HomeMy WebLinkAboutC2012-419 - 12/11/2012 - ApprovedRATIFICATION OF
AMENDMENT NO. 2
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and JEC Architects,_ Inc. hereinafter called
"CONSULTANT," agree to the following amendment to the Contract for Professional Services for Hike
and Bike Trails-City Wide (Bond 2008) (Proiect No. 3381) as authorized and amended by:
Original A/E Agreement
July 11, 2011
Administrative A2proval
$39,800.00
Amendment No. 1
November 16, 2011
Administrative Approval
$4,575.00
Exhibit "A ". SECTION 2. SCOPE OF WORK shall be amended as specified in the attached
Amendment No. 2 Exhibit W'.
EXHIBIT "A ", SECTION 3. FEES shall be amended as specified in the attached Amendment No. 2
Exhibit "A" Summary of Fees, for a revised fee not to exceed $7,800.00 (Seven Thousand Eight
Hundred Dollars and Zero Cents) for a total restated fee not to exceed $52,175.00.00 (Fifty Two
Thousand One Hundred Seventy Five Dollars and Zero Cents) Monthly invoices shall be submitted
in accordance with Exhibit "B ".
All other terms and conditions of the July 11, 2011 original contract and the November 16, 2011
Amendment between the City and Consultant will remain in full force and effect.
CITY OF CORPUS CHRISTI JEC ARCHITECTS, INC.
Oscar R. Martinez, (Date) J mes Coffin, Ar e ( ate)
Assistant City Manager resident
3649 Leopard Street, Suite 407
Corpus Christi, TX 78408
RECOMMENDED (361) 904 -0804 Office
(361) 904 -0925 Fax
la If�iz.
Daniel Biles, P.E., (Date)
Director of Engineering Services
T'
Oper ting Departme t (Date) -
APPRO P A TO FORM
Office of anagement (Date)
and udget
�J
Legal Department ( te)
U ( L:L
Or
2012 -419 AMEND. NO. 2
12 Pagel of 2
M2012 - 19 l7 4RKS & RECX33131 HIKE & BIKE TRAILS -CfTY WIDE (BOND 2008)TROFESSIONAL SERVICESIAMENDMENT NO. 21CONTRACT.DOCX
JEC Architects Inc.
INDEXED
ATTEST
Armando Chapa, City Secretary
Project Number: 3381
Fund Source: 550950 -3292- 00000 - 130291 (Parks & Rec CIP)
Encumbrance Number: E: fe �} c
ENTERED
OCT 12 2012
J;Ufi I KAIL; 11AA1 Litri,
AMEND. NO. 2
2of2
KAENGINEERING DATAEXCHANGEWENNIFEMPARKS & RECX3381 HIKE & BIKE TRAILS -CITY WIDE (BOND 20W)WROFESSIONAL SERVICESIAMENCMEIVT N0.21C0NTRACT.D0CX
August 24, 2012
Mr. Dan Biles, P.E.
Director of Engineering Services
City of Corpus Christi
P.Q. Box 9277
Corpus Christi, Texas 78469
RE: Hike & Bike Trail — City Wide
Project No. 3381 - Amendment #2
Dear Mr. Biles:
JEC Architects respectfully requests an Amendment No. 2 to our "Contract for Professional
Services" for an increase in fees in the amount of $7,800.00. This request is due to additional
roan- hours expended in assisting the City with research and documentation of a Proposed
Easement across Lott, of Sun Valley Estates and a revised Scope of Design Services for this first
leg of the Trail from Yorktown to Cedar Pass.
As you may recall, the requested Trailhead location begins at Yorktown Blvd. and Sun Valley
Drive and then proceeds in an Easterly direction to Cedar Pass. However, the City did not own
or have an easement across Lot 1, of Sun Valley Estates to construct a concrete trail.
Following our meeting with Engineering Services and Parks & Recreation Department on
September 2 3 3, 2011, JEC, Inc. was requested by Engineering to meet with and coordinate
documentation with Capnor, USA surveyors to verify property boundaries, utility easements and
possible ownership of Lot 1, Sun Valley Estates. JEC, Inc. provided documentation of a
preliminary Exhibit to assist Capnor, USA in describing the required easement directions and
dimensions for the proper access across Lot 1 for the beginning of the Hike & Bike Trail.
In addition to this Easement coordination issue, the Scope of Design Services by JEC, Inc. has
been revised following several meetings with Engineering concerning the conflict of the Trail
design and location with a previously designed Stormwater project to improve Schanen Drainage
Ditch. Following meetings with Engineering Services, Parks Department and coordination
P.O. Box 260161 - Corpus Christi, TX 78426 -0161 - 5649 Leopar4 St., Suite 407 - Corpus Christi, TX 78408
0:961} 904 -0804 - Fax (361) 904-0925- jcoffinO)ECarchiteds.com
AMEND. NO.2
EXHIBIT W
Page 1 of 3
Mr. Dan Biles, P.E.
August 24, 2012
Page 2 of 2
meetings with Freese and Nichols Engineers, it was determined that the recently constructed
"back swale" with post inlet drains and irrigation lines will need to be replaced and /or removed
in a revised Scope of Services for JEC, Inc. Furthermore, the Hike & Bike Trail sidewalk will
now be required to be designed as a heavy concrete section maintenance road to handle heavy
tractor mowing equipment and truck vehicles to maintain the ditch and right of way.
JEC Architects has :included within, a revised Amended Exhibit "D" for your review and
approval to document this work. The revised Amended Fees will now total $52,175.00. This
Exhibit does not reflect any invoices toward. this project for clarity of total Fee Structure.
Should you have questions concerning this request and additional Scope, please call to discuss.
Sincerely,
JEC ARCHITECTS, INC
C Jim ' Cofffirmimn, ' Fe
President
JC/lc
Attachment: Exhibit "D"
CC: Ms. Joelle Francois, P.E.
P.O. Sox 2,60161- Corpus Christi, TX 78476 -0161- 3644 Leopard St., Suite 407 - Corpus Chrisii, TX 754as
(361) 904 -0804 -- E2ix (361) 904 -0925- jcofin0)ECar4ite--f5.com
AMEND, NO.2
EXHIBIT` "A"
Pw e2of3
DIKE AND BIKE TRAILS - CITY WIDE (BOND 2008)
PROJECT NO. 3381
SUMMARY OF FEES
Ul111/11 11/16/11
Admin Approval Admin Approval M2012-
AMEND. NO.2
EXHIBIT "A"
Pa e3of3
ORIGINAL
CONTRACT
AMEND. NOA
AMEND. NO.2
TOTAL
BASIC SERVICES
1
Preliminary Phase
$9,800.00
$0.00
$2,600.00
$12,400.00
2
Design Phase
18,600.00
0.00
5,200.00
23,800.00
3
Bid Phase
1,800.00
0.00
0.00
1,800.00
4
Construction Phase
3,000.00
0.00
0.00
3,000.00
Subtotal Basic Services
33,200.00
0.00
7,800.00
41,000.00
ADDITIONAL SERVICES
1
Permit Preparation
1,850.00
0.00
0.00
1,850.00
2
Topographic Survey
3,750.00
4,575.00
0.00
8,325.00
3
Construction Observation Services
0.00
0.00
0.00
0.00
4
Start -Up Services
0.00
0.00
0.00
0.00
5 Warranty Phase
Subtotal Additional Services
1,000.00
6,600.00
0.00
4,575.00
0.00
0.00
1,000.00
11,175.00
TOTAL FEE
$39,800.001
$4,575.00
$7,800.00
$52,175.00
Ul111/11 11/16/11
Admin Approval Admin Approval M2012-
AMEND. NO.2
EXHIBIT "A"
Pa e3of3
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P. `!z
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Basic Services.
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total
Cnntrart Amd Nn_ 1 Amd Nn_ 2 Contract Invoiced Invoice Invoice
Sample form for:
Payment Request
Revised 07/27/00
Percent
Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%
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CITY OF CORPUS CHRISTI
e c�s DISCLOSURE OF INTEREST
Christi
Ck of Corpus Christi Ordinance 17112 as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every quest must be answered.
If the question is not applicable, answer with NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: JEC Architects, Inc.
F. O. BOX:
STREET ADDRESS: 3649 Leopard Street., Suite 407
CITY: Cornus Christi ZIP: 7$408
F1RM 15: 4. Association 5. Other
ership ❑ 3. Sole Owner
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
'employee" of the City
1. State the names of each of Cor pus "Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm!'
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership to the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and as an ownership
interest" constituting 3% or more of the ownership in the above named ''firm"
Name Consultant
NIA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that Itas been
requested to act in the matter, unless the interest of the City official or employee in tho matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not - knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Jim Coffin Title: President
(Type or Pdn"
Signature of Certifying tom, Date: f
Person: x,
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
e. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole. proprietorship, as self- employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are trrated as non -profit organizations.
e. "Official." - The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
E "Ownership Interest." Legal or equitable: interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements:'
g. "Consultant." Any person or firm, such as engineers and architects, fired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.