Loading...
HomeMy WebLinkAboutC2012-419 - 12/11/2012 - ApprovedRATIFICATION OF AMENDMENT NO. 2 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and JEC Architects,_ Inc. hereinafter called "CONSULTANT," agree to the following amendment to the Contract for Professional Services for Hike and Bike Trails-City Wide (Bond 2008) (Proiect No. 3381) as authorized and amended by: Original A/E Agreement July 11, 2011 Administrative A2proval $39,800.00 Amendment No. 1 November 16, 2011 Administrative Approval $4,575.00 Exhibit "A ". SECTION 2. SCOPE OF WORK shall be amended as specified in the attached Amendment No. 2 Exhibit W'. EXHIBIT "A ", SECTION 3. FEES shall be amended as specified in the attached Amendment No. 2 Exhibit "A" Summary of Fees, for a revised fee not to exceed $7,800.00 (Seven Thousand Eight Hundred Dollars and Zero Cents) for a total restated fee not to exceed $52,175.00.00 (Fifty Two Thousand One Hundred Seventy Five Dollars and Zero Cents) Monthly invoices shall be submitted in accordance with Exhibit "B ". All other terms and conditions of the July 11, 2011 original contract and the November 16, 2011 Amendment between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI JEC ARCHITECTS, INC. Oscar R. Martinez, (Date) J mes Coffin, Ar e ( ate) Assistant City Manager resident 3649 Leopard Street, Suite 407 Corpus Christi, TX 78408 RECOMMENDED (361) 904 -0804 Office (361) 904 -0925 Fax la If�iz. Daniel Biles, P.E., (Date) Director of Engineering Services T' Oper ting Departme t (Date) - APPRO P A TO FORM Office of anagement (Date) and udget �J Legal Department ( te) U ( L:L Or 2012 -419 AMEND. NO. 2 12 Pagel of 2 M2012 - 19 l7 4RKS & RECX33131 HIKE & BIKE TRAILS -CfTY WIDE (BOND 2008)TROFESSIONAL SERVICESIAMENDMENT NO. 21CONTRACT.DOCX JEC Architects Inc. INDEXED ATTEST Armando Chapa, City Secretary Project Number: 3381 Fund Source: 550950 -3292- 00000 - 130291 (Parks & Rec CIP) Encumbrance Number: E: fe �} c ENTERED OCT 12 2012 J;Ufi I KAIL; 11AA1 Litri, AMEND. NO. 2 2of2 KAENGINEERING DATAEXCHANGEWENNIFEMPARKS & RECX3381 HIKE & BIKE TRAILS -CITY WIDE (BOND 20W)WROFESSIONAL SERVICESIAMENCMEIVT N0.21C0NTRACT.D0CX August 24, 2012 Mr. Dan Biles, P.E. Director of Engineering Services City of Corpus Christi P.Q. Box 9277 Corpus Christi, Texas 78469 RE: Hike & Bike Trail — City Wide Project No. 3381 - Amendment #2 Dear Mr. Biles: JEC Architects respectfully requests an Amendment No. 2 to our "Contract for Professional Services" for an increase in fees in the amount of $7,800.00. This request is due to additional roan- hours expended in assisting the City with research and documentation of a Proposed Easement across Lott, of Sun Valley Estates and a revised Scope of Design Services for this first leg of the Trail from Yorktown to Cedar Pass. As you may recall, the requested Trailhead location begins at Yorktown Blvd. and Sun Valley Drive and then proceeds in an Easterly direction to Cedar Pass. However, the City did not own or have an easement across Lot 1, of Sun Valley Estates to construct a concrete trail. Following our meeting with Engineering Services and Parks & Recreation Department on September 2 3 3, 2011, JEC, Inc. was requested by Engineering to meet with and coordinate documentation with Capnor, USA surveyors to verify property boundaries, utility easements and possible ownership of Lot 1, Sun Valley Estates. JEC, Inc. provided documentation of a preliminary Exhibit to assist Capnor, USA in describing the required easement directions and dimensions for the proper access across Lot 1 for the beginning of the Hike & Bike Trail. In addition to this Easement coordination issue, the Scope of Design Services by JEC, Inc. has been revised following several meetings with Engineering concerning the conflict of the Trail design and location with a previously designed Stormwater project to improve Schanen Drainage Ditch. Following meetings with Engineering Services, Parks Department and coordination P.O. Box 260161 - Corpus Christi, TX 78426 -0161 - 5649 Leopar4 St., Suite 407 - Corpus Christi, TX 78408 0:961} 904 -0804 - Fax (361) 904-0925- jcoffinO)ECarchiteds.com AMEND. NO.2 EXHIBIT W Page 1 of 3 Mr. Dan Biles, P.E. August 24, 2012 Page 2 of 2 meetings with Freese and Nichols Engineers, it was determined that the recently constructed "back swale" with post inlet drains and irrigation lines will need to be replaced and /or removed in a revised Scope of Services for JEC, Inc. Furthermore, the Hike & Bike Trail sidewalk will now be required to be designed as a heavy concrete section maintenance road to handle heavy tractor mowing equipment and truck vehicles to maintain the ditch and right of way. JEC Architects has :included within, a revised Amended Exhibit "D" for your review and approval to document this work. The revised Amended Fees will now total $52,175.00. This Exhibit does not reflect any invoices toward. this project for clarity of total Fee Structure. Should you have questions concerning this request and additional Scope, please call to discuss. Sincerely, JEC ARCHITECTS, INC C Jim ' Cofffirmimn, ' Fe President JC/lc Attachment: Exhibit "D" CC: Ms. Joelle Francois, P.E. P.O. Sox 2,60161- Corpus Christi, TX 78476 -0161- 3644 Leopard St., Suite 407 - Corpus Chrisii, TX 754as (361) 904 -0804 -- E2ix (361) 904 -0925- jcofin0)ECar4ite--f5.com AMEND, NO.2 EXHIBIT` "A" Pw e2of3 DIKE AND BIKE TRAILS - CITY WIDE (BOND 2008) PROJECT NO. 3381 SUMMARY OF FEES Ul111/11 11/16/11 Admin Approval Admin Approval M2012- AMEND. NO.2 EXHIBIT "A" Pa e3of3 ORIGINAL CONTRACT AMEND. NOA AMEND. NO.2 TOTAL BASIC SERVICES 1 Preliminary Phase $9,800.00 $0.00 $2,600.00 $12,400.00 2 Design Phase 18,600.00 0.00 5,200.00 23,800.00 3 Bid Phase 1,800.00 0.00 0.00 1,800.00 4 Construction Phase 3,000.00 0.00 0.00 3,000.00 Subtotal Basic Services 33,200.00 0.00 7,800.00 41,000.00 ADDITIONAL SERVICES 1 Permit Preparation 1,850.00 0.00 0.00 1,850.00 2 Topographic Survey 3,750.00 4,575.00 0.00 8,325.00 3 Construction Observation Services 0.00 0.00 0.00 0.00 4 Start -Up Services 0.00 0.00 0.00 0.00 5 Warranty Phase Subtotal Additional Services 1,000.00 6,600.00 0.00 4,575.00 0.00 0.00 1,000.00 11,175.00 TOTAL FEE $39,800.001 $4,575.00 $7,800.00 $52,175.00 Ul111/11 11/16/11 Admin Approval Admin Approval M2012- AMEND. NO.2 EXHIBIT "A" Pa e3of3 M z m � o0 z P. `!z �G60 N Basic Services. Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Cnntrart Amd Nn_ 1 Amd Nn_ 2 Contract Invoiced Invoice Invoice Sample form for: Payment Request Revised 07/27/00 Percent Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% • sttertrett rsut►tent m at: AsstGN®sv�t1'� � t'[11tCHnSMG p1YlS10N CITY OF CORPUS CHRISTI e c�s DISCLOSURE OF INTEREST Christi Ck of Corpus Christi Ordinance 17112 as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every quest must be answered. If the question is not applicable, answer with NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: JEC Architects, Inc. F. O. BOX: STREET ADDRESS: 3649 Leopard Street., Suite 407 CITY: Cornus Christi ZIP: 7$408 F1RM 15: 4. Association 5. Other ership ❑ 3. Sole Owner DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 'employee" of the City 1. State the names of each of Cor pus "Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm. Name Job Title and City Department (if known) NIA 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm!' Name Title NIA 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership to the above named "firm." Name Board, Commission or Committee NIA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and as an ownership interest" constituting 3% or more of the ownership in the above named ''firm" Name Consultant NIA FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that Itas been requested to act in the matter, unless the interest of the City official or employee in tho matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not - knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Jim Coffin Title: President (Type or Pdn" Signature of Certifying tom, Date: f Person: x, DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. e. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole. proprietorship, as self- employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are trrated as non -profit organizations. e. "Official." - The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. E "Ownership Interest." Legal or equitable: interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements:' g. "Consultant." Any person or firm, such as engineers and architects, fired by the City of Corpus Christi for the purpose of professional consultation and recommendation.