HomeMy WebLinkAboutC2012-428 - 8/14/2012 - ApprovedCITY OF CORPUS CHRISTI
AND
NUECES COUNTY
JOINT ELECTION AGREEMENT
This Agreement ( "Agreement") is made and entered into on the M— day of f ,
2012, by and between Nueces County ( "COUNTY ") and CITY OF CORPUS CHRISTI ( "CITY
OF CORPUS CHRISTI ") for the purposes and considerations stated below:
WITNESSETH
WHEREAS, the COUNTY will hold a Joint Election within the boundaries of the County on the
6th day of November, 2012; and
WHEREAS, CITY OF CORPUS CHRISTI will hold a Joint Election within the boundaries of
CITY OF CORPUS CHRISTI on the 6th day of November 2012; and
WHEREAS, it is the finding of the governing bodies of the parties hereto that it would be
mutually beneficial for the COUNTY, and CITY OF CORPUS CHRISTI to jointly enter into an
Agreement to hold the elections jointly and also to enter into an Election Services Contract for
the provision of certain election services by the County Election Officer of Nueces County,
Texas;
THEREFORE, pursuant to Chapter 271 of the Texas Election Code, the COUNTY and the
CITY OF CORPUS CHRISTI agree as follows:
I
ELECTION RESPONSIBILITIES
I. In accordance with Chapter 271 (Joint Elections) of the Texas Election Code, the COUNTY
agrees to oversee and coordinate the conduct of said election for CITY OF CORPUS
CHRISTI oversee and coordinate the provision of services to prepare for and facilitate the
Joint Election to be held on 6 ffi , day of November 2012. COUNTY and CITY OF CORPUS
CHRISTI agree that early voting and regular Election Day voting shall be conducted jointly.
2. In accordance with Chapter 31, Subchapter D of the Texas Election Code, CITY OF
ORPUS CHRISTI agrees to enter into an Election Services Contract with the County
..'Election Officer of Nueces County, Texas, for the provision of those certain election services
described in the Election Services Contract attached hereto as Exhibit A and incorporated
.;> herein by reference. The COUNTY shall bear its snare of the cost for election services. The
County Election Officer',', Diana T. Barrera, is hereby designated the Election Officer
responsible for conduct and provision of the election services identified in the Election
2022 -42k
Ord. 029589 Page I of 4
8114112
Nueces County
INDEXED
Services Contract attached as Exhibit A. Said County Election Officer will serve as the Early
Voting Clerk, and her designee will serve as the Counting Station Manager of the Central
Counting Station for the Joint Election_
3. Ron Olson is hereby designated the primary representative of CITY OF CORPUS CHRISTI
to oversee and coordinate with the County Election Officer in the conduct of the elections.
In addition, Ron Olson as the CITY OF CORPUS CHRISTI Election Authority will perform
or cause to be performed the following services:
a. Coordinate with COUNTY on the conduct of all aspects of the CITY OF CORPUS
CHRISTI elections, including (1) selection and establishment of early voting sites, and
conduct of early voting (locations of early voting substations are attached to this
Agreement as Exhibit B), and (2) designation of precincts, and polling places for use on
Election Day (a list of polling places is included with this Agreement as Exhibit Q.
b. Coordinate the handling and disposition of CITY OF CORPUS CHRISTI election
returns, voter ballots, and tabulation of unofficial returns, and preparation of the
tabulation for the official canvass by governmental entities.
c. Provide information services for voters and election officers relating to CITY OF
CORPUS CHRISTI elections.
d. Maintain custody of the CITY OF CORPUS CHRISTI returns for a period as required by
the Texas Election Code.
II
PAYMENT
The CITY OF CORPUS CHRISTI agrees to pay COUNTY for their share of the expenses of the
election on a prorated basis dependent upon the number of entities participating in the Joint
Election_ Such payments will be made within 30 days of receipt from the County Election
Officer of an itemized statement of the exact costs, expenses incurred and outstanding expenses
related to the performance of election services, with CITY OF CORPUS CHRISTI and
COUNTY each paying their respective shares of such costs and expenses.
III
MISCELLANEOUS
1. COUNTY and CITY OF CORPUS CHRISTI will each be responsible for preparing and
filing their own respective submission and attachments, if any, to the Justice Department for
pre - clearance as may be required under Section 5 of the Voting Rights Act of 1965, as
amended.
Page 2 of 4
2. Each parry will be responsible for posting or publication requirements necessitated by
federal, state or local laws as they may pertain to implementation of the respective issues
placed on the ballot.
3. Each party will be responsible for receipt and processing filings of financial report statements
by special purpose committees relating to the party's own respective elections.
4. Each parry will be responsible for receipt and processing of applications of candidates for
places on the ballot for its own positions, handling of drawings for places on the ballot for
such positions, and the posting and issuance of any notices related thereto.
COUNTY will order separate ballots for CITY OF CORPUS CHRISTI containing all their
propositions and regent candidates, respectively, to be voted on at the joint polling places,
but a voter may not be permitted to vote on a CITY OF CORPUS CHRISTI ballot containing
a proposition, or a City ballot containing a proposition and/or candidates, or CITY OF
CORPUS CHRISTI ballot containing a proposition and/or candidates on which the voter is
ineligible to vote_
IV
GENERAL PROVISIONS
1. This Agreement shall be construed in accordance with applicable Federal Election Laws, the
Texas Election Code, and all applicable laws of the State of Texas.
2. COUNTY and CITY OF CORPUS CHRISTI through their respective Election Authorities,
may agree to amend or modify this Agreement in the event federal, state, or Iocal law
requires additional or different actions by the Election Authority, which is beyond the scope
of this contract. Such amendment or modification shall not be effective unless such
amendment or modification is in writing and signed by the parties with legal authority.
3. This Agreement constitutes the entire Agreement of the parties, supersedes any prior
undertakings or written or oral agreements between the parties and can be modified or
amended only by written instrument subscribed by each of the parties.
Page 3 of 4
Dated thisday A " - , 2012
NUECES COUNTY , ATTEST:
Y
Samuel L. Neal, Jr. Diana T. Barrera
County Judge County Clerk
ATTEST:
Armando Chapa
City Secretary
r 0zq
41 COUNCIL � 4� �•�
Page 4 of 4
EXHIBIT A
��Ate OF r
ELECTION SERVICES CONTRACT
0 CITY OF CORPUS CHRISTI
�. OF °'�'�� AND COUNTY OF NUECES
THIS CONTRACT is made this JL day ofA�2012, by and between the City of Corpus Christi
(hereinafter referred to as 'GCtty of Corpus Christi") and Diana T. Barrera, County Clerk (County Election
Officer), under authority of Texas Election Code, Section 31.092 (a), to perform Election Services for the
November Joint Election to be held by Nueces County on November 6, 2012.
This Contract is entered into in consideration of the mutual covenants and promises hereinafter set forth.
Paragraph 1. SERVICES OF COUNTY ELECTION OFFICER
The COUNTY ELECTION OFFICER shall be responsible for the overall conduct of the election and
shall perform and furnish the following:
(a) Hire all early voting personnel;
(b) Conduct training session of A election workers;
(c) Provide laptops, air cards, label printers, and cell phones for processing early voters;
(d) Provide Judges Booth Controller (JBC), eSlate equipment and booths for Early Voting and
Election Day polling locations;
(e) Transport election equipment to polling locations;
(f) Provide Early Voting and Election Day technical support for mechanical breakdowns of voting
equipment;
(g) Scan all mail ballots, tabulate Early Voting results, arrange Early Voting Ballot Board meeting,
and provide export file of early voting results;
(h) If applicable, program, generate and distribute ballots;
(i) Prepare all testing materials and conduct a test of the Electronic Equipment in compliance with
Section 127, Subchapter D, of the Texas Election Code;
0) If applicable, provide additional miscellaneous supplies upon request; and
(k) Provide estimated cost of Election by Attachment "N'
Paragraph 2. GENERAL CONDITIONS
The parties agree that the COUNTY ELECTION OFFICER will perform all services listed in Paragraph
1 _ Furthermore, the parties agree that the City of Corpus Christi is obligated to pay all expenses and shall
reimburse the COUNTY ELECTION OFFICER and Nueces County with respect to any purchase reasonably
made in the programming and transporting of voting equipment.
Furthermore, after the election, the COUNTY ELECTION OFFICER will submit to City of Corpus
Christi an itemized statement as shown in Attachment "A" with the exact costs and expenses incurred related to the
performance of this contract. City of Corpus Christi agrees to make payment in conformity with the statement
submitted by the COUNTY ELECTION OFFICER within. thirty (30) days of receipt of the statement.
&WAJS GNED THIS _- & DAY OF _, 201
Diana T. Barrera, County Clerk Armando Chapa
Nueces County City Secretary
1
NUECES COUNTY
COUNTY CLERK DEPARTMENT
Cost Sheet Detail Breakdown
r ESTIMATE COST
Contractor: November Joint Election
Election For: General Election
Election Date: November 6. 2012
. Attachment "A"
Project Code: 12110533
Components and descriptions
ratio
saR
Election Day 8 Tabulation Support
5123 Central Count Manager its oT rate) EV & ED
Estimate
#
Needed
Estimate
Unitsl
Hrs Chrg
$
Cost
Per Unit
Estimate
'.S1TC.ELIST ��=
"F37LI ".
127 Pets
Nueaes County
108
City of CC
0.2571
0.2186
1
25
41.37
ADM25
265.89
226.11
51233_ Tabulation Supervisor(1.5o7mw) ev &ED - -
1
1 251
23.04
s :i57b60;
147.82
125.71
5123 Tabulation Assistant(s) (1.5 oT rata) Ev & ED
2
15
20.00
Wi40 pp?
154.25
131.17
5123 Technical Support (1.50Trate) Pr«ataany #pvisac0ws
2
15
20.00
: ;: ;;= °, ` .`(jf3tjp`
154.25
131.17
5123 Election Night Reporting
1
1.
Actual
30 OOD:17b
7,712.55
6,558.70
5123 _CC Clerks _Staff Support (tsoTrare)
22
B
20.00
:852913CY;
934.94
769.55
5331_JudgeslAlVClerks -
500
16
8.50
- 68$000.00^
17,481.78
14,866.40
5331_JudgeslAlUCledcs (anrs rrairnng $ )
BO
4
8.50
x;720 6E7:
699.27
594.66
5331_ JudgeslAlVClerks (en.sTraici„gawrg)
80
B
8.50
.S�A40,00(
1,39&54
1,189.31
5331 Judges {NSUppty pick upldrop off)
127
1
25.00
7
816.24
694.13
5126 Temp Personnel -ED Equip Support (Roe rme)
3
12
1200 .
"x'432.00'
111.06
94.45
5125 Temp Personnel -ED Equip Support Sot}
3
10
15.00,
115.69
98.38
Early Votino / Ballot Resolution Support
5123 Staff EV Troubleshooting (On- calUDn-s%o) Pr,rs by#lirl�
7
60
20.00
`:yea_: -:.: ',4(#Fr90)
2,159.51
1,836.44
5123 Staff E4 Troubleshooting (CTrc81110n -sfte) P-Im ny #p.tcaaro�
7
20
24.00
�': i "- ;=:.:2;SOO.ilO'
719.84
612.15
5123 CC StaffSupptxt(BallotRsoq
5
60
18.00
5;4€tOol
1,366.26
1,180.57
1316 _Election Support Staff (ProjectLeadety
1
354
211.00
x7000 [30
1,799.60
1,530.36
5126_EV Temp Clerks - &tSWfioW7eans Training ( Rog
75
8
8.50
, , - S[140"Q0;"
1,311.13
1,114.96
5126_ EV Temp Clerks - svbstatorwlreams(RegTim
75
140
8.50
83'25(?i00.
22,944.84
19,512.15
5125 EV Temp Clerks - substationalTeams (over Time)
70
qq
12.75
34'�7:C:T)p"
14,095.73
8,585.34
5126_EV Temp Clerks - Atstvoeng M rna;l, prep EV (Reg_ Irma)
8
300
$.50
- 24;400 00,
5,244.53
4,459.92
5125 i_° Sl Temp Cleft - Ahtvotingby Mai, PrepEV(Overrme)
5
80
12.75
516LLOOi
1,311.13
1,114.98
5331 Ballot Board Workers (xhrs)
8
80
1,398.54
1, }89.31
Election SWay Pick U os (Weekday)
5123 CC Staff Support EV
2
9
20.00
=
='..3Ei0 0EF
92551
7870
5123 CC Staff Support ED
7
6
20.00
840, }
215.95
483.64
EVVED Contract Personnel
5185 _EV Field Techs (+ training &nuleage)Pr,ratee r.y #)r.tsaemr„rirggPrcewef
2
40
1 20.40"1..09
411.34
349.80
5186 _EDFieid Teehs(+ training &noage Wby #ird,sa msruappFra#re)
16
20
2000
1,645.34
1,399.19
5325 _Equipment Vendor (HART) Support
-
-
0.00
Programming
5123 Technician ProgEslates, DAUs & JBCs x hourly
2
120
50.00
_.. .,.,- ,1..000:00
3,085.02
2,623.48
5123_Techniciarl -Frog. Ballots x hourly (min. 1hr)
2
60
50.00
'Zb6l6bd
1,542.51
1,311.74
5123_ Developing Ballot Formatting
4
60
150.00
`ikfiWaii
9,255.06
7,870.45
5123 _Staff -L &A Testings(programn9. pre- ressngspuNlctesOPr,r.t,d di#}�isaeuo�rnaPWr =quay
5
50
50.00
9':'SDDOo
3,856.28
3,279.35
5126_Temp Support - Marking, testing, etc. (Req .T,me)Pr,atanny#jmtsacn, a V*Ph-wey
24
6C
15.00
2160
5,553.04
4,722.27
5123_ Mapping_Researph, producing & delivery
2
40
50.00
i''. > r .." I .. O
1,028.34
674.49
5325 Contract Personnel (Audio ! translator)
1
10
60.00
128.54
109.31
Training (classes)
5123_ CC Staff Personnel (netwe8amaa9spmy
5
25
20.00
'2;50009
64271
546.56
5123 CC Stafff Personnel OT - P.aakd oymm,xes
5
20
18.00
- 1 -60tt
462.75
393.52
5125_ Temp Support
5
25
12.00.'-
500.330
385.63
327.94
Etr & ED Defiyery/Pickup Persroro nnel
131511315_ Delivery Staff Personnel
1
120
25.00
771.26
E355.87
5126_Delivery Temp Personnel (Reg)
3
12C
12.00
:4;320100
1,110.61
944.45
5125 _Delivery Temp Persortrlei (01}
3
50
15.00
- ;2;250.00
578.44
491.90
EV & ED Warehouse ttv (Prop. Maint & etc
131511316 Staff Personnel "-
1
400
25.00.
IA -
- ,300,04.
2,570.65
2,18523
5126 Warehouse Temp Personnel (Reg)
3
265 1
1290
,a9;54lXSi[5
2,452.59
2,085.67
5125 Temp Personnel (0T)
3
so 1
15.00
! - 7AQ00
694.13
59018
Other SUDDort Functions (P rao, devefo B produce)
1316 _Staff Personnel (clerical operations) Project Leader
1
160
25.00
4;;000 0Q
_
1,028 34
674:49
Fringe Benefits- Temp C3erks(8.64k)
Actual
Actual
150.00'!'x!
";; "'._ = `95!00[ CO
3,856.28
3,279.35
Fringe Benefits - Fuli -Time Staff (17.150
Actual
Actual
160.00
ffII00:T1O
5,141.70
4,372.47
5541_ Mileage- travel - Election Workers P�ny #jwi d aiw 6jgyc„w,)
10
Actual
0.49
=.'SUO.bF3
205.67
174.90
5541_ Mileage - travel - Election Staff Prwa ny#wrisa,e,r,:#�er�x,aday
30
1,000
0.49
147AOA0
3,779.15
3,213.77
Lfi
1
2
3
4e
4t
5
6
7:
7t
8
9
11
11.
1'
1"
14
14
1E
1E
1i
1E
1E
21
21�
211
2
2'
241
241
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41a
416
11Nn1OfsloclerklElections \ELECTION 2012111-6-12 Un'Ifonn ElectionlBit #ing\November Cost Estimate.xlsx
1
Project Code: 12110533
Components and descriptions
EV & ED EQUIPMENT RENTAL
42 Laptop Equipment (usage fee - equipment, aimard, etc)
Estimate
#
Needed
Estimate
Units!
Hrs Chrg
$
Cast
Per Unit
Fsh�nate
$VC',COST :; {-
F.EfLL
727 Pcts
Nueces County
108
City of CC
25
1
50.00
' +-
-__._....., 050;00
321.36
273.26
43
JBC EquipmentfJL&.4teach) -
8
1
200A0
'1;600100
411.34
349.80
44
JBC Equipment f1EV (each)
33
1
200.00
...............................
, :',1; ;1{;;500 °.081
1,69636
1,442.91
45
JBC Equipment flED (each)
147
1
200.00
;25,400.06
7,558.30
6,427.53
46
DAUB Equipment VL&A (each)
B
1
200.00
= =I �W
411.34
349.80
47
DAUB Equipmentf /FV (-h)
52
1
200.00
'r � j, =, '6,40'6lJ6
2,673.68
2,273.68
48
DAUs Equipment VED (each)
155
1
200.00
7,969.64
6,777.33
49
Estate Equipment flL8A (each)
16
1
200.00 ;2ofif�0
82267
699.60
50
Esiate EquipmentflEV (each)
81
1
200.00
{: Pii ff :::1;5;Mob
4,164.78
3,541.70
51
Estate Equipment VED (each)
324
1
200.00
' =6q; 0(Y0(j
16,659.11
14,166.80
52
Sally Equipment flfesfings (each)
1
8
200.00
1600S70
411.34
349.80
s3
Tally Equipment VEVJED, Post, & Finalizing (-h)
1
201
200.00
'4.000,00
1,028.34
874.49
54
Ballot Now Equipment (each)
1
80
200.00
00
4,113.36
3,497.98
55
BallolPnntmg- Mall ,test, &emergency(calc. @$9.113)
1
20,000
0.10
514.17
437.25
56
BallotPrinting - OutsourcedI Sample ballots
1
6,000
1.00
- "bU0D.00
1,542.51
1,311.74
DELIVERY & TRANSPORTATION
57 15435 _Vehicles- lease truck(s)
0.00:-
.,_.:r- ..r._ :E.:..a3;00
-
58
County Vehicles (osaDe tee, fael, mileage a omen °pens costs}
2
500
25.00
1 _ ; ,26;00Q 00
6,427.13
5,465.59
MISCELLANEOUS
5414 Public Notice (Public Testing) P-W br#r.L.dcn (fwp� al
1
1
Ac1uaV:'.::.1
_ :? Zcnod
128.54
109.31
59
60
5414_ Legal Notice (Advertisement)
1
1
Actual
- 7517
1,932.51
1,643.39
61
523115235 Telephone, Cells &Utilities c mroc rasa roc_)
18
1
8.00
�;` 444:00
37.62
31,48
62
5231 Label Printers
25
1
8.00
`- i00i(r0
..' 2 2 0
......................... ...... .
51.42
43.72
63
5231 _ Data l Air Service -
25
1
8.00
'i`;200sOq
51.42
43.72
64
5211_ EV Mail Kits
Actual
Actual
69.00
,'00f1i00
3,599.19
3,060.73
65
5211_EV/ED Supply Kits
Actual
Actual
69.00
1,542.51
1,311.74
66
521115212 Misc Supplies (for mad prep, pick up & distrb)
250
1
86.00
- 27,500::7(7
5,527.33
4,700.40
57
5217 (pcs) + Fed Ex
5,000
1
0.69
:`.:3;450.130
886.94
754.25
68
5422 Building& Space Rental
Actual
Actuai
0.00
1,285.43
1,093.12
69
Rental of EV/ED Carts (each)
147
1
5.00
1$8,96
160.69
70
Rental of EVJED Supply Bag & Boxes (each)
147
1
5.00
188.96
160.69
71
Rental of EVJED Signs (each)
147
1
5.00735x0
186.96
160.69
72
Rental of EV/ED Table & Chairs (each)
20
1
5.0000
25.71
24.86
73
Rental of Cords etc
154
1
1,00
-_ {154`00
39.59
33.67
74
15435 Misc. Lease Equipment (Ballot Now Backup)
-
0.00
:OS10
-
INTER DEPARTMENTAL CO5T5
75 Lour 2J_rksOtfice(Adrrinsupporq P,or by#jwsscuonsgroyy ,)
2
40
35p_Op
.8;000
7,196.38
6,121.46
76 1260_ Auditors Office (payroll process ng)
2
20
200. 00
-= 3 - " ;:;; ;" �8;➢OU,00
2,056.68
1,748.99
77 Records Management (1,5 OT rare) (Pre L&A. �. samprc env e-9ee yMa )
11
1601
17.00
_ _�Z
699.27
594.66
SERVICES SUBTOTAL 821,425;: 211,184.10 179,589.63
ADMINISTRATIVE COST
73 11316_Election 10% Adminisiration Fee (opemfion over 10 °h $1" 14•S 63 21,118.41 17,90$.96
EQUIPMENT SERVICES GRAND TOTAL $903.;60188 $232,302.51 $197,548.59
Billing is no[ based on number of precincts.
Prepared by Election Unit, County Clerk Department
Mc10fskWerklElectionsIELECTION 2012511512 Uniform Election011ing4November Cost Estimate.xlsx