HomeMy WebLinkAboutC2012-412 - 11/29/2012 - NACITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and Urban Engineering hereinafter called
"ENGINEER," agree to the following amendment to the Contract for Professional Services for Water Re-
Use Master Plan — City Wide Pro'ect No. E09010), as authorized and amended by:
Original AIE Agreement October 12, 2010 Motion M2010 -244 $ 253,000.00
Exhibit "A ", SECTION 1. SCOPE OF SERVICES, PART B. ADDITIONAL SERVICES shall be
amended to include public outreach services and to omit the sample user plan fee as specified in the
attached Amendment No. 1 Exhibit "A ".
EXHIBIT "A ", SUMMARY OF FEES shall be modified and is attached as Amendment No. 1 Exhibit "A"
for a revised fee not to exceed $41,250.00 (Forty One Thousand Two Hundred Fifty Dollars and Zero
Cents), for a total restated fee not to exceed $294.250.00 (Two Hundred Ninety Four Thousand Two
Hundred Fifty Dollars and Zero Cents).
All other terms and conditions of October 12, 2010 contract between the City and Consultant will remain
in full force and effect.
CITY OF CORPUS CHRISTI
Oscar R. Martinez Date
Assistant City Manager
RECOMMENDED
V A - Z--
Daniel Biles, P.E., Date
Director of Engineering Services
Operating Department Date
M ENGI E IN
z3 cLr2b1Z
Rhodes Urban, P.E. Date
Principal
2725 Swantner
Corpus Christi, Texas 78404
(361) 854 -3101 Office
(361) 854 -6001 Fax
APPPVE1 AS TO FORM
Office of Management Date
and dget
u v
Legal Department Date
, z
OCT 17 2012 90�,
G"Uh I (; MANA
Project No. E09010
ATTEST Fund Source No. 550950 -4248- 00000- EO9010
Wastewater CIP
Encumbrance No. b V
Armando Chapa, City Sec etary 1L��3�11
2012 -412
11/29/12 U f3�iz AMEND. NO. 1.
Page 1 of 1
Urban Engineering 3TEWATER1E09010 CI WIDE EFFLUENT WATER RE -USE MASTER PLAN%AMENDMENT N0.11C0NTRACT.DOCX
INDEXED
Job No. 37899.80.00
October 19, 2012
TRANSMITTED VIA EMAIL
AND ORIGINAL MAILED
Mr. Dan Bites, P.E.
Director of Engineering Services
City of Corpus Christi
P. O. Box 9277
Corpus Christi, Texas 78469
Subject: OSO EFFLUENT REUSE MASTER PLAN — Contract Amendment 1
City Project No. E09010
As per discussions with the project manager, Bill Green, I am proposing the following as a
Contract Amendment 1. This contract amendment provides for additional services for public
relations work. The intent of this work is to develop and present a unified coherent message to
the public that will inform and address concerns about the use of recycled water,
1. Public Outreach
A. Research & Development of Plan
Gather available information and research in regards to what has transpired to date and
what the future plans are for the project. The infrastructure, budgetarytfunding issues,
health /safety concerns, environmental impacts, and overall benefits of the project each
must be examined to determine the strengths and weaknesses inherent to the job.
Learn from other communities around the country who are already using effluent for
similar purposes.
Additionally, this stage will help determine primary and secondary audiences such as
media, educators, parents, general public, local resident neighborhoods and sports clubs,
and their particular interests.
Development of a 6 to 12 month communications plan that will fulfill the goal of
educating the public about this project.
B. Create! Produce Plan Contents & Materials
Once the plan has been approved, supporting content, creative and collateral
components will be developed. Consolidate the information gathered, conceptualize and
package the critical points that the campaign will communicate.
Develop communication materials to include, but not be limited to, the following:
• Theme and graphic representation
• Positioning and Fact Sheets
Media press kit that details the project
+ Key Talking Points
LEXHI BIT,1
"A"
1 of 4
• Media announcements
• Setup media interviews
• Public service content and materials to possibly include: video with light
animation, supplemental b -roll footage, PSA sample scripts, images, graphics,
editorial and story ideas
• Education support materials such as a leaflet, story booklet, water - project idea,
etc.
• Works signage where development is underway
+ Site safety signage where effluent water is to be used
• City utility bill statement stuffers
• Digital components for City and Water Department websites and I or creation of
specific microsite
C. Campaign Launch & Implementation
Deliver and implement an action plan to stated audiences.
Successful implementation is having everything ready to go and being in control of content
release coinciding with the project's progress.
Putting into action the various components and materials of the campaign so that when
the community begins to notice activity, information is available and forth coming.
2. Schedule
Revised Schedule for Effluent Reuse Master Plan
Preliminary Report
August 2011
Reassess Project
October 2011 —January 2012
Find and Recruit Sub - Consultants
February — March 2012
Contract Amendment
April 2012
Water Rate Analysis
April - June 2012
• Collect Additional Data
May - July 2012
• Water Reuse Cost/Rate Analysis
July - Aug 2012
• Stake Holder & Public Meetings
October 2012
• Submit Rate Recommendations
End of Oct 2012
Public Relations
Oct 2012 - June 2013
• Research & Development of Plan
• Stake Holder & Public Meetings
• Produce Plan Contents
• Campaign Launch & Implementation
Presentation to City Council
Resolution Outlining Rate Guidance
Preliminary Master Plan Review
Final Master Plan Review
Master Plan Adoption
Oct — Dec 2012
Late Oct 2012
Nov — Dec 2012
Jan 2012 — Jun 2013
November 2012
Dec 20121 Jan 2013
January 2013
February 2013
April 2013
L . NO. 1 IT "A"
2of4
WATER RE -USE MASTER PLAN - CITY WIDE
PROJECT NO. E09010
SUMMARY OF FEES
AMEND. NO.1
EXHIBIT "A"
Pa e3of4
ORIGINAL
CONTRACT
AMEND NO.1
TOTAL
BASIC SERVICES
Conceptual Plan
1
InVentory Analysis & Mapping
$19,000.00
$0.00
$19,000.00
2
Public Input
8,000.00
0.00
8,000.00
3
Report
40,000.00
0.00
40,000.00
Master Plan
4
Route Study
59,000.00
0.00
59,000.00
5
H draulic Modeling
25,000.00
0.00
25,000.00
8
Develop Rate Model
42,000.00
0.00
42,000.00
7
Develop Sample User Plan
5,000.00
5,000.00
0.00
8
Mapping
45,000.00
0.00
45,000.00
9
jPublic Input
10,000.00
0.00
10,000.00
Subtotal Basic Services
253,000.00
5,000.00
248,000.00
ADDITIONAL SERVICES
1
Public Outreach
1 a
Research and Development of Plan
0A0
14,000.00
14,000.00
1b
Produce Plan Contents and Materials
0,00
18,250,00
18,260.00
1c
Cam ion Launch and Implementation
0.00
14,000.00
14,000.00
Subtotal Additional Services
0.00
46,260.00
48,250.00
TOTAL FEE
$253,000.00
141,250.00
$294,250.00
10112/10
M2010 -244
Admin Approval
AMEND. NO.1
EXHIBIT "A"
Pa e3of4
Sincerely,
URBAN ENGINEERING
Rhodes "Chien Urban, P.E., R.P.L.S.
RCUI
xc: Bill Green
Job file
AMEND. NO. 1
EXHIBIT "A"
Page 4of4
Jr � SUPPLIER NUMBER
TO BE ASSIGNED BYZnT
PURCHASING DIVISION
tiw0%A00
Cit of CITY OF CORPUS CHRISTI
C
am. ti DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA ". See next page for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Urban Engineering
P. O. BOX:
STREET ADDRESS: 2125 Swantner Drive
CITY: Corpus Christi ZIP: 78404
2. Partnership 3. Sole Owner
5. Other
FIRM IS: 1. Corporation e
4. Association
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm"
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a - consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A
FILING .REQUIREMENTS
if a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public to general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]..
CERTIFICATION
t certify that all information provided is true and correct as of the date of this statement. that l
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: James L. Urban Title: Authorized Representative
('type or Prinf)
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit''. An action that is likely to affect an economic interest.if it is likely to
have an effect on that interest that is distinguishable from its effect on members.of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firth." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations_
c. "Official." The Mayor. members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division (-leads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest," Legal or equitable interest, whether actually or constructively held.
in a firm, including when such interest is held through an agent, trust, estate, ar holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
e "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.