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HomeMy WebLinkAboutC2012-422 - 12/18/2012 - Approved1 CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Naismith Engineering. Inc. hereinafter called "CONSULTANT," agree to the following amendment to the Contract for Professional Services for Greenwood Wastewater Treatment Plant Flare Perm_ itting (Proiiect No. E10173) as authorized and amended by: Original A/E Agreement I September 12, 2011 1 Administrative Approval 1 $ 46,450.00 Exhibit "A ", SECTION I. SCOPE OF SERVICES shall be amended to include the following and as specified in the attached Amendment No. 1 Exhibit "A ". Basic Services: 1. The Consultant will provide design drawings, specifications, and contract documents to allow the City to utilize a small construction contract for the installation of equipment necessary for the characterization of the vent gas stream. 2. The Consultant will provide standard construction engineering services, including review of shop drawings, coordination with the contractor, review of progress payments, periodic site visits, and problem resolution meetings. 3. The Consultant will provide construction oversight for this project. This will include part -time construction consisting of four (4) hour site visits for the duration of the construction. This will also include daily reports and photographs of the construction progress. EXHIBIT "A ", SECTION 3, PART B. SUMMARY OF FEES shall be modified and is attached as Amendment No. 1 Exhibit "A" for a revised fee not to exceed $11,250.00 (Eleven Thousand Two Hundred Fifty Dollars and Zero Cents) for a total restated fee not to exceed $57,700.00 (Fifty Seven Thousand Seven Hundred Dollars and Zero Cents) Monthly invoices shall be submitted in accordance with Exhibit "B ". All other terms and conditions of September 12, 2011 contract between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI LUr3a�E2 Oscar R. Martinez, Date Assistant City Manager RECOMMENDED td z- Daniel Biles, P.E,, Date Director of Engineering Services Operating De artment ! Date T TVF, I:) NAl TH EERI G, INC. G a t A. ac o , P.E. ate Vice President 4501 Gollihar Road Corpus Christi, Texas 78411 (361) 814 -9900 Office (361) 814 -4401 Fax f cxIl� M u.�.► .... SEA 2012 -422 12/18/12 M2 012_20 I ,TEWATERIEIx173 GREENWOOD VAVTP FLARE PERMITTINGICONTRACT.DOCX Naismith Engineering Inc. AMEND. NO. 1 Page 1 of 2 r- E IND J , AS TO FORM OfficeW JManagement and Budget J l� v Legal Department Date ATTEST Armando Chapa, City SecriJary Project Number: E10173 ENTERED Fund Source: 530000- 4200 - 33004- E10173 � 1 � {� Z Wastewater O eratl (U OCT 17 201 Encumbrance Number: GUM hAV d MANACiER KIENGINEERING DATAr XCHANGEWENN IFEMWASTEWATERIE10173 GREENW00i) wvOP RARE PERM1TTiNmc0NTRA0T.D0cX AMEND. NO. 1 Pa e2of2 Naismith Eng i neeri ngjnc ARCHITECTURE■ ENGINEERING s ENVIRONMENTALE SURVEYING ESTABLISHED 1444 TX Registration No. F-000355 OVER 60 YEARS OF ENGINEERING EXCELLENCE September 25, 2012 Nft. Bill Gre , P.E. Engineerin Services Departmentall(F'' City of C P.O. rpus Christi B 9277 Carp Christi, Texas 78469 -9277 Re: Contract Amendment One - Greenwood Wastewater Treatment Plant -Flare Permitting Dear Mr. Green: We have reviewed our contract for the referenced project regarding obtaining an air permit for the digester gas flare currently in place at the Greenwood Wastewater Treatment Plant. In order to obtain an air permit, characterization of the potential air emissions from the digesters needs to be established. To properly characterize the potential air emissions, samples of the digester gas leading to the flare needs to be collected along with flow rates and volumes from each digester. Currently, there are no flow meters or sample ports located in the piping leading from the digesters to the flare. As included in this request, Naismith Engineering, Inc. (NEI) will provide design drawings, Specifications and contract documents to allow the City to utilize a small construction contract to install flow meters and sample ports to properly characterize the potential air emissions from the digesters at the Greenwood Wastewater Treatment Plant. The following list of items is necessary to accomplish this task: Item I -- Two Shey City Review Due to the nature of this project, NEI is proposing to conduct City review in two steps. Following the hydro location of the piping and utilities, NEI will provide a one page layout drawing, with proposed equipment locations and a small contract work scope description. Following the acceptance of this preliminary layout, NEI will prepare and deliver 100 plans and specifications to the City, along with an opinion of probable cost. Upon the acceptance of the 100°/6 contract set, NEI will provide the City with final drawings in standard City format. Item 2-Construction Engineering Services NEI will provide standard construction engineering services, including review of shop drawings, coordination with the contractor, review of progress payments, periodic site visits, and problem resolution meetings. 4501 Gd*har Road. Corpus Christi, TX 78411 ■ 800- 677 -2831 361 - 814 -9300 Fax 361 -814 -4401 M na' END. o. I EXHIBIT "A Pa 1 of 3 Mr. Bill Green, P.E. City of Corpus Christi - Engineering Services September 25, 2012 Page 2 of 2 Item 3- Construction Observation NEI will provide construction oversight for this project. This will include part-time construction consisting of four (4) hour site visits for the duration of the construction. This will also include daily reports and photographs of the construction progress. Based on the details for Contract Amendment One, the increase would be $11,250.00 for the Basic Services mentioned above for a total restated fee of $57,700.00. The executed copies of the applicable City standard forms have been included. We have not included a Disclosure of interest form, since we have several on file for this calendar year, and the disclosure certifications previously submitted remain valid. We appreciate the opportunity to submit this contract amendment request and look forward to completing this project for the City of Corpus Christi. Please contact us if you have any questions or need any additional information. Sincerely, Naismith Engineering, Inc. (TBPE Firm No. F -355) Grant A. Jackson Vice President Z:1$709- fneeuroaod FlarcM3c -Cost ProposaNAmendment No_ hAmendment One Request- 2012-04- 25.doc Na ism ith E n g i n ee ri n g,Inc ARCHITECTURE ■ENGINEERING ■ ENVLR(JNMt~NTALMSURVEYING AMEND. NO. 1 EXHIBIT Pa e.2of3 GREENWOOD WASTEWATER TREATMENT PLANT FLARE PERMITTING PROJECT NQ E10173 SUMMARY OF FEES 09/12/11 Admin Approval M2012- F ND. NO.1 IBIT "A" e3of3 ORIGINAL CONTRACT AMEND. NOA TOTAL BASIC SERVICES 1 Preliminary Phase $0.00 $2,812.50 $2,812.50 2 Design Phase 0.00 5,625.00 5,625.00 3 Bid Phase 0.00 562.50 562.50 4 Construction Phase 0.00 1,250.00 2,250.00 Subtotal Basic Services 0.00 11,250.00 11,250.00 ADDITIONAL SERVICES 1a Permit Preparation Permit by Rule -RBR 23,450.00 0.00 23,450.00 1b Air Permitting (New Source Review NSR) 23,000.00 0.00 23,000.00 2 ROW 6equisition Surve 0.00 0.00 0.00 3 Topographic Sunre 0.00 0.00 0.00 4 Subsurface Utility Exploration 0.00 0.00 0.00 5 Environmental Issues (TBD) 0.00 0.00 0.00 6 Construction Observation Services 0.00 0.00 0.00 7 Start-up Services 0.00 0.00 0.00 8 Warranty Phase 0.00 0.00 0.00 Subtotal Additional Services 46,450.00 0.00 46,450.00 TOTAL FEE $46,450.00 $11,250.00 $57,700.00 09/12/11 Admin Approval M2012- F ND. NO.1 IBIT "A" e3of3 z� ro Z z �qo0 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3 ,000 23% SUPPLIER NUMBER TO BE ASSIGNED BYrrrV -- ' PURCHASING DIVISION City of CITY OF CORPUS CHRISTI c� ti DISCLOSURE OF INTEREST CitX of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business vnth the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: NAISMITH ENGINEERING, INC. P. O. BOX: STREET ADDRESS: 4501 Gollihar Road CITY: Corpus Christi ZIP: 7$411 FIRM IS: I. Corporation 2. Partnership e 3. Sole Owner E] 4. Association S. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest /o constituting 3 or more of the ownership in the above named "firm.° Name Job Title and City Department (if known) N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." N/A Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named "firm." N/A Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or em �rloyee that indistinguishable from the effect that the action will have an members of the .public to general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -344 (d)] CERTIFICATION I certiN that all inforration provided is true and correct as of the date of this statement, that 1 have not knowingly withheld disclosure of any information requested And that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person. .John A. i4lichuel Title: Vice President (r pr or Print) Signature of Certifying; Date: Person: �. �� �� -� r— ;NITIONS a. "Board member.** A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an efi'ect on that interest that is distinguishable from its effcrct on members or the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part basis, but not as an independent cotttrnctor. d. "Firm." Any entity opwaled for economic gain, whether professional industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person. partncrship, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation arc treated as non -profit organirsttions. e. - omcw. 'rhe Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Temts. r "Ownership Interest." Legal or equitable interest, whether tactually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding, entity. " Constructively held" rerers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or fine, such as engineers and architects, hired by the City of Corpus Christi far the purpose or professional consultation and recommendation.