A
new inventory list will need to be submitted to the City during each contract renewal cycle.
28
Attachment B-1 -- Budget Forms Budget for CYD Service Contracts Form 2030
Youth Odyssey — 78415 CYO Program April 2010
Attachment B -1- Budget Forms
29
1§0*gry P4ge :_' .:•, =.
SubContractor
Youth Odyssey, Inc.
ContractPerlod
09/1111- 08131112
Q ,
�`
414
11 1
(1A) PersonneI - Salaries
$0.00
1B Personnel - Frin a Benefits
$0.00
k - -'
m
1
'iY 1� ll
(2) Travel
$0.00
(3) Materials, Supplies and CA
$0.00
(4) Equipment (Rent/Lease/Purch
$0.00
5 Other Costs list: below)
$28,000 -00
d a l l fi
�I I'
k� m
000.00
Grand Total
$28,000.00
Total estimated number of participants to be
served:
80
Total Cost per Youth
$350.00
Cerdfred by:
K l er
.Signed:
Title.
Exec e
Date:
29
Auachment B -1— Budget Fames Budget for CYD Service Contracts
Youth Odyssey — 78415 CYD Program
Attachment B -1
Form 2030
April 2010
30
Contractor
Youth Odyssey, Inc.
Contract Period
0911/11- 08/31/X2
fk �)'OitlOkl01'1t1E
;rcIY
W&
`f
2 zn,,,, .P S.,i -. -'�
R
dal
O 0.
�Q?"R � ,I "
# n
' Of c1�`�l'YICe'. ,`
A 1�
None
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Salaries
$0.00
For monitoring purposes, timesheets and payroll data mast be kept on file.
Costs not allowable if already being paid by other sources.
30
Attachment B-1 — Budget Fon-ns Budget for CYD Service Contract Form 2030
Youth Odyssey — 78415 CYD Program April 201
Attachment B-1
` , Contractor
ROM 4 = 9
Youth Odyssey, Inc.
Contract Period
09171.11-0813.1172
�J � a ���'P�, �i'nngeJ�s'�,� �
' .��, , �I
FICA
None
Worker's Compensation
None
Insurance
None
Total Fringe Benefits
$0.00
For monitoring purposes, payroll data must be kept on file.
Costs not allowable if alreaL being paid by other sources.
31
Attachment 13-1 — Budget Forms Budget for CYD Service Contracts Form 20
Youth Odyssey — 78415 CYD Program April 2010
Attachment B -1
t {'il II log i _. ii
. 2
IS
Contractor
Youth Odyssey, Inc.
Contract Period
6917111-08131112
I .� ��
t T e of T-E fro ns�et�
{mileage /fo g tc
�� ail °' I
None
Total Travel
$0.00
For monito ' N pulposes, receipts and other detailed records must be kept on file.
Costs not allowable if already be' aid by other sources.
32
Attachment B -1 — Budget Forms Budget for CYD Service Contract
Youth Odyssey — 78415 OYd Program
Attachment B -1
Form 2030
April 2010
e I - Plies a
Cod j i ts >'
Contractor
Contract Period
Youth Odyssey, Inc.
09MI- 08131112
aterral , upphes ai &C 0 & - Ass
basis_,��
None
Total Materials and Supplies
$0.00
For monitoring purposes, receipts and other detailed records must be k on file.
Costs not allowable if alrea bogg paidby other sources.
33
Attachment B -1- Budget Forms Budget for CYD Service Contracts
Youth Odyssey - 76416 CYD Program Attachment B-I
Form 2030
April 2010
I rya 3r.'V 1 TIT
Contractor
Youth Odyssey, Inc.
CantractPeriod
0911/II-OWL12
Nil
R
w 'Ag ,q
g ill ": I , A Am
° .,„_.Y{'! N
None
Total Equipment
$0.00
For monitoring purposes, receipts and other detailed records must be on file.
M equipment must bet ed and numbered.
Costs not allowable if already b2jag Laid b j other sources,
34
Attachment & 9 — Budget Forms Budget for CYD Service Contracts
Youth Odyssey — 78415 CYD Program
Attachment B -1
Form 2030
April 2010
?`9
> L
.w,
Contractor
Youth. Odyssey, Inc.
Contract Perrot'
09/1/11 - 08/3,02
.W ... e np 4.. a
-AX
5oel �r
8 x Portable Team Challenges $7.00 x 80 Youth
$4,480.00
2 x Ropes Course $20.00 x 80 Youth
$3,200.00
1 x Adventure Wildemess Trip $250.00 x 80 Yo
$20,000.00
1 x Graduation $4.00 x 80 Youth
$320.00
Total Other
$28,000.00
For monitoring oses, receipts and other detailed records must be k t on t=ile.
Costs not allowable if already being paid by other sources.
35
SUBCONTRACTOR:
CONTRACT PERIOD:
TITLE:
Person nel -Salaries
None
TOTAL
Personnel -Fringe
None
TOTAL
Personnel - Travel
None
TOTAL
Materials and Supplles
None
Youth Odyssey, Inc
Request No. I;-ER
9/01/2011 to 8/31/2012
Portable Team Challenges
Reporting Month
Community Youth Development Program
0%
Ropes Course
ATTACHMENT B -2
11%
BUDGETED INFORMATION SUMMARY AND REIMBURSEMENT REQUEST
Adventure Wildemess Trip
20,004.00
( *City Use
Amount %
(1) YTD % (2) YTD
Amount Only
Budgeted of Budget
Expended Expe invoiced
Requested* Amnt. Paid
0%
#DIV /O!
0%
0%
#1)IV/01 -
100% $
- 0%
#DIV101
#DIV/01
0%
#DN1O!
- 0%
- #DW /01
-
0%
#DIV101
TOTAL - 0% - #DIVIO!
Equipment
None 0% #DIVlol
TOTAL #DIV /0!
Other Casts
Portable Team Challenges
4,480.00
18%
0%
Ropes Course
3,200.00
11%
0%
Adventure Wildemess Trip
20,004.00
71%
0%
Graduation
324.00
1%
0%
TOTAL
28,000.00
100%
0%
TOTAL
$ 28,000.00
100% $
0% $ $
* Amounts expended cannot exceed amount budgeted.
I certify that the expenditures shown above are true and that supporting documentation
is attached to substantiate them.
Subcontractor's Authorized Signature Date
Payment Authorization Signature Date
30
Attachment 6-3- Budget Narrative
Youth Odyssey, 78415 CYD Program
Youth Odyssey, Inc.
B -3 BUDGET NARRATIVE — FY12
Youth Odyssey activities are comprised of programming that is divided into sessions that last 6
-- 9 weeks. Each programming session includes the following activities:
o 8 Portable Ropes Course Challenge Sessions
o 2 Stationary Ropes Course Challenge
o 1 Adventure Wilderness Trip
o 1 Graduation Trip
We will bill CYD a specific amount per activity per child. If a child completes the session, it
would be a total of $350.00 for 6 -9 weeks of programming. We will only bill for CYD-eligible
y outh and only for activities they attend. Youth Odyssey anticipates serving a total of 80 youth
and having them all complete a six -nine week session. Though we encourage completion of a
session, the pricing per activity allows for those who may not be able to complete all levels of
programming to still participate.
Below is the breakdown of what it will cost to provide programming for CYD - eligible youth. The
cost was determined by the actual cost to provide the same activities in '02,'03,'05,'06, 07,'08,
'09,'10, &'11. The narrative below will support with detail how the following cost were
calculated:
8 Portable Team Challenges $7.00 a youth X 8 sessions = $ 56.00
2 Ropes Challenge Courses $20.00 a youth X 2 sessions = $ 40.00
1 Adventure Wilderness Trip $250.00 a youth X 1 trip = $250.00
1 Graduation Ceremony $ 4.00 a youth X 1 trip 4.00
Total per youth for a completed session = $350.00
Grant Request for FY 2012 - $350.00 per session X 80 CYD youth = $28,000.00
A. Budget Detail - $28,000.00
Personnel — Salaries - $13,600
1. Program Director— 23% of the Program Director's time will be spent on the
implementation and supervision of the Adventure Challenge Program for
CYD - 78415: 23% X 38,000 =$7,600
2. Program Leader - 20% of the Program Leader's time will be spent on the
facilitating of Adventure Challenge sessions for CYD - 78415:
20% X 30,000
Personnel - Fringe Benefits - $1,040.40
1. FICA and Medicare: The above salaries are $14,740. Fringe benefits
= $6,000
37
Attachment 8 -3- Budget Narrative
Youth Odyssey, 78415 CYD Program
are calculated as follows:
$13,600 X 7.65% (fica and medi) _ $1,040.40
Personnel — Travel - $3,350
1. Adventure Wilderness - Includes all travel for pre /post trip and transportation
to and from campsite-and reunion:
600 miles X.5 cents a mile X 5 trip = $1,500
2. Mobile Ropes Challenge Course - Includes all travel to referral agencies
and for transportation of challenges to onsite locations:
20 miles X.5 cents a mile X 20 sessions = $ 200
3. Ropes Challenge Course —1- 37:
50 miles X.5 cents a mile X 10 sessions = $ 250
4. Program Director and Program Leader— Staff Training Flight /lodging =$ 1,404
Materials and Supplies- $183.24
1. Cleaning and Maintenance of Youth Odyssey's Van
Youth Odyssey is planning 10 Adventure Wilderness Trips.
We have to clean and maintain the van after trips.
$10 cleaning per trip = $ 50
2. Photography - Youth Odyssey has been requested by CYD to provide
photos and recap of each trip. Photo and printing = $33.24
3. Office Supplies — Basic consumable office supplies such
as paper, pens, etc for curriculum use. Based on prior year's expenses = $ 100
Other Costs - $9,826.36
1. Staff Training
Ropes Course Facilitator Re- certification
= $125
Ropes Course Certification — new staff
= $ 350
Wilderness First Responder Certification Training and Housing
= $ 980/0
2. Insurance
Van and Trailer —50 %of the annual cost of van insurance
40% X $4121.00
= $1,648.40
Wilderness Adventure Insurance
$24.464 X 15 participants X 10 trips
= $3,219.65
3. Camping Fees: Youth Odyssey buys a $100 permit each year for unlimited
entry fees into the parks.
25% of this cost is allotted to CYD
=$ 25
Camp site Fees
$60 per weekend X 5 trips
= $ 300
4. Adventure Wilderness Meals.
This includes food in route to campsite.
$275 X 5 trips and $75 X 5 reunions
= $1,750
5. Ropes Challenge Course $145.33 X 10 sessions
= $1,453.31
38
Attachment B -3- Budget Narrative
Youth Odyssey, 78415 CYD Program
6. Program Printing - 30% of the annual cost of the printing of youth packets
(includes applications, releases, itineraries, and general information) _ $ 300
7. Program Postage - 25 % of the annual cost of the postage to mail
packets, surveys, and evaluations. _ $125
8. Telephone - 20% of the annual cost of Youth Odyssey's telephone
Program Director /Program Leader cellular phones (provided for emergency
access during programming and for program /parent networking). _ $ 530
In -Kind Match - $82,866
1. Rent —$ 6,000: 2 Trailers, and gear storage $500 X 12 months = $ 6;000
2. Volunteer Time - Every Adventure Wilderness Trip is made possible by
the Donation of Volunteer time:
2 vol X 5 trips X 48 hrs per trip X $12.50 per hr =$ 6,000
Fringe Benefit for Volunteer time $4,080 X 7.65% = $ 459
3. BOD / Community Donations (to date) = $ 9,730
4. For profit programs
Richard Milburn Academy = $5,000
Montgomery and Nueces County Probation Programs = $4,000
5. Other Grants awarded: CCISD, TX Parks and Wildlife,
Dougherty Foundation (to date) = $51,677
Total = $82,866
39
Attachment C - Standard Terms and Conditions
Youth Odyssey -78415 CYD Program
Attachment C
STANDARD TERMS AND CONDITIONS
(Community Youth Development Program Contracts)
Parties. For the purposes of this document, the Texas Department of Family and Protective Services will
hereinafter be referred to as the Department. The City of Corpus Christi will hereinafter be referred to as
the Fiscal Agent. "Youth Odyssey, Inc. " will hereinafter be referred to as the Subcontractor. The
Community Youth Development Program will hereinafter be referred to as CYD Program.
SECTION 1. LEGAL AUTHORITY
Subcontractor assures and guarantees that it possesses the legal authority to enter into this Contract, to
receive the funds authorized by this Contract, and to perform the services Subcontractor has obligated
itself to perform under this Contract. The person signing this Contract on behalf of Subcontractor hereby
warrants that he/she has been fully authorized by Subcontractor to execute this Contract on behalf of
Subcontractor and to validly and legally bind the Subcontractor to all the terms, performances, and
provisions herein set forth.
Acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office,
HHSC Office of Inspector General, or any successor agency, to audit or investigate the expenditure of
funds under this contract or any subcontract. Subcontractor further agrees to cooperate fully with the
State Auditor's Office or its successor, including providing all records requested_ Subcontractor will
ensure that this clause concerning the authority to audit funds received indirectly by subcontractors
through Subcontractor and the requirements to cooperate is included in any subcontract it awards.
The Subcontractor agrees to be in compliance with all applicable Federal, State and local laws, including
but not limited to, the following: 45 Code of Federal Regulations ( "CFR') Part 74, Office of Management
and Budget ( "OMB ") Circulars A -133, A -110, A -21, A -87 and A -122 as applicable, the Uniform Grant
Management Standards (UGMS) as applicable and 40 Texas Administrative Code ( "TAC °) 732.240 -256
as applicable and amended. In the event of any conflict or contradiction between or among the
regulations referenced in this Contract, the regulations shall control in the fallowing order of precedence:
45 CF Part 92, OMB Circulars A -87, A -922, A -110, and 40 TAC 732.240 -256.
SECTION 2. INDEPENDENT CONTRACTOR
It is expressly understood and agreed that the Fiscal Agent is contracting with Subcontractor as an
independent contractor. No provision of this Contract or act of the Fiscal Agent in performance of this
Contract shall be construed as making Subcontractor the agent, servant, or employee of the Fiscal Agent;
employees of Subcontractor are not employees of the Fiscal Agent; and Subcontractor is solely
responsible for employee payrolls and claims arising therefrom.
SECTION 3. FINANCIAL LIMITATIONS AND CONSIDERATIONS
A. This Contract is at all times contingent upon the availability and receipt of State or Federal funds
that has been allocated to the Fiscal Agent of this Contract and, if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at
the discretion of the Fiscal Agent.
B. The Fiscal Agent agrees to pay the Subcontractor from available funds for each service rendered in
accordance with the terms of this Contract upon receipt of a proper and verified statement and after
deducting any known previous overpayment made by the Fiscal Agent. If program income accrues,
the Subcontractor agrees to return to the Fiscal Agent any income that exceeds actual costs
incurred for services rendered under this Contract. In no event shall payments exceed the total
— 40 —
Attach ment C -Standard 7e rms and Conditions
Youth odyssey - - 78415 CYO Program
budgeted amount as originally approved in this Contract or as subsequently amended by both
parties.
C. The basis for payment for services rendered under this Contract is indicated in the service terms in
the budget. The Subcontractor agrees to this basis for payment and to adhere to the fiscal and
billing policies and procedures of the Fiscal Agent. The Fiscal Agent is not obligated to pay
unauthorized costs or to pay more than the Subcontractor's allowable and actually incurred costs
consistent with Federal and State regulations_
The method of payment is cost reimbursement. This means that costs should only be billed after
they have actually been incurred and have been paid by the Subcontractor. Costs should be billed
to the month in which they were incurred, either on the primary billing voucher for that month or on
a supplemental billing, if they are not paid in time to include them on the primary voucher. Costs
should not be billed to the Fiscal Agent if they have not yet been paid.
D. Payment for services rendered under this Contract will be made in accordance with the
documentation outlined in the Budget Information Summary and Reimbursement Request, as set
out in Attachment B -2 to this Contract. Payment shall be authorized only upon the submittal of an
appropriate invoice and supporting documentation to the Fiscal Agent.
E. Funds under this Contract cannot be earned prior to the first day nor after the last day of the
Contract Period_ Funds also cannot be charged prior to the execution of the signed contracts. All
signatures must be obtained before contract is deemed active.
F. The Fiscal Agent shall not be liable to Subcontractor for any charges under this Contract which
exceed the total funding amount specified_
G. All funds unearned or unexpended in the performance of this Contract shall be retained by the
Department.
H. The Subcontractor is responsible for submitting bills in an accurate and timely manner by the 5th
day following the month in which services are provided_ The Fiscal Agent will make reasonable
efforts to process all bills received in an accurate and timely manner but does not warrant
immediate payment. Reimbursements to Subcontractor will be paid by the Fiscal Agent when
payment is received from the Department.
The Subcontractor understands and agrees that prior written approval must be secured:
For transfers between line items for any dollar amount. Lack of prior approval in these
instances will be grounds for nonpayment of the item or items involved;
2. When transfers, regardless of the amount, would result in a significant change in the
character or scope of the programs. Lack of prior approval in these instances will be
grounds for recovery of unapproved payments and termination of this Contract at the
option of the Fiscal Agent; and
When needing to add a line item, cost, or expenditure to the budget. Approval must be
obtained in writing prior to incurring the expense /cost.
J. For unit rate Contracts only The Subcontractor shall provide the Fiscal Agent a total bill each
month in the format prescribed by the Fiscal Agent and shall accept as payment in full the
Contracted unit rate reduced by an amount equivalent to the required percentage of certified local
resources as applicable.
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Attachment C - Standard Terms and Conditions
Youth odyssey -78415 CYD Program
K. Buy Texas. In accordance with Texas Government Code § 2155.4441, the State of Texas requires
that during the performance of a contract for services, Contractor will purchase products and
materials produced in the State of Texas when available at a price and time comparable to
products and materials produced outside the state.
SECTION 4. LIABILITY FOR REPAYMENT
A. All payments under this Contract are subject to audit by the Department and the f=iscal Agent.
Subcontractor shall assume liability for repayment of funds disbursed where such disbursement is
subsequently determined to be improper or unauthorized. Subcontractor shall provide the Fiscal
Agent with a feasible plan for repayment of disallowed costs with non - Federal funds. Repayment of
such funds to the Fiscal Agent shall be in accordance with the Prompt Payment Act. Subcontractor
shall also repay to the Fiscal Agent any funds found to have been paid for the same service from
funds other than CYD Program funds. In the case of duplicate payments, the Fiscal Agent may
also withhold any earned funds of Subcontractor under this Contract or any other Contract pending
satisfaction of any repayment obligations under this Contract or any other Contract due to
payments which were improper or unauthorized.
SECTIONS. CHANGES AND AMENDMENTS
The Subcontractor agrees to notify the Fiscal Agent immediately of any significant change affecting the
Subcontractor including, but not limited to, change of Subcontractors name or identity, ownership or
control, governing board membership, personnel, or payee identification number. Subcontractor shall
provide notice in writing to Fiscal Agent within ten (10) working days of change.
No changes or amendments to this Contract shall be made except in writing and signed by both parties
hereto, unless such change is in the form of a written notice of modification or directive issued by the
Fiscal Agent as described below.
A. The Fiscal Agent may give a notice of modification or directive in the event any alterations,
deletions, or additions are required due to changes in Federal or State laws or regulations
applicable to CYD programs, which changes shall take effect automatically upon the effective date
of such f=ederal or State laws or regulations.
B. The Fiscal Agent may give a notice of modification or directive to reduce the level of funding under
the. Contract in the event of a reduction of funding to the Fiscal Agent under any Federal, State or
local program.
C. The Fiscal Agent may issue a policy directive that shall have the effect of establishing, interpreting,
clarifying or qualifying the terms of this Contract. Such policy directives may not alter the terms of
this Contract in order to relieve the Fiscal Agent of any obligation to pay for performance rendered
or costs incurred by Subcontractor prior to the date of such directive.
D The Fiscal Agent may give a notice of modification to increase the amount of funds available under
this Contract if such funds become available and it is in the best interest of the Fiscal Agent to do
so without the solicitation of additional proposals.
SECTION 6. ACCOUNTING REgUIREMENTS
The Subcontractor agrees to adhere to Generally Accepted Accounting Principles promulgated by the
American Institute of Certified Public Accountants and to follow Fiscal Agent and Department fiscal
management policies and procedures in submitting timely billing and maintaining financial records
required to be kept under this Contract_
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Attachment C - Standard Terms and Conditions
Youth Odyssey -7&415 CYD Program
SECTION 7. RECORD KEEPING I REPORTING REQUIREMENTS
A. The Subcontractor agrees to submit service delivery reports required by this Contract, self -
evaluations of performance, and other reports requested. by the Fiscal Agent or Department in
appropriate format and on a timely basis; and make available at reasonable times and for
reasonable periods client records and other programmatic or financial records, books, reports, and
supporting documents for reviewing and copying by the Fiscal Agent, the Department, the U.S.
Department of Health and Human Services ( "DHHS "), or their authorized representatives.
B_ The Subcontractor agrees to maintain financial, programmatic, and supporting documents,
statistical records, inventories of nonexpendable property acquired, and other records pertinent to
claims submitted during the Contract Period for a minimum of five (5) years after the termination of
the Contract Period, or for five (5) years after the end of the Federal fiscal year in which services
were provided if this Contract has no specific termination date. If any litigation, claim, or audit
involving these records begins before the five (5) year period expires, the Subcontractor will keep
the records and documents for not less than five years and until all litigation, claims, or audit
findings are resolved. The case is considered resolved when a final order is issued in litigation, or a
written agreement is entered into between the Department/Fiscal Agent and the Subcontractor.
Contract Period means the beginning date through the ending date specified in the original
Contract; extensions are considered to be separate Contract periods.
C. Subcontractor shall complete and submit all necessary data on participants enrolled in its program
and must do so according to instructions and definitions prescribed by the Department and the
Fiscal Agent.
D. Failure to submit required reports to the Fiscal Agent may result in withholding by the Fiscal Agent
of any payments otherwise due until such time as the Subcontractor meets the delinquent
obligations.
D. Subcontractor shall submit a self - evaluation report within 30 days following the end of the Contract
Period. The self - evaluation report should address the accomplishments of the program /services,
the effectiveness of the services provided, and the attainment of output measures, evidence -based
performance measures and program goals listed in this Contract.
SECTION S. SUBCONTRACTING
A.. Subcontractor agrees not to sublet, assign, transfer, convey or otherwise dispose of this Contract or
any right, title, obligation or interest it may have therein to any third party without prior written
approval of the Fiscal Agent, which includes full disclosure of the particulars of such agreement and
special assurances that such third party shall comply with all provisions of the governing laws, the
terms and conditions of this Contract, State of Texas policies, Federal regulations and Fiscal Agent
policies, including the qualifications of the Subcontractor to perform and meet standards of this
Contract and the Community Youth Development Plan of Operation. A non- governmental
Subcontractor shall assume full liability for any third party actions and shall hold harmless the Fiscal
Agent, the Department; and the State of Texas from the actions of any third party. Failure by a non-
govern mental Subcontractor to inform the Fiscal Agent of the intent to involve any third party shall
relieve the Fiscal Agent, the Department, and the State of Texas of any and all liability and may
result in initiation of procedures to terminate this Contract, among other remedies that Fiscal Agent
or Department may be entitled to seek. The Fiscal Agent shall not be obligated or liable under this
Contract to any parry other than Subcontractor for payment of any monies or for provisions of any
goods or services unless the Fiscal Agent in writing specifically agrees to such liability.
B. The Subcontractor further agrees to provide statements from Sub- subcontractors signed by an
43 —
Attachment C - 5tanda rd Terms and Conditions
Youth Odyssey — 784 15 CYa Program
official duly authorized to legally obligate the Sub- subcontractor and attest to the fact that it shall
provide the services as represented in this Contract, including the incorporated documents, with no
disruption to service delivery. A similar statement must be signed by each Sub - subcontractor who
will provide services as part of this Contract. Each Sub - subcontractor may be required to submit
ownership information and other information related to this Contract The Subcontractor must
disclose to Fiscal Agent any and all information regarding the Sub - subcontractors as it pertains to
this Contract, during the Contract Period.
C. Subcontractor shall have protest procedures in place to handle and resolve disputes relating to its
procurement.
D. Any of the work or services specified in this Contract which shall be performed by other than
Subcontractor shall be evidenced by a written Contract specifying the terms and conditions of such
performance. Subcontractor shall maintain and adhere to an appropriate system, consistent with
Federal, State, and local law, for the award and monitoring of Contracts which contain acceptable
standards for ensuring accountability.
E. Subcontractor shall ensure that the performances rendered under all subcontracts are rendered so
as to comply with all the terms and provisions of this Contract as if the performances rendered were
rendered by Subcontractor.
SECTION 9. PUBLICITY
The Subcontractor agrees to place prominent notices acknowledging the funding it receives'from the
Fiscal Agent and Department in all of its literature that describes services covered by this Contract. This
notice will also appear in the Subcontractor's annual financial report, if any is issued. Additionally, the
Subcontractor agrees to the following:
A. When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with CYD Program funds,
Subcontractor shall state the percentage of the total costs of the program or project which will be
financed with those CYD Program funds_
B. Subcontractor shall give credit to the Department and Fiscal Agent as the funding source in all oral
representations, written documents, publicity and advertisements regarding any CYD activities.
Wording shall be as follows: A Program Funded through the City of Corpus Christi by the
Texas Department of Family and Protective Services.
C. Subcontractor shall not publish or cause to have published the results of its function and
participation in the program activity without prior review and approval by the Fiscal Agent and
Department.
SECTION 10. TECHNICAL ASSISTANCE
A. The Fiscal Agent will provide a central information system for complete information on each
participant and will maintain a central communication system for the proper and timely
disbursement of information and resource documents. The Fiscal Agent will provide technical
assistance found to be needed through performance reviews or monitoring reports.
B. I The Fiscal Agent may schedule staff meetings, other meetings or training sessions to assist in the
administration of this Contract. Subcontractor shall ensure the attendance of its director or other
specified personnel at such meetings.
SECTION 11. MONITORING AND ASSESSMENT
— 44 —
Attachment C - Standard Terms and Conditions
Youth Odyssey -78415 CYD Program
A. The Subcontractor agrees to provide services in accordance with the provisions of this Contract
and to allow the Fiscal Agent and Department, and their representatives, to monitor, audit,
evaluate, and otherwise review the services provided and related documentation.
B_ The Subcontractor agrees to cooperate fully in any social studies or fiscal and programmatic
monitoring, auditing, evaluating, or other reviews pertaining to services rendered by the
Subcontractor which may be conducted by the Fiscal Agent, the Department or DHHS, or their
authorized representatives; and to be responsible for any audit exception or other payment
irregularity regarding this Contract or subcontracts, which may be found after review by the Fiscal
Agent, the Department or DHHS; and to be responsible for the timely and proper collection and
reimbursement to the Fiscal Agent and the Department of any amount paid in excess of the proper
billing amount.
C. Representatives of the Fiscal Agent and Department may periodically, without advance notice,
monitor Subcontractor for compliance, financial management and performance of the terms and
conditions of this Contract. The monitoring process will include an analysis of program data
provided by the Subcontractor to assess the performance of this Contract and the quality of
services_ Monitoring shall include review of results of criminal background checks and affidavits
required under this Contract of all Subcontractor employees or volunteers in direct client contact.
D. Upon conclusion of a monitoring review, the Fiscal Agent or Department will present all findings and
recommended corrective actions, if applicable, to Subcontractor.
E. Unless otherwise directed, Subcontractor shall respond in writing to the Fiscal Agent within thirty
(30) calendar days after receipt of the monitoring report with all corrective actions planned or taken
and specific detailed procedures and actions initiated to preclude any recurrence of the practices,
discrepancies, and irregularities identified in the monitoring report.
F. The Fiscal Agent or Department, as may be applicable, upon receipt of Subcontractor's written
response to the monitoring report, shall evaluate the corrective action plan and determine whether
the corrective action plan shall be undertaken, whether an alternative plan is needed, or whether
the goals or standards need to be modified. Regardless of the course of action taken, the Fiscal
Agent shall ensure that positive actions, procedures, and practices are initiated to preclude
recurrence or non- compliance. Upon written request, the Fiscal Agent shall provide technical
ass €stanoe to Subcontractor in correcting the deficiencies noted. Fiscal Agent shall conduct follow -
up visits to review pending deficiencies and to assess the efforts made to correct them. If such
deficiencies persist, Fiscal Agent may withhold funds and move to terminate this Contract in
accordance with Section 33.
G. All such corrective actions shall remain open pending completion and issuance of a written
statement of closure by the Fiscal Agent or Department, as applicable.
SECTION 12. PROPERTY
A. The Subcontractor agrees to assume responsibility for the protection of all physical property and
equipment used at facilities being maintained to carry out this Contract and take appropriate
measures to meet this obligation. All such property will be adequately safeguarded against
vandalism, loss, damage, or theft. Subcontractor must acquire and maintain property insurance for
any and all equipment purchased with CYD program funds. The Fiscal Agent, the Department, and
the appropriate authorities shall be notified in writing in the case of theft, or suspected theft, within
twenty-four (24) hours of discovery. Any missing, damaged, or destroyed property will be reported
immediately in writing to the Fiscal Agent and the Department and will include the circumstances
concerning the loss. An investigation shall be conducted by the Subcontractor to determine the
— 45 —
Attachment C- Standard Terms and Conditions
Youth Odyssey — 78415 CYD Program
cause, and the results shall be reported in writing to Fiscal Agent and the Department. Any
property missing, damaged or destroyed shall be replaced by the Subcontractor, at Subcontractor's
own expense_ In addition, in the event of any theft, vandalism, or other offense against the property
or equipment, the Subcontractor shall notify the appropriate local law enforcement authorities.
B. The Subcontractor agrees to adhere to the provisions of 45 CFR Part 92 regarding the return to the
Department of any equipment bought under this Contract with funds allocated to the Fiscal Agent or
the Subcontractor. The Subcontractor agrees that it will not give any security interest, lien, or
otherwise encumber any item of equipment purchased with Contract funds. The Subcontractor
agrees to permanently identify all equipment with appropriate tags or labels affixed to the
equipment and to maintain a current inventory record of the equipment which must be made
available to the Fiscal Agent and the Department upon request.
C. The property shall be maintained in good condition at all times. Unless waived by the Fiscal Agent
and Department, all maintenance and repair costs associated with any property shall be bome by
the Subcontractor. All property must be returned to original condition, except for normal wear and
tear, prior to return of the property to the Fiscal Agent.
SECTION 13. TAXES
The Fiscal Agent and the Department will not be liable for Federal, State, or local excise taxes incurred by
or assessed against Subcontractor. The Subcontractor must be able to demonstrate on -site compliance
with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of
1978, dealing with the issuance of Internal Revenue Service Form W -2s to common law employees. The
Subcontractor is responsible for both Federal and State unemployment insurance coverage and standard
workers' compensation insurance coverage. The Fiscal Agent and Department will not be liable to the
Subcontractor or its employees for any unemployment or workers' compensation coverage, or Federal or
State withholding requirements. The Subcontractor must comply with all f=ederal and State tax laws and
withholding requirements. The Subcontractor shall indemnify the Fiscal Agent and Department and pay
to the Fiscal Agent or Department all costs, penalties, or losses whatsoever occasioned by the
Subcontractor's omission or breach of this section.
SECTION 14. DISPUTES
The Fiscal Agent is responsible for hearing any grievances, including disputes, claims or protests, arising
out of the administration and operations of programs funded under CYD Program. Non - discrimination
complaints alleging a violation of the CYD Program must be initiated by filing a Grievance Information
Form within 365 days of the action complained of. Non - discrimination complaints that do not allege a
Violation of the CYD Program may be initiated by filing a Grievance Information Form within 30 days of
the action complained of. Correspondence regarding a complaint or grievance should be directed to the
attention of the Fiscal Agent.
The Subcontractor agrees to submit an annual financial and compliance audit of the Subcontractor's fiscal
year -end in accordance with the Single Audit requirements of OMB Circular A -133 (Audits of State, Local
Government, and Non -Profit Organizations).
A. Subcontractor understands and agrees that it shall be liable for all costs associated with said audit.
B. Subcontractor understands and agrees that it shall be liable to the Fiscal Agent for any costs
disallowed as a result of said audit in accordance with the "Liability for Repayment' provisions of
this Contract, as set out in Section 4 of these Standard Terms and Conditions.
�
Attachment C - Standard Terms and Conditions
Youth Odyssey -78415 CYD Program
C. The Fiscal Agent and Department reserve the right to conduct an independent audit of all funds
received under this Contract. The audit may be performed by the Fiscal Agent, a certified public
accounting firm, or other auditors as designated by the Fiscal Agent or the Department. Such audit
will be conducted in accordance with applicable professional standards and practices.
D_ In the event a final audit has not been performed prior to termination of this Contract, the Fiscal
Agent shall retain the right to recover funds after fully considering the recommendations on
disallowed costs resulting from such final audit
E. Subcontractor and auditors performing monitoring or audits of Subcontractor or its Sub -
Subcontractors shall immediately reportto the Fiscal Agent and the Department any incidents of
fraud, abuse, or other criminal activity in the relation to the provisions of this Contract or applicable
State Regulations.
SECTION 16. PREVENTION OF CONFLICTING INTERESTS
A. Every reasonable course of action shall be taken by the Subcontractor to maintain the integrity of
this expenditure of public funds and to avoid favoritism and questionable or improper conduct. This
Contract shall be administered in an impartial manner, free from personal, financial, or political gain.
Subcontractor, its executive staff; and employees, in administering this Contract, shall avoid
situations that give an appearance or suggestion that any decision was influenced by prejudice,
bias, special interest or desire for personal gain.
B. No member, officer, agent, or employee of the Fiscal Agent or the Department who exercises any
functions or responsibilities in the review or the approval of the undertaking or carrying out of this
Contract shall participate in any decision relating to this Contract which affects his/her financial
interest.
C. Executives and employees of Subcontractor shall be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and shall exercise due diligence to
avoid situations which give rise to an appearance or assertion that favorable treatment is being
granted by friends and associates who are also members, officers, agents, or employees of the
Fiscal Agent or the.Department. A permanent record of any transaction involving a Subcontractor
who is also a friend or associate of a member, officer, agent, or employee of the Fiscal Agent or the
Department shall be retained when it is in the public interest for the Fiscal Agent or the Department
to conduct business with such person.
D. Members, officers, agents, and employees of the Fiscal Agent or the Department and elected
officials shall not solicit nor accept money or any other consideration from Subcontractor or any
other third person for the performance of an act reimbursed in whole or in part by the Fiscal Agent
or the Department_ Supplies, materials, equipment, or services purchased with Contract funds shall
be used solely for the purposes allowed under this Contract. No member of the Fiscal Agent or the
Department shall cast a vote on the provision of services by that member or by any organization
which that member represents or vote on any matter which would provide direct financial benefit to
that member or any business or organization which the member directly represents.
SECTION 17. FRAUD AND ABUSE PREVENTION
A. Subcontractor shall establish, maintain, and utilize internal program management procedures
sufficient to provide for proper and effective management and the prevention of fraud and abuse in
all activities funded under this Contract.
B. Failure on the part of Subcontractor to comply with the provisions of this Contract or with the
— 47 —
Attachment C - Standard Terms and Conditions
Youth Odyssey — 78415 CYD Program
Department, or applicable regulations, when such failure involves fraud or misappropriation of
funds, may result in immediate withholding of funds and termination of this Contract for cause.
C. Subcontractor shall ensure diligence in maintaining programs under this Contract including the
carrying out of appropriate monitoring activities and in taking immediate corrective action against
known violations of Department regulations_
D. Subcontractor shall notify the Fiscal Agent and Department immediately, by the fastest means
available, upon discovery of any incident of fraud, or suspected fraud, involving this program.
SECTION 18. INDEMNIFICATION
The Subcontractor shall Indemnify and hold harmless the Fiscal Agent and the Department their
officers, agents, representatives, and employees, from and against any and aft claims or losses
for physical damage to property or injury to persons resulting from negligence, misconduct or
any act or omission on the part of the Subcontractor, its officers, agents, employees,
representatives, or Sub - subcontractors. In the event of foss, damage, or destruction of any
property due to the negligence, misconduct, act or omission of the Subcontractor, the
Subcontractor shall indemnify and pay full cost of repair, reconstruction, or replacement; at the
discretion of the Fiscal Agent and Department. Such cost shall be due and payable by the
Subcontractor within ten (70) calendar days after the date of receipt of written notice from the
Fiscal Agent or Department of the amount due. The State of Texas, Department and f=iscal Agent
and their respective employees, officers, agents, and representatives can neither agree to hold the
Subcontractor harmless nor agree to indemnify the Subcontractor and any provisions to the
contrary are void.
SECTION 19. SECTARIAN INVOLVEMENT PROHIBITED
Subcontractor shall ensure that no funds under this Contract shall be used directly or indirectly in the
support of any religious or anti - religious activity, worship, or instruction.
SECTION 20. POLITICAL ACTIVITY/LOBBYING
The Subcontractor will not use any funding under this Contract to influence the outcome of elections or
the passage or defeat of any legislative measures.
No funds provided under this Contract may be used in any way to influence or attempt to influence in any
manner a member of Congress to favor or oppose any legislation or appropriation by Congress or for
lobbying with State or local legislators_ Subcontractor shall comply with the requirements of New
Restrictions on Lobbying imposed by 29 CFR 93, dated February 26, 1990, clarified by Notice in the
Federal Register, Vol. 55, No. 115, dated June 15, 1990, and codified at 31 United States Code ( "USC')
1352, as amended. Subcontractor shall comply with the certification and disclosure requirements in
Attachment F to this Contract.
SECTION 21. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
A. Subcontractor shall comply with all applicable Federal and State regulations and with Department
policies and procedures regarding services delivered under this Contract including, but not limited
to, the following:
A. Title VI of the Civil Rights Act 1962 (Public Law 88 -352)
Section 504 of the Rehabilitation Act of 1973 (Public Law 93 -112)
Americans with Disabilities Act of 1990 (Public Law 101 -336)
Age Discrimination Act of 1975
Title IX of Education Amendments of 1972
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Attachment C - Standard Terms and Conditions
Youth Odyssey -78415 CYD Program
Food Stamp Act of 1977; and
The HHS agency's administrative rules, as set forth in the Texas Administrative Code; to the
extent applicable to this Agreement.
and all amendments to each, and all requirements imposed by the regulations issued pursuant
to these Acts. In addition, the Subcontractor agrees to comply with Title 40, Chapter 73, of the
Texas Administrative Code, as amended. These laws provide in part that no persons in the
United States shall, on the grounds of race, color, national origin, sex, age, physical /mental
disability, drug or alcohol abuse or alcoholism, political beliefs, or religion be excluded from
participation in or denied any aid, care, service or other benefits provided by Federal or State
funding or otherwise be subjected to discrimination;
2. Texas Health and Safety Code, Section 85.113, as amended, relating to workplace and
confidentiality guidelines regarding AIDS and HIV;
3. Immigration Reform and Control Act of 1986, as amended, regarding employment verification
and retention of verification forms for any individuals who will perform any labor or services
under this Contract;
4. Establish a method to ensure the confidentiality of records and other information relating to
clients according to applicable Federal and State laws, rules, and regulations. This provision
does not limit the Fiscal Agents or the Department's right of access to client case fries or other
information relating to clients served under this Contract. The Department shall have an
absolute right of access to and copies of such information, upon request;
5. Promptly report any suspected case of child abuse or neglect to the appropriate Child
Protective Services offices within the Department as required by the Texas Family Code,
Chapter 261, as amended. All reports must be made within 24 hours of the discovery of abuse
or neglect;
6. If specific qualifications are set forth in job descriptions required by the Department, only
personnel with the required qualifications will be assigned to fill functions unless a written
waiver is granted by the Department;
7. Verify and disclose, or cause its employees and volunteers to verify and disclose criminal
history and any current criminal indictment involving an offense against the person, an offense
against the family, or an offense involving public indecency under the Texas Penal Code as
amended, or an offense under Chapter 481 of the Texas Health and Safety Code. This
verification and disclosure will be required of all who have direct contact with clients orwho
have access to personal client information prior to such contact or access, and shall be
accomplished through use of (a) a criminal history background check and (b) a signed
declaration by each employee or volunteer testifying to this information, both of which shall be
maintained by the Subcontractor available for review by the Fiscal Agent or the Department
and renewed every two years.
S. Comply with Federal ,State and local licensing and certification requirements, health and safety
standards, and regulations prescribed by the DHHS and TDPRS;
9. All applicable standards, orders, or regulations issued pursuant to the Clean Air Act, 42 USC
7401 et seq., as amended, and the Federal Water Pollution Control Act, 33 USC 1251 et seq.,
as amended;
10. Immediately remove any agent, officer, employee, representative, or volunteer from direct client
contact who is alleged to have committed child abuse, neglect, or exploitation, or an offense
- 49 -
Attachment C - Standard Perms and Conditions
Youth Odyssey —78415 CYD Program
against the person, an offense against the family, or an offense involving public indecency
under the Texas Penal Code, as amended, or an offense under the Texas Controlled
Substances Act. If it is determined that the employee or volunteer has not committed such
offenses, the employee or volunteer may again be assigned to direct client contact; provided
however, the Subcontractor shall notify the Fiscal Agent and the Department of its intent to
reassign within ten (10) working days prior to the reassignment. The Subcontractor must
provide the Fiscal Agent and the Department with further information concerning the reasons
for the reassignment upon the request of the Fiscal Agent or the Department. If the employee
or volunteer is found to have committed any of the offenses listed in this paragraph, the
employee or volunteer shall not be reassigned to duties involving any direct contact with clients.
Subcontractor may request that the Fiscal Agent and Department waive this Contract provision
with respect to a specific employee or volunteer and specific misdemeanor charges;
11. Federal Financial Participation (FFP) requirements in accordance with Titles 45 and 48 of the
Code of f=ederal Regulations and Federal circulars, as amended;
12_ Allow any of Subcontractor's employees to testify in judicial proceedings and administrative
hearings, at the request of the Department or Fiscal Agent; and,
13. Mandatory standards and policies relating to energy efficiency which are contained in the State
energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Public Law 94 -163), as amended.
B. The Subcontractor shall have written participant and employee grievance procedures consistent
with applicable Federal and State requirements_ The Subcontractor shall establish and maintain
complaint procedures to resolve all complaints arising directly or indirectly out of this Contract.
C. As subcontracts and supplier contracts become necessary to carry out the requirements of this
Contract, Subcontractor covenants to make a good faith effort to contract with historically
underutilized or disadvantaged businesses certified as such by the State of Texas. Subcontractor
shall make a good faith effort to contract at least thirty (30) percent of the total value of all
subcontracts and supplier contracts for the performance of the activities required by this Contract to
historically underutilized or disadvantaged businesses_
SECTION 22. REPORTING ABUSE, NEGLECT, OR EXPLOITATION
Subcontractor will promptly report any suspected case of abuse, neglect, or exploitation to the
appropriate authority as required by the Texas Family code, Chapter 261. All reports must be made within
twenty -four (24) hours of the discovery of abuse, neglect, or exploitation.
SECTION 23. HEALTH AND SAFETY STANDARDS
Health and safety standards established under Federal, State and local laws are applicable to working
conditions of participants in programs under this Contract. With respect to any participant in a program
conducted under this Contract who is engaged in activities which are not covered by health and safety
standards under the Occupational Safety and Health Act of 1970, as amended, the Fiscal Agent and the
Department may prescribe such standards as may be necessary to protect the health and safety of such
participants.
SECTION 24. INSURANCE
A. When Subcontractor is not a governmental entity with taxing authority, the following provisions shall
— 50 —
Attachment C- Standard Terms and Conditions
Youth Odyssey -78415 CYD Prograrn
apply: Insurance shall be provided for direct delivery of protective services and other services
under this Contract. The Subcontractor shall obtain and furnish proof of the following bonding and
insurance coverage within forty -eight (48) hours of the award of this Contract or at such other time
as may be specified by the Fiscal Agent or the Department:
1. dishonesty bonding under a commercial crime policy or business services bonding, at a
$10,000.00 minimum or up to the Contract amount, whichever is greater;
2. Commercial General Liability Coverage at a five hundred thousand dollar ($500,000) minimum
for each occurrence limit and one million dollars ($1,000,000) minimum aggregate limit. The
Fiscal Agent and Department shall be provided with at least 30 days notice of policy or bond
cancellation, intent to not renew, or material change in the policy or bond;
3. Automobile liability insurance in the broad form, applicable if Subcontractor uses an
automobile, whether owned, leased, or non -owned in conducting its performance under this
Contract, is required which shall have a minimum required coverage of $500,000 combined
single limit. In the event Subcontractor requires its employees, trainees, volunteers, or other
agents to utilize their own automobiles in the performance of this Contract, Subcontractor shall
secure and maintain on file from all such persons a self - certification of such coverage; and
4. Workers' compensation and adequate on -site medical and accident insurance shall be required
for all of Subcontractor's employees and enrolled participants, respectively, appropriate to
participant activity. Workers' compensation coverage shall be required of all organizations
serving as employers of record for any participant, whether that organization is the
Subcontractor or a third party; on -site medical and accident insurance shall be required for all
non -work setting and classroom training activities for participants not qualifying as employees
under the workers' compensation laws. Participants who are employees must be given
comparable benefits afforded by the employer to other employees of similar standing in the
employer's workforce.
B. All coverage must be with insurance companies or carriers rated for financial purposes "A" or better
whose policies cover risks located in the State of Texas_ Ail bonds, policies, and coverage
described above shall be maintained during the entire term of Contract awarded_ Lapse of any
coverage or bond required herein shall be'considered breach of Contract and Contract awarded
shall be immediately cancelled.
C. The Department may waive all or part of these insurance requirements at its discretion.
D. When Subcontractor is a governmental entity with taxing authority, Subcontractor shall be required
to provide only the workers' compensation insurance coverage, as set out above, but shall also be
subject to the indemnification provisions contained in Section 19 (indemnification) of these
Standard Terms and Conditions.
E. The Fiscal Agent shall be named as a Certificate Folder on all policies named above and such
coverage shall not be canceled or materially changed unless, 30 days prior to the effective date, a
written notice is sent to the Fiscal Agent at the address specified in this Contract. Unless waived by
the Fiscal Agent, the Fiscal Agent shall not be responsible for the payment of premiums or
assessments on such policies.
SECTION 25. DEBARMENT AND SUSPENSION
A. The Subcontractor shall comply with the Federal regulations implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Fart 98, as amended, and, in so doing, provide to the Fiscal
Agent and the Department, upon Subcontractor's signature and execution of this Contract and prior
— 51 —
Attachment C - Standard Terms and Conditions
Youth Odyssey — 78415 CVD Program
to Fiscal Agent's execution of this Contract, a certification bearing the following statement:
Subcontractor certifies that neither It nor Its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
A copy of this certificate and regulations shall be provided to Subcontractor by Fiscal Agent.
B. Additionally, the Subcontractor shall comply with this regulation and requirement with regards to its
subcontractors. Subcontractor shall require the same certification from its subcontractors, which
shall be forwarded to Fiscal Agent along with the request for Sub- subcontractor approval as
required by Section 8 (Subcontracting) of these Standard Terms and Conditions.
SECTION 26. NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT
INFRINGEMENT
A. In developing, copying, and disseminating reports or other information under this Contract, the
Subcontractor agrees to the following:.
1. Grant to the Department the right to copyright, use, reproduce, and distribute any material
written or produced by the Subcontractor that is the subject of this Contract; and
2. Defend any claims, suits, or proceedings brought against the State of Texas, the Department
or the Fiscal Agent on the issue of infringement of any copyright by any product, or any
product part, supplied by the Subcontractor to the Fiscal Agent or Department under this
Contract. The Subcontractor will pay, subject to limitations specified in this section, any final
judgment entered against the State of Texas, the Department, or the Fiscal Agent on this
issue in any suit or proceeding defended by the Subcontractor. The Subcontractor will be
relieved of this obligation if, within 30 days after the Fiscal Agent and Department receive
notice, the Fiscal Agent or Department fails to notify the Subcontractor in writing of any claim,
suit, or proceeding and, at the Subcontractors expense, give the Subcontractor all information
needed to defend any claim, suit, or proceeding subject to the jurisdiction of the Attorney
General of Texas.
B. With respect to any invention resulting from this Contract, the Fiscal Agent and the Department
have a nonexclusive, non- transferable, irrevocable, paid -up license to practice or have practiced
the subject invention throughout the world.
C_ The Subcontractor shall report to the Fiscal Agent and the Department within 30 days and in
reasonable written detail each notice or claim of patent or copyright infringement based on the
performance of this Contract of which the Subcontractor has knowledge_
D. In the event of any claim or suit against the Fiscal Agent or the Department on account of any
alleged patent or copyright infringement arising out of the performance of this Contract or out of the
use of any supplies furnished or work or services performed under this Contract, the Subcontractor
shall furnish to the Fiscal Agent and the Department, when requested, all evidence and information
at the expense of the Fiscal Agent or the Department except where the Subcontractor has agreed
to indemnify the Fiscal Agent or the Department.
E. The Subcontractor agrees to include, and require inclusion of, this clause in all subcontracts at any
tier for supplies or services expected to exceed $15,000.
SECTION 27. DISCLOSURE OF CONFIDENTIAL. INFORMATION
— 52 —
Attachment C - Standard Terms and Conditions
Youth odyssey -78415 CYD Program
Subcontractor agrees to maintain the confidentiality of any information regarding applicants, program
participants, and their immediate families which may be obtained through application forms, interviews,
tests, reports from public agencies or counselors, or any other source. Without the permission of the
applicant or participant, such information may be disclosed only as necessary for purposes related to the
performance or evaluation of this Contract and to persons having responsibilities under this Contract.
However, Subcontractor's information may be subject to required public disclosure under the Texas
Public Information Act Chapter 552 of the Texas Government Code.
SECTION 28. COMMUNICATIONS
All notices and requests given to or made to the parties must, except as otherwise specified, be in writing
and delivered or mailed at the notice addresses specified on the Cover Sheet of this Contract. The
parties may change their notice addresses upon five (5) written days notice to the other party. Any
notices or requests are deemed given upon actual delivery or depositing the same with the U.S. Postal
Service, properly addressed, postage prepaid, certified mail, return receipt requested. In some instances,
email correspondence may be utilized and this communication is to be treated as having received a
written correspondence.
SECTION 29. GENERAL STANDARDS OF PERFORMANCE
A. Subcontractor agrees that the level of services and activities performed shall be maintained in
accordance with the terms and conditions of this Contract.
B. The Performance Measures, Attachment A -1 to this Contract, Plan of Operation, Attachment A -2 to
this Contract, Budget, Attachment B -1 to this Contract, Budget Narrative, Attachment B -3 to this
Contract and Program Requirements, Attachment C -1 to this Contract, constitute promised
performance under this Contract. If Subcontractor fails to meet the performance goals for any
monthly period as specified under this Contract, this Contract is subject to obligation or termination
in accordance with this Contract.
SECTION 30. ENTIRE AGREEMENT
A. All oral or written agreements between the parties relating to the subject matter of this Contract
made prior to the execution of this Contract have been incorporated herein.
C. Subcontractor understands and agrees that the Attachments designated on the Cover Sheet of this
Contract are a part of this Contract and constitute promised performance by Subcontractor under
this Contract.
SECTION 31. CONTINGENT ON FUNDING
This Contract is at all times contingent upon the availability and receipt of Federal or State funds that the
Fiscal Agent and Department have allocated to this Contract; and if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at the
discretion of the Fiscal Agent or Department.
The Fiscal Agent's obligation is contingent upon the availability of funds from which payment for the
Contract can be made. No legal liability on the part of the Fiscal Agent for payment of any money arises
unless and until funds are made available to the Fiscal Agent.
SECTION 32. TRAINER QUALIFICATIONS
A. Subcontractor agrees to ensure that instructors, trainers, counselors and other professional and
— 53 —
Attachment C - Standard Terms and Conditions
Youth Odyssey -78415 CYD Program
paraprofessional staff shall be properly certified where required by the Federal, State or local laws.
Subcontractor agrees to ensure that instructors, trainers, counselors professional and
paraprofessional and other staff shall possess education, training, and or experience to provide the
skills, knowledge, and abilities necessary to perform the duties of the position, The Fiscal Agent or
Department reserves the right to review and approve all staff qualifications and certifications.
B. Staffing personnel must be maintained at the level negotiated and contracted for between the
Subcontractor and the Fiscal Agent. Changes in staff positions or reduction in hours shall be
immediately reported to Fiscal Agent for review and approval.
C. Subcontractor agrees and understands the performance of work proposed, negotiated, and
contracted for must be maintained at the level agreed upon at initiation of this Contract. Any
deviation from these requirements must be reported to Fiscal Agent. Failure to maintain qualified
personnel, the required level of performance, approved curriculum, and other pertinent quality
control standards required by the Fiscal Agent and Department may constitute a breach of this
Contract, grounds for termination of this Contract by the Fiscal Agent or the Department, and. refund
of amounts to Fiscal Agent or Department.
SECTION 33. TERMINATION
A. If the Subcontractor fails to provide services according to the provisions of this Contract, the Fiscal
Agent or Department may, upon written notice of default to the Subcontractor, with opportunity to
cure within 30 to 60 days, terminate all or any part of the Contract_ Termination may be exercised
in addition to any other rights and remedies provided by law or under this Contract.
B. The Fiscal Agent or the Department, based on information from monitoring or other verifiable
sources, may terminate this Contract for cause, upon written notice of default to the Subcontractor
and opportunity to cure within 30 to 60 days, or take other actions, including, but not limited to:
1. requiring the Subcontractor to take specific corrective actions in order to remain in compliance
with any contractual provision;
2. to recoup payments made to the Subcontractor or impose administrative error sanctions based
on audit findings of violations of Contract requirements; and,
3. to suspend, place into abeyance or remove any contractual rights to include, but which are not
limited to, withholding of payment, cessation of placement and removal of all Contract rights.
C. If Federal or State laws or other requirements are amended or judicially interpreted so that either
party cannot reasonably fulfill this Contract, and if the parties cannot agree to an amendment that
would enable substantial continuation of the services, the parties shall be discharged from any
further obligations under this Contract.
D. This Contract may be terminated at any time by mutual consent. In addition, either party to this
Contract may consider it to be canceled by giving 14 calendar days advance written notice to the
other party. This Contract will be terminated at the end of the 14 day period. Nothing in this section
shall be construed to prohibit immediate termination of the Contract pursuant to the sections above_
This Contract shall otherwise terminate by the date specified in the Contract Cover Sheet.
E. At the end of the Contract term or other Contract termination or cancellation, the Subcontractor, in
good faith and in reasonable cooperation with the Fiscal Agent and the Department, shall aid in the
transition to any new arrangement or provider of services. The respective accrued interests or
obligations incurred to date of termination must also be equitably settled.
54
Texas Dept. of Family Certifications Form 4733
and Protective Services February 2010
The certifications enumerated below represent material facts upon which DFPS relies when
accepting a bid for this solicitation. If the Department later determines that Potential Contractor
knowingly rendered an erroneous certification, DFPS may pursue all available remedies in
accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written
notice to DFPS if at any time Signor learns that any of the certifications provided for below were
erroneous when submitted or have since become erroneous by . reason of changed
circumstances. If the Signor cannot certlfy the accuracy of all the statements contained in
this section Si nor must rovide written notice to DFPS detailing which of the below
statements it cannot certify and why
A. Certification Regarding Debarment
Suspension, Ineligibility. and Voluntary
Exclusion. Executive Orders 12549 and
12689 require DFPS to screen each covered
Signor to determine whether each has a
right to obtain a contract in accordance with
federal regulations on debarment,
suspension, ineligibility, and voluntary
exclusion. Signor certifies the following:
1. That Signor is, to the hest of its
knowledge and belief, not debarred,
suspended, declared ineligible, or voluntarily
excluded from participation in this solicitation
or any resulting contract,
2. That Signor will not knowingly enter into
any subcontract with a person who is
debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this
covered transaction, unless authorized by
DFPS or the U.S. Department of Health and
Human Services.
3. That Signor will include this section
regarding debarment, suspension,
ineligibility, and voluntary exclusion without
modification in any subcontracts or
solicitations for subcontracts_
B. Certification Regarding Lobbying_
State and federal law place restrictions on
the use of state and federal funds in regard
to lobbying. The Signor certifies, to the best
of its knowledge and belief, that:
1: In accordance with 31 U.S.C. §1352, no
federal appropriated funds have been paid
or will be paid, by or on behalf of the Signor,
to any person for influencing or attempting to
influence an officer or employee of an
agency, a Member of Congress, an officer or
employee of Congress, or an employee of a
Member of Congress in connection with the
awarding of any federal contract, the making
of any federal grant, the making of any
federal loan, the entering into of any
cooperative agreement, and the extension,
continuation, renewal, amendment, or
modification of any federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than federal
appropriated funds have been paid or will be
paid to any person for influencing or
attempting to influence an officer or
employee of any agency, a Member of
Congress, an officer or employee of
Congress, or an employee of a Member of
Congress in connection with this federal
contract, grant, 'loan, or cooperative
agreement, the undersigned shall complete
and submit Standard Form -LLL, Disclosure
Form to Report Lobbying, in accordance
with its instructions.
3. The Signor shall require that the language
of this certification be included in the award
documents for subcontracts and that all
subcontractors shall certify and disclose
accordingly.
4. Payments of appropriated or other funds
to Signor under any resulting agreement are
not prohibited by Texas Government Code
§556.005 or §556.008.
C. Certification Regarding Child Support.
Under Texas Family Code Section 231.006,
the vendor or applicant certifies that the
Page 1 of 3
Texas Dept. of Family Form 4733
and Protective Services iCertlfleat�Ons February 2410
individual or business entity named. in this
contract, bid, or application is not ineligible to
receive the specified grant, loan, or payment
and acknowledges that this contract may be
terminated and payment may be withheld if
this certification is inaccurate.
D. Drug -Free Workplace Certification.
Signor certifies. that it will or will continue to
provide a drug -free workplace by
1 . Publishing a statement notifying
employees that the unlawful manufacture,
distribution, dispensing, possession, or use
of a controlled substance is prohibited in the
grantee's workplace and specifying the
actions that will be taken against employees
for violation of such prohibition;
2. Establishing an ongoing drug4ree
awareness program to inform employees
about—
a. The dangers of drug abuse in the
workplace;
b. The grantee's policy of maintaining a
drug -free workplace;
C. Any available drug counseling,
rehabilitation, and employee assistance
programs; and .
d. The penalties that may be imposed upon
employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each
employee to be engaged in the performance
of the grant be given a copy of the statement
required by paragraph (D)(1);
4. Notifying the employee in the statement
required by paragraph (D)(1) that, as a
condition of employment under the grant, the
employee Will—
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her
conviction for a violation of a criminal drug
statute occurring in the workplace no later
than five calendar days after such
conviction;
5. Notifying the agency in writing, within ten
calendar days after receiving notice under
paragraph (D)(4)(b) from an employee or
otherwise receiving actual notice of such
conviction. Employers of convicted
employees must provide notice, including
position title, to every grant officer or other
designee on whose grant activity the
convicted employee was working, unless the
federal agency has designated a central
point for the receipt of such notices. Notice
shall include the identification number(s) of
each affected grant;
6. Taking one of the following actions, within
30 calendar days of receiving notice under
paragraph (D)(4)(b), with respect to any
employee who is so convicted —
a. Taking appropriate personnel action
against such an employee, up to and
including termination, consistent with the
requirements of the Rehabilitation Act of
1973, as amended; or
b: Requiring such employee to participate
satisfactorily in a drug abuse assistance or
rehabilitation program approved for such
purposes by a federal, state, or local health,
law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to
maintain a drug -free workplace.
E. Anti Trust Certification. Pursuant to 15
U.S.C. Sec. 1, et seq. and Tex. Sus. &
Comm. Code Sec_ 15.01, et seq., Signor
certifies that neither the Signor nor the firm,
corporation, partnership, or institution
represented by the Signor, or anyone acting
for such a firm, corporation, or institution has
violated the anti -trust laws of this state,
federal anti -trust laws, nor communicated
directly or indirectly the bid made to any
competitor or any other person engaged in
such line of business.
Page 2 of 3
Texas Dept of Family Certifications Form 4733
and Protective Services February 2010
F. Deceptive Trade Practices. Signor
certifies that it has not been found guilty or
liable of a Deceptive Trade Practices Act or
any unfair business practice either in an
administrative hearing or court suit within the
last 5 years. Signor certifies that it has no
officers who have served as officers of other
entities who have been found guilty or liable
of a Deceptive Trade Practices Act or any
unfair business practice either in an
administrative hearing or court suit within the
last 5 years. Signor represents and
warrants that within the last five years it has
not been found guilty or liable of any
investigation or proceeding by any federal or
state securities regulator under any federal
or state securities laws or regulations.
concerning this certification may be
terminated and payment withheld if this
certification is inaccurate.
H. Financial Interests; Gifts. Signor
certifies that neither Signor nor any person
or entity that will participate financially in a
contract has received compensation from
DFPS for participation in preparation of
specifications for a contract. Signor certifies
that it has not given, offered to give, and
does not intend to give at any time, any
economic opportunity, future employment,
gift, loan, gratuity, special discount, trip,
favor, or service to any public servant or
employee in connection with a contract.
G. Prohibited Responses and Contracts.
Pursuant to Texas Government Code
§2155.004 -006, Signor certifies that the
individual or business entity named in this
form is eligible to receive the specified
contract and acknowledges that any contract
As the duly authorized representative (Signor) of the Potential Contractor, I hereby certify
that the Potential Contractor will comply with t ov ),ertificgUoins,, /1 .
Rebekah Koeller
Printed Name of Authorized Representative
SO u e of ut o ize epresentative
Executive Director
I(
Title of Authorized Representative
Date
Youth Odyssey, Inc.
23792861 -1
Legal Name of Potential Contractor
Procurement or Contract Number
Page 3 of 3