HomeMy WebLinkAboutC2012-408 - 11/13/2012 - NAAMENDMENT NO. 3
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and Hargreaves Associates, hereinafter called "CONSULTANT ",
agree to the following amendment to the Contract for Professional Services for Bay Development Plan Phase 3
(Project No. 6511) as authorized and administratively amended by:
Original AIE Agreement
December 13, 2011
Motion No..M2011 -292
$1,315,137.50
Amendment No. 1
September 28, 2012
Administrative Approval
$26,570.00
Amendment No. 2
October 24, 2012
Administrative Approval
$16,440.00
In the original contract, EXHIBIT "A ", SCOPE OF SERVICES, Task 1. City Council Subcommittee Meetings, shall be
amended to include additional services as shown on the attached Amendment No. 3, Exhibit "A
In the original contract, EXHIBIT "D ", SUMMARY OF FEES shall be amended as described in the attached Amendment No. 2
Exhibit "A" for a revised fee not to exceed $48,890.00 (Forty Eight Thousand Eight Hundred Ninety Dollars and Zero
Cents), for a total restated fee not to exceed $1,407,037.50 One Million Four Hundred Seven Thousand Thirt
Dollars and Fifty Cents)
All other terms and conditions of the Contract and Amendments between the City and Consultant will remain in full force and
effect.
CITY OF CORPUS CHRISTI
HARGREAVES ASSOCIATES
// AehrlZ
Oscar R. Martinez Date
Assistant City Manager
RECOMMENDED
Danie Iles, P.E. �e
Director of Engineering I
I - A -1. 1 A 64" 11 /r/1
Operati g Department t Date
Mary Mffrgaret ,!ones Date
President
398 Kansas Street
San Francisco, CA 94103
(415) 865 -1811 Office
(415) 865 -1810 Fax
Project Number: 6511
Funding Source: 550950- 3126 - 00000 - 170678
Fund Name: Bayfront Development 09 GO CIP
Encumbrance Number: L 6,ff// A Wo
f
APPROVED AS TO FORM
Office of Wage nt and Budget Date
Legal Departmbnt D to
ATTEST
r�/ /► 2
F - - -- ^� - -- 2012 -408
f
11/13/12
P
Hargreaves Associates
ment Plan Phase 35Amendment No. 3AE AGREEMENT.doc
1 CP�WE
NOV 0 7 28 12
ENTERED
NOV 05 2012
CONTRACT MANAGERS,[
INDEXED
ASSOCIATES SAN FRANCISCO
CAIABRitXE
NEW YORK
Aug. 27, 2012
The stone of the City Council Subcommittee meetine is as follows:
• Review of history/ project timeline
• Ultimate goallcharacter of the park. The team will be prepared to discuss what
level of program "density" is appropriate for the Park. The team will re- present
findings from other Hargreaves Associates projects and will work with City staff to
present construction cost and O&M cost for Cole park and North Park.
• Overview of current Concept Design
• Review of economic benefits from activation around the park & tourism (as tied to
ultimate density of park)
• joint private J public funding strategy
• Review of total capital cost by park area
• Review of the park funding and expense (O &M) plan
• Phasing options and possible bond amount for each phase. The team will include
O &M and general economic benefit assessment by phase.
• Timing of special election, with consideration of other major city needs over the
next few years
• Potential tax abatement development incentives/ formation of a district plan
EXHIBIT "A"
Page 9 of 2
;gB KANSAS SIRE ET
SAN FRANCISCO, CA 941
4 1S 865 181, 7
Dan Biles
PS 9651910F
Department of Engineering Services
MARGREAVES.COM
1201 Leopard Street
Corpus Christi, TX 78401
Re: Bayfront Development Plan Phase 3 — Project No 6511
Request for Additional Services
HA Project*: CDB 1101
GEORGE HARGREAVES
Dear Dan,
MARY MARGARET JONES
IWAN MCMILLAN
We are submitting this scope and fee to you for additional services related to the upcoming City
KIRT RIEDER
Council Subcommittee Meetinp D series scheduled for Oct. 3 -5th. All terms and conditions of the
MILLER
original contract to which this is an additional service apply. Additional services are based on 2012
KEN HCRINE
KEN HAINES
JACOB PETERSEN
hourly rates and are described below:
BRIANIENCEx
ALAN LEWIS
Scope of Services / Fees and Expenses - $48,890
LAEA ROSE
BERNWARO ENGELKE
Task 1. City Council Subcommittee Meetings: The Hargreaves Associates team was asked to
MISTY MARCH
participate in a day long workshop with the City Council Subcommittee that has been assigned to
Destination Bayfront. The Design Team has also been asked to meet with the Executive Committee
the day before the Subcommittee Presentation to review the presentation, and the day after for a
debrief.
The stone of the City Council Subcommittee meetine is as follows:
• Review of history/ project timeline
• Ultimate goallcharacter of the park. The team will be prepared to discuss what
level of program "density" is appropriate for the Park. The team will re- present
findings from other Hargreaves Associates projects and will work with City staff to
present construction cost and O&M cost for Cole park and North Park.
• Overview of current Concept Design
• Review of economic benefits from activation around the park & tourism (as tied to
ultimate density of park)
• joint private J public funding strategy
• Review of total capital cost by park area
• Review of the park funding and expense (O &M) plan
• Phasing options and possible bond amount for each phase. The team will include
O &M and general economic benefit assessment by phase.
• Timing of special election, with consideration of other major city needs over the
next few years
• Potential tax abatement development incentives/ formation of a district plan
EXHIBIT "A"
Page 9 of 2
Fee breakdown:
Hargreaves Associates - $25,120
HR&A Advisors - $4,500
ETM Associates - $7,250
Lake Flato Architects - $7,020
Team reimbursable expenses will be covered by the existing reimbursable expense budget.
Please call me to discuss any comments or questions regarding this proposal.
Thank you,
Vw 'L A
M �w
Lars. Rose
Principal
Additional services authorized by:
Signature:
Name Printed: Date:
EXHIBIT "A"
Page 2 of 2
Corpus Christi Destination Bayfront Fee Summary
ORIGINAL
CONTRACT
AMEND. NO. 1
AMEND. NO.2
AMEND. NO. 3
TOTAL
CONCEPT DESIGN TASKS
COST
Task A
Site Analyses and Programing
A -1
Data Collection / Site Analyses (Kickoff Meetings)
$39,960.00
$0,00
$0.00
$0.00
$39,960.00
A -2
Shoreline Drive Coordination
$8,660.00
$0.00
$0.00
$0.00
$8,660.00
A -3
South Central Development Plan Coordination
$6,260.00
$o,00i
$0.00
$0.00
$6,260.00
A -4
Programming Validation
$31,780.00
$0.00
$0.00
$0.00
$31,780.00
Sub- total:
$86,660.00
$0.00
$0.00
$0.00
$86,660.00
Task B
Concept Design and Graphics
B -1
Preliminary Concept Design + Draft Graphics (Advisory Group Stakeholders
Community Meeting #1)
$137,440.00
$0.00
$0.00
$0.00
$137,440.00
B -2
Order of Magnitude Cost / Potential Phasing Concept Options
$15,050.00
$0.00
$0.00
$0.00
$15,050.00
B -3
Final Concept Design +Final Graphics
$171,400.00
$0.00
$0.00
$0.00
$171,400.00
8-4
Order of Magnitude Cost/ Potential Phasing Final Concept
$16,790.00
$0.00
$D.QO
$0.00
$16,790.00
Sub- total:
$340,680.00
$0.00
$0.00
$0.00
$340,680.00
Task C
Supplementary Plans - Concept Design
C -1
Economic Opportunities Analysis
$17,780.00
$0.00
$0.00
$0.00
$17,780.00
C -2
Ballpark 0 & M Budgets for Options and Final Concept
$12,100.00
$0.00
$0.00
$0.00
$12,100.00
C -3
Park Naming Plan
$5,100.00
$0.00
$0.00
$0.00
$5,100.00
C -4
Revenue Plan based on Concept Design
$20,926.00
$0100
$0.00
$0.00
$20,926.00
C -5
Capital Funding Plan based on Concept Design
$19,350.00
$0.00
$0.00
$0.00
$19,350.()0
C -6
Review / Input to Programming and Concept Design Options
$21,800.00
$0.00
$0.00
$D .00
$21,800.00
C -7
Meetings /Team Coordination
$8,73D.OD
$0.00
$0.00
$48,890.00
$57,620.00
Sub - total:
$105,786.00
$0.00
$0.00
$48,890.00
$154,676.00
Task D
Sub - Consultant Management Fee
$12,700.00
$0.00
$0.00
$0.00
$12,700.00
Basic Services Total:
$545,826.00
$0.00
$0.00
$4$,890.00
$594,716.00
Itemized Additional Services
#1
Base Map Preparation /Surveying
TED
TBD
TED
$0.00
TBD
#2
Physical Model a V = 40' (Not Authorized at this time)
$40,500.00
$0.00
$0.00
$0.00
$40,500.00
#3
Additional Trip / Client Group Meeting (time only, see reimburse bles
TBD
TBD
TBD
TBD
TBD
#4
Additional Community Meeting (time only, see reimbu rsabl es below)
TBD
TBD
TBD
TBD
TBD
#5
Additional Rendering
TBD
TBD
TBD
TBD
TBD
#6
M aster Plan of Adjacent Sites
TBD
TBD
TBD
TBD
TBD
#7
CVB Luncheon and Economic Summit Presentations
$0.60
$16,070.()0
$0.00
$0.00
$16,070.00
Additional Services Total:
$40,500.00
$16,070.00
$0.00
$0.00
$56,570.00
Reimbursable Expense Estimate
Reimbursable General Estimate - all Consultants
Total
Total
Print, Copy Teie, FedEx, Misc, Regional Travel
$21,325.00
$0.00
MOO
$0.00
$21,325.00
Reimbursable Travel Estimate - Non -Local Consultants
Total
Total
Hargreaves Associates (3 people typical per trip)
$19,250.00
$0.00
$13,320.00
$0.00
$32,570.00
HR &A (1 persontypicai per trip(
$5,250.00
$0.00
$0.00
$0.00
$5,250.00
FTM (1 Person typical per trip)
$1,750.00
$0.00
$0.00
$0.00
$1,750.00
Lake Flato (2 people typical per trip)
$3,000.00
$0.00
$3,120.00
$0.00
$6,120.00
TOTAL TRAVEL:
$29,250.00
$0.00
$16,440.00
$0.00
$45,690.00
Total Not -to- Exceed General +Travel Reimbursement Budget:
$50,575.00
$0.00
$16,440.00
$0.00
$67,015.00
Total Concept Design Amount for Basic and Additional Services + Reimbursable Esti
$636,901.00
$16,070.00
$16,440.00
$48,890.00
$718,301.00
12/13/2011
M2011 -292
9/28/12
Admin Approval
10/24/2012
Admin Approval
EXHIBIT "A -1"
Page 1 of 2
Corpus Christi Destination Sayfront Fee Summary
ORIGINAL
CONTRACT
AMEND NO. 1
AMEND NO.2
AMEND NO, 3
TOTAL
SCHEMATIC DESIGN TASKS
Cost
Task E
Schematic Design Tasks
50% Schematic Design
E -1
Design Development/ Illustrative Graphics
$204,416.00
$0,0D
$0.00
$0.00
$204,416.00
Advisory Group/ Stakeholder/ Community Meetings # 3
E -2
50% Schematic Design Cost Estimate
$25,738.00
$0.00
$0.00
$0.00
$25,738.00
100% Schematic Design
E -3
CAD Document Set /Technical Memos
$227,396.00
$0.00
$0.00
$0.00
$227,396.00
Advisory Group/ Stakeholder/ Community Meetings # 4
E -4
100% Schematic Design Cost Estimate
$31,600.00
$0.00
$0.00
$0.00
$31,600.00
Sub - Total:
$489,15O.o0
$0.00
$0.00
$0.00
$489,150.00
Task F
Supplementary Plans - Schematic Design
F -1
Sustainable Opportunities Plan
$31,100.00
$0.00
$0.00
$0.00
$31,100.00
F -2
Programming Plan
$27,500.00
$0.00
$0.00
$0.00
$27,500.00
F -3
Master Implementation and Phasing Plan
$14,100.00
$0.00
$0.00
$0.00
$14,100.00
F -4
Refined Capital Funding Plan based on SD
$9,390.00
$0.00
$0.00
$0100
$9,390.00
F -5
Refined Revenue Plan based on SD
$9,200.00
$0.00
$0.00
$0.00
$9,200.00
F -6
Operations and Maintenance Budget
$17,970.00
$0.00
$0.00
$0.00
$17,970.00
F -7
Goverance /Organizational Plan
$20,340.00
$0.00
$0.00
$0.06
$20,340.00
F -8
Meetings/ Team Coordination
$3,500.00
$0.00
$0.00
$0.00
$3,500.00
Sub - Total:
$133,100.00
$0.00
$0.00
$0.00
$133,100.00
Task G
Sub - Consultant Management Fee
$15,096.50
$O.6D
$0.00
$0.00
$15,096.50
Basic Services Total:
$637,346.50
$0.00
$0.00
$0.00
$637,346.50
Itemized Additional Services
TIRZ and Downtown Special Assessment Work
$0.00
$10,500.00
$0.00
$0.00
$10,500.00
Additional Services Total
$0.00
$10,500.00
$0.00
$0.00
$10,500.00
Reimbursable Expense Estimate
Reimbursable General Estimate- all Consultants
Total
print, CopyTele, Fed Ex, MiSC, Regional Travel
$24,890.00
$0.00
$0.00
$0.00
$24,890.00
Reimbursable Travel Estimate - Non -Local Consultants
Total
Hargreaves Associates (3 people typical per trip)
$10,500.00
$0.00
$0.00
$0100
$10,500.00
HR &A (1 person typical per trip)
$0.00
$0.00
$0.00
$0.00
$0.00
ETM (1 Person typical per trip)
$3,500.00
$0.00
$0.00
$0.00
$3,500.00
Lake Flato (2 people typical per trip)
$2,000.00
$0.00
$0.00
$0.06
$2,000.00
TOTAL TRAVEL:
$16,000.00
$0.00
$0.00
$DAD
$16,000.00
Total Not -to- Exceed General +Travel Reimbursement Budget:
Total Schematic Design Amount for Basic and Additional Services + Reimbursable E
$40,890,00
$678,236.50
$0.00
$10,500.00
$0.00
$0.00
$0.00
$0.00
$40,890.00
$1,407,037.50
Contract Value for Master Implementation and Phasing Plan Phase (Concept and Sc
$1,315,137.50
$26,570.00
$16,440.00
$48,890.001
$1,407,037.50
12/13/2011
M2011 -292
9/28/12 Admin
Approval
10/24/2012
Admin ApprovaE
EXHIBIT "A -9"
Page 2 of 2
KITPLIER NUMBER
TO r1t::AsstG:Nrn R "Y__CFrV_
PURCHASINO € IVISi("3N
City of CITY OF CORPUS CHRISTI
Chri r
Ci ty of Corpus Christi Ordirtaaace 171 12 as arnen.ded requires all parsons or firms seeking tca do
business with the City to provide the folio ino information. very �trestion must be ransivcred,
if the guemon is nol answer with NA ". See reverse � e, iiar r=iling Requi:retraettts"
Ccrtifications anddeflnttrons.
COMPANY NAM Er Hargorrw - .4 Associates
S TREET ADDRESS: 398 Kansas Street CITY: San Franc CA ZIP: 94103.
FIRM TS 1. Corporation 1 Parmenship �] :3- Sale C}wtacr E3 4. Association 5. Other �]
DISCLOSURE QUESTIONS
If additional space is necesszar;, please use tire. r�uve se sidle of dais pa{ or atta�aeh separate sheet.
1. Stare the n�ame.s of each `e mployce" 01 the Cite of Corpus C6sti having. an "ownership
imere t" constituting, 3% or more of the o�vner in the above named "firma."
'name. .lob Title and city
Department (if' known)
2. State the names of each "official" of the City of CorpUS Christi haViM) an 'V�j ership interest"
constitutin- 3°l oi rn0re of the 0xvilcrsh.ip i.dthe above named "firer
Name Tide
3. State: iho names of each "board member' of the City nf C'tirpus (,hr ti laar71110 14111 "Ownership
interest" eonstituling 3 % or more of dw ownersllip iri the ahove named
Name Comm ittee Board, commission or
4 - State the naines of each empInyce or officer of a `"constaltanr" for the Cite of Corpus Cliristi
who worked on any m aver rQltaued to thk� subject of this Conti and 11as in "`t�i4 °ner'slaip
interest" constitutinj 3% or more of the owllersi4 in the above named
Name Cousu lt.ant
9
FIL REQUIREMENTS
if a person who requests official action on a matter knows that the rearrested action , NNjll confer all
economic benefit on any City official or employeL that is.distirtgutsbable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the CiYy of3rciat employee or body' that bas been
requested to act in the matter, unless the interest of the iCity official . or employee in the matter is
a� pparent, The disclosure shall also be made in a sighed «xiting filed with. the City Secretary.
[Furies Ordinance Section 2 -349 (d )j
CEfi TIIE ICATION,
I certifv that all information provided is true and correct as of the date of this statement; that I
have riot lnowint:l - v � ithheld disclosure of any information requested: and that supplement.
statements will be. prorrtptly submitted to the Cit} of Cot Christi, Texas as changes occur. r
C€*c-tihrittg Person: itle: �, ;� t
Signature of Certifying. Bate:
Persan: _
# h
DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the
City- Council of the City- of Corpus Christi, Texas-
b. "Economic benefit''. An action that is likely tc, affect an economic interest if it is likely to
have an effect on that interest that is distinguis hable from its effect on ntentbers of the public
in general or a substantial segment Thereof.
c. "Employee," Any person employed by tlIO City of CorlIus Christi, Texas either on a full or
part - time basis, but not as an independent contractor.
d. "Firm Any entity operated for economic. gaits, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the forth of sole proprietorship, as self - employed
person. partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -pl °offs organizations-
e. "Official." The 1Vlayor, tnembet•s of tite City Council, City Manager, Deputy City
i1Unager. Assistant City Managers, Department and Division Heads. and Municipal Court
Judges of the City of Corpus Christi. Texas.
f - "Ownership Interest." Legal or equitable laterest, wlrether actually or constructively held,
in a brio, iraclu.din.2 wlien suQb interest is held through. an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control establistred through. voting gIusts,
proxies, or special terms of venture or partnership agreements,"
g "Consultant.' Any Berson or firm, such as engineers and architects. hired by the City of
Corpus Christi for the purpose of professional Consultation and recommendati