HomeMy WebLinkAboutC2012-409 - 11/26/2012 - NAAMENDMENT NO.8
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY", and LNV, Inc., hereinafter called
"CONSULTANT," agree to the following amendment to the Contract for Professional Services for Oso
Infiltration/inflow Related Collection System Enhancement Program and Programmed Wastewater
Line Lifecycle Replacement (Prooect No. 7410) as authorized and amended by:
Original Small AIE Agreement
June 2, 2008
Administrative Approval
$45,330.00
Amendment No. 1
March 23, 2010
Motion No. 2010 -058
$229,110.00
Amendment No. 2
October 10, 2010
Administrative Approval
$44,560.00
Amendment No. 3
March 11, 2011
Administrative Approval
$26,530.00
Amendment No. 4
August 9, 2011
Administrative Approval
$49,500.00
Amendment No, 5
December 21, 2011
Administrative Approval
$32,582.00
Amendment No. 6
February 15, 2012
Administrative Approval
$49,500.00
Amendment No. 7
June 7, 2012
Administrative Approval
$45,714.08
• SCOPE OF WORK, "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as Amendment No. 8 "Exhibit A ".
SECTION B. ADDITIONAL SERVICES shall be amended to include Task 7 City -wide IDIQ Contract
Documents.
• From the original contract, SUMMARY OF FEES shall be modified and is attached as Amendment
No. 8 Exhibit "A" for a revised fee not to exceed $49,051.00 Forty Nine Thousand Fifty One
Dollars and Zero-Cents) for a total restated fee not to exceed $571,877.08 (Fi ve Hundred Seventy
submitted in
All other terms and conditions of June 2, 2008 contract and amendments between the City and
Consultant will remain in full force and effect.
CITY OF COPUS CHRISTI
L2fA /j. Z 4* Z
Oscar R. Martinez, V (Date)
Assistant City Manager
RECOMENDED
.40
Daniel Biles, P.E. (Date)
Director of Engineering Services
Operating Department (Date)
LNV
, P.E
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883.1984 Office
(361) 883 -1986 Fax
APPR VED AS TO FORM:
REC
OCT 2 3 2012 AMD. NO.8
2012 -409 dget �(Date) Page 1 of 2
11/26/12
0.STEWATER%7410 OSO INFILTRATION INFLOW RELATED COLLECTION SYSYEM ENHANCEMENT PROGRAM AND MOGRAMMED
LNV Inc ID.a.oOCx
I NDEXED
I�L �t t
Legal Department (Date
ATTEST
Armando Chapa, City Secretary
Project No. 7410
Fund Source No. 550950- 4248 - 00000 - 150164 WW
Encumbrance No. CIF'
�vja�1►a.
17_ 1
OCT 10 2012
caNrRncr MANAGER
Off -4l i.
AMD. NO. 8
Pa e2of2
K NENGINEERING DATAEXCHANGEIJENNIFER IWASTEWATER17410 OSO INFILTRATION INFLOW RELATED COLLECTION SYSYEM ENHANCEMENT PROGRAM AND PROGRAMMED
WW LIFECYCLE REPLACEMENTMAMENDNIENT NO. 8.DOCX
LNV
engineers i architects I contractors
Solutions `today with a
Vision for Tomorrow
September 14, 012
Mr. Dan Bite , P.E.
Y`711z-
Director o ngineering Services
City of orpus Christi
P.O. ox 9277
Cor. us Christi, TX 78469 -9277
Re: Amendment No. 8 to Professional Services Contract
Oso I &I Related Collection System Enhancement Program and Programmed
WW Line Lifecycle Replacement, City Project No. 7410
Dear Mr. Biles:
In response to the City's request, LNV proposes the following contract amendment for
the Oso I &I Related Collection System Enhancement Program and Programmed WW
Line Lifecycle Replacement Project consisting of the work described below.
Project Description:
The purpose of this amendment is the preparation and development of the necessary
Indefinite Delivery/indefinite Quantity (IDIQ) contract and bidding documents for the City-
wide Collection System Replacement & Rehabilitation IDIQ Procurement project. This
IDIQ construction project will focus on the repair, replacement and /or rehabilitation of the
City's aged wastewater infrastructure such as sanitary sewer manholes, gravity lines
service connections and force mains. The IDIQ bid package will include plans, details,
project notes, pay limits, sample delivery orders, traffic control measures, by -pass
pumping plan template and standard/technical specifications. Each of these documents
will be modified accordingly to be compatible with an IDIQ type project. The IDIQ
contract documents will be prepared as a 2 -yr base contract along with three (3) 1 -yr
renewal options. In addition, Engineer will coordinate and host a "lessons learned"
meeting with Engineering Services, Wastewater Department, and Construction Services
to provide and receive input regarding positive /negative experiences on previous IDIQ
projects. These services were not included in the original contract.
Scope of Services:
The original contract and associated amendments shall be modified to include the
following:
A. BASIC SERVICES
1. Preliminary Phase (NIA)
2. Design Phase (NIA)
3. Bid Phase (NIA)
AMD. NO.8
801 NAVIGATION I SUITE 200 I CORPUS CHRISTI, TEXAS 78408 EXHIBIT 4°
OFFICE 381.883.1984 I FAX 361.883.1986 1 WWWANIAW -COM [Page 7 of 6
2
4. Construction Phase (NIA)
B. ADDITIONAL SERVICES (ALLOWANCE)
1. Topographic Survey (NIA)
2. Construction Administrative Services (NIA)
3. Warranty Phase (NIA)
4. Public Meetings (NIA)
5. Oso WRP Influent Hydraulics (NIA)
6. WilliamslWooldridge Lift Station Hydraulic Study (NIA)
7. City -wide IDIQ Contract Docs. & Bid Package
a. Project Meetings - Coordinate, plan, participate and conduct a "lessons
learned" workshop meeting with Engineering Services, Construction Services,
Wastewater Department and the Contractor. The purpose of the meeting is to
identify and discuss the positive aspects of past IDIQ projects that would be
beneficial to remain in this IDIQ project and some of the areas needing to be
improved upon prior to issuing the next set of bid documents. The team will
identify the project goals and determine the most effective way to implement
Contractor procurement. Engineer will provide a memo with recommended
additions/deletions and comments summarizing the items which should be
implemented or modified to improve the project along with a list of items which
has been successful in the past. Attend and participate in project meetings (2
meetings) with City staff to discuss IDIQ issues related to other projects and to
determine the best approach in preparing the plans and specs.
b. Review, study, and verify all comments and recommendations from the
"lessons learned" meeting and incorporate into the new City -wide IDIQ project
contract documents. This will involve modifications to the plans, specifications,
bid items, project notes, and procedures relating to bypass pumping, CCTV,
and record drawings. Gather and review existing IDIQ contract documents
associated with other projects. Identify in association with City staff the
strengths of the existing documents and the areas needing improvements.
a. Engineer will develop a wastewater infrastructure rehabilitation/replacement
unit price matrix for all items reasonably anticipated to be needed for the
delivery order work. Additional items will be included such as fence
replacement, landscaping, paving, stabilized backfill, sidewalks, curb & gutter,
traffic control, utility conflicts, pre & post CCTV, line cleaning, utility re- location,
services, tie -ins, bypass pumping, plugs, etc. Engineer will prepare exhibits
and plan sheets showing unit matrix examples.
b. Prepare "hypotheticar final quantities and estimates of probable costs which
will be used for bidder evaluation. Develop an improved and revised bid item
matrix which will provide benefits to the City with respect to economy of scale.
AMD. NO.8
EXHIBIT "A"
Page 2 of 6
3
c. Engineer will develop the criteria for maximum schedule allowances for
various construction tasks which can be used to reasonably estimate
construction durations for each delivery order.
d. Engineer will prepare a sample delivery order to be included as an attachment
in the bid documents. This document will clearly define the contractor's
expectations on the type of information typically included in future delivery
orders and the level of detail to be expected. In addition, it will provide clear
guidance on the anticipated format of future delivery orders and will define the
documents required, provide suggestions on the type of information
recommended, and offer examples of plan sheets, photos, and cost estimates.
e. Engineer will develop a bypass pumping plan template to be included in the
bid documents. This document will clearly outline the City's and Engineer's
requirements for all by- passing efforts, provide a contractor's checklist for
confirming all information is included, and will provide an example by -pass
plan that can be used as a "go -by".
f. Provide typical traffic control plans and standard traffic control measures for
the various construction applications that can be reasonably anticipated.
Include bid items for signage, illumination, markings and striping, and
signalization. The City Traffic Engineering Department will have final authority
on the appropriate traffic control set -ups for each delivery order site.
g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre final, and final complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff.
h. Prepare one (1) set of PRE -FINAL and one (1) set of FINAL Contract and Bid
Documents in City format (using City Standards as applicable), including
Contract agreement forms, general conditions and supplemental conditions,
notice to bidders, instruction to bidders, insurance, bond requirements, and
preparation of other contract and bid related items; specifications and
drawings to fix and describe, for one bid or for multiple bids, the size and
character of the entire Project; description of materials to be utilized; and such
other essentials as may be necessary for construction and cost analysis. Both
packages will also be provided electronically in pdf and CAD formats. Said bid
documents henceforth become the sole property and ownership of the City of
Corpus Christi.
i. Following the City's review of the PRE -FINAL submittal package, Engineer will
assimilate all review comments and make the appropriate modifications and
additions/deletions to the FINAL bid package. The City agrees that any
modifications of the submitted final plans (for other uses by the City) will be
M O.. 8 "A" of5
4
G
evidenced on the plans and be signed and sealed by a professional engineer
prior to re -use of modified plans.
j. Engineer will coordinate and conduct a workshop session with the City and
their other City -wide IDIQ consultant engineers in order to introduce and
summarize the plans, specifications, delivery orders, and the IDIQ process.
This will ensure a greater understanding of the intent of the bid package and
result in a more consistent product from each of the consultants.
k. Prepare and subrnit.monthly status reports with action items developed from
monthly progress and review meetings.
Project Schedule:
DAY
DATE
ACTIVITY
Friday
November 9, 2012
Pre -Final Submittal
Monday
November 19, 2012
City Review Comments Due
Friday
December 14, 2012
Final Submittal
Fees:
A. Fee for Additional Services Authorized. The City will pay the Engineer a
lump sum fee not to exceed $49.081.00 for provided services specified in
this contract. The fee will be full and total compensation for services and for
all expenses incurred in performing these services. Engineer will submit
monthly statements for basic services rendered. Each statement will be
based on the project percent completion at the time of billing. City will make
prompt monthly payments in response to Engineer's monthly statements..
B. Summary of fees. See attached.
All other terms and conditions of the June 2, 2008 contract and amendments between
the City and Consultant will remain in full force and effect.
Sincerely,
LNV, In .
TBPE irr
j/ //1- U/- r- 1
S. Leyendecker, P.E.
AMD. NO.8
EXHIBIT "A"
Page 4 of 5
OSO IN FILTRATIONIINFLOW RELATED COLLECTION SYSTEM
ENHANCEMENT PROGRAM AND PROGRAMMED WASTEWATER LINE
LIFECYCLE REPLACEMENT
(Project No. 7410)
SUMMARY OF FEES
06/02/08 1 03/23/10 10!10!10 03/11/11 08/09/11 12/21/11 02115/12 UU107112
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ORIGINAL
CONTRACT
AMD. NO. 1
AMD. NO. 2
AMD. NO.3
AMD. NO.4
AMD. NO.5
AMD. NO.6
AMD. NO.7
AMD. NO.8
TOTAL
BASIC SERVICES
1
Preliminary Phase
$45,33D.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$45,330.00
2
Design Phase
0.00
73,052.00
0.00
0.00
0.00
27,500.00
0.00
0.00
0.00
100,552.00
3
Bid Phase
0.00
6,316.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
6,316.00
4
Construction Phase
0.00
31,744.00
0.00
0.00
13,500.00
5,082.00
19,500.00
64,050.00
0.00
133,876.00
Subtotal Basic Services
45,330.00
111,112.00
0.00
0.00
13,500.00
32,582.00
19,500.00
64,050.00
0.00
ADDITIONAL SERVICES
1
Topographic Survey
0.00
11,286.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
p
2
Construction Observation Services
0.00
30,744.00
0.00
26,530,00
36,000.00
0.00
30,000.00
11,440.00
0.00
3
Warranty Phase
0.00
- 3,858.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4
Public Meetin s
0.00
7,854.00
0.00
0.0D
0.00
0.00
0.0Q
7,854.00
D.DO
5
Oso VVRP Influent Hydraulics
( AUTHORIZED)
0.00
64,256.00
0.00
0.00
0.00
0.00
0.00
(4,497.92)
0.00
59,758.08
6
J\AAIIiamsNVoDIdridge Lift Station
Hydraulic Study
0.00
0.00
44,560.00
0.00
0.00
0.00
0.00
(17,424.00)
0.00
27,136.00
7
Ci ty-wide IDIQ Contract Docs.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
49,051.00
49,051.00
Subtotal Additional Services
0.001
117,998.00
44,560.00
26,530.00
36,000.00
0.00
30,000,00
18,335.92
49,051.00
285,803.08
TOTAL AUTHORIZED FEE 1
$45,330.001
$229,110.00
$44.560.001
$26,630.001
$49,600.001
$32,582.001
$49,500.001
$46,714.081
$49,051.00
$571,877.08
06/02/08 1 03/23/10 10!10!10 03/11/11 08/09/11 12/21/11 02115/12 UU107112
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Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Prase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
i'nntrzad-+ ernrl nice I n mrl Nn_ 2 Cnntract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%
City of
us
Chnsti
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not app tcable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV Engineering
P. O. BOX:
STREET ADDRESS:
801 Navigation, Suite 300
CITY: Corpus Christi ZIP: 78408
FIRM IS: I. Corporation X 2. Partnership 8 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm:
Name Job Title and City Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest' constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
Dan S. Le endecker Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest' constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
SUPPLIER NUMBER
TO BE ASSIGNER BYT77
PURCHASING DIVISION
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee, in the matter is
a pparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d )I
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person:
Dan S. Leyendecker, P. E. Title: President
(Tyikc or Print)
Signature of Certifying Date:
Person: 7� g—_ P e - — - • .-.I
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas,
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor,
d. '`Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit. organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division beads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest. Legal or equitable interest. whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special tcrms of venture or partnership agrcements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.