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HomeMy WebLinkAboutC2013-028 - 1/18/2013 - NAAMENDMENT NO. 2 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and FREESE AND NICHOLS INC. hereinafter called "Architect/Engineer", agree to the following amendments to the Contract for Professional Services for Whitecap Wastewater Treatment Plant Ultra - Violet (UV) Disinfection System Upgrade„ (Project No. E10179) as authorized and administratively amended by: Original Contract June 19, 2012 Motion No. M2012 -113 $249,352.00 Amendment No. 1 December 11, 2012 Administrative Approval $46,922.00 The original contract, Exhibit "A ", Basic Services shall be amended to include additional services as specified in Amendment No. 2 Exhibit "A "_ The original contract, Exhibit "A ", Summary of Fees shall be modified as specified in Amendment No. 2 Exhibit "A" Summary of Fees, for a fee not to exceed $30,826.00 (Thirty Thousand Eight Hundred Twen Six Dollars and Zero Cents) for a total restated fee not to exceed $327,100.00 (Three Hundred Twenty Seven Thousand One Hundred Dollars and Zero Cents) All other terms and conditions of the June 19, 2012 contract between the City and Consultant and any amendment to that contract which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI ,z?z&&A- /, z ,� Oscar R. Martinez V Date Assistant City Manager RECOMMENDED k L Danie Biles, P.E., D e Director of Engineering Services Operating Department Date APP7 AS TO FORM Assistay City Attorney Date e 63 �` Office of Management Date and Budget 7K77CHOLS, INC. I2- l*1 Ron GL&mari, P.E. Date Principal 800 N. Shoreline Blvd., Suite 160ON Corpus Christi, TX 78401 (361) 561 -6500 Office (361) 561 -6501 Fax R CEIV DEC 2 0 Z�V ,_ y npr 13 2012* CON I lifAL l MWIARER Project Number: E10179 ATTEST Fund Source: 550950 - 4248 -00000- E10179 Fund Name: Wastewater CIP Encumbrance Number: E10179AFR Armando Chapa. City Secretarv'��1� 2013 -028 1118/13 AMEND. NO.2 PAGE 1 OF 1 Freese and Nichols Inc XERlE16179 WHITECAP WWTP ULTRA - VIOLET (UV) MINFECTION SYSTEM UMRADEUIMENOMENT NO.21CONTRACT.00CX IAIMMVCr% November 19, 2012 Mr. Da/es, ., PMP Directoering Services City o f risti P.O. B Corpus 75469 Re: Whitecap Wastewater Treatment Plant Ultra- Violet (UV) Disinfection System Upgrade City Project No.: E10179 Amendment No. 2 — Extended Monitoring of UV Tranmissivity and Associated Third Party Testing Dear Mr. Biles, Enclosed is our Amendment #2 for your consideration. Please note that this amendment captures additional services that are proposed to further assess the quality of the plant effluent to properly size the proposed. UV system and ancillary equipment. The services included in this amendment include extended monitoring of UV transmissivity and associated third party laboratory testing. A letter report will be prepared summarizing the results of the monitoring and laboratory testing. Please feel free to contact me at 361. 561.6500 should you have any questions. Regards, Freese and Nichols, Inc. r l- y � Ron Guzman, P.E, Principal I AMEND. NO. 2 EXHIBIT "A" Page 'I OF 4 goo N. Shoreline Blvd., Suite 16o0N • Corpus Christi, Texas 78401 • 361 -561 -6500 • fax 361 - 561 -6501 • www.freese.com EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS. WHITECAP WASTEWATER TREATMENT PLANT ULTRA - VIOLET (UV) DISINFECTION SYSTEM UPGRADE (Project No. E1 0179) I. SCOPE OF SERVICES A. Basic Services. NIA 1. Preliminary Phase. NIA 2. Design Phase. NIA 3. Bid Phase. N/A 4. Construction Phase. NIA S. Additional Services Upon approval of the preliminary phase, designated by receiving authorization to proceed, The Architect/Engineer -A/E will: It is the intent of the Design Phase to provide plans and specifications for disinfection improvements at Whitecap WVVTP, however, the City requires AIE assistance with current permit and operational issues they are experiencing at the plant. Additional testing must be performed to help identify transmissivity design criteria necessary forthe final design of the improvements. Additional Support to City: a. On -line monitoring for UV transmissivity for a period of 30 days. The AIE will install and monitor an online instrument for transrriissivity for a period of at least 30 days and not to exceed 45 days. b- Laboratory testing associated with the UV transmissivity monitoring. Laboratory testing will require weekly samples for a 30 day period. 1. Third party laboratory (Test America) will test for the following: a. Conductivity to determine Total Dissolved Solids (TDS) -- 64 tests b. Absorbance to determine Transmissivity — 64 tests c. Colonmetric to determine Color issues —16 tests d. Total Suspended Solids (TSS) — 64 tests e. Enterococcl — 32 tests c. Letter report summarizing the results of the on -line monitoring and laboratory testing. AMEND. I EXHIBIT "A" Pa e2OF4 2. SCHEDULE Day Date Activi Tuesday July 9, 2012 Begin Design Monday September 10, 2012 Technical Memorandum Monday October 15, 2012 y Review _ Cit Monda y December 17 2012 Begin Online Testin Monday January 21,.2013 Beain Third Party Testin Monday February 18, 2013 Testing Phase Ends Monday March 12, 2013 Testing Report Submittal Monda y Aril 1, 2013 50% Submittal Friday Aril 12, 2013 City Review Friday July 12, 2013 100% Interim Design Submittal Friday July 26, 2013 City Review Monday August 5 2013 100% Submittal to TCEQ Tuesday November 4, 2013 TCEQ Review - Monday December 16, 2013 100% "Issued to Bid" Final Design Submittal Tuesday Februar y 18, 2013 Bid Phase Ends Friday August 22, 2014 Complete Construction 3. FEES A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1 -4 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided in Section I.A.1 -4, AIE will submit monthly statements for basic services rendered. In Section I.A.1 -3, the statement will be based upon AIE's estimate (and City concurrence) of the proportion of the total services actually completed at the time of milling. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to A/E's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services," the City will pay the AIE a not-to-exceed fee as per the table below: L D. NO.2 IT "A" 3OFd WHITECAP WASTEWATER TREATMENT PLANT ULTRA VIOLET (UV) DISINFECTION SYSTEM UPGRADE PROJECT NO. E10179 StIMMARY OF FFFS UW "I14! "IL 'IL11111L M2012 -113 Admin Approval I Admin Ageroval - -..... . ir.uunn� in r,rrrrrr The estimated cost of construction of Whitecap UV Disinfection improvements is $4,179,000.00. The total basic services fee proposal for this project is $218,058.00. Therefore, the percentage of design cost to construction cost is 5.2 %. AMEND. NO. 2 EXHIBIT "A'° Page 4 OF 4 ORIGINAL CONTRACT AMEND. NO. 7 AMEND NO.2 TOTAL BASIC SERVICES 1 Preliminary Phase $0.00 $0.00 $0.00 $0.00 2 Design Phase 118,382.00 46,922.00 0.00 165,304.00 3 Bid Phase 18,760.00 0.00 0.00 18,760.00 4 Construction Phase 33 994.00 0.00 0.00 33,994.00 Subtotal Basic Services 171,136.00 46,922.00 0.00 218,058.00 ADDITIONAL SERVICES 1 I Disc Filters - Design 56,583.00 0.00 0.00 56,583.00 2 Disc Filters - Bid 7,993.00 0.00 0.00 7,993.00 3 Disc Filters - Construction 7,080.00 0.00 0.00 7,080.00 4 SCADA 6,560.00 0.00 0.00 6,560.00 5 Effluent Testin 0.00 0 .00 30,826.00 30,826.00 Subtotal Additional Services 78,216.00 0.00 30,826.00 109,042.00 ET AL FEE .11 1 $249,362-001 $46,922.00 $30,826.001 $327,100.00 UW "I14! "IL 'IL11111L M2012 -113 Admin Approval I Admin Ageroval - -..... . ir.uunn� in r,rrrrrr The estimated cost of construction of Whitecap UV Disinfection improvements is $4,179,000.00. The total basic services fee proposal for this project is $218,058.00. Therefore, the percentage of design cost to construction cost is 5.2 %. AMEND. NO. 2 EXHIBIT "A'° Page 4 OF 4 SUPPLIER NUMBER M BE ASSIGNED BYCf PT PURCHASING DIVISION of CITY OF CORPUS CHRISTI Chfalti DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA°'. See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nich ols, Inc. P. O. BOX: STREET ADDRESS: 840 N. Shoreline Blvd., Suite 160ON CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation ® 2. Partnership e 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm" Name Job Title and City Department (if known) NIA N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm" Name Title NIA N/A 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm. NIA Name Board, Commission or Committee NIA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm:" Name Consultant NIA N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City. of Corpus Christi, Texas as changes occur. Certifying Persons Ron Guzman, P.E. Title: Principal (rype or Prin Signature of Certifying Date: 1 . � . „� Person: ( i DEFINITIONS a. `Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis, but not as an independent contractor. d. "Firm" Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self- employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non -profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City. Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. E "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements" g. "Consultant." Any person or firm, such as engineers and architects, hired - by the City of Corpus Christi for the purpose of professional consultation and recommendation.