HomeMy WebLinkAboutC2012-421 - 12/11/2012 - ApprovedM
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Freese and Nichols.
Inc. a Texas corporation, 800 North Shoreline, Suite 1600N, Corpus Christi, Nueces
County, Texas 78401, (ArchitectlEngineer — AIE), hereby agree as follows:
1. SCOPE OF PROJECT Broadway Wastewater Treatment Plant Decommissioning
(Project No. E12159)
The Broadway Wastewater Treatment Plant is being replaced by a new plant adjacent to
the old one. The site of the old plant must be closed in accordance with TCEQ
requirements prior to it being converted to other uses. This contract includes preparation
of a closure plan, environmental sampling, analysis of potential uses for the site, and a
contract to prevent odors when the old pant is closed.
2. SCOPE OF SERVICES
The AIE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A -1 ", to complete the Project. Work will not begin on Additional Services until
requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The AIE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
2012 -421
12/11/12 Contract for Engineering (AIE) Services
Page 1 of 3
M2012- 198NGINEERING DATAEXCHANGEIJENNIFERIWASTEWATERIE12159 BROADWAY WWTP DECOMISSIONINMCONTRACIDOC
Freese and Nicholas Inc. INDEXED
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4.' INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed $590,887.00 (Five Hundred Ninety Thousand Eight
Hundred Eighty -Seven Dollars and Zero Cents). Monthly invoices will be submitted in
accordance with Exhibit "D ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 40% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 60% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (A/E) services
Page 2 of 3
MENGINEERING DATAEXCHANGEUENNIFEMWASTEWATERIE !12159 BROADWAY WWrP DECONIISSIONINGICONTRACT.DOC
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services_ However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C ".
CITY OF CORPUS CHRISTI
. = N 1r;' 34.1 L
Oscar R. Martinez, Date
Assistant City Manager
RECOMMENDED
A �� ,s 1 z<
Danie iles, P. E., Date
Director of Engineering Services
Operating Department D e
APPR E AS TO FORM
Office of Management to
and Budget
ATTEST
6 � 1 �
Armando Chapa, City Secretary
FREE E AND NICHOLS, INC.
on zman Date
Vice President
800 North Shoreline Boulevard
Suite 160ON
Corpus Christi, Texas 78401
(361) 561 -6500 Office
(361) 561 -6501 Fax
a Cif
SEP 2 8 2812
MANAGER
Project No. E12159
Fund Source No. 550950 -4248- 00000- E12159
Wastewater CIP (QU, vrxt)
Encumbrance No. a
O O r 2 6 2 Contract for Engineering (AIE) Services
Page 3 of 3
Ad MENGINEERINC, DATAEXCHANGEWENNIFERIWASTEWATER1E12159 BROADWAY WWrP DECOMISSEONINGIcoNTRACT.DOC
EXHIBIT "A"
CITY OF CORPUS CHRISTI WASTEWATER DEPARTMENT
BROADWAY WASTEWATER TREATMENT PLANT (WWTP) DECOMMISSIONING
CITY OF CORPUS CHRISTI, TX
1. SCOPE OF SERVICES
A. Basic Services.
Basic Services will include the following in addition to those items shown on
Exhibit "A -1" Task List.
1. Wastewater Treatment .Plant P Closure Plan. The A/E Consultant will
perform the following services:
a. Confer with the City staff regarding the closure plan of Broadway WWTP.
The A/E Consultant will participate in up to one 1 formal meeting one
W City initiation meeting] with City staff, provide agenda and purpose for
each formal meeting; document and distribute meeting minutes and
meeting report within seven 7 working days of the meeting. The A/E
Consultant will participate in discussions with the operating department
and other agencies (such as the Texas Department of Transportation
(TxDOT) and Texas Commission of Environmental Quality (TCEQ)) as
required to satisfactorily complete the Project.
b. The A/E Consultant shall conduct one 1 site visit to visually identify and
document existing structures and treatment units within the abandoned
plant site. The following services will be provided in order to develop and
submit the Closure Plan:
1. Review existing permits and analytical data for the wastewater
treatment plant including data from historical sludge characterization
and disposal.
2. Collect historical records of previous use of site as a landfill.
3. Contact TCEQ to discuss. the City's intent to submit a closure plan and
discuss facility- specific requirements.
4. Prepare a WWTP Closure Plan in accordance with TCEQ regulations,
the facility's existing permits, and Land Application Team guidance.
5. Submit one 1 draft electronic copy of the closure plan to the City for
review and comment.
6. Revise and finalize the Draft Closure Plan as necessary based on the
City's comments.
7. Submit three 3 hard paper copies of the Closure Plan to the TCEQ
within ten (10) business days of receipt of the City's comments. The
A/E Consultant will also submit two 2 hard paper copies and one 1
electronic copy in CDROM to the City for their records.
EXHISfT "A"
Page 9 of 12
8. The AIE Consultant shall provide a letter stating that the AIE
Consultant and Sub- consultant Engineers have checked and reviewed
the Closure Plan prior to submission to TCEQ and the City.
9. The AIE Consultant will respond to any comments or questions
regarding the Closure Plan from TCEQ.
2. Site Investigation for Closure Upon approval of the Closure Plan by TCEQ,
the AIE Consultant will perform sampling and analysis described in the
approved Closure Plan to document conditions on the site. This site
investigation will include the following general tasks:
a. The ME Consultant shall field locate proposed sample locations. City
shall verify absence of underground utilities in those locations.
b. The AIE Consultant shall collect soil and groundwater samples (as
specified in the Closure Plan) to determine if chemicals of concern (COCs)
are present at concentrations that require removal or special handling (i.e.
capping) if left in place. Sample collection will require use of truck -
mounted, direct -push drilling equipment. The AIE Consultant anticipates
that a total of one hundred twenty (120) soil borings and three 3
temporary groundwater monitoring wells will be installed to document
closure activities.
c. The AIE Consultant shall analyze sampling results of the samples
collected for COCs approved by the TCEQ in the Closure Plan. The
presence of hazardous waste or contaminated areas will be considered
under Special Services.
d. Upon receipt of sample results, the AIE Consultant will prepare a letter
report summarizing the findings and providing recommendations for
closure of the WWTP facilities.
3. Pre aration and Submittal of Final Closure Re ort. The A/E Consultant will
perform the following services:
a. Confer with the City staff regarding the closure plan of Broadway WWTP.
The AIE Consultant shall participate in up to one 1 I formal meeting one
M draft closure report review meeting] with City staff, provide agenda and
purpose for each formal meeting; document and distribute meeting
minutes and meeting report within seven 7 working days of the meeting.
The AIE Consultant will participate in discussions with the operating
department and other agencies (such as the Texas Department of
Transportation (TxDOT) and Texas Commission of Environmental Quality
(TCEQ)) as required to satisfactorily complete the Project.
b. The AIE Consultant will prepare a WWTP Final Closure Report for the
existing Broadway WWTP. The following services will be provided in order
to develop and submit the Final Closure Report
EXHIBIT "A"
Page 2 of 12 1.
1. The AIE Consultant shall prepare a WVVTP Final Closure Report in
accordance with TCEQ regulations, the facility's existing permits, and
Land Application Team guidance.
2. The A/E Consultant shall submit one 1 draft electronic copy of the
Final Closure Report to the City for review and comment. The A/E
Consultant shall revise and finalize the Final Closure Report as
appropriate based on the City's comments.
3. The A/E Consultant shall submit three hand paper copies of the
Final Closure Report to TCEQ within ten 10 business days of receipt
of the City's comments. The A/E Consultant will also submit two 2
hard paper copies and one 1 electronic copy in CDROM to the City
for their records.
4. Provide Quality Assurance /Quality Control (QA/QC) measures to
ensure that submittal of the draft and the final WWTP closure report
accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City
Staff. The A/E Consultant shall submit a letter declaring that all
engineering disciplines involved have checked and reviewed all the
submittals and are complete prior to submission and include signature
of all disciplines including but not limited to environmental
geoscientists.
5. The AIE Consultant will respond to any comments or questions from
TCEQ. Additional investigation required by TCEQ comments shall be
considered as an additional services item and will be initiated and
completed only after the written authorization by the Director of
Engineering Services.
6. The City agrees that any modifications of the submitted WWTP closure
report (for other uses by the City) will be evidenced on the report and
be signed and sealed by the professional geoscientist and .a
professional engineer prior to re -use of modified report.
4. Odor Mitigation Contract. The contract will include temporary covering of
open structures, security provisions, fence line (baseline) hydrogen sulfide
measurement levels, and contract required hydrogen sulfide control levels. The
AIE consultant will provide the following services:
a. Confer with the City staff to review the scope of services. The A/E
Consultant will participate in up to four (4) formal meetings (one (1) . City
initiation meeting, one (1) technical memorandum review workshop, one
(1) 50% review workshop, and one (1) 90% review workshop] with City
staff. The A/E Consultant shall provide an agenda, prepare meeting
minutes and distribute meeting minutes and meeting report within seven
(7) working days of the meeting. The A/E Consultant will participate in
discussions with the operating department and other agencies (such as
the Texas Department of Transportation (TxDOT) and Texas Commission
EXHIBIT "N'
Page 3 of 12
of Environmental Quality (TCEQ)) as required to satisfactorily complete
the project.
b. The NE Consultant shall conduct one (1) site visit to visually identify and
document existing structures and treatment units within the abandoned
plant site that will require dewatering, identify locations for the removal of
sludge, and other potential odor generating components of the old plant .
The following services will be provided in order to develop and submit the
Broadway WWTP odor mitigation contract:
c.. The AIE Consultant shall prepare a technical memorandum identifying
sources of odors, recommendations for mitigating the odors and an OPCC
for the mitigation measures. The AIE consultant will one (1) electronic
copy of the draft technical memorandum to the City and participate in one
(1) review meeting.
d. Furnish one (1) set of the 50% half size plans (half -size plans only - identify
needed front -end and technical specifications) to the City staff for review
and approval purposes with the opinion of probable construction cost. The
City will be responsible for reproduction for additional sets of 50% half -size
plans per the requirement of the City. Upon receipt of the 50% set of half -
size plans and list of front-end and technical specifications, the City will
promptly review the submittal and provide their comments to the A/E
Consultant in electronic e-mail or CDROM. There will be one (1) 50%
submittal review coordination meeting to discuss comments on the 50%
half size plans and specifications list.
e. Assimilate all review comments, modifications, additionsldeletions and
proceed to 100% completion of Interim Design Submittal. A memorandum
will be prepared indicating how all comments are to addressed.
f. Conduct a. construction sequencing workshop to coordinate the work of
this contract with the New Broadway WWTP construction.
g. Furnish one (1) copy of the 100% Interim Design Submittal [half size plans
and front -end documents and technical specifications] to the City staff for
review and approval purposes with a revised opinion of probable
construction costs. 100% half size plans shall be submitted, dated, and
stamped "NOT FOR CONSTRUCTON". There will be one (1) 100%
Interim Design Submittal review coordination meeting to discuss
comments on the 100% Interim Design Submittal. Upon approval of the
100% Interim Design Submittal by the City, the words "NOT FOR
CONSTRUCTION" shall be removed and the original seals of the
responsible professional engineer will be provided on the plans and the
seals will be signed and dated. The required no. of Final 100% Contract
Documents sets will be forwarded to Texas Commission on Environmental
Quality (TCEQ) for review and approval.
h. Upon receipt of comments from TCEQ, the AIE Consultant will make
necessary modifications to the 100% Contract Documents. A
memorandum will be prepared which indicates how each comment will be
addressed. The stamp "ISSUED FOR BID" and original seals of the
EXHIBIT "A"
Page 4 of 12
professional engineers will be placed on the 100% plans and dated. One
(1) copy of the completed 100% Contract Documents will be forwarded to
the City. The City will be responsible for reproduction for any additional
sets of the completed Contract Documents per the requirement of the City.
The AIE Consultant will also furnish one (1) CDROM with an electronic file
copy of the "ISSUED FOR BID" plans in AutoCAD and Front -End
Documents and Technical Specifications in MS Word to the City. The said
"ISSUED FOR BID" Contract Documents henceforth become the sole
property and ownership of the City of Corpus Christi.
L The A/E Consultant will assist the City in securing bids. The City will issue
Notice to Bidders to prospective CONTRACTORS and vendors listed in
their database of prospective bidders and to selected plan rooms.
j. The A/E Consultant will assist the City by responding to questions and
interpreting bid documents. The A/E Consultant will prepare and issue
addenda and forward the addenda to the City for distribution to the
prospective bidders.
k. The A/E Consultant will assist the City in conducting one (1) pre -bid
conference for the construction project and coordinate CONTRACTOR'
responses with the City. Response to the pre -bid conference will be in the
form of addenda issued after the conference. The A/E Consultant will also
attend the tour of the project site along with the prospective contractors
after the pre -bid conference.
1. The AIE Consultant will assist the City in the opening, tabulating, and
analyzing the bids received. The AIE Consultant will review the
qualification information provided by the apparent low bidder to determine
if, based on the information available, they appear to be qualified (based
on City requirements) to construct the project. The A/E Consultant will
submit to the City a written recommendation to award of contracts or other
actions as appropriate to be considered by the City.
m. The A/E Consultant will make necessary modifications to the 100%
"ISSUED FOR BID" Contract Documents based on the addenda issued
during the Bid Phase. After the incorporation of all the comments, the
stamp "ISSUED FOR CONSTRUCTION" will be placed on the 100%
Contract Documents from the A/E Consultant. One (1) copy of the
completed 100% "ISSUED FOR CONSTRUCTION" Contract Documents
will be forwarded to the City. The City will be responsible for reproduction
for any additional sets of the completed 100% "ISSUED FOR
CONSTRUCTION" Contract Documents per the requirement of the City.
The A/E Consultant will also furnish one (1) CDROM with an electronic file
copy of the "ISSUED FOR CONSTRUCTION" plans in AutoCAD and
specifications in Word to the City.
n. Assist City in conducting one (1) pre - construction conference with the
CONTRACTOR, review construction schedules prepared by the
CONTRACTOR pursuant to the requirements of the construction contract.
EXHIBIT "A"
Page 5of12
o. Assist the City with coordinating the work under this contract with the
ongoing New Broadway WWTP construction.
p. Attend and participate in up to a maximum of six (6) periodic construction
meetings to the site to attend the Monthly Construction Progress Meeting.
Visits to the site for Monthly Construction Progress Meetings in excess of
the specked number are an additional service.
q. Attend and participate in up to a maximum of three (3) periodic site visits
to the site (as distinguished from the continuous services of a Resident
Project Representative) to observe whether the improvements have been
completed in accordance with the Construction Contract Documents. The
estimated construction time for this project is 9 months. FNI will endeavor
to protect the City against defects and deficiencies in the worts of
CONTRACTOR and will report any observed deficiencies to the City.
Visits to the site in excess of the specified number are an additional
service.
r. Review quality related documents provided by the CONTRACTOR such
as shop drawings, test reports, equipment installation reports or other
documentation required by the Construction Contract Documents.
s. Process contract modifications and negotiate with the CONTRACTOR on
behalf of the City to determine the cost and time impacts of change
orders. Prepare change order documentation for approved changes for
execution by the City. Documentation of field orders, where cost to City is
not impacted, will also be prepared. Investigations, analyses, studies or
design for substitutions of equipment or materials, corrections of defective
or deficient work of the CONTRACTOR or other deviations from the
construction Contract Documents requested by the CONTRACTOR and
approved by the City are an additional service. Substitutions of materials
or equipment or design modifications requested by the City are an
additional service.
t. Conduct, in company with City's representative, a final review of the
Project for conformance with the Contract Documents of the Project and
general compliance with the Construction Contract Documents. Attend
and participate in up to a maximum of two (2) final walkthrough/punchlist
site visits to the site (separate from site visits) to observe whether the
improvements have been completed in accordance with the Construction
Contract Documents. The City's representative will be responsible to track
the completion of all the punchlist items. The AIE Consultant will issue
FINAL Certificate of Completion upon the completion of all the punchlist
items. Visits to the site in excess of the specified number are an additional
service. Prepare a list of deficiencies to be corrected by the
CONTRACTOR before issuing the FINAL Certificate of Completion.
Assist the City in obtaining legal releases, permits, warranties, spare
parts, and keys from the CONTRACTOR. Make recommendation for final
payment to the CONTRACTOR.
EXHIBIT W
Page 6 of 12
u. Revise the construction drawings in accordance with the information
furnished by Construction CONTRACTOR and the construction inspector
reflecting changes in the Project made during construction. One (1) set of
full -size prints of "RECORD DRAWINGS" and one (1) CDROM with an
electronic file copy of the plans in AutoCAD after the completion of the
Construction Project will be provided to the City. The City will be
responsible for making additional sets of hard -copy prints and electronic
copies per the requirement of the City.
v. Provide Quality Assurance /Quality Control (QA/QC) measures to ensure
that each submittal accurately represents the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City Staff. The A/E Consultant shall submit a letter declaring
that all engineering disciplines involved have checked and reviewed all the
submittals and are complete prior to submission, and include signature of
all disciplines including but not limited to mechanical, civil, electrical,
structural, etc.
w. The City agrees that any modifications of the submitted "ISSUED FOR
BID" plans (for other uses by the City) will be evidenced on the plans and
will be signed and sealed by a professional engineer prior to re-use of the
modified plans.
5. Wastewater Treatment Plant (WWTP) Decommissioning Engineering Letter
Report The AIE Consultant will perform the following services:
a. Confer with the City staff to review the scope of services. The AIE
Consultant will participate in up to two 2 formal meetings one 1 City
initiation meeting, one 1 draft decommissioning report review workshop]
with City staff to gather information from the City regarding future use
constraints of the site and to discuss the WWTP decommissioning
engineering letter report. The AIE Consultant shall prepare meeting
minutes and distribute meeting minutes and meeting report within seven
M working days of the meeting. The A/E Consultant will participate in
discussions with the operating department and other agencies (such as
the Texas Department of Transportation (TxDOT) and Texas Commission
of Environmental Quality (TCEQ)) as required to satisfactorily complete
the project.
b. The A/E Consultant shall conduct one 1 site visit to visually identify and
document existing structures and treatment units within the abandoned
plant site. The identified structures shall be inclusive of existing electrical
facilities, office/storage/maintenance buildings, chemical storage/feed
facilities, treatment process structures and distribution storage and
pumping facilities. The following services will be provided in order to
develop and submit the Broadway WWTP decommissioning engineering
letter report:
1. The A/E Consultant shall prepare a WWTP decommissioning
engineering letter report in accordance with TCEQ regulations, the
EXHIBIT " A"
Page 7 of 12
facility's existing permits, and Land Application Team guidance. The
report shall contain facilities descriptions, schematic layouts, sketches
and conceptual design criteria. The report will consists of exhibits to
indicate the considerations involved and solutions available to City .on
decommissioning of the Broadway WWTP. The report will also include
documentation of the AIE Consultant's findings .and recommendations
with Opinion of Probable Construction Costs (OPCC) for the Project.
2. The AIE Consultant shall submit one 4 electronic copy. of the WWTP
decommissioning report to the City for review and comment. The AIE
Consultant will review the engineering letter report with the City in one
M Draft Engineering Letter Report Review Workshop. The AIE
Consultant shall revise and finalize the WWTP decommissioning report
as appropriate based on the City's comments.
3. The A/E Consultant shall develop Opinion of Probable Construction
Costs (OPCC) associated with demolition of the non - salvageable
WWTP facilities and conceptual site plan. OPCC development shall
consist of the itemized estimate to completely demolish and /or remove
all existing non - salvageable facilities and equipment and fill and
compact voids to the existing grade level with select structural fill. The
OPCC shall include cost associated with demolition and disposal of
structures and equipment, removal of salvageable and recyclable
equipment and materials as well as materials necessitating disposal.
The OPCC will also include an estimate of partial demolition of the
above mentioned facilities to a depth suitable for site redevelopment as
identified in additional services.
4. The AfE Consultant shall submit two 2 hard paper copies and one
electronic copy in CDROM of the Final WWTP decommissioning
engineering letter report to the City within fourteen (14) business days
of receipt of the City's comments.
5. Provide Quality Assurance /Quality Control (QAIQC) measures to
ensure that submittal of the draft and the final WWTP
decommissioning engineering letter report accurately reflects the
percent completion designated and do not necessitate an excessive
amount of revision and correction by City Staff. The AIE Consultant
shall submit a letter declaring that all engineering disciplines involved
have checked and reviewed all the submittals and are complete prior
to submission, and include signature of all disciplines including but not
limited to mechanical, civil, electrical, structural, etc.
6. The City agrees that any modifications of the submitted WWTP
decommissioning engineering letter report (for other uses by the City)
will be evidenced on the report and be signed and sealed by the
professional engineer(s) prior to re -use of modified report.
City staff will provide only one set of the following information (as applicable):
EXHIBIT 'W'
Page 8 of 12
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. Aerial photography for the Project area.
c. Through separate contract, related GIS mapping for existing facilities.
d. Field location of existing city utilities. (AIE Consultant to coordinate with
City Operating Department).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the completion of the closure and WWTP
decommissioning reports.
b. The individual will be responsible to initiate contact and coordinate
exchange of information (relevant plans and specifications and change
orders) from previous AIE Consultant who assisted the City. with the
design of the Broadway Wastewater Treatment Plant.
c. Provide the budget specifying the funds available for the decommissioning
and redevelopment of the site.
d. Provide the specific City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents for
the decommissioning and redevelopment of the site. In addition, the City
will be responsible for providing, reviewing and including all pertinent front -
end documents, forms, etc. in the bid package in addition to the 100%
Contract Documents (provided by ME Consultant).
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for
additional services that may be included as part of this contract, but the AIE
Consultant will not begin work on this section without specific written approval
by the Director of Engineering Services. Fees for Additional Services are an
allowance for potential services to be provided and will be negotiated by the
Director of Engineering Services as required. The AIE Consultant will, with
written authorization by the Director of Engineering Services, do the following:
1. Coordination of Redevelopment Plan The AIE Consultant shall provide
planning support services to assist with a redevelopment strategy for the
decommissioned portion of the Broadway WWTP. This task shall include:
a. Review of existing planning documents for surrounding Hillcrest and
Washington Coles. neighborhoods.
b. Preparation of preliminary site development alternatives (maximum of 3)
with site demolition evaluation.
c. Conduct one 1 City coordination meeting to discuss site
redevelopment.
EXHIBIT "A"
Page 9of12
d. Upon notification from City of reuse strategy, the A/E Consultant shall
prepare conceptual site plan, including three- dimensional articulation of
the proposed use.
e. The A/E Consultant shall submit one 1 draft electronic copy of the
conceptual site plan and technical memorandum describing and
summarizing the redevelopment plan to City for review and comment.
The A/E Consultant will review the draft submittal with the City in one 1
Draft Submittal Review Workshop. The A/E Consultant shall revise and
finalize the conceptual site plan and technical memorandum based on
the City's comments.
f. The A/E Consultant shall submit two 2 hard paper copies and one 1
electronic copy in CDROM of the conceptual site plan and technical
memorandum to the City for their records.
2. Subsurface Utility Ennineerino Subsurface Utility Engineering (SUE)
will be provided by a subcontractor and coordinated by the A/E
Consultant as required to identify the location of up to five (5) subsurface
utilities.
3. Environmental Remediation Due Diligence if hazardous substances
are detected at the site, the A/E Consultant will provide environmental
remediation due diligence services. The scope will be determined based
on the environmental sampling results.
4. Asbestos Remediation Evaluation An asbestos remediation specialist
will evaluate the extent and costs of asbestos remediation, if required,
for the reuse or demolition of existing structures.
5. Public Outreach — Part A The A/E consultant will provide up to five (5)
exhibits for public outreach activities and will attend up to five (5) public
outreach meetings.
6. Public Outreach — Part B The A/E consultant will develop quarterly
mailouts for up to one (1) year, develop a project specific website, and
social media accounts.
7. Supplemental Resident Pro'ect Representative The A/E Consultant
will provide a full -time resident project representative for up to 200
manhours if city staff is unavailable due to vacations, etc.
8. Peer Review Peer review will be provided by a subcontractor and
coordinate by the A/E Consultant. The A/E Consultant will provide one
M draft electronic copy of each submittal to the subcontractor for review
and comment.
9. Provide the services above authorized in addition to those items shown
on Exhibit "A -1" Task List.
2. SCHEDULE
PROPOSED DECOMMISSIONING PROJECT SCHEDULE
EXHIBIT "A"
Page 10 of 12
DAY
DATE
ACTIVITY
Monday
December 3, 2012
Begin Development of Closure Plan
Friday
January 4, 2013
Draft Closure Plan
Friday
January 18, 2013
City's Review
Monday
January 28, 2013
100% Closure Plan Submittal to TCEQ and City
Monday
March 25, 2013
Site Investigation for Closure
.- ... ay .. -- -- - -
May 24; 2013 ...
p_ y
.100°fo I�r�estigation Re to - Cit ... .
Monday
May 27, 2013
Begin Final Closure Report
Friday
June 28, 2013
Draft Final Closure Report
[Monday
July 12, 2013
City's Review
Monday
July 22, 2013
10010 Submittal to TCEQ and City
Monday
September 9, 2013
Begin WWTP Decommissioning Engineering Letter
Report
Friday
November 8, 2013
Draft WWTP Decommissioning Engineering Letter
Report to City
Wednesday
November 27, 2013
City's Review
Monday
December 16, 2013
140% Submittal of Final WVVTP Decommissioning
Engineering Letter Report to City
PROPOSED ODOR MITIGATION PROJECT SCHEDULE
DAY
DATE
ACTIVITY
Monday
December 3, 2012
Begin Desi n Phase
Monda
December 31, 2012
Submit Technical Memorandum
Friday
March 2, 2013
50% Interim Submittal
Friday
March 28, 2013
City Review
Tuesday
May 28, 2013
90% Interim Submittal
Friday
June 16, 2013
Citv Review
Friday
June 28, 2413
Submit to TCEQ
Fridyj
July 10, 2013
TCEQ pproval
Friday
Ju!y 12, 2013
Submit 100% Ready to Bid
Monday
August st 13, 2013
Bid Openin
Wednesday
October 15, 2013
Contract Award
- Sunday
November 2, 2013
Contractor NTP
3. FEES
A. Fee for Basic Services. The City will pay the A/E Consultant a fixed fee for
providing for all 'Basic Services" authorized as per the table below. The fees for
EXHIBIT "A"
Pago 11 of 12
Basic Services will not exceed those identified and will be full and total
compensation for all services outlined in Section 1 above, and for all expenses
incurred in performing these services. For services provided in Section 1, ME
Consultant will submit monthly statements for basic services rendered. In Section
1, the statement will be based upon ME Consultant's estimate (and City
Concurrence) of the proportion of the total services actually completed at the
time of billing.
B. Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay
the AIE Consultant a not-to-exceed fee as per the table presented in Section 3.C.
Summary of Fees.
C. Summary of Fees
Fee for Basic Services
1. Wastewater Treatment Plant Closure
Plan (including peer review)
$26,760
2. Site Investigation for Closure
$ 54,459
3. Final closure Report
.$27,336
4. Odor Mitigation Contract
$ 244.728
5. Decommissioning Letter Report
$47,938
Subtotal Basic Services Fees
(Authorized)
$401,221
Fee for Additional Services (Allowance)
1. Coordination of Redevelopment Plan
$28,845
2. Subsurface Utility Engineering
$21,033
3. Environmental Remediation Due
Diligence
TBD
4. Asbestos Remediation Evaluation
TBD
5. Public Outreach — Part A
$68,820
6. Public Outreach — Part B
$13,725
7. Supplemental Resident Project
Representative
$ 38,843
8. Peer review
$18,400
9. Construction Observations
TBD
Sub -Total Additional Services Fees
Authorized
$189,666
Total Authorized Fee
$690,887
Total Project Fee
$890,$87
EXHIBIT "A"
Page 12 of 12
EXHIBIT'► -V
TASK LIST
CITY OF CORPUS CHRISTI WASTEWATER DEPARTMENT
BROADWAY WASTEWATER TREATMENT PLANT (WWTP) DECOMMISSIONING
CITY OF CORPUS CHRISTI, TX
Task I - Wastewater Treatment Plant (WWTP) Closure Plan
1) The AIE Consultant shall prepare and submit closure plan in accordance with the
TCEQ laws and regulations.
Closure Plan will include the following Items:
a. Site location and description of the site
b. City's Permit No. with TCEQ
c. Steps for Closure of Broadway WWTP
2) Attend and participate in client initiation meeting (1 meeting) with City's
Engineering and Wastewater Department staff to discuss closure plan. Gather
information and perform close coordination with the City's staff via phone and e-
mails.
3) The A/E Consultant shall conduct one 1 site visit to visually identify and
document existing structures and treatment units within the abandoned plant site.
4) The A/E Consultant shall prepare and submit one 1 electronic copy of closure
plan including data collected.
5) Upon the receipt of City's comments, the A/E Consultant will make appropriate
changes and submit three 3 paper hard copies to TCEQ for their review and
comments. The A/E Consultant will also submit two 2 hard paper copies and
one 1 electronic copy in CDROM to the City for their records.
Task II — Site Investigation for Closure
1) Upon approval of the Closure Plan by TCEQ, the A/E Consultant will perform
sampling and analysis described in the approved closure plan to document
conditions on the site.
Site Investigation Report for Closure will include the discussion on the following
Items:
a. Documentation and analysis of the existing site conditions
b. Location of the sampling points (borings and temporary groundwater
monitoring wells)
c. Methodology for sampling
d. Summary and analysis of the sampling results.
EXHIBIT "A-1
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2) The A/E Consultant shall field locate proposed sample locations. City shall verify
absence of underground utilities in those locations.
The A/E Consultant shall collect soil and groundwater samples (as specified in
the Closure Plan) to determine if chemicals of concern (COCs) are present at
concentrations that require removal or special handling (i.e. capping) if left in
place.
3) The A/E Consultant shall analyze results of the samples collected for COCs
which have been approved by TCEQ in the closure plan.
Task III - _Final Closure Report
1) The A/E Consultant shall prepare a WWTP Final Closure Report in accordance
with TCEQ regulations, the facility's existing permits, and Land Application Team
guidance.
Final Closure Report will include the discussion on the following items:
a. Documentation and analysis of the existing site conditions
b. Summary of the Site Investigation (Environmental Sampling)
c. Description of the steps involved in the Closure of the Broadway WWTP
d. Anticipated timeframe for closure of the Broadway WWTP
2) The A/E Consultant shall submit one 1 draft electronic copy of the Final Closure
Report to the City for review and comment. The A/E Consultant shall revise and
finalize the Final Closure Report as appropriate based on the City's comments.
3) The AIE Consultant shall submit three 3 hard paper copies of the Final Closure
Report to TCEQ. The A/E Consultant will also submit two 2 hard paper copies
and one 1 electronic copy in CDROM to the City for their records.
4) The A/E Consultant will respond to any comments or questions from TCEQ.
Additional investigation required as a result of TCEQ comments shall be
considered as an additional services item and will be initiated and completed only
after the written authorization by the Director of Engineering Services.
Task IV - Odor Mitigation Contract
Phase I — Final Design Phase
1) The A/E Consultant shall submit a technical memorandum identifying the sources
of odors, recommendations for mitigating odors prior to the demolition or
renovation of the site and an OPCC for the mitigation measures. One (1)
electronic copy of this technical memorandum will be submitted to the City for
their records. This technical memorandum will be submitted within the first 75
days after the receipt of "Authorization to Proceed" from the City and will include
the discussion on the following items:
EXHIBIT "A4"
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a. Identification of structures and treatment units that will require dewatering.
b. Identification of areas where sludge is to removed.
c. Identification of potential odor producing components such as trickling
filter media.
C. Recommendation for odor mitigation.
d. Recommendations for site security.
e. Odor monitoring plan and recommended control levels.
2) Perform field investigation in a site visit (1 site visit) as required to define the
potential sources of odors.
3) Attend and participate in client initiation meeting (1 meeting), technical
memorandum review meeting (1 meeting), 50% Design Submittal review meeting
(1 meeting) and 100% Interim Design Submittal review meeting (1 meeting) with
pertinent City's Engineering and Wastewater Department staff to receive City
comments on the submittals. Gather information and perform close coordination
With the City's staff via phone and e- mails.
4) The A/E Consultant shall prepare one (1) set of 50% design submittal (design
drawings only) for the Odor Mitigation Project using FNI standard Contract
Documents. The 50% review drawings shall be delivered to the City Staff in half
size along with a list of front -end and technical specifications.
5) There will be one (1) review workshop to discuss the 50% design submittal. The
City will be responsible to provide comments to the A/E Consultant on electronic
e-mail or CDROM. Upon receipt of all the electronic comments, the A/E
Consultant will assimilate all review comments, modifications, additions /deletions
and proceed to prepare a 100% Interim Design Submittal [Final Design
Drawings, Front -End and Technical Specifications)for the Odor Mitigation Project.
The A/E Consultant will prepare a memorandum that responds to all comments
and how they will be addressed.
5) Conduct one (1) construction sequencing workshop to coordinate the Odor
Mitigation Project with the New Broadway WWTP construction.
7) The A/E Consultant shall prepare one (1) set of 100% Interim Design Submittal
for the City to review at 100% completion. There will be one (1) 100% Interim
Design Submittal review coordination workshop to discuss the 100% Interim
Design Submittal. The City will be responsible to provide follow -up comments to
the A/E Consultant on electronic e-mail or CDROM. Assimilate all review
comments, modifications and additions/deletions and proceed to completion of
100% Final Design Submittal. The original seals of the responsible professional
engineer will be provided on the 100% Final Design Submittal and dated and the
required no. of sets will be forwarded to TCEQ for review and approval. The A/E
Consultant will be responsible for coordination of 100% Contract Documents
submittal to TCEQ for review. In addition, the AIE Consultant will also be
responsible for addressing TCEQ comments related to the A/E Consultant's
EXHIBIT "A -1"
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100% Contract Documents. The A/E Consultant will prepare a memorandum
that responds to all comments and how they are addressed.
8) The A/E Consultant will prepare the final opinion of probable construction cost
based on the 100% Contract Documents.
9) The A/E Consultant will submit 100% Contract Documents for FNI
constructability review. The A/E Consultant will also make final modifications to
the 100% Contract Documents per the comments provided during the
constructability review.
10) Upon receipt of comments from TCEQ and FNI Construction Services, the A/E
Consultant will make necessary modifications to the 100% Contract Documents.
After the incorporation of all the comments, the stamp "ISSUED FOR BID" will be
placed on the 100% full -size plans from the AIE Consultant and the original seals
of the professional engineers will be placed on the drawings and dated. One (1)
copy of the completed 100% "ISSUED FOR BID" Final Design Submittal will be
forwarded to the City. The City will be responsible for reproduction for any
additional sets of the completed "ISSUED FOR BID" Final Design Submittal per
the requirement of the City. The A/E Consultant will also furnish one (1) CDROM
with an electronic file copy of the "ISSUED FOR BID" plans in AutoCAD and
specifications in Word to the City.
Phase ll -- Bid Phase
1) The A/E Consultant will assist the City in securing bids. The City will issue
Notice to Bidders to prospective CONTRACTORS and vendors listed in their
database of prospective bidders and to selected plan rooms.
2) The A/E Consultant will assist the City by responding to questions and
interpreting bid documents. The A/E Consultant will prepare and issue addenda
and forward the addenda to the City for distribution to the prospective bidders.
3) The A/E Consultant will assist the City in conducting one (1) pre -bid conference
for the construction project and coordinate CONTRACTOR' responses with the
City. Response to the pre -bid conference will be in the form of addenda issued
after the conference. The AIE Consultant will also attend the tour of the project
site along with the prospective contractors after the pre -bid conference.
4) The A/E Consultant will assist the City in the opening, tabulating, and analyzing
the bids received. The A/E Consultant will review the qualification information
provided by the apparent low bidder to determine if, based on the information
available, they appear to be qualified (based on City requirements) to construct
the project. The A/E Consultant will submit to the City a written recommendation
to award of contracts or other actions as appropriate to be considered by the
City.
5) The A/E Consultant will make necessary modifications to the 100% "ISSUED
FOR BID" Contract Documents based on the addenda issued during the Bid
Phase. After the incorporation of all the comments, the stamp "ISSUED FOR
CONSTRUCTION" will be placed on the 100% Contract Documents from the A/E
Consultant. One (1) copy of the completed 100% "ISSUED FOR
EXHIBIT "A -9"
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CONSTRUCTION" Contract Documents will be forwarded to the City. The City
will be responsible for reproduction for any additional sets of the completed 100%
"ISSUED FOR CONSTRUCTION" Contract Documents per the requirement of
the City. The AIE Consultant will also fumish one (1) CDROM with an electronic
file copy of the "ISSUED FOR CONSTRUCTION" plans in AutoCAD and
specifications in Word to the City.
Phase 111 — Construction Observation Services
Upon completion of the Bid Phase Services, FNI will proceed with the performance of
construction phase services as described as follows. FNI will endeavor to protect City
in providing these services; however, it is understood that FNI does not guarantee the
CONTRACTOR's performance, nor is FNI responsible for supervision of the
CONTRACTOR's operation and employees. FNI shall not be responsible for the
means, methods, techniques, sequences or procedures of construction selected by the
CONTRACTOR, or any safety precautions and programs relating in any way to the
condition of the premises, the work of the CONTRACTOR or any subcontractor. FNI
shall not be responsible for the acts or omissions of any person (except its own
employees or agents) at the Project site or otherwise performing any of the work of the
Project.
The City agrees to include provisions in the Construction Contract Documents that will
require the Construction CONTRACTOR to include FNI and their subconsultant(s) on
this project to be listed as• an additional insured on CONTRACTOR's insurance
policies.
1) Assist City in conducting one (1) pre - construction conference with the
CONTRACTOR, review construction schedules prepared by the CONTRACTOR
pursuant to the requirements of the construction contract.
2) Assist the City with coordination of the work under this contract with the
construction of the New Broadway VWVTTP.
3) Attend and participate in up to a. maximum of six (6) periodic construction
meetings to the site to attend the Monthly Construction Progress Meeting. Visits
to the site for Monthly Construction Progress Meetings in excess of the specified
number are an additional service.
4) Attend and participate in up to a maximum of three (3) periodic site visits to the
site (as distinguished from the continuous services of a Resident Project
Representative) to observe whether the improvements have been completed in
accordance with the Construction Contract Documents. The estimated
construction time for this project is 9 months. FNI will endeavor to protect the
City against defects and deficiencies in the work of CONTRACTOR and will
report any observed deficiencies to the City. Visits to the site in excess of the
specified number are an additional service.
5) Review quality related documents provided by the CONTRACTOR such as shop
drawings, test reports, equipment installation reports or other documentation
required by the Construction Contract Documents.
EXHIBIT "A -1"
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Tracked Changes AM
6) Process contract modifications and negotiate with the CONTRACTOR on behalf
of the City to determine the cost and time impacts of change orders. Prepare
change order documentation for approved changes for execution by the City.
Documentation of field orders, where cost to City is not impacted, will also be
prepared. Investigations, analyses, studies or design for substitutions of
equipment or materials, corrections of defective or deficient work of the
CONTRACTOR or other deviations from the construction Contract Documents
requested by the CONTRACTOR and approved by the City are an additional
service. Substitutions of materials or equipment or design modifications
requested by the City are an additional service.
7) Conduct, in company with City's representative, a final review of the Project for
conformance with the Contract Documents of the Project and general compliance
with the Construction Contract Documents. Attend and participate in up to a
maximum of two (2) final walkthrough /punchlist site visits to the site (separate
from site visits) to observe whether the improvements have been completed in
accordance with the Construction Contract Documents. The City's representative
will be responsible to track the completion of all the punchlist items. The A/E
Consultant will issue FINAL Certificate of Completion upon the completion of all
the punchlist items. Visits to the site in excess of the specified number are an
additional service. Prepare a list of deficiencies to be corrected by the
CONTRACTOR before issuing the FINAL Certificate of Completion. Assist the
City in obtaining legal releases, permits, warranties, spare parts, and keys from
the CONTRACTOR. Make recommendation for final payment to the
CONTRACTOR.
8) Revise the construction drawings in accordance with the information furnished by
Construction CONTRACTOR and the construction inspector reflecting changes
in the Project made during construction. One (1) set of full -size prints of
"RECORD DRAWINGS" and one (1) CDROM with an electronic file copy of the
plans in AutoCAD after the completion of the Construction Project will be
provided to the City. The City will be responsible for making additional sets of
hard -copy prints and electronic copies per the requirement of the City.
1) The A/E Consultant shall prepare a WWTP decommissioning engineering letter
report in accordance with TCEQ regulations, the facility's existing permits, and
Land Application Team guidance. The report shall contain facilities descriptions,
schematic layouts, sketches and conceptual design criteria. The report will
consist of exhibits to indicate the considerations involved and solutions available
to City on decommissioning of the Broadway WWTP. The report will also include
documentation of the AIE Consultant's findings and recommendations with
Opinion of Probable Construction Costs (OPCC) for the Project.
Decommissioning Engineering Letter Report will include the discussion on the
following items:
EXHIBIT "A -9"
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a. Summary of the Closure Report
b. Description of the City's anticipated use of the existing Broadway WWTP
site
c. Evaluation for up to a maximum of four 4 decommissioning alternatives
for the existing Broadway WWTP:
1) Alternative 1 - No demolition and complete abandonment of the plant
2) Alternative 2 - Partial demolition of all structures to 3-feet below grade,
demolition of all piping and utilities within 3-feet below grade and
capping of remaining piping and utilities
3) Alternative 3 - Complete demolition of some of the structures to allow
for construction of new structures in the future and capping of piping
and utilities within 3 -feet below grade
4) Alternative 4 - Complete demolition of all structures and piping to allow
for construction of new structures in the future
d. Opinion of Probable Construction Cost (OPCC) for the four 4 evaluated
alternatives.
e. Recommendation for the preferred decommissioning alternative based on
the City's anticipated use of the existing Broadway WWTP site. The
findings of the report will be used to develop a future demolition contract
for the Old Broadway WWTP.
2) Attend and participate in client initiation meeting (1 meeting) with City's
Engineering and Wastewater Department staff to gather information from the City
regarding future use constraints of the site and to discuss the WWTP
decommissioning engineering letter report. Gather information and perform
close coordination with the City's staff via phone and e- mails.
3) The AIE Consultant shall conduct one 1 site visit to visually identify and
document existing structures and treatment units within the abandoned plant site.
The identified structures shall be inclusive of existing electrical facilities,
office /storage /maintenance buildings, chemical storagetfeed facilities, treatment
process structures and distribution storage and pumping facilities. The following
services will be provided in order to develop and submit the Broadway WWTP
decommissioning engineering letter report:
4) The A/E Consultant shall submit one 1 electronic copy of the WWTP
decommissioning report to the City for review and comment. The AIE Consultant
will review the engineering letter report with the City in one 1 Draft Engineering
Letter Report Review Workshop. The ME Consultant shall revise and finalize the
WWTP decommissioning report as appropriate based on the City's comments.
5) The AIE Consultant shall develop Opinion of Probable Construction Costs
(OPCC) associated with demolition of the non - salvageable WWTP facilities and
conceptual site plan. OPCC development shall consist of the itemized estimate
to completely demolish and/or remove all existing non - salvageable facilities and
EXHIBIT "A -1"
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equipment and fill and compact voids to the existing grade level with select
structural fill. The OPCC shall include cost associated with demolition and
disposal of structures and equipment, removal of salvageable and recyclable
equipment and materials as well as materials necessitating disposal.
6) The A/E Consultant shall submit two 2 hard paper copies and one 9
electronic copy in CDROM of the Final WWTP decommissioning engineering
letter report to the City.
EXHIBIT "A -7"
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EXHIBIT "B"
INSURANCE REQUIREMENTS
Insurance Requirements
A. Consultant must not commence work under this agreement until all insurance required herein has
been obtained and such insurance has been approved by the City. The Consultant must not allow
any subcontractor to commence work until all similar insurance required of the subcontractor has
been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance with
applicable policy endorsements, showing the following minimum coverages by insurance
company(s) acceptable to the City's Risk Manager. The City must be named as an additional
insured for all liability policies (except Workers Compensation /EL and Professional Liability), and a
blanket waiver of subrogation is required on all applicable policies (except Professional Liability).
TYPE OF INSURANCE
30 -Day Written Notice of Cancellation, or
reduction in coverage or limits required
on all certificates or by policy
endorsements
COMMERCIAL GENERAL LIABILITY
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury /Advertising Injury
AUTOMOBILE LIABILITY to include:
1. Owned vehicles
2. Hired — Non -owned vehicles
UMBRELLA — EXCESS LIABIITY
Must follow form
PROFESSIONAL LIABILITY including:
Coverage provided shall cover all
employees, officers, directors and agents
1. Errors and Omissions
WORKERS' COMPENSATION
EMPLOYERS' LIABILITY
MINIMUM INSURANCE COVERAGE
Bodily Injury & Property Damage
Per occurrence - aggregate
$1,000,000 COMBINED SINGLE LIMIT
Per Occurrence and in the aggregate
$1,000,000 COMBINED SINGLE LIMIT
$1,000,000 COMBINED SINGLE LIMIT
$2,000,000 per claim / $2,000,000
aggregate
(Defense costs not included in face value
of the policy)
If claims made policy, retro date must be
prior to inception of agreement;, have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Applicable to paid employees while on
City property
Which Complies with the Texas Workers
Compensation Act
iii
EXHIBIT "B"
Page 'I of 3
C. In the event of accidents of any kind related to this agreement, Consultant must furnish the Risk
Manager with copies of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance company
in accordance with Texas law. The contract for coverage must be written on a policy and
endorsements approved by the Texas Department of Insurance. The coverage provided must be
in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly
met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful
Consultant's right to maintain reasonable deductibles in such amounts as are approved by the
City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract,
and any extension hereof, at Consultant's sole expense, insurance coverage written on an
occurrence basis (except for Professional Liability), by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. City shall be entitled, upon request and without expense, to receive Certificates of Insurance and
all endorsements thereto as they apply to the limits required by the City. All notices under this
Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 8264555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf of,
the named insured performed under contract with the City, with the exception of the workers'
compensation and professional liability policies;
Provide for an endorsement that the "other insurance" clause shall not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in
favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City on CGL and Auto
policies of any suspension, cancellation, non - renewal or reduction in coverage or limits in
coverage, and not less than ten (10) calendar days advance written notice for nonpayment of
premium. Consultant shall provide this notice to City on Workers Compensation and
Professional Liability policies.
H. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance should
there be a lapse in coverage at any time during this contract. Failure to provide and to maintain
the required insurance shall constitute a material breach of this agreement.
EXHIBIT "B"
Pa e2of3
In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein required,
the City shall have the right to order Consultant to stop work hereunder, and/or withhold any
payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance
with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful
Consultant may be held responsible for payments of damages to persons or property resulting
from Consultant's or its subcontractors' performance of the work covered under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non - contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising
out of operations under this agreement.
L. it is understood and agreed that the insurance required is in addition to and separate from any
other obligation contained in this agreement.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless
from any and all lawsuits, claims, demands, liabilities, losses and expenses, including
court costs and attorneys' fees, for or on account of any injury to any person, or any death
at any time resulting from such injury, or any damage to any property, which may arise or
which may be alleged to have arisen out of or in connection with the negligent performance
of Consultant's services covered by this contract. The foregoing indemnity shall apply
except if such injury, death or damage is caused by the sole or concurrent negligence of
the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
EXHIBIT "B"
Page 3of3
SUPPLIER NUMBER
TO BE ASSIGNED BYZTIT
:� PURCHASINGDIVISION
City of CITY OF COMS CHRISTI us
Christi DISCLOSURE OF INTEREST
businesCity of Corpus Christi Ordinance 17112, as amended, ryrtir all persons or firms seeking to do
s with the City to provide the following. information. Every question must be answered.
If the question is not applicable, answer with NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Freese and Nichols, Inc.
P. O. BOX:
STREET ADDRESS: $00 N. Shoreline, Suite 160ON CITY: Corpus Christi ZIP: 79401
FIRM IS: 1. Corporation 2. Partnership 8 3. Sole Owner ❑
4. Association S. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this p _age or attach separate sheet_
I. State the names of each employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more ofthe ownership in the above named "firm.
N/A Name Job Title and City Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above names{ "firm."
N/A acne Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or offer of a `consultant" for the City of Corps Christi
who worked on any matter related to the subject of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm
Name Consultant
N/A
EXHIBIT "C"
Page I of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distineuisltable from the effect that the
action will have oft members of the public in g eneral or a substantial segment thereof, you shall
disclose that fact in a si+wn xvritine to Elie City° official. ernployec or bode that has been
requested to act in the matter, unless the interest of the Cite official or employee in the matter is
appar apparent. The disclosure shall also be made in a signed writing filed with the Cit Secretary.
[
ent.
Ordinance Section 2-349 (d )]
CERTIFICATION
I certify that all information provided is trite and correct as of the date of this statement.. that 1
have not knoxvingly withheld disclosure of any information requested. and that supplemental
statements will be promptly submitted to the City of Corpus Christi. 'Texas as changes occur.
Certifying Person: Ron Guzman, P. E. Title: Principal
1Type or Print)
2 Stna�nrii! Ccrtifytn�" r -- n.tte A
Pecan _ 'Z . t
DEFINITIONS
"Board member.`' A member of any board. commission, or committee appointed by the
City Council ofthe City of Corpus Christi. Texas.
b. economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable Dorn its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the Citv of Corpus Christi. Texas either on a full or
part -time basis. but not as an independent contractor.
"l=imn." Any entity operated for economic gain. whether professional, industrial or
commercial. and whether established to produce or deal with a product or service. including
but not limited to, entities operated in the form of sole proprietorship, as self- employed
person, partnership, corporation, joint stock company, joint venture. receivership or trust. and
entities which for purposes of taxation are treated as non - profit organizations,
e. "Official.` The Mayor, members of the City Council, City Manager, Deputy City
Manager. Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
1. '`Ownership Interest. Legal or equitable interest. whether actually or cortstructivety held,
in a firm, inclrtding when such interest is held through an agent, trust. estate, or holding
entity. - 'Constructively held" refers to holdings or control established throuti�h vatin�, trusts.
proxies. or special terms ol'venture or partnership a�,reetnents.'
e "Consultant." Any person or ferns. such as enetneers and architects. hirect by file Cite of
Corpus Christi for the purpose.of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
m Total of Fees
O �
jv
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice
Sample form for:
Payment Request
Revised 07/27/00
Percent
Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,920
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$1 2,997
$1,250
$1,500
$3,000
23%