HomeMy WebLinkAboutC2013-019 - 1/29/2013 - Approveda,
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469 -9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Urban Engineering, a
Texas corporation, 2725 Swantner Street, Corpus Christi, Nueces County, Texas 78404,
(Arch itectlE ngi neer — AIE), hereby agree as follows:
1. SCOPE OF PROJECT
Kostorn Road from Brawner Parkway to Staples Street (Project No. El 2099) BOND
ISSUE 2012 — This project includes full -depth repair and capacity expansion of the existing
four lane roadway to a five lane roadway (four travel lanes and center median) as a A -1
(modified section). The UTMP designates this street as an A -1 Arterial. However, staff
recommends that the UTMP be amended to designate this street as a A -1 (mod).
Improvements will include curb and gutter, bike lane, sidewalks, ADA curb ramps, and
pavement markings. Future bikeway requirements will require evaluation at the time of
roadway design and shall conform to the adopted Bikeway Plan of the UTMPIICSP.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit
"A ", to complete the Project. Work will not begin on Additional Services until requested by
the A/E (provide breakdown of costs, schedules), and written authorization is provided by
the Director of Engineering Services.
AIE services will be "Services for Construction Projects " - (Basic Services for Construction
Projects ") which are shown and are in accordance with "Professional Engineering Services -
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A ". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
2013 -0x9
1129/13
Urban Engineering
Contract for Engineering (NE) Services
M2013- 020h,,, Page 1 of 3
STREET1E12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201211 CONTRACT PROFESSIONAL
INDEXED
4 ; f .
The Director of Engineering Services may direct the AIE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B ".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A ", for providing services
authorized, a total fee not to exceed $516,210.00, (Five Hundred Sixteen Thousand Two
Hundred Ten Dollars and Zero Cents) Monthly invoices will be submitted in accordance
with Exhibit "C ".
6. TERMINATION OF CONTRACT
The City may, at anytime, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA), Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (A!E) Servioes
KIENGINEERING DATAEXCHANGE %ANGIEWSTREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 201219 CONTRACT PROFESSIONAL Page 2 of 3
SERVICES. DOC
r
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re -use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI
1.3 f• /
Oscar R. Martinez, Date
Assistant City Manager
RECOMMENDED
L// t--
Daniel Biles, P. E., D to
Director of Engineering Services
APPROVED AS TO FORM
( 1z L—
Office of Management Oate
and Budget
ATTEST � y
Armando Chapa, City Secretary
UREJ4N ENGINEERING
Eugene C. Urban Jr. P. E., Date
2725 Swantner
Corpus Christi, TX 78404
(361) 854 -3101 Office
(361) 854 -6001 Fax
�� ; b? r �u�c�w�
SECiRE"I`Ait►'
Street Fund 3549 Bond 12 GO
WasteWater 4251 2O12A CIP Fund
StormWater 3496 2012B CIP Fund
Water 4092 20126 CIP Fund
Gas 4556 2012A CIP Fund
ENTERED
DEC 19 2012
CONTRACT MANAGERS
Kostorvz Road from Brawner Parkwav to Staines Street (Proiect No. E120991
Department
Fund Source No.
Amount
Street
550950- 3549 - 00000 -E 12099
$302,302.85
Wastewater
550950 -4251- 00000 -E 12099
30,492.60
Storm Water
550950- 3496- 00000- E12099
145,298.80
Water
550950 - 4092- 00000- E12099
35, 574.70
Gas
550950- 4556- 00000- E12099
2,541.05
Total
$516,210.00
Encumbrance No. L. 1..a a 9!5 A L/g—
Contract for Engineering (NE) Services
Page 3 of 3
KIENGINEERING DATAEXCHANGEWt3GIEMISTRE> nE12o99 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201211 CONTRACT PROFESSIONAL
SERVICES.DOC
� r r
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
KOSTORYZ ROAD BRAWNER PARKWAY TO S. STAPLES STREET
PROJECT NO. E12099
BOND ISSUE 2012
L SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services. The scope
of Basic Services is further defined as follows. Project limits are from Brawner Pkwy to the south side
of S. Staples Street and does not include S. Staples Street itself. Traffic signal design includes only
signals at Brawner Pkwy and Norton Street.
1. Preliminary Phase The Architect/Engineer -AIE (also referred to as Consultant) will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick -off Meeting. Prepare meeting agenda and distribute meeting
minutes to attendees within five working days of the meeting.
C) Provide scope of geotechnical testing requirements to the City's Geotechnical
Consultant.
d) Review available reports, record drawings, utility maps and other information provided
by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or upgrades.
Coordinate with the City's Project Manager and identify operating departments
potential project needs.
f) Develop preliminary street cross section to incorporate the Geotechnical Consultant's
recommendations. Prepare conceptual life -cycle cost estimate with recommended
pavement sections.
g) Identify right -of -way acquisition requirements and illustrate on a schematic strip map.
h) Prepare preliminary opinions of probable construction costs for the recommended
improvements.
i) Develop drainage area boundary map for existing and proposed drainage areas
served.
D Conduct the hydraulic analysis to quantify the storm sewer design of existing and
proposed systems. Include the analysis of inlet capacity.
k) Identify electric and communication utility companies and private pipeline companies
that may have existing facilities and must relocated to accommodate the proposed
improvements.
1) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
m) Identify and analyze requirements of governmental authorities having jurisdiction to
approve design of the Project including permitting, environmental, hister-ical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, meet and coordinate with agencies such as RTA, CDBG, LISPS, affected
school districts (CC1SD, FBISD, etc.) community groups, TDLR, etc.
n) Identify and recommend public outreach and community stakeholder requirements.
EXHIBIT "A"
Page 1 of 11
KlEngheering DataExchange 'ANGIEMISTREE RE12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201MEXHIBIT A LARGE.doc
o) Prepare an Engineering Letter Report (20 — 25 page main -body text document with
supporting appendices) that documents the analyses, approach, opinions of probable
construction costs, and document the work with text, tables, schematic -level exhibits
and computer models or other applicable supporting documents required per City
Plan Preparation Standards Contract Format (CPPSCF).Engineering Letter Report to
include:
1 . Provide a concise presentation of pertinent factors, sketches, designs, cross -
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right -of -way
requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include existing site photos.
3. Provide opinion of probable construction costs.
4. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet and
coordinate with agencies such as RTA, CDBG, USPS, CCISD, community
groups, TDLR, etc.
n n re engineeNng and effects
• on nest sayinne to waFd Gity epeFatiGRG WhiGh this PF9jerA will of eet
6. Provide anticipated index of drawings and spas.
SHEET
NO. TITLE
1 TITLE SHEET AND PLAN INDEX
2 GENERAL NOTES
3 LEGEND, DETAIL SYMBOLS, TESTING SCHEDULE
4 ESTIMATED QUANTITIES
5 SEQUENCE OF CONSTRUCTION PLAN
6 SEQUENCE OF CONSTRUCTION PLAN
7 CONSTRUCTION PLAN SEQUENCING NOTES
8 -12 EXISTING AND PROPOSED ROADWAY SECTION BASELINE
13 ASPHALT PAVEMENT SECTION AND DETAILS
14 CONCRETE PAVEMENT SECTION AND DETAILS
15 JOINTED REINFORCED CONCRETE PAVEMENT DETAILS
16 -20 JOINTING LAYOUT
21 -27 BASELINE ALIGNMENT AND CONTROL
28 -32 SUBSURFACE UTILITY ENGINEERING SURVEY AND NOTES
33 -37 DRAINAGE AREA MAP
38 -49 STREET AND STORM WATER PLAN AND PROFILE
50 -52 STREET AND STORM WATER LATERAL PROFILES
53 OUTFALL STRUCTURE
54 -57 TXDOT STANDARD DETAILS
58 -62 INLET DETAILS AND SECTIONS
63 -64 STANDARD STORM WATER DETAILS
65 HDPE STORM ALTERNATE AND BUS STOP DETAILS
EXHIBIT "A"
Page 2 of 11
K1Enginearing DataExchangelANGIEMISTREET1E12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 20121EXHIBIT A LARGE.doc
66 -68 POLLUTION PREVENTION PLAN
69 -78 WATER PLAN AND PROFILES
79 -80 WATER LINE LATERAL PROFILES
81 -88 SANITARY SEWER PROFILES
89 -93 CITY STANDARD WATER DETAILS
94 -98 CITY WASTEWATER STANDARD DETAILS
99 -100 CITY STANDARD DRIVEWAY DETAILS
101 -104 CURB RAMP DETAILS
105 CURB, GUTTER AND SIDEWALK DETAILS
106 -117 TRAFFIC CONTROL PLAN
118 TRAFFIC CONTROL PLAN SECTIONS AND DIMENSIONAL TABLES
119 -130 SIGNAGE AND STRIPING PLAN
131 PERMANENT PAVEMENT MARKING DETAIL
132 CROSSWALK PAVEMENT MARKING DETAILS
133 TYPICAL STANDARD PAVEMENT MARKINGS
134 RAISED MARKE REFLECTORIZED PROFILE MATERIALS
135 SUPPLEMENTAL MARKINGS USING RAISED PAVEMENT MARKE
136 PAVEMENT MARKINGS FOR TWO -WAY LEFT TURN LANES
137 STANDARD PAVEMENT MARKINGS (WORDS)
138 STANDARD PAVEMENT MARKINGS (ARROWS)
139 -140 STANDARD TXDOT BARRICADE AND CONSTRUCTION PLANS
141 BRAWNER NORTH SIDE INTERSECTION DEMOLISHION PLAN
142 BRAWNER SOUTH SIDE INTERSECTION DEMOLISHION PLAN
143 BRAWNER NORTH SIDE INTERSECTION NEW PLAN
144 BRAWNER SOUTH SIDE INTERSECTION NEW PLAN
145 NORTON STREET INTERSECTION DEMOLITION PLAN
146 NORTON STREET INTERSECTION NEW PLAN
147 -149 TRAFFIC DETAILS
150 -151 BRAWNER WIRING DIAGRAM
152 NORTON WIRING DIAGRAM
153 ELECTRICAL SERVICE DETAIL
154 ELECTRICAL DETAILS AND SERVICE SCHEMATICS
155 ELECTRICAL DETAILS AND SERVICE ENCLOSURE
156 -157 SINGLE MAST ARM ASSEMBLY
158 MAST ARM CONNECTIONS
159 MAST ARM POLE DETAILS
160 LUMINAIRE SUPPORT STRUCTUREARM DETAILS
161 TRAFFIC SIGNAL POLE FOUNDATION
162 TRAFFIC SIGNAL CONTROLLER CABINET BASE AND PAD
P) Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Draft Engineering Letter Report.
q) Hold Project review meeting with City staff to review and receive City comments on
the Draft Engineering Letter Report.
r) Assimilate all review comments of the Draft Engineering Letter Report and provide
one (1) set of the Final Engineering Letter Report (ELR) (electronic and hard copies
using City Standards as applicable) suitable for reproduction.
S) Assist City in presenting summary of ELR findings to City - appointed capital project
oversight committee having responsible charge of vetting preliminary project design
components prior to proceeding to project design phase. Prepare PowerPoint
EXHIBIT "A"
Page 3 of 11
K:1Eng'sneering DataExchangelANGIEMISTREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 20124EXHIBIT A LARGE.doc
, f ,
presentation, handouts and exhibits for meeting. Provide follow -up and response to
comments.
City staff will provide one set only of the following information (as applicable):
a) Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b) The preliminary budget, specifying the funds available for construction.
C) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (A/E to coordinate with City Operating
Department.
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) Provide bench marks and coordinates.
The records provided for A /E's use under this contract are proprietary, copyrighted, and
authorized for use only by A /E, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly prohibited.
2. Design Phase Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and /or contaminated soils that may be discovered during construction (to be
included under additional services).
C) Prepare construction documents in City standard format for the work identified in the
approved ELR. Construction plans to include improvements or modifications to the
storm water, water and wastewater systems within the project limits. Include standard
City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on 24 "x
36" plan sheets that can be reduced to 11 "x 17 ".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP will
include construction sequencing, typical cross section and construction
phasing plan sheets, warning and barricades, as well as standards sheets for
barricades, traffic control plan, work zone pavement markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and full -size hard
copies using City Standards as applicable) to the City staff for review and approval
purposes with estimates of probable construction costs. Identify distribution list for
plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a " Plan Executive Summary which will
identify and summarize the project by distinguishing key elements and opinion
of probable project costs.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all review
comments, as appropriate and, upon Notice to Proceed.
EXHIBIT "A"
Page 4 of 11
MEngineering DataExchangelANGIEMISTREE RE12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 20121EXHIBIT A LARGE.doc
gl PFGV one (1) set 'o f - -th Pr fi ents lO�submi
e1entrGnin and haF d nGnies usiRg f ity Stanrla-rrls as applinnhle) to the City
cdaff fn-.r pp-Wew al;d appFoval puFposes with Fevised estimates of probable GestS.
h) Hold PFejert a
Ge mmente , .maned ine•nrnnrate any requirements rote the nl.�Rs aged s penifiGatiol;S v and an
advise Gity ef responding and non -responding padiGipants as apprepitiate f upon
N Gtine to Proceed
i) Provide one (1) set of the final (100 %) plans (unsealed and unstamped - electronic
and full -size hard copies using City Standards as applicable) for City's final review.
D Assimilate all final review comments Upon approval by the Director of Engineering
Services, provide one (1) set of the final plans and contract documents (electronic
and full -size hard copies using City Standards as applicable) suitable for reproduction.
Said bid documents henceforth become the shared intellectual property of the City of
Corpus Christi and the Consultant. The City agrees that any modifications of the
submitted final plans (for other uses by the City) will be evidenced on the plans and
be signed and sealed by a professional engineer prior to re -use of modified plans.
k) Provide Quality Assurance /Quality Control (QAIQC) measures to ensure that
submittal of the interim, pre -final (if required), and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction by
City. Additional revisions or design submittals are required (and within the scope of
Consultant's duties under this contract) if, in the opinion of the City Engineer or
designee, Consultant has not adequately addressed City-Provided review comments
or provided submittals in accordance with City standards..
1) Prepare and submit monthly status reports to the Project Manager no later than the
last Wednesday of each month with action items developed from monthly progress
and review meetings.
m) Provide copy of contract documents along with appropriate fee to Texas Department
of Licensing and Regulation (TDLR) for review and approval of accessibility
requirements for pedestrian improvements (as authorized by Additional Services).
The City staff will:
a) Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the construction
contract.
c) Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase The A/E will:
a) Participate in the pre -bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
b) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
C) Review all pre -bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
EXHIBIT "A"
Page 5 of 11
KlEngineedng DataExchangeWVGIEMISTREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 20121EXHIBIT A LARGE.doc
d) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e) In the event the lowest responsible bidder's bid exceeds the project budget as revised
by the Engineering Services in accordance with the AIE's design phase estimate
required above, the Engineer will, at its expense, confer with City staff and make such
revisions to the bid documents as the City staff deems necessary to re- advertise that
particular portion of the Project for bids.
f) Prepare PowerPoint presentation in City format for City Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d) Prepare, review and provide copies of the contract for execution between the City and
the contractor.
4. Construction Administration Phase The A/E will perform contract administration to include
the following:
a) Participate in pre - construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
C) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are not
contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to determine,
in general, if the work is being done in accordance with the contract documents. This
will not be confused with the project representative observation or continuous
monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize minor
changes which do not affect the contractor's price and are not contrary to the general
interest of the City under the contract.
g) Attend final inspection with City staff and provide the City with a Certificate of
Completion for the project upon successful completion of the project.
h) Review Contractor - provided construction "red -line" drawings. Prepare Project record
drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later)
within two (2) months of final acceptance of the project. All drawings shall be CADD
drawn using dwg format in AutoCAD, and graphics data will be in dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII format
in tabular form. All electronic data will be compatible with the City G1S system.
EXHIBIT "A"
Page 6 of 11
K\Engineeing DataExchangelANGIEMISTREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 2012YEXHIBIT A LARGE.dac
The City staff will:
a) Prepare applications /estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B.
ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this contract
if authorized by the Director of Engineering Services. A/E may not begin work on any services under
this section without specific written authorization by the Director of Engineering Services. Fees for
Additional Services are an allowance for potential services to be provided and will be negotiated by
the Director of Engineering Services as required. The A/E shall, with written authorization by the
Director of Engineering Services, perform the following::
Permit Preparation. Furnish the City all engineering data and documentation necessary for
all required permits. The A/E will prepare this documentation for all required signatures. The
A/E will prepare and submit identified permits as applicable to the appropriate local, state,
and federal authorities, including:
area
G 1 Wetlands elin.- a gt E A - r. _ Q 1 4 C Re r rr. ii
d. Te. rt D* Fge PeFRPsc
e. NPDES Permit/Amendments (including SSC, NOI NOT)
f. Te,ca r�vv�mTi�� -.f E=R9ir e Rtal Qua (TVEQ) De i i�m - , ° aAr m rren ' urmen } ts
9. Alu enen Gounty
h. Texas H (THG)
i I I S
.. Arrny f rtrne of Engineere. (USAGE
L I In0Ferl C CntriFenmental DreteGtien Agenn.. ( SEPA\
I. Texas Department of Licensing and Regulation (TDLR }
M . Texas General Land Office !TGI Q
p Other agency nrninnt speGifir... rr.iir
2. Right -of -Way (ROW) Acquisition Survey. All work must comply with Category 1 -A,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to
and in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW. A/E must obtain Preliminary Title Reports from a local title
company and provide copies of the title reports to the City. Preliminary Title Report
shall identify title ownership and any title encumbrances to all right -of -way to be
acquired.
C) Provide a preliminary base map containing apparent ROW, which will be used by
the A/E to develop the proposed alignment and its position relative to the existing
K kEngineering DataExchange \ANGIEMISTREE RE12099 KOSTORYZ - BRAVJNER TO STAPLES BOND ISSUE 2012%EXHIBIT A LARGE.doc
EXHIBIT "A"
Page 7of11
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform with the
City's Global Positioning System (GPS) control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice
for Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal /vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone),
and the data will have no adjustment factor applied — i.e. — the coordinate data will
remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non -GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil /pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third - parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface utility engineering (SUE) shall be provided as part of the scope of work
for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
1) Set property corners and prepare right of way strip parcel map depicting all parcels
proposed for acquisition. Metes and bounds descriptions must indicate parent
tract areas based on the most accurate information available. Strip map will show
entire parent tracts at "not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
M) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional fees
may be required in resolving boundary conflicts between Owners. A/E shall submit
parcel maps and legal descriptions prior to the 60% submittal.
4. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and /or contaminated soils that may be discovered during
construction.
5. Public Involvement. Participate in two public meetings. One public meeting shall be held
after submittal of the Final Engineering Letter Report and one public meeting shall be held
EXHIBIT "A"
Page 8 of 11
KaEngineering DataExchange 'ANGIEM4STREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 2012TXHIBIT A LARGE.doc
prior to start of project construction. Prepare notices, PowerPoint presentations, handouts
and exhibits for meetings. Provide follow -up and response to citizen comments. Revise
contract drawings to address citizen comments, as directed by the City. Prepare notices,
handouts and exhibits for public information meetings.
6. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C -I,
38 -02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data" including, but not limited to, hydro - excavation. The proposed subsurface
utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the horizontal
and vertical position of underground utilities, as well as the type, size,
condition, material, and other characteristics.) Utilities located at this quality
level will be physically located and tied to the topographic survey control. The
utility will be identified and an elevation will be obtained to the top of the utility.
ii) Utility Location — The survey scope includes locating certain utilities to Quality
Level B (Quality Level B involves surveying visible above ground utility
facilities, such as manholes, valve boxes, posts, etc., and correlating this
information with existing utility records.) These utilities will be located by
obtaining a One -Call Notice and measuring the marked locations.
iii) Storm Water —Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv) Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of construction -
related excavation shall be located at Quality Level A.
v) Water— Water facilities within the project limits will be located to Quality Level
C.
vi) Gas — Gas facilities within the project limits will be located to Quality Level C
by the AIE. The City of Corpus Christi Gas Department will provide Quality
Level A. The AIE will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction - related
excavation of the potential for encountering their utility lines during construction.
7. Construction Observation Services. To Be Determined
9. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one -year
period after acceptance of the Project. Note defects requiring contractor action to maintain,
repair, fix, restore, patch, or replace improvement under the maintenance guaranty terms of
EXHIBIT "A"
Page 9of11
MEngineering DalaExchangelANGIEMISTREET1E12099 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 20121EXHIBIT A LARGE.doc
the contract. Document the condition and prepare a report for the City staff of the locations
and conditions requiring action, with its recommendation for the method or action to best
correct defective conditions and submit to City Staff. Complete the inspection and prepare
the report no later than sixty (60) days prior to the end of the maintenance guaranty period.
Provide the services above authorized in addition to those items shown on Exhibit "A -1" Task List,
which provides supplemental description to Exhibit "A ". Note: The Exhibit "A -1" Task List does not
supersede Exhibit "A ".
II. SCHEDULE
Date
Activit
Feb. 2013
NTP
June 29, 2013
Draft ELR submittal
July 19, 2013
City Review
Aug. 2, 2013
Final ELR submittal
March 28, 2013
60% Design Submittal
April 18, 2014
City Review
90 %
June 06, 2014
100% Final Submittal
July 7 and 14, 2014
Advertise for Bids
July 16, 2014
Pre -Bid Conference
Aug. 6, 2014
Receive Bids
Au . 26, 2014
Contract Award
Oct. 6, 2014
Begin Construction
Dec. 18, 2015
Complete Construction
III. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and
will be full and total compensation for all services outlined in Section LAA -4 above, and for all
expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided in Section I.A.1 -4, A/E will submit monthly
statements for basic services rendered. In Section I.A.1 -3, the statement will be based upon A/E's
estimate (and with City's concurrence) of the proportion of the total services actually completed at the
time of billing. iFm" hem based upon the pemeRt 9
oemplet o the constr� ..+inn GGRtF n+ City will make prompt monthly payments in response to
A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services under
Section I. B. "Additional Services," the City will pay the A/E a not -to- exceed fee as per the table below:
EXHIBIT "A"
Page 10 of 11
K: Engineering DataExchangelANGIEMISTREET1E12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201ZEXHIBIT A LARGE.doc
Summary of Fees
Basic Services Fees
1. Preliminary Phase
$130,390.00
2. Design Phase
$200,600.00
3. Bid Phase
$10,030.00
4. Construction Administration Phase
$60,180.00
Subtotal Basic Services Fees
$401,200.00
Additional Services Fees (Allowance)
1. Permit Preparation
NPDES PermiVAmendments (including SSC, NOI, NOT)
Texas Department of Licensing and Regulation (TDLR 1 ADA)
$3,000.00
$5,000.00
2. ROW Acquisition Survey
TBD
3. Topographic Survey and Parcel Descriptions
$35,000.00
4. Environmental Issues
TBD
5. Public Involvement
$6,000.00
6. Subsurface Utility Investigation
$54,010.00
7. Construction Observation Services
To Be Determined
8 Start _u p SeFViGes
NIA
9. Warranty Phase
$12,000.00
Sub -Total Additional Services Fees Authorized
$115,010.00
Total Authorized Fee
$516,210.00
EXHIBIT "A"
Page 11 of 11
KNEngineering DataExchange \ANGIEMISTREET\E12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 20121EXHIBIT A LARGE.doc
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR AIE PROFESSIONAL SERVICESICONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Written Notice of Cancellation, Bodily Injury & Property Damage
non - renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
$1,000,000 COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non -owned vehicles
PROFESSIONAL LIABILITY including:
Coverage provided shall cover all
employees, officers, directors and agents
1. Errors and Omissions
WORKERS' COMPENSATION
$1,000,000 per claim 1$2,000,000
aggregate
(Defense costs not included in face value
of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY
500,000/500,000/500,000
EXHIBIT "!31
Page 1 of
K1EngineeHng DateExchangeLANGIEMISTREE RE12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201ZA EXHIBIT B INDEMNIFICATION -OCT 2010.docx
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
F. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A -VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
Fax: (361) 826 -4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non - renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
� j EXHIBIT "B"
Page 2of3
K: Engineer ng DataEx tang6ANGIEWTREET\E12099 KOSTORYZ - BRAWNER TO STAPLES BOND ISSUE 201214 EXHIBIT B INDEMNIFICATION -OCT 2010.docc
H. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non - contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT "B"
Page 3 of 3
K3Engineering DataExchange'ANGIEMISTREE RE12089 KOSTORYZ- BRAWNER TO STAPLES BOND ISSUE 201254 EXHIBIT B INDEMNIFICATION -OCT 2010.docx
�M
a x
W
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07@7100
Total Amount Previous Total Percent
Contract Amd No.1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
E 2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,597
$1,250
$1,500
$3,000
230A
.rte
SUPPLIER NUMBER
TO BE ASSIGNED B1 --
PURCHASING DIVISION
ri�r�r
City of CITY OF CORPUS CHRISTI
Christi
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA ". See next page for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Urban Ettaineerine
P. O. BOX:
STREET ADDRESS: 2725 Swantner Drive
FIRM IS: I. Corporation e
4. Association
CITY: Corpus Christi ZIP
? Partnership 3. Sale Owner
S. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "'consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
NIA
❑N
7RMA
i
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public to general or a substantial segment thereof, you shall
disclose that fact in a signed 4writmg to the City official, employee or body that has been
requested to act in the matter, unless tite interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing, filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
1 certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: James L. Urban Title: Authorized Representative
(Type or Prints
SiMY= r` 9, C1. i rti&1M � Aide:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
K "Economic benefit'. An action that is likely to affect all economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part -tithe basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including,
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or co nstructively held.
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts.
proxies, or special terms of venture or partnership agreements.''
g. "Consultant." Any person or (inn, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.