HomeMy WebLinkAboutC2013-016 - 1/29/2013 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and HDR Engineering, Inc.
a Texas corporation, 555 North Carancahua, Suite 1600, Corpus Christi, Nueces County,
Texas 78401, (ArchitectlEngineer -- AIE), hereby agree as follows:
1. SCOPE OF PROJECT
Leopard Street from Crosstown Freeway to Palm Drive Project No. E12103 — The
scope of this project includes full -depth repair of the existing four lane roadway with partial
center left turn lane. The existing right of way does not comply with the A -1 Arterial
designation as indicated on the Urban Transportation Master Plan (UTMP) forthis roadway
section, but right of way expansion is not recommended at this time. Improvements will
include curb and gutter, wide sidewalks, Americans with Disabilities Act (ADA) curb ramps,
pavement markings, and bus stop rehabilitation. Future bikeway requirements will require
evaluation at the time of roadway design and shall conform to the adopted Bikeway Plan of
the UTMPllntegrated Community Sustainability Plan (ICSP).
2. SCOPE OF SERVICES
The AIE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A -1 ", to complete the Project. Work will not begin on Additional Services until
requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
AIE services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The AIE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the AIE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
ha rimm iirarl fnr roxAMInr by the City staff and maybe amended by or with the concurrence of
2013- 01( :ring Services.
1129113
M2013 -024 Contract for Engineering (AIE) Services
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HDR Engineering Inc. FERXSTREETSIE12103 LEOPARD- CROSSTOWN TO PALM (BOND 2012)1CONSULTANT CONTRACTICONTRACT.DOC
INDEXED
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed $563,389.00 (Five Hundred Sixty Three Thousand
Three Hundred Eighty Nine Dollars and Zero Cents). Monthly invoices will be submitted
in accordance with Exhibit "C ".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the AIE staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (AIE) Services
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K1ENGINEERING DATAEXCHANGEWENN ]FERISTREETST12103 LEOPARD - CROSSTOWN TO PALM (BOND 2012)1CONSULTA14T CONTRACTICONTRACT.DOC
• s � r
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI
/, 31.
Oscar R. Martine Date
Assistant City Manager
RECOMMENDED
14'
Daniel Biles, P.E., I Date
Director of Engineering Services
HDR ENGINEER / I�NG, INC.
Carl E. Crull, P.E., Date
Vice President
555 North Carancahua, Suite 1600
Corpus Christi, TX 78401
(361) 696 -3300 Office
(361) 696 -3385 Fax
Street Fund 3549 Bond 12 GO —�-�
WasteWater 4251 2012A CIP Fund
APPR VED AS TO FORM Storm Water, 3496 20128 CIP Fund
Water 4092 2012B CIP Fund
# o Gas 4556 - 2012A CIP Fund
Office of Management bat
and Budget I a
ATTEST 2O� EUTERED
P]Pr 3 1. A%o�
Armando Chapa, City Secretary Fei�i v f a�e s s�b;R
Leonard Street from Crosstown Frenwav M Palm nrivp [Prnipct Nn 1= 191 n 'qi
Department
Fund Source No.
Amount
Street
550950-3549-00000-E12103
$281,195.00
Wastewater
550950-4251-00000-E12103
68,157.000
Storm Water
550950- 3496- 00000- E12103
163,201.00
Water
550950 -4092- 00000- E12103
40,657.00
Gas
550950 -4556- 00000- E12103
10,179.00
Total
$563,389.00
Encumbrance No. 3 64 hLb
Contract for Engineering (. Services
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KIENGINEERING DATAEXCHANGE WENNIFER%TREETS1E12103 LEOPARD - CROSSTOWN TO PALM (BOND 2012)1CONSULTANT CONTRACTICONTRACT.DOC
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
LEOPARD STREET FROM CROSSTOWN FREEWAY TO PALM DRIVE
PROJECT NO. E12103
BOND ISSUE 2012
I. SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase The Architect/Engineer -AIE (also referred to as Consultant) will:
a)
Prepare PowerPoint presentation in City format for City Council Meeting.
b)
Hold Project Kick -off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c)
Provide scope of geotechnical testing requirements to the City's Geotechnical
Consultant.
d)
Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e)
Develop preliminary requirements for utility relocations replacements or upgrades.
Coordinate with the City's Project Manager and identify operating departments
potential project needs.
f)
Develop preliminary street cross section to incorporate the Geotechnical
Consultant's recommendations. Prepare conceptual life -cycle cost estimate with
recommended pavement sections.
g)
Identify right -of -way acquisition requirements and illustrate on a schematic strip map.
h)
Prepare preliminary opinions of probable construction costs for the recommended
improvements.
i)
Develop drainage area boundary map for existing and proposed drainage areas
served.
D
Conduct the hydraulic analysis to quantify the storm sewer design of existing and
proposed systems. Include the analysis of inlet capacity.
k)
Identify electric and communication utility companies and private pipeline companies
that may have existing facilities and must relocate to accommodate the proposed
improvements.
1)
Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
M)
Identify and analyze requirements of governmental authorities having jurisdiction to
approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, meet and coordinate with agencies such as RTA, CDBG, USPS, affected
school districts (CCISD, FBISD, etc.) community groups, TDI_R, etc.
n)
Identify and recommend public outreach and community stakeholder requirements.
o)
Prepare an Engineering Letter Report (20 — 25 page main -body text document with
supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic -
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross -
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
EXHIBIT "A"
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sequencing, alignment, cross section, geotechnical testing report, right -of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include existing site photos.
3. Provide opinion of probable construction costs.
4. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet and
coordinate with agencies such as RTA, CDBG, USPS, CCISD, community
groups, TDLR, etc.
5. Provide an analysis on project impacts towards "re- engineering" and effects
on cost savings toward City operations, which this project will affect.
6. Provide anticipated index of drawings and specifications.
P) Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Draft Engineering Letter Report.
q) Hold Project review meeting with City staff to review and receive City comments on
the Draft Engineering Letter Report.
r) Assimilate all review comments of the Draft Engineering Letter Report and provide
one (1) set of the Final Engineering Letter Report (ELR) (electronic and hard
copies using City Standards as applicable) suitable for reproduction.
S) Assist City in presenting summary of ELR findings to City - appointed capital project
oversight committee having responsible charge of vetting preliminary project design
components prior to proceeding to project design phase. Prepare PowerPoint
presentation, handouts and exhibits for meeting. Provide follow -up and response to
comments.
City staff will provide one set only of the following information (as applicable):
a) Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing steadies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. WE to coordinate with City Operating
Department.
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) Provide bench marks and coordinates.
The records provided for A /E`s use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and anhr for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly prohibited.
2. Design Phase Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AIE will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must relocate to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and /or contaminated soils that may be discovered during construction (to
be included under additional services).
c) Prepare construction documents in City standard format for the work identified in the
approved ELR. Construction plans to include improvements or modifications to the
EXHIBIT "A"
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storm water, water and wastewater systems within the project limits. Include
standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on 24 "x
36" plan sheets that can be reduced to 11 "x 17 ".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP will
include construction sequencing, typical cross section and construction
phasing plan sheets, warning and barricades, as well as standards sheets for
barricades, traffic control plan, work zone pavement markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and full -size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify distribution
list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a Plan Executive Summary which will
identify and summarize the project by distinguishing key elements and
opinion of probable project costs.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all review
comments, as appropriate and, upon Notice to Proceed.
@) Provide one (1) net ref the nre_ f plane and hied r o Vents (90% submi #.mil
eles-t.re-nin- and full size haFd eepies using City Standards as appliGable) to the Gity
Staff fGF review aAd appFgva p6iFpeses with revised estimates ef PFebable oests.
h) Hold PFejeet 0 r-ev Meeting. PFepar-e meeting agenda and dist4bute meeting
i
i upon
N etine to PFOGeerl
i) Provide one (1) set of the final (100 %) plans (unsealed and unstamped - electronic
and full -size hard copies using City Standards as applicable) for City's final review.
j) Assimilate all final review comments Upon approval by the Director of Engineering
Services, provide one (1) set of the final plans and contract documents
(electronic and full -size hard copies using City Standards as applicable) suitable for
reproduction. Said bid documents henceforth become the shared intellectual
Property of the City of Corpus Christi and the Consultant. The City agrees that any
modifications of the submitted final plans (for other uses by the City) will be
evidenced on the plans and be signed and sealed by a professional engineer priorto
re -use of modified plans.
k) Provide Quality Assurance /Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre -final (if required), and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City. Additional revisions or design submittals are required (and within the scope
of Consultant's duties under this contract ) if, in the opinion of the City Engineer or
designee, Consultant has not adeguately addressed City-provided review comments
or provided submittals in accordance with City standards..
1) Prepare and submit monthly status reports to the Project Manager no later than the
last Wednesday of each month with action items developed from monthly progress
and review meetings.
m) Provide copy of contract documents along with appropriate fee to Texas Department
of Licensing and Regulation (TDLR) for review and approval of accessibility
requirements for pedestrian improvements (as authorized by Additional Services).
EXHIBIT "A"
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The City staff will:
a) Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the construction
contract.
C) Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bird Phase The AIE will:
a) Participate in the pre -bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
b) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c) Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the AIE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
f) Prepare PowerPoint presentation in City format for City Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d) Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Administration Phase The A/E will perform contract administration to
include the following:
a) Participate in pre - construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
Contractor and authorize required changes, which do not affect the contractor's price
and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize minor
EXHIBIT `°A"
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changes which do not affect the contractor's price and are not contrary to the general
interest of the City under the contract.
g) Attend final inspection with City staff and provide the City with a Certificate of
Completion for the project upon successful completion of the project.
h) Review Contractor - provided construction "red -line" drawings. Prepare Project record
drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later)
within two (2) months of final acceptance of the project. All drawings shall be CADD
drawn using dwg format in AutoCAD, and graphics data will be in dxf format with
each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system.
The City staff will:
a) Prepare applicationslestimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. AIE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The AIE shall, with written
authorization by the Director of Engineering Services, perform the following:
Permit Preparation. Furnish the City all engineering data and documentation necessary for
all required permits. The AIE will prepare this documentation for all required signatures.
The A/E will prepare and submit identified permits as applicable to the appropriate local,
state, and federal authorities, including:
a. U nion n Pasifie Railroad , II m sseur - i Paoifis Rgllrnad 1 ..il..... ..... :1- ......1 a ra ta -�
I if _
b. TxDOT utility and environmental permits, multiple use agreements
b+ Wetlands Delineation a d P..r...,it
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9 0 • AIr even F`nr.*
U.S. Fish and W Sew (USPAIS)
I- 11 S A FFny Gerps of F ( S A G
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1. Texas Department of Licensing and Regulation (TDLR )
n. Other agency project - specific permits
2. Right -of -Way [ROW] Acquisition Surve All work must comply with Category 1 -A,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to
and in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right -of -way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW. AIE must obtain Preliminary Title Reports from a local
EXHIBIT "A"
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title company and provide copies of the title reports to the City. Preliminary Title
Report shall identify title ownership and any title encumbrances to all right -of -way
to be acquired.
c) Provide a preliminary base map containing apparent ROW, which will be used by
the A/E to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform with
the City's Global Positioning System (GPS) control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyors'❑ Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a
minimum of two (2) found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal /vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone),
and the data will have no adjustment factor applied — i.e. — the coordinate data
will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non -GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soillpavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third - parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface utility engineering (SUE) shall be provided as part of the scope of
work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
1) Set property corners and prepare right of way strip parcel map depicting all
parcels proposed for acquisition. Metes and bounds descriptions must indicate
parent tract areas based on the most accurate information available. Strip map
will show entire parent tracts at "not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
M) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional
fees may be required in resolving boundary conflicts between Owners. A/E shall
submit parcel maps and legal descriptions prior to the 60% submittal.
4. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and /or contaminated soils that may be discovered during
construction.
5. Public Involvement. Participate in two public meetings. One public meeting shall be held
after submittal of the Final Engineering Letter Report and one public meeting shall be held
prior to start of project construction. Prepare notices, PowerPoint presentations, handouts
EXHIBIT "A"
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and exhibits for meetings. Provide follow -up and response to citizen comments. Revise
contract drawings to address citizen comments, as directed by the City. Prepare notices,
handouts and exhibits for public information meetings.
6. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-
I, 38 -02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data" including, but not limited to, hydro - excavation. The proposed subsurface
utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the type,
size, condition, material, and other characteristics.) Utilities located at this
quality level will be physically located and tied to the topographic survey
control. The utility will be identified and an elevation will be obtained to the
top of the utility.
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and correlating
this information with existing utility records.) These utilities will be located by
obtaining a One -Call Notice and measuring the marked locations.
iii) Storm Water — Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv) Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction - related excavation shall be located at Quality Level A.
V) Water — Water facilities within the project limits will be located to Quality
Level C.
vi) Gas — Gas facilities within the project limits will be located to Quality Level C
by the AIE.
6evel A. The A/E will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction - related
excavation of the potential for encountering their utility lines during construction.
7. Construction Observation Services. To Be Determined
S. Start -up Services. Provide on -site services and verification for all start-up procedures
during actual start -up of major Project components, systems, and related appurtenances if
needed and required.
9. Warranty, Phase. Provide a maintenance guaranty inspection toward the end of the one -
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement underthe maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action, with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty
period.
EXHIBIT "A"
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K\Engineering DataExchange \JERN1FERISTREETST12103 LEOPARD - CROSSTOWN TO PALM (BOND 2012)1CONSULTANT CONTRAMExhibit A.doc
Provide the services above authorized in addition to those items shown on Exhibit "A -1" Task List,
which provides supplemental description to Exhibit "K. Note: The Exhibit "A -1" Task List does not
supersede Exhibit "A ".
II. SCHEDULE
Date
Activi
Jan 6, 2013
NTP
April 5, 2013
Draft ELR submittal
April 17, 2013
City Review
April 30, 2013
Final ELR submittal
September 27, 2013
60% Design Submittal
October 25, 2013
City Review
January 10, 2014
100% Final Submittal
January 21, 2014
Advertise for Bids
January 29. 2014
Pre -Bid Conference
February 5, 2014
Receive Bids
February 18, 2014
Contract Award
April 21, 2014
Begin Construction
May 29, 2014
Complete Construction
11111. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and
will be full and total compensation for all services outlined in Section I.A.1 -4 above, and for all
expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided in Section I.A.1 -4, A/E will submit monthly
statements for basic services rendered. In Section I.A.1 -3, the statement will be based upon AIE's
estimate (and with City's concurrence) of the proportion of the total services actually completed at
the time of billing. FeF sewises provided iR Sertion I.A.4, the statement will be based upon
City will make prompt monthly payments in
response to AIE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the AIE a not -to- exceed fee as per the #able
below:
EXHIBIT "A"
Page 8of9
Revised November 13, 2012
K\Engineering DataExchange \JENNIFERISTREETS1E12103 LEOPARD - CROSSTOWN TO PALM {BOND 2012}1CONSULTANT CONTRACT4Fxhibit Adoc
Summary of Fees
Basic Services Fees
1. Preliminary Phase
$56,943
2. Design Phase
$191,337
3. Bid Phase
$14,500
4. Construction Administration Phase
$62,700
Subtotal Basic Services Fees
$325,480
Additional Services Fees (Allowance)
1. Permit Preparation *
$5,000
2. ROW Acquisition Survey and Parcel Descriptions
$21,965
3. Topographic Survey and ROW Survey*
$101,718
4. Environmental Issues *
$10,021
5. a.) Public Involvement (2 Meetings) *
$4,800
5. b.) Public Involvement (Comprehensive Approach)
To Be Determined
5. c.) Public Involvement (Additional Tactics)
To Be Determined
6. a.) Subsurface Utility Investigation
$62,905
b.) Video Inspection of lines
$27,500
7. Construction Observation Services
To Be Determined
8. Start -up Services
NIA
9. Warranty Phase
$4,000
Sub -Total Additional Services Fees Authorized
$237,909
Total Authorized Fee
$563,389
*Additional Services which are authorized upon the Director of Engineering
Services' authorization of notice to proceed for Basic Services.
EXHIBIT "A"
Page 9 of 9
Revised November 13, 2012
K\Engineering DataExchangeLJENNIFERISTREETS 1E12103 LEOPARD - CROSSTOWN TO PALM (BOND 2012)ICONSULTANT CONTRACTWxhibit A.doe
EXHIBIT "A -1"
CITY OF CORPUS CHRISTI, TEXAS
LEOPARD STREET FROM CROSSTOWN FREEWAY TO PALM DRIVE
PROJECT NO. E12103
BOND ISSUE 2012
1. SCOPE OF SERVICES
The following scope of services appends Exhibit "A" of the Leopard Street contract. Any
items of Exhibit "A" not intended to be appended by Exhibit "A-1" are listed as "NIA ".
A. BASIC SERVICES
1. Preliminary, Phase
a) City Council Meeting —A maximum of 5 slides will be developed by the AIE and
coordinated with City staff for presentation of the project to the City Council.
b) NIA
c) AIE will coordinate with City's geotechnical engineer to obtain existing pavement
data and analysis.
d) NIA
e) NIA
f) The AIE will utilize the FHWA method for life cycle cost analysis for the project.
A maximum of 1 life cycle scenario will be run for the project.
g) NIA
h) NIA
i) The drainage areas studied for the project are the current contributing areas
along the centerline of Leopard St from Palm Street to SH 286 which directly
drain into the existing Leopard Street underground storm sewer. The
contributing drainage areas for the Salt Flats Levee box culvert will not be
analyzed. An assumed tailwater elevation for the Salt Flats Levee box culvert
will be used for the design of the proposed Leopard Street storm sewer within the
previous stated limits.
j) The existing storm sewer system for Leopard Street within the scope limits will
not be analyzed in its entirety due to its aging infrastructure and flooding history.
k) NIA
1) NIA
m) NIA
n) NIA
o) Construction sequencing will include the AIE developing a conceptual traffic
control phasing schematic.
p) NIA
q) One four hour meeting is assumed for the preliminary review meeting of the draft
ELR.
r) NIA
s) One four hour meeting is assumed for the capital project oversight committee
meeting. If the capital project oversight committee meeting result in significant
changes to the original scope of the project, the Leopard Street contract will be
amended to incorporate the revised scope effort.
EXHIBIT "A -1"
Page 1 of 9
City staff will provide one set of the following (as applicable):
a) NIA
b) NIA
c) NIA
d) NIA
e) The City will provide more extensive GIS utility mapping beyond what is available
on the City's website.
f) NIA
g) Schedule project review meetings and invite appropriate attendees.
2. Design Phase
a) NIA
b) NIA
c) AIE will coordinate with City Gas Department to show any proposed gas lines
within the project limits in plan view.
d)
1. One traffic control plan concept will be included in the project plan set.
e) NIA
f) The 60% review will consist of one meeting with City staff. Additional 60%
review meetings requested by City staff will require the Leopard Street project
contract to be amended to include these meetings.
g) NIA
h) NIA
i) NIA
j) NIA
k) NIA
1) NIA
m) NIA
City staff will:
a) NIA
b) NIA
c) NIA
3. Bid Phase
a) NIA
b) NIA
c) NIA
d) NIA
e) NIA
f) A maximum of five slides will be prepared and coordinated with the City for their
presentation to the City Council.
City staff will:
a) NIA
b) NIA
c) NIA
d) NIA
4. Construction Administration Phase
a) NIA
[EEXH:IBIT "A -1"
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b) NIA
C) NIA
d) NIA
e) Project site visits will utilize a weekly maximum of 5 hours. Any additional time
spent on the project site at the request of City staff will require the project
contract to be amended to accommodate the agreed upon additional hours.
f) NIA
g) NIA
h) NIA
City staff will:
a) NIA
b) NIA
c) NIA
B. Additional Services
This section defines the scope of additional services that may only be included as part of
this contract if authorized by the Director of Engineering Services. A/E may not begin
work on any services under this section without specific written authorization by the
Director of Engineering Services. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of Engineering
Services as required. The A/E shall, with written authorization by the Director of
Engineering Services, perform the following services which append Exhibit "A" Additional
Services of the contract:
1) Permit Preparation NIA
2) Right -of -Way [ROW] Acquisition Survey A/E will provide ROW acquisition surveys
limited to 10 parcels. All work shall comply with Category 1 -A, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. All work shall be tied to and be
in conformance with the City's Global Positioning System (GPS) control network. All
work shall comply with all TxDOT requirements as applicable.
a) A/E shall obtain Preliminary Title Reports from a local title company and provide
copies of the title reports to City. Preliminary Title Report shall identify title
ownership and any title encumbrances to all right -of -way to be acquired.
b) Set property corners and prepare right of way strip parcel map depicting all
parcels proposed for acquisition. Metes and bounds descriptions must indicate
parent tract areas based on the most accurate information available. Strip map
will show entire parent tracts at "not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
c) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional
fees may be required in resolving boundary conflicts between Owners. A/E shall
submit parcel maps and legal descriptions to City prior to the 60% submittal.
3) Topographic Survey and ROW Survey All work shall be tied to and conform with
the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional
=EXHIBIT "A -'I°' of9
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth
.Edition. include reference to a minimum of two (2) found boundary monuments from
the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal /vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. — the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non -GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil /pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of inverts for all accessible covers for existing
sanitary sewer, storm sewer, water and gas lines as well as any other lines
owned by third - parties, and locate all visible utilities, wells and signs within the
apparent ROW width along project limits. No utility connections will be shown.
Surveying services, related to subsurface utility engineering (SUE) shall be
provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent ROW.
k) Generate electronic planimetric base map for use in project design.
1) Generate electronic existing surface for use in project design.
m) Provide traffic control with surveyor ahead warning signs, warning strobe light
and safety vests.
n) Perform surveys to determine apparent right -of -way widths.
o) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW.
p) Draft a preliminary base map containing apparent ROW, which will be used by
the AIE to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
4) Environmental Services - Provide an environmental Phase 1 Assessment to identify
potential contaminants within the Leopard Street project limits. Phase 1 services will
consist of the following:
a) Site reconnaissance for general site conditions, identification of suspect
properties, and presentation of possible environmental problems.
b) Prepare ASTM E1527 -05 standard report.
EUSBIT "A -1"
Page
c) Review historical records which include historical aerials of the locations that are
suspect. Additional historical records that may be researched are historical maps,
Sanborn maps, old phone directories, deed restrictions etc.
d) Review of TCEQ databases including underground storage tanks, hazardous
spills, land fills, and review of City directories.
e) Research the following databases:
i) Review of Superfund national priorities list (NPL)
ii) Comprehensive Environmental Response and Liability Act System
(CERCLIS), and No Further Response Action Planned (NFRAP) sites,
RCRA facilities, Emergency Response Notification System (ERNS)
iii) Solid waste facilities and landfills (SWFILF)
iv) Toxic Release Inventory Systems (TRIS) databases site, Facility Index
Systems (FINDS) which are maintained by the US EPA.
v) State Hazardous Waste Site (SHWS)
5) A.) Public Involvement (2 Meetings) AIE will provide public involvement services
for scope stated in Exhibit "A" 1.13.5.
B.) Public Involvement (Beyond Basic,) Although the only requested services in
Exhibit "A° 1.13.5 involve a basic approach to public involvement, the purpose of this
public involvement plan is to identify and outline the goals, objectives, stakeholders,
key messages and tactics that may be employed to fulfill a more rounded approach
to the pre - requisite scope identified in the Leopard Street Project (E12103) Exhibit
"A" 1.13.5 by the City of Corpus Christi. Primary goal of the public meetings is to
provide a platform for community engagement and information sharing during
planning and construction phases of the project. Goal objectives are to inform and
increase awareness early in the process and throughout the project and engage
community stakeholders in useful dialogue on the planning process and construction
issues as they are identified. Primary stakeholder estimates are 25 businesses, a
nonprofit organization, 6 residential dwellings and commuters traveling to /from
downtown, the Crosstown Expressway and the northwest part of town. Messaging
will shift as the project phases progress. Initial messaging will focus on awareness of
the project in the area, continuing into the design process and throughout
construction completion. Public meetings should be tentatively scheduled for May
2013 and March 2014 in alignment with the project schedule.
The City of Corpus Christi will provide the following services:
a) Coordinate with AIE on public meeting logistics including location, date, and time.
b) Compile residential and business address list and provide A/E with a copy to
identify project target audience.
c) Print and coordinate direct mail services for public meeting notices to identified
stakeholders and residents prior to each public meeting.
d) It is imperative that a media advisory be prepared to inform the surroundin
areas of the public meeting since direct mail is only being distributed to the
immediate project area. Commuters need to be aware of the project and allowed
to engage in the process The City will prepare and distribute a public meeting
media advisory to local print, TV and radio media outlets prior to each public
EXHIBIT "A -1"
Page 5 of 9
meeting. Follow -up with media on day of public meeting is recommended if
coverage is desired.
A/E will provide the following services:
e) Draft public meeting notices as directed by City Engineering Dept.
f) Identify and compile a list of project area schools, retail and business locations
(in addition to the City - provided list, only if needed) to assist in promotion of the
public meeting by displaying posters or distributing flyers. The public meeting
must be promoted in the "places people goo on a day -to -day basis in their
neighborhoods. Once these entities are initially identified, the only task for
subsequent public meetings is delivering new promotional materials.
g) Create and distribute posters and flyers to identified locations.
h) Electronic communication via email is the most cost- effective method for
p romoting the public meetings. Continually building an email contact list and
communicating with stakeholders electronically will save the City money over the
course of the project. No additional time or resources will be spent to further
identify email that are not readily available or provided in advance.
Once the City provides the residential and business address list, AIE will build an
initial email list (matched from an in -house contacts database) that can be used
to promote the public meetings electronically.
i) Electronic notices will be distributed via email to the email contact list prior to
each public meeting.
j) Coordinate with City of Corpus Christi Engineering Dept, to promote the public
meeting on the current Facebook page.
k) Develop citizen comment card that can be completed and turned in at the public
meeting or returned by mail.
1) Prepare one PowerPoint presentation per public meeting with a maximum of
fifteen slides.
m) Design and print maximum of five handouts or brochures or a combination
thereof per public meeting.
n) Coordinate, set -up and staff the public meeting. This includes, but is not limited
to communication with personnel on location (provided by the City) regarding
when to arrive, meeting set -up floor plan, ordering refreshments, work check -in
table to encourage attendees to share their contact information for future
electronic communications, etc.
o) Public meeting follow -up tasks including, but not limited to draft and prepare
meeting notes and update contact list.
p) Coordinate with City of Corpus Christi Engineering Dept. for a post - meeting
update on the current Facebook page.
q) Follow -up and respond to citizen and business comments as needed.
C. Public Involvement Additional Tactics (In addition to services in 5.B.)
Although the only requested services in Exhibit "Au 1.13.5 are the public meetings, we
strongly recommend some additional services to provide a more comprehensive
EEXH:IBI:T "A -1"
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context for the street improvement project, build on the momentum of the voter -
approved bond and ensure a positive perception of the project by the public at- large.
Secondary stakeholders are identified as City Council, City senior staff and
stakeholder organizations such as the school district, area chambers and
transportation entities. Below are some additional tactics that can be added to the
initial scope should the project require such services.
r) Advance Communications - in advance of project commencement, send a project
announcement direct mail piece to an extended area (Central Corpus Christi)
beyond the project area with a call to action to go to a static one -page website
with general project information and a submission form to opt -in to the mailing list
or e- newsletter distribution list.
s) Traditional Media Outreach - considering the high volume of commuters traveling
the Leopard corridor, it is imperative to keep the community updated on project
progress, closures and detours. Weekly news releases and/or media advisories
will be the main source of information for majority of the community.
t) Caller Times Ad promoting each public meeting.
u) E- Newsletter - an electronic newsletter will be designed and utilized for the
project but it is recommended that a quarterly update be sent to stakeholders in
addition to e- newsletters focused on meeting announcement and follow -up. The
newsletter will be distributed via email to the project area contact list and
additional stakeholders in the community.
v) Social Media Integration - link on micro -site to City Engineering Dept. Facebook
page and develop content based on project milestones, announcements and
updates.
w) Project Web Site - a combined City of Corpus Christi Bond 2012 Street
Improvement website is recommended. If that is not feasible, we suggest a
smaller micro -site for each project requiring public involvement. Working with the
City Engineering Department and MIS staff, the site(s) will have integrated
features some of which may be retained by the City for use after project
completion. The micro -site will be divided into the following components:
i) Project home
(1) Landing page which has overall explanation of the project and
headlines /links to the most current information
ii) Project Map & Schedule
(1) Maps - construction and potential detour routes
(2) Schedule - construction timeline & phases
iii) Construction Updates
(1) As needed throughout the completion of the project.
iv) Public Involvement
(1) Meetings and presentations
(2) List of potentially affected neighborhoods and businesses
v) Newsroom
(1) Links to current and past news releases and media advisories
EXHIBIT "A -1"
Pa e 7 of 9
(2) Links to recent media coverage regarding the project
vi) Stay informed
(1) Register for electronic newsletter
(2) Contact information for City Engineering Dept
6) A.] Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C -I, 38 -02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro- excavation. The
proposed subsurface utility investigation will be as follows:
i) Hydro Excavation -- The survey scope includes hydro excavation to perform
Quality Level A investigation of underground utilities in five (5) specified
areas through the project limit. (Quality Level A involves the use of hydro
equipment at critical points designated by A/E to determine the horizontal
and vertical position of underground utilities, as well as the type, size,
condition, material, and other characteristics.) Utilities located at this quality
level will be physically located and tied to the topographic survey control.
The utility will be identified and an elevation will be obtained to the top of the
utility. The initial fee for hydro excavation is limited to 9 days and includes
the cost for concretelpavement cores before excavation and traffic control.
The City will provide a designated disposal site for the hydro tailings
(slurry from the excavated holes).
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and correlating
this information with existing utility records.) These utilities will be located by
obtaining a One -Call Notice and measuring the marked locations.
iii) Storm Water — Storm water facilities within the project limits will be located
to Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv) Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction - related excavation shall be located at Quality Level A.
v) Water — Water facilities within the project limits will be located to Quality
Level C.
vi) Gas — Gas facilities within the project limits will be located to Quality Level A
by A/E. The City of Corpus Christi Gas Department will provide Quality
Level C. A/E will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction -
related excavation of the potential for encountering their utility lines during
construction.
EXHIBIT `$A -1
Pa e8of9
B.) Televised Inspection of Wastewater and Stormwater Lines- For wastewater
trunk line within the project limits, clean and televise lines. Review video tapes of the
line to ascertain their condition. Based on this assessment, provide
recommendations for repair, rehabilitation, or replacement. Televised inspection
services are not included for lateral wastewater lines providing service to the abutting
residential neighborhoods or commercial properties. Based on the assessment of
the trunk line along Leopard, AIE will provide recommendations for additional
televised inspection of these lateral wastewater lines.
7) Construction Observation Services - Construction observation services are not
included as part of the scope for this project. The AIE can provide a scope and fee
for construction observation services if requested by the City.
8) Start-up Services — NIA
9) Warranty Phase — NIA
E IBIT "A -7"
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EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES /CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Written Notice of Cancellation, Bodily Injury & Property Damage
non - renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY
including:
1.
Broad Form
2.
Premises - Operations
3.
Products/ Completed Operations
4.
Contractual Liability
5.
Independent Contractors
$1,000,000 COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non -owned vehicles
PROFESSIONAL LIABILITY including:
Coverage provided shall cover all
employees, officers, directors and agents
1. Errors and Omissions
WORKERS' COMPENSATION
$1,000,000 per claim / $2,000,000
aggregate
(Defense costs not included in face value
of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY
500,000/500
EXHIBIT "B"
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C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies), Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 826 -4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non - renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT "B"
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H. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non - contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
� J EXHIBIT "B"
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Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
Contract Amd No.1 Amd No. 2 Contract Invoiced Invoice Invoice CO mDle te
$1,000
$0
$0
$1,000
$0
$1,000
$1 000
1
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627..
4,747
500
0
500
11%
$8,000
$2,120
$2
$12,997
$1,250
$1,500
$3,000
2396
SUPPLIER NU1 WER
TO BE ASSIGNED BYZITY
PURCHASING DIVISION
%.0%r�.0-
City of CITY OF CORPUS CHRISTI
ti DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: HDR Engineering, Inc.
P. O. BOX:
STREET ADDRESS: 555 N. Caraneahua, Suite 1600
CITY: Carp Chri sti ZIP; 78401
FIRM IS: 1. Corporation ® 2. Partnership e 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
N.A.
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3 % or more of the ownership in the above named "firm."
Name Title
N.A.
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N.A.
4. State the names of each employee or officer of a "consultant" for the City of Corus Christi
who worked on any matter related to the subject of this contract and has C ownership
interest constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N.A.
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Carl E. Crull, P.E. Title: Vice - President
(Type or Print)
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non- profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.