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Home My WebLink AboutC2013-029 - 1/18/2013 - NAAMENDMENT NO. 6 TO CONTRACT FOR PROFESSIONAL. SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Hargreaves Associates, hereinafter called "CONSULTANT ", agree to the following amendment to the Contract for Professional Services for Bayfront Development Plan Phase 3 (Proiect No. 6511) as authorized and administratively amended by: Original AIE Agreement December 13, 2011 Motion No. M2011 -292 $1,315,137.50 Amendment No. 1 September 28, 2012 Administrative Approval $26,570.00 Amendment No. 2 October 24, 2012 Administrative Approval $16,440.00 Amendment No. 3 November 7, 2012 Administrative Approval $48,890.00 Amendment No. 4 November 14, 2012 Administrative Approval $49,100.00 Amendment No. 5 December 4, 2012 Administrative Approval $39,650.00 In the original contract, EXHIBIT "A ", SCOPE OF SERVICES, Contract Task 8.6, Task 1. Schedule Extension shall be amended to include additional services as shown on the attached Amendment No. 6, Exhibit "A ". In the original contract, EXHIBIT "D ", SUMMARY OF FEES shall be amended as described in the attached Amendment No. 2 Exhibit "A" for a revised fee not to exceed $45,720.00 (Forty Five Thousand Seven Hundred Twenty Dollars and Zero Cents) for a total restated fee not to exceed $1,541,507.50 (One Million Five Hundred Forty One Thousand Five Hundred Seven Dollars and Fifty Cents). All other terms and conditions of the Contract and Amendments between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Martinez Date Assistant City Manager RECOMMENDED L/ e/ z_ Daniel Biles, P.E. Date Director of Engineering Ope ting Department Date APPROV D AS TO FORM — L "i4' -- 6 f..) 3 Office f Man ement and Budget Date Legal Department 1 Date ATTEST 0!� / A-t Armando Chapa, City Secr ary Date HARGREAVES ASSOCIATES Mary MqAaret .tones Dat President q`tD Te+nr►esSee s+rr San Francisco, CA 941OZ - + apt+} (415) 865 -1811 Office (415) 865 -1810 Fax Project Number: 6511 Funding Source: 550950- 3126- 00000 - 170678 Fund Name: Bayfront Development 09 GO CIP Encumbrance Number: jia LJ-n CU'. DEC 2 IVO 2013 -029 1/22/13 ENTERED DEC 0 6 2012 CONTRACT MANAGERS:,,�y KaEngineering DataExchangelClarissaJSParks16511 - Bayfront D Associates NDIrr/ftED A S S O C I A T E S SAN FRANCISCO CAN, 51R€[iGE Nr1V MZK November 7, 2012 ;98lU WAS 51 RrrT SAN FFANCISM, It, Dan Biles ,vs ,s:, Department of Engineering Services 1201 Leopard Street HARI,Rcavr,,ro, Corpus Christi, TX 78401 Re: Bayfront Development Plan Phase 3 — Project No 6511 Request for Additional Services HA Project #: CDB 1101 Dear Dan, c,170R,-;k HARC; AVE'. MARY 9Amp -pr r; NES We are submitting this scope and fee to you for additional services related to the extension of the (.-WIN MK H PIN contract schedule to January and further development of work in response to the City Council E KiMER Subcommittee Retreat, All terms and conditions of the original contract to which this is an `' ATH `` N ` MILL -EER additional service apply. Additional services are based on 2012 hourly rates and are described below: K €_r M €AfNES iACoB PE7. 5RI AN' JENCEK Contract Task $.6 — ALAM ie:VIS !AFA RO'E Scope of Services / Fees and Expenses -- $45,270 SERh3'•7JkKfJ E'J4ELKr M,157`! M.ARCM:° Task 1. Schedule Extension The Hargreaves Associates Team will work with the Executive Committee on refinement of the following items, in response to the Oct 4" City Council Subcommittee Retreat: • Further development of final public presentation in response to City Council Subcommittee discussion: Destination Bayfront as a phased effort and part of a larger plan for the City, review of recent City Planning proposals, update of presentation on park benefits and reasons for being • Naming Rights, Fundraising, and Potential Phasing Plan Contingencies • O &M and Programming Plan Contingencies • Funding Plan Updates — adjustments for Special Assessment / nearby property owner contributions, HOT Tax options, and supplemental funds Fee breakdown: Hargreaves Associates - $31,420 H R&A Advi so rs - $4,750 ETM Associates - $2,500 Team reimbursable expenses will be covered by the existing reimbursable expense budget. Please call me to discuss any comments or questions regarding this proposal. Thank you, F IBIT "A" e 1 of 2 Lara Rose Principal Additional services authorized by: Signature: Name Printed: EXHIBIT "A" Page 2 of 2 M �x 01 2 0) W N s Corpus Christi Destination Bayfront Fee Summary ORIGINAL CONTRACT AMEND. NO. 1 AMEND. NO. 2 AMEND. NO. 3 AMEND. NO. 4 AMEND. NO. 5 AMEND. NO. 5 TOTAL CONCEPT DESIGN TASKS COST Task A ISite Analyses and Programing A -1 Data Collection / Site Analyses (Kickoff Meetings) $39,960.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $39,960.00 A -2 Shoreline Drive Coordination $8,660.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,660.00 A -3 South Central Development Plan Coordination $6,260.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $6,260.00 A -4 Programming Validation $31,780.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $31,780.00 Sub- total: $86,660.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $86,660.00 Task B Concept Design and Graphics B-1 Preliminary Concept Design + Draft Graphics (Advisory Group Stakeholders Community Meeting #1) $137,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $137,440.00 B -2 Order of Magnitude Cost / Potential Phasing Concept Options $15,050.00 $0.00 $0.00 $0.00 $0.00 $0.00 so.oOl $15,050.00 B -3 Final Concept Design + Final Graphics $171,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $171,400.00 B -4 Order of Magnitude Cost/Potential Phasing Final Concept $16,790.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,790.00 Sub - total: $340,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $340,680.00 Task C Supplementary Plans - Concept Design C -1 Economic Opportunities Analysis $17,780.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,780.00 C -2 Ballpark 0 & M Budgets for Options and final Concept $12,100.00 suol $0.00 $0.00 $0.00 so.001 $0.00 $12,100.00 C -3 Park Naming Plan $5,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,100.00 C-4 Revenue Plan based on Concept Design $20,926.00 $0.00 $0.00 so.00l $0.00 $0.00 $0.00 $20,926.00 C -5 Capital Funding Plan based on Concept Design $19,350.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,350.00 C -6 Review/ Input to Programming and Concept Design Options $21,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,800.00 C -7 Meetings/ Team Coordination $8,730.00 $0.00 $0.00 $48,890.00 $0.00 $0.00 $0.00 $57,620.00 Sub- total: $105,786.00 $0.00 $0.00 $48,890.00 $0.00 $0.00 $0.00 $154,676.00 Task D Sub - Consultant Management Fee $12,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,700.00 Basic Services Total: $545,826.00 $0.00 $0.00 $48,890.00 $0.00 $0.00 $0.00 $594,716.00 Itemized Additional Services #1 Base Map Preparation /Surveying TED TBD TBD $0.00 $0.00 $0.00 $0.00 TED #2 Physical Model a 1" = 40' (Not Authorized at this time) $40,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,500.00 #3 Additional Trip / Client Group Meeting (time only, see reimbursable$ below) TBD TBD TBD TBD TBD TBD TBD TBD #4 Additional Community Meeting (time only, see reimbursable$ below) TBD TED TBD TBD TBD TED TBD TBD #5 Additional Rendering TBD TBD TBD TBD TBD TBD TBD TBD #6 Master Plan of Adjacent Sites TBD TBD TBD TBD TBD TBD TBD TBD #7 CVB Luncheon and Economic Summit Presentations $0.00 $16,070.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,070.00 8.5 Funding Plan Briefings, Executive Committee and Council Update $0.00 $0.00 $0.00 $0.00 $0.00 $39,650.00 $0.00 $39,650.00 8.6 Schedule Extension and Master Implementation Plan Refinement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,720.00 Additional Services Total: $40,500.00 $16,070.00 $0.00 $0.00 $0.00 $39,650.00 $45,720.00 $96,220.00 Reimbursable Expense Estimate Reimbursable General Estimate -all Consultants Total Total Print, Copy Tele, FedEx, Misc, Regional Travel $21,325.00 $0.00 $0.00 moo $0.0o $0.00 $0.00 $21,325.00 Reimbursable Travel Estimate - Non -Local Consultants Total Total Hargreaves Associates (3 people typical per trip) $19,250.00 $0.00 $13,320.00 $0.00 $0.00 $0.00 $0.00 $32,570.00 HR &A (1 person typical per trip) $5,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,250.00 ETM (1 Person typical per trip) $1,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,750.00 Lake Flato (2 people typical per trip) $3,000.00 $0.00 $3,120.00 $0.00 $0.00 $0.00 $0.00 $6,120.00 TOTALTRAVEL: $29,250.00 $0.00 $16,440.00 $0.00 $0.00 $0.00 $0.00 $45,690.00 Total Not -to- Exceed General + Travel Reimbursement Budget: $50,575.00 $0.00 $16,440.00 $0.00 $0.00 $0.00 $0.00 $67,015.00 Total Concept Design Amountfor Basic and Additional Services +Reimbursable Esti $636,901.00 $16,070.00 $16,440.00 $46,890.00 $0.00 $39,650.00 $45,720.00 $757,951.00 F 12/13/2011 M2011- 292 9128/12 Admin Approval I 10/24/2012 Admin Approval 11/7/2012 Admin Approval 11/14/2012 Admin Approval 12/4/2012 Admin Approval Corpus Christi Destination Bayfront Fee Summary ORIGINAL CONTRACT AMEND NO.1 AMEND NO.2 AMEND NO.3 AMEND NO.4 AMEND NO.5 AMEND NO.6 TOTAL SCHEMATIC DESIGN TASKS Cost Task E I Schematic Design Tasks 50% Schematic Design E -1 Design Development/ Illustrative Graphics $204,416.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $204,416.00 Advisory Group / Stakeholder/ Community Meetings #! 3 E -2 50% Schematic Design Cost Estimate $25,738.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25,738.00 100% Schematic Design E -3 CAD Document Set/ Technical Memos $227,396.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $227,396.00 Advisory Group/ Stakeholder/ Community Meetings # 4 E-4 100 %Schematic Design Cost Estimate $31,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,600.00 Sub - Total. $489,150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $489,150.00 Task F Supplementary Plans - Schematic Design F -1 Sustainable Opportunities Plan $31,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,100.00 F -2 Programming Plan $27,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $27,500.00 F -3 Master Implementation and Phasing Plan $14,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $14,100.00 F-4 1 Refined Capital Funding Plan based on SD $9,390.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,390.00 F -5 Refined Revenue Pian based on SO $9,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $9,200,00 F -6 Operations and Maintenance Budget $17,970.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,970.00 F -7 Goverance / Organizational Plan $20,340.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,340.00 F -8 Meetings /Team Coordination $3,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,500.00 Sub- Total: $133,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $133,100.00 Task G Sub - Consultant Management Fee $15,096.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,096.50 Basic Services Total: $637,346.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $637,346.50 Itemized Additional Services TIRZ and Downtown Special Assessment Work $0.00 $10,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 8.4 Task 1. Shoreline Boulevard and Park 5treetscape Coordination $0.00 $0.00 moo $23,800.00 MOO $0.00 $23,800.00 Task 2. Coastal Projects (Preliminary Coastal Drawings & USACE Coordination) $0.00 $0.00 $0.00 $25,300.00 $0.00 $0.00 $25,300.00 Additional Services Total $0.00 $10,500.00 $0.00 $0.00 $49,100.00 $0.00 $0.00 $59,600.00 Reimbursable Expense Estimate Reimbursable General Estimate - all Consultants Total Print, Copy Tele, FedFx, Misc, Regional Travel $24,890.00 $0.00 $0.00 $0.00 $0100 $0.00 $0.00 $24,890.00 Reimbursable Travel Estimate - Non -Local Consultants Total Hargreaves Associates (3 people typical per trip) $10,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 HR &A (1 person typical per trip) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ETM (1 Person typical per trip) $3,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,500.00 Lake Flato (2 people typical per trip) $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 TOTALTRAVEL: $16,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $16,000.00 Total Not -to- Exceed General + Travel Reimbursement Budget: $40,890.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,890.00 Total Schematic Design Amount for Basic and Additional Services +Reimbursable E $678,236:50 $10,500.00 $0.00 $0.00 $49,100.00 $0.00 $0.00 $1,495,787.50 Contract Value for Master Implementation and Phasing Plan Phase (Concept and S $1,315,137.50 $26,570.00 $16,440.00 $48,890.00 $4 OD.00 $39,650.00 $45,720.00 $1,541,507,50 12/13/2011 M2011 -292 9/28/12 Admin Approval 10/24/2012 Admin Approval 11/7/2012 Admin Approval 11/14/2012 Admin Approval 12/4/2012 AdminApproval M >v = �W N� °, a N j 1 Am PURO IASI NO DIVISION city of CITY OF CORPUS CHRISTI Corpus Christi DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112. as anictided, requires all persons or firms seeking to do business with the Cih to Pr wh I# . ovide the follo inforination. leery �AICSWM must be answered, if the. question ion is not 'apeficable. answer with "NA". See reverse s i( e for Filing Requirements, Certifications and definitions. COMPANY NAME. Hargreaves Associates P. 0. BOX. STREET ADDRESS: 398 Kan%as Street CITY: San Francisco, CA ZIP 94103 FIRM IS: 1. Corporation Parmerihip 3. Sole Owner El 4. Assockition Other B DIISCLOSURE QUESTIONS If additiona space is necessary, p lease use th.e revvrse side of this page or atta Separate sheet, 1. State the nlncs of each "employee" of' the City of Corpus Christi havin(y an - ownership inwest" constituting 3% or more of the owrwrshipin the above named "firin. Name Dupartinttit (i f known.) Job Title and c4y 2. State. thenanies of each - official 01' the Cil[N'Of Corpus; Christi having an "owhership interes't" constituting. 1% or inore of the ownership.i.if the above named - Firm' . N a M L� Til le z . State the . j names of each "board.membef' of` the City of Corpus Christi havina all - OwneNhip ve n i bo anied' , firm Name Board. Commission Or collmlittee 1. State the na ffics of each employ Or off iar of a, "coristiltzint - f or file City Of Corpus Cbristi who ,vorked on any matter rilated to the subject of This contr-act and has an - owmership interest" constituting 3% 01 Illore of the ownersifip in the abave named �aiuc Consultant F EXHIBIT "B" Page 1 of 2 FILING REQUIREMENTS If person who. requests official action on a. matter :knows that the requested action , � , vill confer an economic Benefit on any City .official or employe; that is distinguishable from the eff'ect:that the action ',xrill have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employ or body that has been requested to act in. the matter, unless the interest of Lhe. City official or employee in. the matter is apparent. The disclosure shall also be made in :a signed - ,\iiting Filed with the City Secretary. [Ethics Orrdintance Section 2 -319 (d)] CERTIFICATION I certifv that all informar:tion provided is true and correct as of the date of this. statement, that l have not'knowingly withheld disclosure of any infor cation requested. and that supplemental statements will be: promptly submitted to the City of Corpus Christi; 'l"exas as changes occur. Certifying Person: #A . #AM 44 U witle- (Type . or iao 1 Signature of Certifying � bate: t Person:': IIEFtNI1 ION a. "Board inernber." A member of any board, comrrr.issionz .or committee appointed by the City Council of the City of Corpus Christi, Texas, b. '`Econonr.ic .benefit ". Ali action that is likely to affect an economic interest if it .is likely to have an effect. on that i.ratemstthat is distinguishable from. its effect on inembers of the public in general or a substantial segment thereof: c "Employee." Any person employed by the City cif Corpus Christi, Texas either on a. full or . part -tirne basis but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, .industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sale proprietorship, as sell•= enrployed person,, partnership, corporation, joint stock cornpany, joint: venture, receivership or trust, and entities which for purposes of taxation are treated as non- profit organizations_ e. "Official." The Mayor. weanbers of the City Council_ City Manager. Deputy City Manager; Assistant City' Managers, Mpartment and Division Hearls;.and Municipal Court Judges of the City of Carpus Christi Texas. f. "Ownership Interest:'" Legal or equitable interest, whether actually or constructively held,. in a firm, including when such interest is held through an agent, trust, estate, or holding entity. - Constructively held" refers to ltnldin±. s or control established throug h voting trusts, proxies, or.special terms of venture or partnership agreements." <x. "Consultant.' Any person or firm, such as enginervrs and architects; hired. by the City of Corpus Christi for the purpose of professional consultation and.mcommendat.ion. 7 IBIT "B" Page 2 of 2