HomeMy WebLinkAboutC2013-001 - 1/8/2013 - ApprovedCITY OF CORPUS CHRISTI
RINCON BAYOU DIVERSION
NUECES BAY AND RIVER
SALINITY AND FRESHWATER INFLOW MONITORING 2012 -2013
(City Project No. 8443)
CONTRACT FOR MONITORING SERVICES
The City of Corpus Christi, Texas, hereinafter called "City ", and the Conrad Blucher Institute (CBI) at Texas
A &M University - Corpus Christi, hereinafter called "CBI ", hereby agree as follows:
SERVICES TO BE PERFORW-p CBI hereby agrees to perform all consulting services necessary to plan,
develop, undertake, complete, and report the results of a study for ongoing salinity monitoring efforts in the
Nueces Estuary consisting of three salinity monitoring stations in the Nueces River and Bay.
SCOPE O1= SERVICES — CBI's services will be those necessary to provide the required monitoring
corresponding to station service including the following:
• Station service includes exchange of Hydrolab instruments with a freshly calibrated unit;
• Station service frequency will be based on observed marine growth (every 2 weeks when warmer bay
waters foster excessive marine growth and every 3 weeks when water temperatures are cooler);
• All salinity monitoring stations will report salinity and water temperature;
• Stations SALT01 and SALT03 will also report dissolved oxygen, pH, and water depth; and
• All data will be available in graphical and tabular format on the CBI website (hftp:Hlighthouse.
tamucc.edu /salinity) within one hour of the time data were collected.
A. TASKS — CBI will complete the tasks set forth in the research proposal attached as Exhibit "A ". CBI will
complete the following tasks:
Nueces Bay Salinity Monitoring — Freshwater Inflow CBI will conduct Nueces Bay salinity monitoring
two (2) monitoring platforms in the bay, one near Whites Point (SALT03) and the other mid bay, near the
CPL (AEP) power lines (SALT01), plus one station in the Nueces River (SALT05); and will continue to
maintain a station at the mouth of the Rincon Delta (SALT08) which is no longer sponsored by the City.
Parameters measured by CBI will include salinity, conductivity, dissolved oxygen, water temperature,
water depth, and pH. Station Salt05 parameters will include salinity, water temperature and water depth
only. This is an ongoing project originating in the fall of 1991. The stations are placed in such a manner
to track fresh water inflows into Nueces Bay using salinity levels and the indicator. Relief for required
freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper
Salinity Bounds. A daily running report ( http: / /lighthouse.tamucc.edu /sairel) produced by DNR and the
Nueces River Authority (NRA) shows the current freshwater relief status.
Nueces Delta Diversion Project — Freshwater Inflow — CBI will monitor the salinity and water levels of
five salinity monitoring stations along the Rincon Bayou, beginning at the head and ending of Nueces
Bay. City has designed and built a diversion channel from the Nueces River into the delta at the head of
the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and
adjacent wetland. The University of Texas Marine Science Institute at Port Aransas (UTMSI), Harte
Research Institute for Gulf of Mexico Studies (HRI), and the Center for Coastal Studies (CCS) are
presently conducting long -term ecological studies of the effects of this diversion.
2013 -001
1 Page 1 of 4
M2013-OWN BAYOU DIVERSIONUO12 -2013 NUECES BAY AND RIVER SALINITY AND FRESHWATER INFLOW MONITORINGCONTRACT FOR
Conrad Blucher Institute TAMUCC
INDEXED
Nueces Bay Tidal and Meteorological Station — The Texas Coastal Oceanic Observation Network
(TCOON) operates a tidal /meteorological station (011) in the upper part of Nueces Bay at Whites Point.
This station was replaced in the winter of 2010 with a new tidal monitoring platform (185) just across the
bay, near the mouth of the Nueces River. CBI will use precise water level measurements from this
station as a reference for work by the others in the various projects in the bay, river, and delta.
Station Service And Maintenance — CBI will exchange freshly calibrated Hydrolab units with units on the
station as required every two to three weeks. CBl will provide post - calibration and preparation units for
future service. All salinity and dissolved oxygen stations consist of a Hydrolab water quality datasonde,
a radio, modem, and 12 volt solar power system. CBI may separately contract a maintenance
agreement to ensure the continued reliability of the Hydrolab datasondes. The maintenance agreement
must ensure that the instruments deployed are as good as, or better, than factory standards.
Data Collection — CBI will program a computer to poll each station every six minutes. Five
measurements will be obtained from each instrument, which are then averaged. CBI will place the
hourly averages into the database and be reported on the DNR web site. Daily salinity reports are
produced showing the running ten and seven day averages as well as the daily average
(http Monthly salinity levels in relation to the Upper
and Lower Salinity bounds is found at http: l /lighthouse.tamucc.edu /salrel, which is used to determine if
the City may take credit from freshwater release from the storage facilities.
Instrument Calibration — CBI will ensure all calibration standards used are NIST traceable, and
purchased from a qualified instrument maintenance company. CBI will use calibration and post -
calibration methods established by the manufacturer of Hydrolab. All calibration and post- calibration
records are available on the DNR website, http : / /Iighthouse.tamucc.edu /calib. CBI will maintain an
instrument maintenance agreement with a qualified instrument maintenance firm for each Hydrolab.
Each unit will be annually inspected and refurbished. All components of the instrument will be covered
under the warranty agreement and replaced as needed.
Collaborative Monitoring — CBI will provide data to support those research efforts currently being done
by others. The continuation of the salinity monitoring program is designed to provide data to support
those research efforts currently being done by the Center for Coastal Studies (CCS), University of Texas
Marine Science Institute at Port Aransas (UTMSI), Harte Research Institute (HRI), Corps of Engineers
(COE), Coastal Bend Bays and Estuaries Program (CBBEP), United States Geological Survey (USGS)
and the City.
B. RESEARCH PLAN AND METHODS — The specific research plan and methods are set forth in the
Research Contract Proposal incorporated as Exhibit "A" of this contract.
C. ORDER OF SERVICES — The monitoring period will be for 12 months, from October 1, 2012 through
September 30, 2013.
III. FEES AUTHORIZED — The City will pay CBI a fixed fee not to exceed $93,062 for providing all services for
2012 -2013. This fee will be full and total compensation for all services provided and expenses incurred in
performing the tasks specified in Section 11. Invoices will be submitted to the Director of Engineering
Services. Invoices will be submitted no more frequently than once per month for services rendered. All
invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during
the time period covered by the invoice. invoices will be based on the budget attached as Exhibit "B °.
Invoices will be sequentially numbered for each project, state the project name (Rincon Bayou Diversion
Project— Nueces Bay and River Salinity and Freshwater Inflow Monitoring 2012 -2013) and City project
number 8443. The letter shall state the number of the current invoice, the total authorized fee, the amount
previously invoiced, and the current amount due. Statements will be based upon percent of project
completed. However, a final payment of $3,600 will be retained until delivery of the final report.
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K1Engineering Data ExchangelVELMAPIWATER18443 RINCON BAYOU DIVERSION52012 -2013 NUECES BAY AND RIVER SALINITY AND FRESHWATER INFLOW MONITORINGICONTRACT FOR
SERVICES Conrad blucher institute.doc
Exhibit "A" contains a detailed breakdown of the project budget for 2012 -2013.
Budget Summa ry
FEES
2012 -2013
Salaries & Benefits
$49,376.00
Equipment/Maintenance
16,850.00
Travel Pool
5,424.00
Computer Supplies
2,800.00
Indirect
18
Total
$93,062.00
1V. TERMINATION OF CONTRACT The City may, at anytime, with or without cause, terminate this contract
upon 30 days written notice to CBI at the addresses specified below. If termination occurs prior to the final
completion of all work contemplated by this contract, DNR shall be paid for all reasonable costs incurred or
contractually committed to be expended as of the effective termination date, including salaries of appointees
for the remainder of their appointment. The foregoing shall not be construed to require the City to
compensate CBI for any services not performed in a proper, professional manner.
V. NOTICE ADDRFSS - Correspondence concerning this contract shall be sent to the City and CBI as follows:
City:
Daniel Biles, P. E., Director of Engineering Services
City of Corpus Christi
Department of Engineering Services
1201 Leopard Street
Corpus Christi, TX 78401
(361) 826 -3500 office
(361) 826 -3501 fax
Larry Lloyd, Research Specialist 11
Conrad Blucher Institute for Surveying and Science
Texas A & M University — Corpus Christi
NRC, Suite 3406
6300 Ocean Drive
Corpus Christi, TX 78412
(361) 438 -6594 mobile
(361) 825 -5759 office
larry.11oyd@tamucc.edu
VI. LOCAL PARTICIPATION — The City Council's stated policy is that City expenditures on contracts for
professional services be of maximum benefit to the local economy.
VII. ASSIGNABILITY — CBI will not assign, transfer or delegate any of its obligations or duties under this
contract to any other person without the prior written consent of the City, except for routine duties delegated
to personnel of CBI. No part of CBI's fee may be assigned in advance of receipt by CBI without written
consent of the City.
The City shall not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
VIII. DISCLOSUREOFIN EREST —In compliance with City of Corpus Christi Ordinance No. 17112, CBI agrees
to complete the City of Corpus Christi Disclosure of Interests form attached.
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KSEngineering DalaExchangelVELMAPMATER16443 RINCON BAYOU DIVERSION12012 -2013 NUECES BAY AND RIVER SALINITY AND FRESHWATER INFLOW MONITORINMCONTRACT FOR
SERVICES cornrad blucher institute.doe
CITY OF CORPUS CHRISTI
Oscar Martinez Date
Assistant City Manager
RECOMMENDED
1 11 2 W - 2 11
P. E., Date
i eer ng Services
Directors of Water
TEXAS A &M UNIVERSITY – CORPUS CHRISTI
ry Uo s c Specialist II Date
Prince al Investigator
Conrad Blucher Institute for Surveying and Science
Texas A & M University - Corpus Christi
NRC, Suite 3406
6300 Ocean Drive
Corpus Christi, TX 78412
(361) 825 -5759 Office
larry.Iloyd@tamucc.edu
.-4e��L f/ -
Dr. is Cifuentes Date
Assibciate Vp Research & Dean of Graduate Studies
APP VED TO FORM
AssJptant City Attorney Date
Office of Management and Budget Date d r//O/l
ATTEST
City Secretary Date
, 9v 16
Project No. 8443
Fund Source No. 530000 -4010 -30220 Water Operating_
1 6bu .e.... IItILIr�
SF* IV
Page 4 of 4
Kc Engineering DataExchangeWELMAMWATER18443 RINCON BAYOU DIVERSIONM12 -2013 NUECES BAY AND RIVER SALINITY AND FRESHWATER INFLOW MONITORIN(MCONTRACT FOR
SERVICES Conrad blucher institute.doc
Mr. Daniel Biles, P. E., Director of Engineering Services 14 August, 2012
City of Corpus Christi
Department of Engineering Services
1201 Leopard Street, 3�d Floor
Corpus Christi, TX 78401
Dear Mr. Biles:
The statements of work covered herein are submitted to the City of Corpus Christi for
consideration. These statements will constitute a fee for services rendered by the Conrad
Blucher Institute for Surveying and Science at Texas A &M University - Corpus Christi
( TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing
salinity monitoring efforts in the Nueces Estuary.
PROPOSED SCOPE OF WORK FOR NUECES BAY and RIVER
SALINITY AND FRESHWATER INFLOW MONITORING: 2012 -2013
Summary
Three salinity monitoring stations in the Nueces River and Bay will be covered under this
agreement. Station service includes exchange of Hydrolab' instruments with a freshly calibrated
unit. In order to reduce costs, station service frequency will be based on observed marine growth
fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive
marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring
stations will report salinity and water temperature. Stations SALT01 and SALT03 will also
report dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular
format on the Conrad Blucher Institute website ( http:// Iighthouse.tatnucc.edu/Salinity) within
one hour of the time data were collected. This proposal covers a period of 1 year.
Research Objectives
The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating
and maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus
Christi since November 1991, trying to help understand the effects of freshwater inflows on
salinity into the Nueces system. Additional funding from the Coastal Bend Bays and Estuaries
Program (CBBEP) will ensure that comprehensive spatial coverage of the Nueces Estuary
continues. This proposal is for a continuation of the current monitoring effort in support of
salinity conditions in Nueces Bay and river. The data collected will be used to help the City of
Corpus Christi water supply managers determine quantities of fresh water required by the
amended Agreed Order between the City and the State of Texas. Other benefits of the data
collection include collaboration with other researchers in the delta, namely, The Center for
Ege IBIT "A"
1 of 4
Coastal Studies (CCS) and Harte Research Institute for
TAMUCC, the University of Texas Marine Science Institut e
U.S. Army Corps of Engineers (COE; Fort Worth District).
Nueces Bay Salinity Monitoring — Freshwater Inflow
Gulf of Mexico Studies (HRI) at
at Port Aransas (UTMSI), and the
This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by
CBI consists of 2 monitoring platforms in the bay: one near Whites Point (SALT03) and the
other mid bay, near the CPL power lines (SALT01); plus one station in the Nueces River
(SALT05). In addition, with support from CBBEP, CBI will continue to maintain SALT08, at
the mouth of the Rincon Bayou, which was, until recently, sponsored by the City. Parameters
measured at stations SALT01 and SALT03 include salinity, conductivity, dissolved oxygen,
water temperature, water depth, and pH. The SALT05 station will include salinity, water
temperature, and water depth only. The stations are located in such a manner to track fresh water
inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater
releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper
Salinity Bounds. A daily running report (http:/ /lighthouse.tamucc.edu /salrel) produced by DNR
and the Nueces River Authority (NRA) shows the current freshwater relief status.
Nueces Delta Diversion Project — Freshwater Inflow
The City has designed and built a diversion channel from the Nueces River into the delta at the
head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon
Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long -term
ecological studies of the effects of this diversion. Five salinity monitoring stations along the
Rincon Bayou, beginning at the head and ending of Nueces Bay have been established to
determine the fate of freshwater diversions from the pipeline.
Nueces Bay Tidal and Meteorological Station
The Texas Coastal Oceanic Observation Network ( TCOON) operated a tidal/meteorological
station (011) in the upper part of Nueces Bay at Whites Point. This station was replaced in the
winter of 2010 with a new tidal monitoring platform (185) just across the bay, near the mouth of
the Nueces River. Although not an official TCOON station, all maintenance and operation of the
tidal station will follow TCOON protocols. Precise water level measurements from this station
are used as a reference for work by the others in the various projects in the bay, river, and delta.
The initial installation and maintenance was funded by the CBBEP. Funding for continuing
maintenance of this station is currently being sought.
I M e BIT "A"
2 of 4
Station Service and Maintenance
All salinity and dissolved oxygen stations consist of a Hydrolab water quality sonde, a radio,
modem, and 12 volt solar power system. Freshly calibrated units are exchanged with units on
the station every 2 to 3 weeks, depending on the degree of observed marine fouling on the
instruments. The Hydrolabs are taken back to CBI for post calibration and preparation for
future service. An annual maintenance agreement with HydrotechZS of Austin, Texas, ensures
the reliability of the Hydrolab units. Covered under this agreement are all components of the
Hydrolab ° , ensuring that the instruments deployed are as good as, or better, than factory
standards. The factory warranty for all Hydrolab datasondes have expired; therefore, all
datasondes will be placed under the annual service agreement to ensure continual data collection
at all stations.
Data Collection
A computer program., written by staff at CBI, polls each station every six minutes. Five
measurements are requested from each instrument, these five are then averaged. The hourly
averages are then placed into the database and reported on the DNR web site. Daily salinity
reports are produced showing the running ten and seven day averages as well as the daily
average ( http: l /www.nueces- ra.org/CP /CITY /Passthru/index.php). Monthly salinity levels in
relation to the Upper and Lower Salinity bounds are found at http :l /lighthouse.tamucc.edu/salrel,
and are used to help determine if the City may take credits to offset scheduled freshwater
releases from the storage impounds.
Instrument Calibration
All calibration standards used are KIST traceable, and purchased from HydrotechZS.
Calibration and post - calibration methods used are those established by the manufacturer of
Hydrolab All calibration and post - calibration records are available on the DNR website,
http : //Iighthouse.tamuce.eduVcalib. An instrument maintenance agreement with HydrotechZS is
used with each Hydrolab Each unit is sent to the manufacturer annually for inspection and
refurbishment. All components of the instrument are covered under the warranty agreement and
they are replaced as needed.
Collaborative Monitoring
This proposed continuation of the salinity monitoring program is designed to provide data to
support those research efforts currently being done by CCS, UTMSI, HR.I, COE, CBBEP, USGS
and the City. Should the need or occasion arise where additional monitoring efforts are required,
CBI will be in a position to support those efforts.
EXHIBIT "A"
Page 3of4
Schedule of Work and Fee for Service
The Conrad Blucher Institute for Surveying and Science at Texas A &M University — Corpus
Christi hereby agrees for the duration of one year (1 October, 2012 through 30 September, 2013)
to perform all services necessary to provide water quality monitoring, as described in this
proposal. The budget for 1 October, 2012 through 30 September, 2013 is $93,062 and is
enclosed with this proposal.
EXHIBIT "A"
Pa e 4 of 4
... ..
i
.... - -- --._.......
�__�_..� .__.. _._.. -
ESTIMATED COSTS FOR OPERATION AND MAINTENANCE OF THREE SALINITY MONITORING
STATIONS IN THE NUECES ESTUARY 2012 - 2013
20 August, 2012
A. PERSONNEL
Principal Investigator
12,165
Database Management
2,306
Software Engineer / Database Management
1,455
Systems Programmer
1,902
Data Analyst
1,320
Technical Support
10,560
Undergraduate, Field Technician I
2,600
Undergraduate, Field Technician II
2,080
Staff Field Technician
4,7$2
Subtotal
39,170
Benefits
10,206
TOTAL PERSONNEL
$49,376
B. GAUGE SUPPLIES AND MAINTENANCE
6 Hydrolab Units, Maintenance Contract
5,850
Calibration and Lab Supplies
6,000
Miscellaneous Supplies
51000
TOTAL FIELD SUPPLIES
1$ 6,850
C. TRANSPORTATION
Boat
Truck
TOTAL TRANSPORTATION
$aAm
D. COMPUTER SUPPLIES
Repair Allowance
1,000
IP modem charge
11800
TOTAL COMPUTER SUPPLIES
$2,800
E. INDIRECT (25% MTDC)
$18,612
TOTAL2012 -2013
$93,062
EXB BIT "B"
Pa e1of1
0i
City of
Chfisti
SUPPLIER NUMBER
TO BE ASSIGNED BI' [",I
PURCHASING DIVISION
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the followin information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
Texas A & M University — Corpus Christi
COMPANY NAME: Co nrad Blucher Institute for Survey and Science
P. O. BOX:
NRC� Suite 3406
STREET ADDRESS:. .,.6300 Ocean Drive CITY: Corpus Christi
FIRM IS: 1. Corporation e 2. Partnership e
4. Association 5. Other
ZIP: 78412
3. Sole Owner ❑
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
FILING REQUIREMENTS
If a person who requests official action on a. matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christy, Texas as changes occur.
Certifying Person :`s, D9 Luis l "nw Title; _
fm Fftmdk
'18t �
Signature, of Certifying.- -
Person:
DEFINITIONS
Date:
a. `Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and; whether established to produce or deal with a product or service, including
but not limited entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.