HomeMy WebLinkAboutC2012-413 - 12/5/2012 - NACITY OF CORPUS CHRISTI
AMENDMENT NO. 5
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City ", and HDR ENGINEERING INC. hereinafter called
"Engineer", agree to the following amendments to the Contract for Engineering Services for Packery Channel
Dredging and Beach Re- Nourishment Proiect No. E10168), as authorized and administratively amended
by:
Original Contract
November 2, 2010
Admin. Approved
$39,700.00
Amendment No. 1
January 11, 2011
Motion No. M2011 -014
$137,400.00
Amendment No. 2
February 8, 2011
Admin. Approved
$6,000.00
Amendment No. 3
August 8, 2011
Admin. Approved
$9,400.00
Amendment No. 4
October 5, 2011
Admin. Approved
$39,970.00
In the Original Contract, Exhibit "A ", Section 1. Scope of Services, Part B. Basic Services shall be amended to
include Item No. 5 Additional Construction Phase as set forth in the attached Amendment No. 5, Exhibit "A ".
In the Original Contract, Exhibit "A ", Section 3. Fees, Part C. Summary of Fees shall be modified and is
attached as Amend No. 5 Exhibit "B" for a fee not to exceed $33,953.00 (Thirty Three Thousand Nine
Hundred Fifty Three Dollars and Zero Cents for a total restated fee not to exceed $266,423.00 (Two
Hundred Sixty Six Thousand Four Hundred Twenty Three Dollars and Zero Cents).
All other terms and conditions of the November 2, 2010 contract between the City and Engineer, and of any
amendments to that contract, which are not specifically addressed herein shall remain in full force and effect.
CITY OF CORPUS CHRISTI
� �- a" ./ 'L...
Oscar R. Martinez Date
Assistant City Manager
RECOMMENDED
Daniel Biles, P. E., Date
Director of Engineering Services
OperatiPg Departmentl Date
APPRO ED #S TO FORM
City Attor ey Date
2012 -413ate
0
HDR ENGINEERING, INC.
�z
Carl E. Crull, P.E. Date
Vice President
555 N Carancahua, Suite 1650
Corpus Christi, TX 78401 -0850
(361) 857 -2211 Office
(361) 857 -7234 Fax
ENTERED jt ,�
OCT 9 2012
CONTRACT MANAGERS
[ R C IVED
NOV X 3 2012
F ND. N0.5
e 1 of 2
HDR Engineering Inc. CHANNEUE10168 PACKERY CHANNEL BREDGING AND BEACH NOURISHMENTIAMENDMENT NO.5 AGREEMENT.DOC
INDEXED
and Budget
ATTEST
Armando Chapa
City Secretary
Project Number: E10168
Funding Source: 550950- 3278 - 00000- E10168
Fund Name: Packery Channel Projects TIF #2
Encumbrance Number: E10168AHD
F A MEND. NO. 5
Page 2 of 2
K:IENGINEERING DATAEXCHANGEMOEMIPACKERY CHANNELIE10168 PACKERY CHANNEL BREDGING AND BEACH NOURISHMENTIAMENDMENT NO. 5 AGREEMENT.DOC
September 28, 2012 .IR
.ED PW 151670 .
s
City of Corpus Christi OCT 1 2012
Attn: Dan Biles, P.E,.< i_:._
Major. Projects Engineer Er %R2 SF_RV1 -[:
P.O. Box 9277.
Corpus Christi, TX 78469 -9277:
RE; REQUEST FOR AMENDMENT NO. 5 FOR ADDITIONAL CONSTRUCTION
PHASE SERVICES, PACKERY CHANNEL 'DREDGING AND BEACH
NOURISHMENT (CITY PROJECT NO. E10168)
Dear Mr. Biles,
Thank you for the opportunity to submit -this proposal for Amendment No.. 5 to . provide
additional `services for continuation of the City's maintenance dredging at Packery Channel and
associated beach nourishment on North Padre Island along the seawall. This proposal includes
construction administration and construction observation, and associated design, needed for the
continued work. Having already assisted the City during the previous. regulatory; design
bidding, and construction administration phases of this project, we feel well qualified to help.
As we understand the project, the City is planning on issuing a Notice to Proceed to the
construction contractor by- October 20.12 to continue maintenance dredging of Packery Channel.
The'' assumed construction time extension is 90 days. To assist the City with. construction
administration and observation, we. propose to provide the Scope of Services described below.
We .recommend 'the level of effort described in this `scope based on successful construction-phase
services: HDR has provided to the City and other clients on similar dredging and beach
nourishment projects.
SCOPE- OF.SERVICES
HDR's services will consist of the following:
a. Participate in , pre- construction (prior to resuming work). 'coordination meeting and
..provide a recommended agenda:for key construction activities and elements of the final
phase of the Project..
b. Review shop and working drawings,, materials, acceptance surveys, and `other
submittals for general conformance with contract documents.
HDR Engineering; Inc.. 555NCarancahua Phone: {36
Texas Registered Engineering Firm F -754 'Suite 165D Fax: (367 ) ' 7 FEND. NO 5
Corpus Christi, TX 78401 -0850 wm.hdri .coEXHIBIT `°A"
Page 1 of f
Mr. Dan Biles, P.E. PW 151670
City of Corpus Christi
September 28, 2012
Page 2 of 6
c. Provide interpretations and clarifications of the contract documents for the Contractor
and authorize required changes which do not affect the Contractor's_ price and are not
contrary to the general interest of the City under the contract.
d. Perform day -to -day project management. As' we have discussed previously, considering
the nature of construction required on this project, we propose . to perform periodic
construction observation. rather than having a full -time onsite inspector (described in
more detail under line . item "i" below). To supplement the periodic. construction'
observation, HDR will maintain communication with the Contractor. and City on an
approximate daily basis (frequency and extent of communication may vary depending
on the nature and progress of construction activities). This will help HDR and the City
remain current on the progress of work, and allow HDR to schedule site visits when
key work is being performed. Daily communications will 'be through telephone and-
email:
e. Review Contractor's dredging volume calculations associated with monthly payment
applications. Provide recommendations to. .City for payments to Contractor.
Anticipated payment applications include 3 interim payments and T final payment.
f. Prepare and/or assist in change orders as authorized by the City (coordinate with the
City's Engineering Services Construction
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the Project.
h. Compile red -line drawings of the Project as constructed and deliver to the Engineering
Services. As we discussed previously, project specifications for this project require
Contractor to provide detailed surveys of the completed .work that will be signed/sealed
by an RPLS. Therefore, rather than'develop a comprehensive. set of stand -alone record
drawings in Autocad, record drawing package will consist. of an assembly of hand-
marked set of engineering plans plus appendices consisting of compilation of
Contractor's acceptance surveys. DVD containing AutoCAD files will be included for
Contractor's surveys.
L HDR will endeavor to provide protection for the City against defects and deficiencies
in the Work by performing periodic site observation. The following provides additional
detail.
1. General: Endeavor to protect the City in .providing construction observation
services; however,. it is understood that HDR does not guarantee the Contractor's
performance, nor is HDR responsible for supervision of the Contractor's
operations and employees. HDR will not be responsible for the means, methods;
techniques., sequences or procedures of construction selected by the Contractor, or
any safety precautions and programs relating in any way to the condition of the
- premises, the work of the. Contractor or any subcontractor.. HDR will not be
responsible for the acts or omissions of any person (except its own employees or
agents) at the Project site or otherwise performing any of the work'of the Project.
2. Conference and Meetings: . Attend meetings with Contractor, such as - pre -
construction coordination meeting; progress meetings, job conferences and other,
Proj cot-related. meetings as required: by the City, and prepare and circulate copies
of minutes thereof.
HDR Engineering, Inc. 555 N Carancahua Phone: (3
Texas Registered Engineering Firm F -754 Suite 1650 Fax: (361) 7 OtNQ. NQ. 5,
Corpus Christi TX 711401-085(l w
ww:hdri .caEXHIBIT "A"
Page 2 of 6
Mr: Dan Biles., PX; PW151670
City of Corpus Christi.
September 28, 2012
Page 3 of 6
3. Liaison: Serve as liaison with Contractor, working principally through
Contractor's superintendent, and assist in understanding the intent of the Contract
- Documents.
4: Interpretation of Contract Documents: Issue to Contractor clarifications and
interpretations as needed. -
5. 'Process shop.Drawings and Samples:
i. Receive. Samples furnished at the site by Contractor. ;
ii. Record date of receipt of Samples and approved. Shop Drawings.
iii: Advise Contractor of -the commencement of any portion of the Work
irequiring a Shop Drawing or Sample submittal for which HDR believes that
the submittal has not. been approved.
6.. Review of Work and Rejection of Defective Work:
i. Conduct. periodic (approximately three times per month) on -site .
observations of Contractor's work -in- progress and determine if such, Work
is in general accordance with the Contract Documents. .4-.8 hours - are
anticipated for each site visit which includes.travel time and reporting. Site
visits will be scheduled to occur more frequently when key aspects of work
are underway (for example, when active dredging and beach nourishment
are occurring) and less frequently when little or no work has occurred.
ii. - Report whenever HDR believes that any part of Contractor's work in
progress will not' produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been - damaged, or does not meet the requirements
of any inspection, test or approval required to be. made; and advise City of
that part of work in progress that HDR believes should be corrected or
rejected or should be uncovere& for observation, or requires special. testing,
inspection or approval.
iii. Observe whether Contractor has arranged for inspections generally.required
by Laws and Regulations, including but not limited to those to be performed.
by public agencies having jurisdiction over the Work.
7. Records and Reports:
i. Maintain orderly files for correspondence, reports of• job conferences,
reproductions of original Contract Documents including all Change Orders,'
Field Orders; Work Change: Directives, Addenda, additional Drawings
issued subsequent to the Contract, HDR's clarifications and interpretations
of the Contract Documents, progress reports, Shop Drawing and Sarnple.
submittals received from and delivered to Contractor, and other Project
related documents.
ii. For each site visit, prepare a construction observation report utilizing
approved City format, recording Contractor's presence on the site, weather
conditions, data relative to questions of Change Orders, Field Orders, Work .
Change Directives, or changed conditions, site visitors,.. daily activities,.
decisions, observations in general, and specific observations in more detail
as in case of observing test procedures; and send copy to the City.
HEM Engineering, Inc. 555 N Carameahua Phone:f3fi .
TexasRe&tered Engineering 'Firm F -754 suke.1650 Fax{361J, 7 IEND. NO. 5
Corpus Christi TX 78401 -0850 www:hdri .coEXHIBIT ° `A"
Page 3ofB
Mr. Dan Biles, P.E. PW151670
City of Corpus Christi
September 28, 2012
Page 4.of G
iii. Construction observation reports will include photographic documentation
as required to document progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
- iv. Report immediately to the City the occurrence of any known site accidents,
any Hazardous Environmental Conditions, emergencies, or -acts of God
endangering the Work, and property damaged by fire or other causes,
8. Coilxapletion:.
L Before-the 'issue of Certificate. of Completion, submit to Contractor a list of.
observed items requiring completion or correction.
I Participate in a fmal inspection. in the company of the City and Contractor
and prepare a final list of items to be completed or corrected.
iii. Observe whether all items on final list have been completed or corrected and -
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction phase.
b. Conduct the final acceptance inspections with HDR.
c. Contract directly with a third party as needed for any independent quality assurance
surveying or other verification of Contractor's acceptance surveys.
d. Contract directly with a third party as needed for full - time construction observation.
HDR Engineering, Iris- 555 N Careneahua Phone: (n �1A
Texas Registered Engineering Firm F -754 Suite .1650 faK AMEND. END. NO. r J
Corpus Christi, TX 7801- 085(1' w�rnrr:hdrin .corEXHIBIT "A1"
Page 4of6 .
Mr. -Dan Biles, P.E.
RKED
EI V W151670
City of Corpus Cbristi i
September 28, 20I2
Page5of6C Z012
Ei�SINEERING SERVIHS
PROPOSED FEE,AND REQUESTED ACTION
Thank you again for the opportunity to submit this proposal to assist with completion of this
important City project. We propose to provide the Scope of Services described above on a lump
sum basis in accordance with Fable 1 - Summary of Scope. and Fees. We estimate that our total
fee fox construction phase services will be $33,953.
if additional services become necessary, we will acquire authorization from the City and bill for
these services in accordance with. an agreed -to lump sum fee.. We propose that all work be
performed as Amendment No. 5 to our existing agreement for professional services for Project
No. E10168 (dated November 2010). Refer to. Table 2, "Summary of Fees," for a summary of
the. authorized and proposed fees under our existing contract. As show_ n, the proposed fee for
Amendment No. 5 would bring our total contract amount.to $266;270.
HDR Engineering, Inc. .
Texas Registered Engineering.Firm F -754
Table 1: Summary of Proposed .Scope and Fees for Amendment No. 5
Scope Item
Fee
1. Construction Administration
a. Pre - Construction Coordination Meeting
$1,074
b. Submittals
$8,109
c. Interpretations and Clarifications
$2,594_
d. Day -to -Day - Project.Mgmt and Coordination with
Contractor
$5,863
e. Review Dredging Volumes
$2,443
f. Change Orders _
$3,458.
g. Final Inspection
$1,129
h. Compile Red -Line Drawings
$2,721
L Periodic Site Visits and Reporting
$5,962
TOTAL;:
$33,953:
Notes
1. Fees are based on a construction time extension of
approximately 90 days.
2. Fee for Construction Observation is based on an average
of 4- to `8 -hour site visits per month (including
travel and reporting time) for approximately 90'days.
Travel assumed to be from HDR's, Corpus Christi office.
555 N Carancahua Phone: (361 5 I`I�. N0. 5
Suite 1650 Fax: (361)8 -1
Corpus ChHsti,TX78401 -0850 wvwMw.hdrin om EXHIBIT "A"
Page 5 of.6
='ECEIVE
Mr. Dan &iles, P.D. i � - PW151670
City of Corpus Christi i
September 28, 2012 � �1L � � 2092
Page 6 of 6
EitiC�;fVEERING SERVICES
Table 2: Summary of Fees for Packery Channel Dredging and Beach. Nourishment
(Project No. E14168)
We look forward to your approval of the above scope and fees; and development of a contract
ORIGINAL
AMENDMENT
AMENDMENT.
AMENDMENT
AMENDMENT
AMENDMENT
-
- ..
CONTRACT
NO. 1
NO.�2
N0:3
NO.4
1\10.5
TOTAL
BASIC SERVICES
1 Preliminary Phase - -
$0.00
$0.00
- $0.00
$ 0:00
$0.00
°' $0.00
, $0,00
2 Design. Phase - -
- - C.CO
69,000,00
6,000.00
0.00
0.00
0.00
$75,000.00
3'BidPhase - --
0.00
0.00
0.00
- 9,400.00
- - - '0.00
0,00
$9,400.00
4 Construction Phase
0.00
0.00
0.00
- 0:00
- 32,050.00
0.00
$32,050.00
5 Additional Construction Phase. (AUTHORIZED)
0.00.
0.00
0.00
0.00
0.00
33,953.00
$33,953.00
Sub -Total Basic Services -
0.00
69,000.00
5,000.00
9,40D.00
32,050.00
$3,953.00'$150,403.00
ADDITIONAL SERVICES
1 Permitting (AUTHORIZED) -
- -
Beach Nourishment Permitting
39700.00
O.Co
0.00
0,00
0.00
0.00
$39,700.00
Dredging Permitting -
0.00
28,900.00
0.00
- 0.00
0.00
0.00
$28,900.00
2 Right -of- Way (ROW) Acquistien Survey (NOTAUTHORIZED)
0.00
0.00
0.00
0.00
0.00
,- 0.00
.$0.00
3 Topographic Surrey (AUTHORIZED) -
0.00
33,500.00
- 0.00
0.00
0.00
0.00
$33,500,00
4 Errvironmental . Assessment tNOTAUfHORIZED)
0.00
0.00
13.0D
0.00
0.00
0,00
$0,00
5 Construction Observation Services (AUTHORIZED)
_ 0,00
- - O,Co
0.00
0.00
7,920.00
0.00
$7,920.00
6 Public Involvement - -
0.00
5,000.00
0. DO
- 0100
- 0.00
- _ ao6
$S moo
7 Warranty (NOTAUTHORIZED)
0.00
0.00
0: DO
0.00
0.00
0,00
$0.00
B Subsurface Utilities Investigation
0.00
1,000,00
. 0.00
0. DO
0.00
0.00
$1,000.00
39,700.00
68,400.00
0.00
0,00
7,920.00
.0.00
$116,020.00
Sub - "fatal Additional Services
TOTAL AtrfHORIZED FEE -
$39,700.00
$137,400.40
$6;p00.00
- $9,400.00
$39,970.00
- $33,953.00
$266,423.00
We look forward to your approval of the above scope and fees; and development of a contract
SUMMARY OF FEES
BASIC SERVICES
1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Construction Phase (NOTAUTHORIZED)
Sub -Total Basic Services
ADDITIONAL SERVICES
1. Permitting (AUTHORIZED)
Beach Nourishment Permitting
Dredging Permitting
2. Right -of -Way (ROW) Acquistion Survey (NOT AUTHORIZED)
3. Topographic Survey (AUTHORIZED)
4. Environment Assessment (NOT AUTHORIZED))
5. Construction Observation Services (NOTAUTHORIZED)
6. Public Involvement
7. Warranty (NOT AUTHORIZED)
8. Subsurface Utility Investigation
Sub -Total Additional Services
TOTAL AUTHORIZED FEE
Date Authorization
M
ORIGINAL
CONTRACT
AMENDMENT
NO 1
AMENDMENT
NO2
AMENDMENT
NO3
AMENDMENT
N04
AMENDMENT
N05
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
69,000.00
6,000.00
0.00
0.00
0.00
75,000.00
0.00
0.00
0.00
9,400.00
0.00
0.00
9,400.00
0.00
0.00
0.00
0.00
32,050.00
33,953.00
66,003.00
$0.00
$69,000.00
$6,000.00
$9,400.00
$32,050.00
$33,953.00
$150,403.00
39,700.00
0.00
0.00
0.00
0.00
0.00
39,700.00
0.00
28,900.00
0.00
0.00
0.00
0.00
28,900.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
33,500.00
0.00
0.00
0.00
0.00
33,500.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7,920.00
0.00
7,920.00
0.00
5,000.00
0.00
0.00
0.00
0.00
5,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000-00
0.00
0.00
0.00
0.00
1,000.00
$39,700.00
$68,400.00
$0.00
$0.00
$7,920.00
$0.00
$116,020.00
$39,700.00
$137,400.00
$6,000.00
$9,400.00
$39,970.00
$33,953.00
$266,423.00
010
Administrative
Approval
1 11 2011
Motion No.
M2011 -014
2/8/2011
Administrative
Approval
Administrative
Approval
10 5 2011
Administrative
Approval