HomeMy WebLinkAboutC2013-027 - 1/18/2013 - NAAMENDMENT NO. 9
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and LNV. Inc. hereinafter called
"CONSULTANT," agree to the following amendment to the Contract for Professional Services for Oso
Infiltrationlinflow Related Collection System Enhancement Program and Programmed Wastewater
Line Lifecycle Replacement (Project No. 7410) as authorized and amended by:
Original Small AIE Agreement
June 2, 2008
Administrative Approval
$45,330.00
Amendment No. 1
March 23, 2010
Motion No. 2010 -058
$229,110.00
Amendment No. 2
October 10, 2010
Administrative Approval
$44,560.00
Amendment No. 3
March 11, 2011
Administrative Approval
$26,530.00
Amendment No. 4
August 9, 2011
Administrative Approval
$49,500.00
Amendment No. 5
December 21, 2011
Administrative Approval
$32,582.00
Amendment No. 6
February 15, 2012
Administrative Approval
$49,500.00
Amendment No. 7
June 7, 2012
Administrative Approval
$45,714.08
Amendment No. 8
November 26, 2012
Administrative Approval
$49,051.00
SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as Amendment No. 9 "Exhibit A ".
SECTION A. BASIC SERVICES, 4. CONSTRUCTION PHASE shall be amended to include
additional construction services. SECTION B. ADDITIONAL SERVICES, 2. CONSTRUCTION
ADMINISTRATION SERVICES and 3. WARRANTY PHASE shall be amended to include additional
services.
The original contract, SUMMARY OF FEES shall
Exhibit "A" for a revised fee not to exceed jgL
Dollars and Zero Cents), for a total restated fee
be modified and is attached as Amendment No. 9
not to exceed
invoices
All other terms and conditions of June 2, 2008 contract and amendments between the City and
Consultant will remain in full force and effect.
CITY OF CO P CHRISTI
' 4 1
Oscar R. Martinez, (Date)
Assistant City Manager
RECOMENDED
t2 � z
Daniel Biles, P.E. ( at
Director of Engineering Services
Operating Department (Date) �IVE�
2013 -027 DEC 2 0 201
1118113 AMD. N0.9
Pa se 1 of 2
EWAA ERk741 RATION INFL E ENHANCEMENT PROGRAM AND PROGRAMMED
LNV Inc O. T N0. INFILT
wnFxF:n
APPROVED AS TO FORM:
4 4d4m 'fi
Office ^f Management and Budget (Date)
Legal Department (Date)
ATTEST
Armando Chapa, City Secretary
Project No. 7410
Fund Source No. 550950 -4248- 00000- 150164
Wastewater CIP
Encumbrance No. E7410ALNl
ENTERED
OFC 12 2012
CONTFAU i MANAGER
AMD. NO.9
Pa e2of2
KIENGINEERING DATAEXCHANGEUENNIFERIWASTEWATER17410 OSO INFILTRATION INFLOW RELATED COLLECTION SYSYEM ENHANCEMENT PROGRAM AND PROGRAMMED
WW LIFECYCLE REPLACEMENT&AMENDMENT NO. 9%AMENAMENT NO.9.DOCX
LNV
engineers I architects f contractors
Solutions Today with a
Vision for Tomorrow
December 12, 2012
Mr. Daniel Biles, P.E.
Director of Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 784$9 - 9277
* � - ;(w,2-
Re: Amendment No. 9 to Professional Services Contract
Oso I&I Related Collection System Enhancement Program and Programmed WW
Line Lifecycle Replacement
City Project No. 7410
Dear Mr. Biles:
In response to City request, we are proposing the following contract amendment for the Oso I &I
Related Collection System Enhancement Program and Programmed WW Line Lifecycle
Replacement Project.
Project Description:
The City of Corpus Christi, Texas, hereinafter called "City ", and LNV Inc., hereinafter called
"Engineer", agree to the following Contract Amendment for Engineering and Consulting Services
to provide additional Basic Construction Phase Services and additional Construction
Administrative and Warranty Phase Services to the City of Corpus Christi for
• Prepare a detailed change order to incorporate the IDIQ bid items (approximately 350
items) into the Oso and Whitecap WWTP Basin Sanitary Sewer Rehabilitation, City Project
7400.
• Preparation and Issuance of up to eight (8) Indefinite Deliverytlndefinite Quantity (IDIIQ)
delivery order document packages under the Oso and Whitecap WWTP Basin Sanitary
Sewer Rehabilitation Project for approximately $400,000.00 in construction improvements,
on an as needed basis.
• Construction Administration for Delivery Orders issued (maximum of 8- total).
• Provide warranty phase services for the additional $400,000.00 in construction
improvements_
Scope of Project:
In order to accomplish this task, the City plans to engage the Engineer to develop and issue
delivery order documents, contract administration, and administration for the construction of the
delivery order improvements. The Engineer will prepare delivery order documents including
drawings, exhibits, and cost estimates and perform construction administration for the
implementation of the delivery orders. This work will complete the Oso IDIQ oroiect in its
801 NAVMTICK I SUrrE 2W I CORPUS CKRIM, Tacos MM
!]PEKE 3r3LM.19X4 I FAX 3EaLl nIM I WtdE W.1J KCCC A
E :DN O.9 "A"
of 5
E
Scope of Services:
The Scope of Services for this contract amendment includes Preparation and Administration of
delivery order documents for the Oso and Whitecap WWTP Basin Sanitary Sewer Rehabilitation
Contract. LNV, Inc will issue a maximum of eight (8) delivery orders, upon the City's request,
totaling approximately $400,000.00.
Breakdown of Tasks:
The original contract and amendments shall be modified to include the following:
A. BASIC SERVICES
1. Preliminary Phase (Completed under original Small AIE)
2. Design Phase (Completed under Amendment No. 1 & Amendment No. 4)
3. Bidding Phase (Completed under Amendment No. 1)
4. Construction Phase - Perform standard construction phase services.
a. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
b. Review field and laboratory tests.
c. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
d. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
e. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect
the contractor's price and are not contrary to the general interest of the City under
the contract.
f. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
g. Review construction "red -line" drawings, prepare reGGFd dFawiRos of the Pre
ar— cnngtrwg4od (frem the "red - line" d pestion, and - he- sentrade
prov plans) and deliver to the Engineering Services a repredugible set and
format with ear-ah layer- being pFevided On a sepaitate file. Attitibute data will be
reviled in ASCII fei:mat in ta+leerAA -el *'hl
rr oath the Git.r_GIS system
h. Review post CCTV video of rehabilitationlreDlacement for quality and
ua antity of work. If additional work is required. Engineer will make a
recommendation for additional rehabilitation action to the Citv.
B. ADDITIONAL SERVICES (ALLOWANCE)
AMD. NO, 9
EXHIBIT "A"
Pa e2of5
Cl
2. Construction Administrative Services Issue delivery orders (maximum of 8- total)
on an as needed basis for the Engineering Department. In each case, the Engineer
will visit the site, meet with the City to discuss known issues and potential solutions,
review utility base maps, prepare delivery order exhibits, short narrative, and provide
an estimate of anticipated construction quantities.
The specific tasks shall include:
a. Engineer will perform site visits, and meet with City to identify wastewater
collection system issues, investigate system failures and to develop the
recommended rehabilitation options.
b. Engineer will review previous CCTV video inspections, if available, and will
perform review of investigative data including reports, providing any information to
aid the decision making process, participate in review meetings, and coordination
with the Contractor & City staff.
c. Engineer will submit a "draft" version of each non - emergency delivery order for
the City's review and comment prior to issuing the final delivery order.
d. Delivery orders will include a short narrative of the expected work for each site, a
site exhibit depicting work location, quantities, and rehabilitation methods, a utility
base map identifying all known utilities in the area, an engineer's estimate, and
any other reference material that may aid the Contractor during construction
including video inspection reports, City work orders, old plans, etc.
e. The Delivery Order allowance will be billed at 3.25% of construction as the final
delivery orders are issued to the Contractor and are assumed to be limited to a
max of 8 separate delivery order packets for the remaining contract.
3. Warranty Phase. Provide a maintenance guaranty inspection towards the end of the
one -year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and
recommend method or action to best correct defective conditions.
Order of Services:
All work in this Amendment No. 9 shall be completed within the 2012 -2013 City fiscal year.
Fees:
A. Fee for Basic Services Authorized. The City will pay the Engineer a lump sum fee
not to exceed $7,000.00 for provided services specified in this contract. The fee
will be full and total compensation for services and for all expenses incurred in
performing these services. Engineer will submit monthly statements for basic
services rendered. Each statement will be based on the project percent
completion at the time of billing. City will make prompt monthly payments in
response to Engineer's monthly statements. The construction phase allowance
will be billed at 1.5% of construction costs for basic construction phase
services.
B. Fee for Additional Services Authorized. For services authorized by the Director of
Engineering Services, the City will pay the Engineer a not -to- exceed fee, as per
the summary of fees, as follows. The construction administrative services
allowance will be billed at 3.25% of construction costs for delivery order
preparation and issuance.
E NO.9 T "A"
of
4
C. Summary of fees. See attached.
All other terms and conditions of the June 2, 2008 contract and amendments between the City
and Consultant will remain in full force and effect.
Sincerely,
LNV, Inc.
TBPE Firm No. F -366
Dan S. Leyendecker, P.E.
President
AMD. NO. 9
EXHIBIT "A"
Pa e4of5
OSO INFILTRATIONIINFLOW RELATED COLLECTION SYSTEM
ENHANCEMENT PROGRAM AND PROGRAMMED WASTEWATER LINE
LIFECYCLE REPLACEMENT
(Project No. 7410)
SUMMARY OF FEES
06/02/08 1 03/23/10 1 10 /10/10 1 03/11/11 1 08/09/11 1 12/21111 1 02115112 06/07/12 1 11/26/12
Admin Approval I M2010 -058 I Admin Approval I Admin Approval I Admin Approval I Admin Approval Admin Approval I Admin Approval I Admin Approval Admin Approval
M �3
2
�
. o
(n
M
ORIGINAL
CONTRACT
AMD. NO. 1
AMD. NO.2
AMD. NO.3
AMD. NO.4
AMD. NO.5
AMD. NO.6
AMD. NO.7
AMD. NO.8
AMD. NO.9
TOTAL
BASIC SERVICES
1
Prelimina Phase
$45,330.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$45,330.00
2
Design Phase
0.00
73 052.00
0.00
0.00
0.00
27 500.00
0.00
0.00
0.00
0.00
100,552.00
3
Bid Phase
0.00
fi 316.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,316.00
4
Construction Phase
0.00
31 744.00
0.00
0.00
13,500.00
5,082.001
18 500.00
64,050.00
0.00
7,000.00
140,876.00
Subtotal Basic Services
45,330.00
111 112.00
0.00
0.00
13,500.00
32,582.00
19 500.00
64,050.00
0.00
7,000.00
293,074.00
ADDITIONAL
SERVICES
1
Topographic Surve
0.00
11,286.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11,286.00
2
Construction Admin. Services
0,00
30,744.00
0.00
26,530.00
36,000.00
0.00
30,000.00
11,440.00
0.00
14,000.00
148,714.00
3
WarraM Phase
0.00
3,858.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,300.00
6,158.00
4
Public Meetings
0.00
7,9
0.00
0.00
0.00
0.00
0.00
(7,854.00)
0.00
0.00
0.00
5
Oso WRP Influent Hydraulics
AUTHORIZED
0.00
64,256.00
0.00
0.00
0.00
0.00
0.00
(4,497.92)
0.00
0.00
59,758.08
fi I WIlliams/Wooldridge
Lift Station
Hydraulic Stud
0.00
0.00
44,560.00
0.00
0.00
0.00
0.00
(17,424.00)
0.00
0.00
27,136.00
7
Cit y-wide IDIQ Contract Docs.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
48,051.00
0.00
49 051.00
Subtotal Additional Services
0.00
117,998.00
44,560,001
26,530.001
36,000.00
0.00
30,000.00
18 335.92
49,051-001
16,300.001
302 103.08
TOTAL AUTHORIZED FEE
$45,330.00
$229,110.00
$44,560.001
$28.530.001
$49.500.001
$32,582.001
$49,500.00
$45,714,08L
$49,051.001
$23,300.001$595
177-08
06/02/08 1 03/23/10 1 10 /10/10 1 03/11/11 1 08/09/11 1 12/21111 1 02115112 06/07/12 1 11/26/12
Admin Approval I M2010 -058 I Admin Approval I Admin Approval I Admin Approval I Admin Approval Admin Approval I Admin Approval I Admin Approval Admin Approval
M �3
2
�
. o
(n
M
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting.
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
w x z
� W e
�:4z
0 2 0
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
Contract Amd No, 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$D
$500
11 %
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23%
SUPPLIER NUMBER
TO BE ASSIGNED BYC1TV
PURCHASING DIVISION
City CITY OF CORPUS CHRISTI
of DISCLOSURE OF INTEREST
us
Chnsti
City of Corpus Christi Ordinance 1 7112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not appiicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV Engineering
P. O. BOX:
STREET ADDRESS: 801 Navigation, Suite 300
CITY: Corpus Christi ZIP: 78408
FIRM IS: 1. Corporation 2. Partnership a 3. Sole Owner E] 4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.
Name Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
NIA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
Dan S. Leyendecker Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the soject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in. the above named "firm."
Name Consultant .
NIA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the ,public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing o the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also .be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION f
I certifv that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested: and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Dan S. Leyendecker, P. E. Title: President
(Type or Print)
Signature of Certifying Date:
Person: w
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an affect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. `=Employee," Any person employed by die City of Corpus Christi. Texas either on a full or
part -time basis, but not as an independent contractor.
d. '`Firm_" Any entity operated for economic *gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self - employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
.fudges of the City of Corpus Christi, Texas.
f_ "Ownership Interest. Legal or equitable interest, whether actually or constructively held,
in a firm. including when such interest is held through an agent, trust, estate. or holdiii_
entity: "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terins of venture or partnership agreements."
t "Consultant." Any person or firm, such as engineers and architects, hired by the City OF
Corpus Christi for the purpose of professional consultation and recommendation.