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Home My WebLink AboutC2012-397 - 10/24/2012 - NAAMENDMENT NO.2 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Hargreaves Associates, hereinafter called "CONSULTANT', agree to the following amendment to the Contract for Professional Services for Bayfront Development Plan Phase 3 Pro'ect No. 6511 as authorized and administratively amended by: Original A/E Agreement December 13, 2011 Motion No. M2011 -292 $1,315,137.50 Amendment No. 1 September 28, 2012 Admin. Approved $26,570.00 In the original contract, EXHIBIT "A ", SCOPE OF SERVICES, Concept Design Tasks, Reimbursable Expense for Additional City Staff Meetings shall be amended to include additional services as shown on the attached Amendment No. 2 Exhibit "A ". In the original contract, EXHIBIT "D ", SUMMARY OF FEES shall be amended as described in the attached Amendment No. 2 Exhibit "A" for a revised fee not to exceed $16,440.00 (Sixteen Thousand Four Hundred Forty Dollars and Zero Cents) for a total restated fee not to exceed $1.358,147.50 (One Million Three Hundred Fifty Eight Thousand One Hundred Forty Seven Dollars and Fifty Cents) ^ All other terms and conditions of the Contract and Amendments between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI O AIC- --- ; 7 7 P? e4 / - - Oscar R. Martinez Date Assistant City Manager RECOMMENDED /ol 6 aniel Biles, RE. Date Director of Engineering Operating Depaftme Date A P P71 AST FORM D Office of Manageme t and Budg t Date 2012 -397 ate Hargreaves Associates 10/24/12 HARGREAVES ASSOCIATES /oll 17, Marf Wargafet Jones ' Date President 398 Kansas Street San Francisco, CA 94103 (415) 865 -1811 Office (415) 865 -1810 Fax BAYFRONT DEVELOPMENT PLAN PHASE 3VAMENDMENT NO 2%AE AGREEMENT.doc AMEND. NO. 2 Page 1 of 2 INDEXED ATTEST Armando Chapa, Date City Secretary Project Number: 6511 Funding Source: 550950 -3126- 00000 - 970678 Fund Name: Bayfront Development 09 GO C1P Encumbrance Number: ENTERED OCT 82012 CONTRACT MANAGERS K\Engineering DalaExchangeLANGIEWARK & RECZ511 BAYFRONT DEVELOPMENT PLAN PHASE MAMENDMENT NO 2LAE AGREEMENTA00 "�P� AMEND. NO. 2 Page 2 of 2 ASSOCIATES Aug. 27, 2012 Dan Biles Department of Engineering Services 1201 Leopard Street Corpus Christi, TX 78401 Re: Bayfront Development Plan Phase 3 Project No 6511 Request for Additional Services HA Project #: CDB 1101 . 398 KANSAS STREET SAN FRANCISCO, CA 94103 415865 i8n T 415865 1810 F HARGREAVES.COM Task 1. August 9 -10 Meetings — Review of Cost and Phasing Strategies and City Department Meetings - $16,440* Hargreaves Associates was asked to present the Destination Bayfront Concept Design to various City Departments, including: Utilities (Water, Wastewater, Solid Waste) City Planning Economic Development Parks Department Operations & Maintenance Staff Police & Fire These meetings are those beyond the 2 focus group meetings specified in the original Contract. Hargreaves Associates was also asked to focus the Executive Committee meeting on a review of Cost and Phasing in lieu of the Schematic Design review originally scheduled for this time. Fee breakdown: Hargreaves Associates - $13,320 Lake Flato Architects - $3,120 * H R&.A effort towards this meeting has been covered by Additional Service Request #1. The following are covered in the base contract: ETM's presentation of O &M and Governance and team reimbursable expenses for the August trip. Please call me to discuss any comments or questions regarding this proposal. Thank you, SAN FRANCISCO CAMBRIDGE NEW YORK BERNWARD ENGELKE MISTY MARCH AMEND. NO. 2 EXHIBIT "A" Pa e 1 of 3 GEORGE HARGREAVES Dear pan, MARY MARGARET JONES GAVIN MCMILLAN We are submitting this scope and fee to you for additional services related to additional City KIRT RIEDFR Department Meetings and Executive Committee meeting ocused on the review of Cost and Phasin p g g g CATHERINE MILLER ' strategies. All terms and conditions of the original contract to which this is an additional service KEN HAINES PETERSEN apply. Additional services are based on 2012 hourly rates and are described below: ;ACOB BRIAN JENCEK ALAN LEWIS Scope of Services / Fees and Expenses — $16,440 LARA ROSE Task 1. August 9 -10 Meetings — Review of Cost and Phasing Strategies and City Department Meetings - $16,440* Hargreaves Associates was asked to present the Destination Bayfront Concept Design to various City Departments, including: Utilities (Water, Wastewater, Solid Waste) City Planning Economic Development Parks Department Operations & Maintenance Staff Police & Fire These meetings are those beyond the 2 focus group meetings specified in the original Contract. Hargreaves Associates was also asked to focus the Executive Committee meeting on a review of Cost and Phasing in lieu of the Schematic Design review originally scheduled for this time. Fee breakdown: Hargreaves Associates - $13,320 Lake Flato Architects - $3,120 * H R&.A effort towards this meeting has been covered by Additional Service Request #1. The following are covered in the base contract: ETM's presentation of O &M and Governance and team reimbursable expenses for the August trip. Please call me to discuss any comments or questions regarding this proposal. Thank you, SAN FRANCISCO CAMBRIDGE NEW YORK BERNWARD ENGELKE MISTY MARCH AMEND. NO. 2 EXHIBIT "A" Pa e 1 of 3 Lara Rose Principal Additional services authorized by: Signature: Name Printed: Date: AMEND. NQ. 2 EXHIBIT "A" Pa e2of3 * August meetings for HR&A included in Previous Add Service ' August meetings for ETM included in Base Contract M 3 _ Z � � argreaves Associates O - wn0 N Destination Bayfront Hargreaves Associates Fee and Reimbursable Breakdown HE 812712012 HR&A* $ ETMI ** $ Lake Flato $ 3,120.00 Turner Ramirez $ 3 6" 4Q HE 812712012 Corpus Christi Destination Bayfront Fee Summary ORIGINAL CONTRACT AMEND. NO. 1 AMEND. NO.2 TOTAL CONCEPT DESIGN TASKS COST Task A Site Analyses and programing A -1 Data Collection /Site Analyses (Kickoff Meetings) $39,960.00 $0.00 $0.00 $39,960.00 A -2 Shoreline Drive Coordination $8,660.00 $0.00 $0.00 $8,660.00 A -3 South Central Development Plan Coordination $6,260.00 $O.OD $0.00 $6,260.00 A-4 Programming Validation $31,780.00 $0.00 $0.00 $31,780.00 Sub - tDtal: $86,660 -DO $0.00 $0.00 $86,660.00 Task B Concept Design and Graphics 8-1 Preliminary Concept Design + Draft Graphics {Advisory Group Stakeholders Community Meeting #1) $137,440.00 $0.00 $0.00 $137,440.00 B-2 Order of Magnitude Cost / Potential Phasing Concept Options $15,050,00 $0.00 $0.00 $15,050.00 B-3 Final Concept Design + Final Graphics $171,400.00 $0.D0 $0.00 $171,400.00 B-4 Order of Magnitude Cost / Potential Phasing Final Concept $16,790.00 $0.00 $0.00 $16,790.00 Sub - total: $340,680.00 $0.D0 $0.00 $340,680.00 Task Supplementary Plans - Concept Design C -1 Economic Opportunities Analysis $17,780.00 $0.00 $0.00 $17,780.00 C -2 Ballpark 0 & M Budgets for Options and Final Concept $12,100.00 $0.00 $0.00 $12,10D.D0 C -3 Park Naming Plan $5,100.00 $0.00 $0.00 $5,100.00 C -4 Revenue Plan based on Concept Design $20,926.00 $0.00 $0.00 $20,926.00 C -5 Capital Funding Plan based on Concept Design $19,350.00 $0.00 $0.00 $19,350.00 C -6 Review/ Inputto Programming and Concept Design Options $21,800.00 $0,00 $0.00 $21,800.00 C -7 Meetings /Team Coordination $8,730.00 $0.00 $0.00 $8,730.00 Sub -total: $105,786.00 $0.00 $0.00 $105,786.00 Task D Sub - Consultant Management Fee $12,700.00 $0.o0 $0.00 $12,700.00 Basic Services Total: $545,826.00 $0.00 $0.00 $545,826.00 Itemized Additional Services #1 Base Map Preparation / Surveying TBD TBD TBD TBD ##2 Physical Model a V =40' (Not Authorized at this time) $40,500.00 $0.00 $0.00 $40,500.00 #a Additional Trip / Client Group Meeting {time only, see reimbursables below) TBD TBD TBD TBD #4 Additional Community Meeting {time only, see reimbursables below) TBD TBD TBD TBD 95 Additional Rendering TBD TBD TBD TBD 46 Master Plan of Adjacent Sites TBD TBD TBD TBD 47 CVB Luncheon and Economic Summit Presentations $0.00 $16,070.00 $0.00 $16,070.00 Additional Services Total: $40,500.00 $16,070.00 $0.00 $56,570.00 Reimbursable Expense Estimate Reimbursable General Estimate -all Consultants 4 %Total Fee Team Fee Total Total Print, Copy Tele, FedEx, Misc, Regional Travel 4% $ 533,126.00 $21,325.00 $0.00 $0.00 $21,325.00 Reimbursable Travel Estimate - Non -Local Consultants Person Trips $ / Person Trip Total Total Hargreaves Associates (3 people typical per trip) 11 $1,750.00 $19,250.00 $0.00 $13,32(l.00 $32,570.00 HR &A (1 person typical per trip) 3 $1,750.00 $5,250.00 $0.00 $0,00 $5,250.00 ETM (1 Person typical per trip) 1 $1,750.00 $1,750.00 $0.00 $0.00 $1,750.00 Lake Flato (2 people typical per trip) 6 $500.00 $3,000.00 $0.00 $3,120.00 $6,120.00 TOTALTRAVEL: $29,250.00 $0.00 $16,440.00 $45,690.00 Total Not -to -Exceed General + Travel Reimbursement Budget: $50,575.00 $0.00 $16,440.00 $67,015 -DO Total Concept Design Amount for Basic and Additional Services + Reimbursable Estimates: $636,901.00 $16,070.00 $16,440.00 $669,411.00 12/1312011 M2011 -292 9128112 Admin Approval Admin Approval AMEND. NO. 2 EXHIBIT "D" Pa e 7 of 2 Corpus Christi Destination Bayfront Fee Summary ORIGINAL CONTRACT AMEND NO. 1 AMEND NO.2 TOTAL SCHEMATIC DESIGN TASK$ Cost T05k E SthematiC Design Tasks 50% Schematic Design E -1 Design Development/ Illustrative Graphics $204,416.00 $0.00 $ 0.00 $204,416.00 Advisory Group/ Stakeholder/ Community Meetings # 3 E -2 50% Schematic Design Cost Estimate $25,738.00 $0.00 $0.00 $25,738.00 100% Schematic Design E -3 CAD Document Set/ Technical Memos $227,396.00 $0.00 $0.00 $227,396.00 Advisory Group/ Stakeholder / Community Meetings #4 E-4 100% Schematic Design Cost Estimate $31,600.00 $0.D0 $0.00 $31,600.00 Sub - Total: $489,159.00 $0.00 $0.00 $489,150.00 Task F Supplementary Plans - Schematic Design F -1 Sustainable Opportunities Plan $31,100.00 $0.00 $0.00 $31,100.00 F -2 Programming Plan $27,500.00 $0.00 $0.00 $27,500.00 F -3 Master Implementation and Phasing Plan $14,100.00 $0.00 $0.00 $14,100.00 F-4 Refined Capital Funding Plan based on SD $9,390.00 $0.00 $0.00 $9,390.00 F -5 Refined Revenue Plan based on SD $9,200.00 $0 $0.00 $9,200.00 F -6 Operations and Maintenance Budget $17,970.00 $0.00 $0.00 $17,970.00 F -7 GDverance I Organizational Plan $20,340.00 $0.00 $0.00 $20,340.00 F -8 Meetings /Team Coordination $3,500.00 $0.00 $0.00 $3,500.00 Sub Total: $133,100.00 $0.00 $0.00 $133,100.00 Task G Sub - Consultant Management Fee $15,096.50 $0.00 $0.00 $15,096.50 Basic Services Total: $637,345.50 $0.00 $0.00 $637,346.50 Itemized Additional Services TIRZ and Downtown Special Assessment Work $0.00 $10,500.00 $0.00 $10,500.00 Additional Services Total $0.00 $10,500.00 $0.00 $10,500.00 Reimbursable Expense Estimate Reimbursable General Estimate- all Consultants 4 %Total Fee Team Fee Total Print, Copy Tele, FedEx, Misc, Regional Travel 4% $622,250.00 $24,890.00 $0.00 $0.00 $24,890.00 Reimbursable Travel Estimate - Non -Local Consultants Person Trips $ / Person Trip Total Hargreaves Associates (3 people typical per trip) 6 $1,750.00 $10,500.00 $0100 $0.00 $10,500.00 HR&A )1 person typical per trip) 0 $1,750.00 $0.00 $0.00 $0.00 $0.00 ETM (1 Person typical per trip) 2 $1,750.00 $3,500.00 $0.00 $0.00 $3,500.00 Lake Flato {2 people typical per trip) 4 $500.00 $2,000.00 $0.00 $0.00 $2,00040 TOTALTRAVEL: $16,000.00 $0.00 $0.00 $16,000.00 Total Not -to- Exceed General +Travel Reimbursement Budget: $40,890.00 $0.00 $0.00 $40,890.00 Total Schematic Design Amount tar Basic and Additional Services + Reimbursable Estimates: $678,236.50 $10,500.00 $0.00 $1,358,147.50 Contract Value for Master Implementation and Phasing Plan Phase (Concept and Schematic Design Tasks): $1,315,137.50 $26,570.00 $16,440.00 $1,358,147.50 12/13/2011 M2011 -292 9/28/12 Admin Approval Admin Approval AMEND. NO. 2 EXHIBIT "D" Pa e2of2